DATA MANAGEMENT SUPPORT FOR RESEARCHERS …………………………………………........................................................................................ ............................................................ LOUISE CORTI …………………………………………….….. ASSOCIATE DIRECTOR UK DATA ARCHIVE UNIVERSITY OF ESSEX ………………………………………………... PEKin – SUPPORTING DATA MANAGEMENT WORKSHOP 21 OCTOBER 2010
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• UK Data Archive experience of providing support for data creators and managers:
• best practice approaches • challenges faced by data creators• strategies to address their needs • resources that have been developed• gaps in current data management support
Data management support for researchers and support staff
• advice and guidance• training workshops• review data management plans
Identify researchers’ data management needs from:• queries from researchers prior to data creation• problems arising before or at data deposit stage• active discussions with researchers• data management plans
UK Data Archive: data preservation and access infrastructure
• training workshops for researchers and support staff in social sciences and related disciplines
• why share research data and how• ethics, consent and confidentiality when sharing data • copyright and using existing data• describing, documenting and contextualising data • data formats and software • data storage, back-up and security
• Large cross disciplinary research programme – social sciences, environmental and biological sciences
• data management plan at start of each research project:
• need for access to existing data sources • datasets planned to be produced• planned quality assurance and back-up procedures for data• plans for management and archiving of collected data• expected difficulties in making data available for re-use• measures to overcome such difficulties• who holds copyright and intellectual property rights of data• data management roles and responsibilities
• Relu-DSS reviews plans – sign off, give advice• data management guidance for award holders and grant
applicants• training workshops for researchers• project visits to discuss data sharing and management at
• generate a data management resources library• provide a data management contact for each project• create a centre-wide data log using an agreed template• use standard ethical review forms (append additional
items to standard institutional forms where necessary)• use agreed consent forms and information sheets• collate an anonymisation log using a proforma• use transcription proformas and rules/confidentiality
agreements for transcribers• set up a security policy for storing and sending data• set up a policy for retention and destruction of data• create statement for copyright and ownership of data• provide recommendations on using standard data
formats• set up file sharing and storage procedures• set up version control and file naming guidelines
• online guidance - www.data-archive.ac.uk/create-manage• Managing and Sharing Data - a best practice guide for resear
chers• Managing and sharing data – a guide for ESRC researchers• Data sharing vs data protection – information for RECs• Report Data management practices in the social sciences• training materials• help desk