Data Management Accountability Conference February 17, 2010 Traci Blount, Section Chief, Web Services & Publications Kayla Mathis, Policy and Planning.

Data Management

Accountability Conference

February 17, 2010

Traci Blount, Section Chief, Web Services & Publications

Kayla Mathis, Policy and Planning Analyst

Karl Pond, Enterprise Data Manager

Gary Williamson, Director of Accountability Operations

• What happens to LEA and School Data?– Federal Reporting by Program– State Reporting (SBE)– Ad Hoc Reports and Request– Limited Analysis

• Program• Staff• Finance• Student

• CCD – Common Core of Data

• EDEN – Educational Data Exchange Network

• CSPR – Consolidated State Performance Report (NCLB)

• OSEP SPP (APR) – Office of Special Education Programs State Performance Plan (Annual Performance Report) (NCLB)

• CEDARS - NC Common Education Data Analysis and Reporting System

• SIF – Schools Interoperability Framework

• MDM – Master Data Management

• School Report Card

• UID- Unique Identifier for Students and Staff

NC Common Education Data Analysis and Reporting System

(CEDARS)

CEDARS Components

Program information (CECAS, Title I, etc.)

Unique ID System (UID)

Ensures that relevant source systems have properly matched students and staff with unique IDs

Data Transfer

Data Repositories

• Matches based on UID

• Checks to ensure quality

• Stores data over time

• Organized into domains based on type of data

Data Access

Financial systems

Teacher licensure(LIC/SAL)

School data managers

ABC

Teachers

Students

Testing Data (Assessment)

Student information (NCWISE)

Source Systems

State,federal

ABC

• Common location for data access (‘info library’)

• Different views based on type of user

• “Data Dictionary”

Standard reports

Query tools

Federal submissions(e.g. EDEN)

LEAs, schools

Other access,(e.g. online portal)

LDSData

marts

• Master Data Management– Common Standards– Common Definitions– One Authoritative Source– Data Quality

Objectives

Reduction of Effort for Schools/LEAs/SEA

Higher Quality Data

More Accurate Data

Timely Data

Consistent Data Definitions

State Longitudinal Data System (SLDS):

• A data governance mechanism that ensures enterprise-wide coordination (including master data management) of data collection, management, and use

State Longitudinal Data System (SLDS):

• A statewide unique ID (UID) system for students and staff that enables linking of different types of data across collections and over time

• A longitudinal data store (LDS), along with analytical tools and reports, that enables analysis of trends and relationships

Data Management Group (DMG)

What is the DMG?

• Official NCDPI oversight body for data

• Charged with responsibility for and authority to set policy and resolve issues concerning data collection, management and use (See DMG Governance)

Purpose of DMG• Enables the NCDPI to meet the responsibility of

providing accurate and timely data

– Approves data collections

– Coordinates conflicting data collections

– Supports the agency objective of having authoritative data collection systems

– Establishes comprehensive, enterprise data management guidelines, standards, and policies

Group Diverse Representation

• Facilitated and coordinated by Karl Pond, Enterprise Data Manager, and other NCDPI Policy & Strategic Planning (PSP) Division staff (Tom Field, Kayla Mathis, Lauren Furer, Patrick Dougherty)

• Members include:

DMG Policies• Approved policies fall within the

following categories:

– Data Quality

– Data Security

– Communication

– Information and Needs Analysis

– Research Facilitation

Data Quality Policies• DMG-2008-001-DQ: Authoritative Data Elements

• DMG-2008-002-DQ: Conducting Data Audits

• DMG-2008-003-DQ: Data Audit/Data Profiling

• DMG-2008-004-DQ: Data Validation Process

• DMG-2008-005-DQ: Implementing the Data Validation Process

• DMG-2009-001-DQ: New Data Elements or Changes to Existing Data Elements

• DMG-2009-002-DQ: Metadata Repository

• DMG-2009-003-DQ: Master Data Calendar

Research Facilitation Policies

• DMG-2009-001-RR: Sharing Data with Researchers– Memorandum of Agreement Template

• DMG-2009-002-RR: Requests for Personally Identifiable Information

• DMG-2009-003-RR: Employees Working with Data– Employee Confidentiality Agreement

Planned InitiativesData Manager Certification Program

• Currently in the Discussion/Development Stage

• Different Levels of Certification based on Roles and Responsibilities

• Will bring a more consistent approach to data submissions to the SEA level

• Increase the Quality of Data submitted

DMG Website Location

Click the Data & Statistics link on agency home page

Or

http://www.ncpublicschools.org/data/management/

Questions and Answers