Data inventory, audit and management tools Veerle Van den Eynden UK Data Archive.

Data inventory, audit and management tools

Veerle Van den Eynden UK Data Archive

Useful tools for ESRC Research Centres

Which tools can help ESRC research centres with data management:

• ESDS data inventory template• DCC data audit framework• Data management planning tools

ESDS data inventory template

To help co-ordinate data management and future data submissions for ESRC data centres

• Funding source • Programme or initiative (ESRC or otherwise)• Project title• PI name• Other researchers / data contact• Project start & end date • New datasets created?• How many datasets created• Dataset type (qualitative, quantitative, mixed methods,

model)• Offering data for deposit at ESDS? (Note problematic

issues surrounding data sharing)• Other plans to share data

www.esds.ac.uk/aandp/create/datatemplate.xls

DCC Data Audit Framework (DAF)

• provides organisations with the means to identify, locate, describe and assess how they are managing their research data assets

• online tool • helps ensure that research data produced in

UK Higher Education Institutions is preserved and remains accessible in the long term

www.dcc.ac.uk/tools/daf/

DCC Data Audit Framework (DAF)

• define purpose and scope of audit • identify research data assets• assess management of data (vital assets)• identify weaknesses in data policy and

current data creation and curation procedures

• improve data management

DCC data audit framework

Data assets inventory• Name of data asset• Description of the asset• Asset manager(s)• Reference • Asset classification (vital,

important, minor)• Classification comments • General comments

Data management assessment (core elements)• Data asset ID • Data creator(s) • Title • Description, incl. spatial, temporal or

subject coverage• Subject • Creation date • Purpose • Source • Updating frequency• Type • Format • Rights and restrictions• Usage frequency• Relation • Back-up and archiving policy• Management to date

Data management planning

Examples:

• Relu data management plan – developed by ESDS / UKDA and NERC

• DCC data management templatewww.dcc.ac.uk/docs/templates/DMP_checklist.pdf

DCC data management template

• Introduction and context • Legal, rights and ethical issues: IPR, copyright,

licenses, ethical issues, consent agreements• Access, data sharing and reuse: how share, access

restrictions, potential uses• Data collection/ development methods, incl

metadata, standards, quality assurance• Data standards: data type, formats, platforms• Short-term storage and data management, incl.

access management, back-up• Deposit and long-term preservation: where, how,

which preparation, which documentation• Resourcing: roles and responsibilities, costs• Compliance and review: adherence to DMP, DMP

reviews • Agreement/ratification by stakeholders (if useful)