Data Dictionary Final

Data Dictionary

Data DictionaryA centralized repository

Mario D. Wallace Todays AgendaBreak up into 2 Groups of 3; Designate one scribe per group15 minutes Components of a Data Dictionary (Flash Card) 20 minutes Complete a Data Dictionary entry (Build one of your strategic objectives) 15 minute break15 minutes Cascading Activity (Whiteboard) 15 minutes Communication Matrix (Whiteboard)

Learning Goals At the end of the training, you will be able to: Explain how the Data Dictionary relates to the Strategy Map Name the components of the Data DictionaryDiscriminate the components of a Data Dictionary Demonstrate knowledge of the components of a Data DictionaryCascade strategic objectives of a Balanced Scorecard Demonstrate knowledge of a Communication Matrix

Balanced Scorecard ExplainedA Data Dictionary is a(n) _____________.Cause and Effect DiagramA centralized repository of information about data such as meaning, relationships to other data, origin, usageKey Performance Indicator (KPI)None of the above

Ice Breaker How does a Data Dictionary relate to a Strategy Map?

A strategy map is a diagram that is used to document the primary strategic goals being pursued by an organization.A Data Dictionary is a centralized repository of information about data such as meaning, relationships to other data, origin, usage, and formatHow does the Data Dictionary relates to a Strategy Map?Its a repository that serves as a building block for each objective on a Strategy MapIt focusses solely on a Balanced Scorecard's initiativesIts a tool for a mission statement None of the above

Components of a Data Dictionary StrategyObjectiveDescriptionInitiative FrequencyUnit typeFormulaData Collector BaselineData SourcePerformance Measure TargetTarget Rationale

Data Dictionary is a centralized repository of information about data such as meaning, relationships to other data, origin, usage, and formatRefer to Handout

Objectives

Objectives are brief verb-noun statements that describe a specific goal of your strategic plan. Objectives are more likely to span multiple years, as long as they still reflect your most recent strategic plan and SWOT Analysis (a review of your current Strengths, Weaknesses, Opportunities, and Threats). Examples are "Improve customer satisfaction" or "Reduce costs in manufacturing."

Performance Measures Performance measures quantitatively tell us something important about our products, services, and the processes that produce them. Performance measures can be represented by hours, meters, dollars, number of reports, number of errors, number of CPR-certified employees, length of time to design hardware, etc.

Performance Measures Why do we need PM?Enables decision makingManage by resultsPromote accountabilityDistinguish between program success and failureProvide means of performance comparisonFulfill mandates

What are the rules of PM?You should have at least one measurement for an objectiveMeasurements define or explain objectives in quantifiable terms for each objectiveMeasurements should drive change and encourage the right behaviorShould be able to influence the outcomePerformance Measurement is a process by which an organization objectively assesses and evaluates the extent to which it is accomplishing a specific objective

Examples of Performance Measures

BaselinesWhat are Baselines?Past performance historical dataPast performance benchmarked data

How to establish Baselines?Measure historical data in averagesMeasure benchmarked data in averages

A baseline is a minimum or starting point for comparison. A baseline is used as a foundation for measuring or comparing current and past values. A baseline is an initial value that can be used to compare past, current and projected future values.

Examples of Baselines

TargetsTargets are KPIs that express performance objectives. Targets compare the baseline measure to judge if performance is where it should be.

Targets How to establish Targets? Past performance trends per historical data.Performance levels of similar organizational units at a comparable level that facilitates benchmarking. For newly launched services, may have to establish a baseline per a prototype test and extend out from this point forward.

Target Checklist Targets match up with measurements, one to one. Targets require improving current levels of performance. Targets are a stretch, but achievable: they may require improvements to existing processes.Targets are quantifiable so that the target communicates if the expected performance was met.

Targets are KPIs that express performance objectives. Targets compare the baseline measure to judge if performance is where it should be.

Examples of Targets

Initiatives

Leader SponsoredRequires Investments people, funding, technology, etc.Has designated ownersIncludes deliverables or milestonesUsually has time deadlinesMay be difficult to launch not resourcedCould encounter obstacles people are confused, conflicts with other functionsInitiatives have defined start and end dates (typically less than one year) and dedicated resources (people, budget, time).Examples of initiatives are "Implement customer retention program" and "Analyze cause of defect rates."A Performance Measure can be represented by hours?TrueFalse

A Baseline is measures the performance of an objective?TrueFalse

A Target is a is a starting point for comparison?TrueFalse

Components of Data Dictionary Activity

Flash CardGroup Activity

15 minutes Components of a Data Dictionary (Flash Card) Data Dictionary Activity

20 minutes - Complete a Data Dictionary entry (Build one of your strategic objectives) Cascading Strategic Objectives

Cascading a Balanced Scorecard mean to translate the organization scorecard down to first business units, support units, and to teams or individuals or to link objectives from one scorecard to others. Cascading Strategic Objectives Cascading is translating the strategic focus across all levels of the organization?

TrueFalse

Cascading Strategic Objectives Whiteboard Activity

15 minutes Cascading Activity (Whiteboard) Communication Matrix

Communicate the Strategy

Communication Matrix

Communication Matrix Activity

Whiteboard Activity 15 minutes Communication Matrix (Whiteboard) What questions do you have?