Data Collection on RCA End-Users RCARO Temp Staff Programme 2008

Data Collection on RCA End-

UsersRCARO Temp Staff Programme 2008

By

H.M.N.R. BandaraAtomic Energy Authority, Sri Lanka

Contents

• Introduction to RCA and RCARO

• SWOT Analysis on RCARO

• Background of the Assignment

• What is a Database and RCARO DB

• My Contribution to the Database

• Current Status of the Database

• Lessons learnt from Assignment

• Recommendations and Conclusions

IntroductionIntroduction

The RCA is an intergovernmental agreement for East Asia & Pacific Region to promote and co-ordinate co-operative R&D and training projects in nuclear science and technology.

Establishment of RCARO

RCA Regional Office (RCARO) was declared open at the Nuclear Training Centre Building of Korea Atomic Energy Research Institute (KAERI) in Daejeon, Korea on 27 March 2002

ATOMIC ENERGY AUTHORITY, SRI LANKA

Mandate of RCARO

1. To increase RCA visibilityIncreasing the RCA awareness

2. To promote RCA viabilityPromoting RCA partnership

3. Other Directives made by MSs

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SWOT Analysis on RCARO

• S Strengths

• W Weaknesses

• O Opportunities

• T Threats

Internal Environment

External Environment

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Strengths

• Acceptance of the Members States• Earning Recognition as a Partner of Development of RCA

• Excellent and attractive working environment

• Harmony among staff and behave as a family

• Capable staff who have been trained and qualified in various disciplines

• Up-to-date infrastructures

• Reputation among the Member States, IAEA and other respective national and international organizations.

• Well motivated and dedicative staff towards its goal accomplishment

• Favorable access to distribution networks.

• All employees are keen on advancing their knowledge on the new developments in their respective fields.

ATOMIC ENERGY AUTHORITY, SRI LANKA

Weaknesses

• Impermanency

• RCARO is not in a position to release employees in fulltime for their higher education as employees are on contract or casual basis.

ATOMIC ENERGY AUTHORITY, SRI LANKA

Opportunities

•Enjoy with Government Support

•Enjoy with the support received from Member States

•Cooperation received from IAEA and other respective international institutes.

•Knowledge sharing with employees who come to RCARO from Members States with various

disciplines under its Temporary Staff Programme.

•Added importance by IAEA, Member States and other respective institutions

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Threats

• The cooperation received from National Representatives is not satisfactory

• Unawareness and unpopularity of the RCA business among general public of the Members States

• The assistance received from Member States is behind the expected level due to the rules and regulations imposed by the Governments of respective Members States.

ATOMIC ENERGY AUTHORITY, SRI LANKA

• Commencement of Temp Staff Programme 2004

• Purpose of Temp Staff Programme.

- Enhancing the RCA awareness

- Promotion of RCA partnerships

- To maintain the honor and the integrity of the cooperative

value of the RCA.

2 Background of the Assignment

Mandate of RCARO

# Name MS Org Duration of the Tenure

1 Mr. H.G.P. Karunaratne SRL AEA 22 May 2004 - 21 Sep 2004

2 Ms. Ros Intan Purbasari INS BATAN 23 May 2004 - 22 Sep 2004

3 Ms. Le Thi Phu Van VIE VAEC 01 Jul 2005 - 30 Sep 2005

4 Mr. Kabir Hossain BGL BAEA 01 Jul 2005 - 27 Oct 2005

5 Ms. Champa Dissanayake SRL AEA 02 Aug 2006 - 01 Nov 2006

6 Mr. Efren Maria PHI PNRI 18 Sep 2006 - 17 Mar 2007

7 Ms. Kanchalika Dechates THA TINT 02 Nov 2006 - 01 Feb 2007

8 Ms. Grace Carlos PHI PNRI 01 May 2007 - 31 Oct 2007

9 Ms. Thi Yen Ninh Nguyen VIE VAEA 22 Aug 2007 - 21 Nov 2007

10 Mr. Ali Arman INS BATAN 15 Nov 2007 - 14 May 2008

11 Ms. Vu Thi Lieu VIE VAEC 14 Jul 2008 - 13 Oct 2008

12 Mr. H.M.N.R. Bandara SRL AEA 16 Sep 2008 - 14 Dec 2008

13 Mr. Ali Arman (2nd Term) INS BATAN 16 Sep 2008 - 30 Dec 2008

Details of RCARO Temporary Staff

Brief Description on performance of Past Temp Staff Members# Name Performance

1 Mr. Karunaratne and

Ms. Ros Intan Purbasari

Survey On Radiation Technology Application in RCA Member States

2 Mr. Kabir Hossain Survey on the Medical Applications of Radiation Technologies in the Member States

3 Ms. Le Thi Phu Van Survey on the Agriculture Applications of Radiation Technologies in the RCA Member States

4 Ms. Champa Dissanayake

Study on the Enhancement of Viability of RCA

5 Mr. Efren Maria Support on the Implementation of the RCA-UNDP project Mitigation of Coastal Impact of Natural Disaster

6 Ms. Kanchalika Dechates Assisting to the RCARO to develop RCA Success Stories

7 Ms. Grace Carlos The 2004 Tsunami Event

8 Ms. Thi Yen Ninh Nguyen Study on current status of nuclear science and technology development and application in RCARO’s Member States

9 Mr. Ali Arman The 2004 Tsunami Event Project

10 Ms. Vu Thi Lieu Data collection of End-users on Environment and Industry

RCARO Database (DB)

Based on the RCARO Work Plan for 2007 and 2008 and to fulfill the RCARO Mandate

Collection of Data on RCA End-users, potential End-users

1. To increase RCA visibility (Increasing the RCA Awareness) 2. To promote RCA viability (Promoting RCA Partnership)

Potential target conferences which the RCA can consider priority in the RCA’s participation

What is a Database & the importance of a DB A database is simply a method of storing

information.

It is a structured collection of records or data that is stored in a computer system so as to manipulate them in accordance with the relational model of data.

It should be in a position of easy access, management and update.

Database is the most convenient, sophisticated and quick system that can be used for searching information on a required field or a subject.

What is an End-user

An end-user is any individual, entity or the like, that is to be the ultimate consumer of the title material.

The end user is the individual who uses the product or service after it has been fully developed and distributed.

RCA end-user will be any individual, organization or any entity that uses the RCA benefits for their ultimate consumption or purpose.

RCA Stake Holders

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RCA Stakeholder can be a person, group, organization, or system who affects or can be affected by the RCA activities. Followings can be introduced as RCA Stakeholders.

•National RCA Representatives •Thematic Sector Lead Country Coordinators •Project Lead Country Coordinators •National Project Coordinators •Project Teams

•Regional Resource Units

Classification of dataClassification of data

There are two types of data

• Primary Data Data collected by survey, questionnaire, interview etc.

• Secondary Data

Already available data which have been collected for some specific purpose

Sources of data collection for RCARO DB

Secondary data searched through following websites were used

• IAEA website (Meeting Proceedings)

• Lists of Participants of the meetings of Partnerships in Environmental Management for the Seas of East Asia (PEMSEA) • Lists of Participants of BAQ (Better Air Quality) Meetings

• Other Respective Websites searched through Google Search Engine.

Description of Fields of RCARO DB

Field Description

Name Name of Stake Holder, End-User etc.

Category Stake Holder, End-User, Partnership, International Conference

Country Name of the Member States or other respective countries

Field Thematic Sectors, Agriculture, Health, Industrial, Environment, Eng,

Research Reactor, Radiation Safety

Organization Name of the Organization where He/She permanently works

Position The capacity of the position He/She holds in his or her Organization

Tel Telephone numbers of the end-user

Fax Fax numbers of the end-user

Email E-mail addresses of the end-user

Address Address of the Organization where the member is working

Note Special remarks, the sources of data, date etc

Importance of RCARO DB

• To increase the publicity of the RCA

• To enhance the Nuclear Knowledge Management (NKM) Activities.

• To strengthen the RCA activities among the members status and other interested people

Information Package to the End-users

• Introductory Letter indicating RCARO Website

• Include publications of RCARO including RCA brochures and success stories

• Technical Papers produced by RCA Projects

ATOMIC ENERGY AUTHORITY, SRI LANKA

Contribution made by the Past Temp Staff to the RCARO Database

Name of Temp. Staff

Duration of the Tenure

Thematic sector Number of Data

colleted

Ms. Le Thi PhuVan

01 Jul 2005 - 30 Sep 2005

Agriculture 47

Mr. Kabir Hossain

01 Jul 2005 - 27 Oct 2005

Health 126

Ms. Vu Thi Lieu

14 Jul 2008 - 13 Oct 2008

Environment and Industry

449

Total 01 Jul 200527 Nov 2008

622

How collect data by Recent Past

Temp Staff Member Ms. Lieu Mr. Lieu has collect data on stakeholders and end-users in Industrial and Environmental fields of RCA projects in RCA MSs

• With the assistance of NPCs

• From lists of participants of RCA Meeting/ Training Course on above fields for 2007- 2008 cycle obtained from her colleagues.

• Searching through websites (Websites of RCA, RCA MSs etc)

My Contribution to the DB

Date of Assignment : 14 September 2008

Assignment: To collect data on end-users through lists of participants of IAEA, Non-IAEA meetings

Data collected on IAEA MeetingsData collected on IAEA Meetings

Year No of Meetings held

Meetings contained proceedings

Participants of meetings RCA Related Meetings

No of Participants

2001 11 2 804, 189 3 993

2002 11 5 326, 224, 118, 260, 245 5 1173

2003 14 5 755, 455, 346, 221, 153 9 1930

2004 21 5 60, 12, 12, 268, 213, 60 3 625

2005 23 11 288, 284, 276, 175, 288, 36,

286, 41, 64, 220, 285

3 2243

2006 23 5 215, 146, 477, 292, 13 8 1143

2007 31 4 201, 162, 227, 350 3 940Total2001-2007

134 37 34 9047

IAEA Meetings Criteria for relation to RCA Projects

• Technical Topics with respect to the RCA Projects- Non-Power Production

• The Regional Context (Asia and the Pacific)

- If the meeting is held in the Asia region presume that it is as RCA

Description of End-users according to the sources of collection

Number of end-users from IAEA Meetings 455

Number of end-users from meetings of Partnerships in Environmental Management for the Seas of East Asia (PEMSEA)

102

Better Air Quality Meeting 2004 62

Number of End-users from other Meetings 55

Total 674

How Collect Data

• Lists of participants in proceedings of IAEA meetings

• Lists of Participants of PEMSEA meetings

• Lists of Participants of BAQ Workshops

• Lists of participants of meetings held related to Nuclear Science Technology (Environment, Agricultures etc) traced through the web sites searched by using Google search engine)

Issues on Data Collection

Time consuming

Poor Response from contacted personnel

Non-availability of contact points of some end-users

Inability of presuming the thematic sector of the end-users

Only name is available and cannot identify the status; Prof, Dr. Mr. Mrs. etc.

Non available of organization where he/she works

Some lists of participants are restricted of copy and paste

Difficulty of approaching success as expected

Final Summery of Data Collection

Classification of Meetings

No of Meetings

RCA Meetings Non-RCAMeetings

No of RCA End-userslisted

No of ParticipantsSearched

IAEA 134 34 100 35 9047

Non-IAEA

PEMSEA 11 11 0 87 101

BAQ 01 01 0 58 62

Others - 0 0 54

Total 146 46 180 9264

ATOMIC ENERGY AUTHORITY, SRI LANKA

Current status of the RCARO Database as of 27 October 2008

Name of Temp. Staff

Duration of the Tenure

Thematic sector Number of Data

colleted

Ms. Le Thi PhuVan

01 Jul 2005 - 30 Sep 2005

Agriculture 47

Mr. Kabir Hossain

01 Jul 2005 - 27 Oct 2005

Health 126

Ms. Vu Thi Lieu 14 Jul 2008 - 13 Oct 2008

Environment and Industry 449

Mr. H. M. N. R. Bandara

16 Sep 2008 - 14 Dec 2008

All 180

Total 802

Lessons Learned from the Assignment

• Understanding about the operation of RCARO for the enhancement of RCA

• Acquired an experience how to search details related to RCA business from websites

• Understood important meetings and congresses relevant to RCA activities

• Acquired a good knowledge regarding the importance websites for RCA

Recommendations

• Once the temporary staff were selected they should be informed in well advance of the nature of assignment to be done by them at RCARO so that they can come with well preparation.

• RCARO should have a annual plan on activities to be assigned to its Temp Staff

• To arrange an orientation meeting with temporary staff preferably during the first week of his or her attachment at RCARO.

• To use a one column instead of separate three columns to enter contact details; Tel, Fax and E-mail in order to give a good view to the database.

Recommendations (Contd..)

• It is better for the RCARO to invite next staff member before current staff member leaves the RCARO so that the current staff member can brief his or her successor on how she or he should continue work at RCARO.

• The scope of the database should be predetermined in order to avoid the unnecessary composition of irrelevant data into database. This will protect the quality of the database.

Thank you for your Thank you for your

AttentionAttentionThank you for your Thank you for your

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