Page 1 of 32 Grant Agreement number: 731873 D6.1 Dissemination Plan D6.1 Dissemination Plan Ethical and Societal Implications of Data Sciences This project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 731873
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Page 1 of 32 Grant Agreement number: 731873
D6.1 Dissemination Plan
D6.1 Dissemination Plan
Ethical and Societal Implications of Data Sciences
This project has received funding from the European Union’s Horizon 2020 research and innovation
programme under grant agreement No 731873
Page 2 of 32 Grant Agreement number: 731873
D6.1 Dissemination Plan
Page 3 of 32 Grant Agreement number: 731873
D6.1 Dissemination Plan
Executive Summary
This document provides the dissemination and engagement plans for the e-SIDES project and represents
the Deliverable 6.1 of the project.
This document provides an overview of the dissemination and communication strategy, activities and
materials e-SIDES intends to develop and use. The D6.1 Dissemination Plan presents the main objectives
of the dissemination and communication activities, the target stakeholders that e-SIDES is intended to
reach out, as well as the key actions for online and offline community building.
In order to achieve a successful dissemination and an effective communication, e-SIDES will implement a
multi-channel approach including offline and online activities to foster the stakeholders dialogue. Events
and presentations will be the focus of the offline approach: e-SIDES will organize 7 community events
throughout the project and a final conference; besides them, the e-SIDES team will participate in events
organized by other projects or organizations to present the project’s results and connect with relevant
stakeholders. The key findings of the projects will be made available for download and re-use through the
project’s website, and will also be shared through interactive webinars. A set of communication materials,
including the project’s brochure will be produced and distributed at the events to raise awareness about
the project.
Figure 1 e-SIDES Dissemination and Engagement Activities
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D6.1 Dissemination Plan
Both offline and online activities will be publicized on the online platform, that will be the virtual hub of
the project: it will provide the latest information about the project’s activities and will host the online
community where the project will interact with the big data stakeholders.
The dissemination plan builds on the project’s DoA, and if needed will be revised and presented in the
future deliverables of WP6.
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D6.1 Dissemination Plan
Table of Contents Executive Summary ....................................................................................................................................... 3
List of relevant journals for dissemination ............................................................................................. 32
Table 1 Overview of the communication and dissemination strategy ....................................................... 10
Table 2 List of deliverables .......................................................................................................................... 18
Table 3 Overview of the stakeholder engagement approach .................................................................... 21
It will be used as an engagement channel, as it will host the online community platform and
provide the most appropriate tools to build an interactive dialogue with the target audience, as a
complementary approach to the offline events.
The website is structured to comprise:
A homepage will introduce the project and show the latest news, and content
A section describing the project and its objectives: About e-SIDES
A section intended for the publication of the public content (public reports, presentations, video, webinars, glossary): Media
Over the entire duration of the project, e-SIDES will produce a set of public deliverables. All deliverables
will be made available on the website, under the section dedicated to the project’s resources to spread
the project results as widely as possible. The deliverables will be drafted using the official e-SIDES template
to ensure consistency.
N° Deliverable name WP Lead Diss. Del. month
6.1 Dissemination plan 6 IDC PU M3
1.1 Online platform 1 IDC PU M4
2.1 Refined research framework 2 ELAW PU M4
2.2 Ethical, legal, societal and economic issues
2 ELAW PU M8
3.1 Overview of existing technologies 3 FRAN PU M12
3.2 Assessment of existing technologies
3 FRAN PU M16
6.2 Dissemination report – P1 6 IDC PU M18
1.2 1st Period Report on Community Events
1 IDC PU M18
4.1 Results of the gap analyses 4 ELAW PU M21
4.2 Overview of design requirements 4 FRAN PU M25
5.1 Assessment of technologies under development
5 ELAW PU M29
5.2 Recommendations and conclusions
5 FRAN PU M33
5.3 Community position paper 5 ELAW PU M33
1.3 Second Period Report on Community Events
1 IDC PU M36
6.3 Dissemination report – P2 6 IDC PU M36
Table 2 List of deliverables
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D6.1 Dissemination Plan
A section presenting the latest news and events organized by e-SIDES or attended by e-SIDES representatives: News and Events
A restricted area that only registered users can access for specific discussions and monitored debates. This area will be dedicated to the contributions of registered users to our community papers.
A contact page showing the contact details of the project.
Figure 6 Current homepage of e-sides.eu
Figure 7 Proposed homepage of e-sides.eu
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D6.1 Dissemination Plan
The website will feature the icons of the e-SIDES social media channels to redirect traffic to them.
As stipulated by EU rules on H2020 collaborative research projects, the European Commission logo and
text detailing that “This project has received funding from the European Union’s Horizon 2020 research
and innovation programme under grant agreement No 732194”, is present in the footer of the website
homepage and additionally in the footer of every other page.
3.3. Events
Communication activities include the organization of project events, as well as the participation in
external events. Such events represent an excellent opportunity to disseminate the project’s findings to
the target audience. The approach to the event organization is presented in Par. 4.1.
3.4. Online activities
As part of the online communication activities, e-SIDES will create an online platform that will promote
the project’s outcomes and support the stakeholder engagement, complementing the dialogue
established at the events. Ongoing interactions with the target audience will be also managed through
the social media, which will help relay information about e-SIDES, reach out to a broad relevant audience
and increase the project impact.
The detailed plan of the online activities is presented in Par. 4.2.
3.5. Publication in scientific and business journals
Regarding the dissemination of results to a broader audience, e-SIDES will publish some of the draft white
papers in relevant and high-level scientific journals. A list of relevant journals is presented in the Annex.
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D6.1 Dissemination Plan
4. Stakeholder engagement and community building
Stakeholder engagement is key to the success of the e-SIDES project. The stakeholder dialogue established
under this flow of activities will serve as foundation for the entire project.
The engagement aims at involving the target audience in the public initiatives of the projects, from the
events to the collaborative production of content for the community papers.
The stakeholder engagement will be implemented through a multichannel approach, including offline and
online activities. Through these activities, e-SIDES will be aim at building a community of stakeholders,
that will refer to the online platform as the main hub.
The wide four identified groups of stakeholders, who are the key audience for dissemination and
communication activities will be targeted following the scheme in table (table below).
Stakeholder Category Methods/Tools and activities Workshops/Events Expected Input
Public Sector Specific events Tailored face-to-face meetings Email communications
Community event 3 Community event 4 Community event 7 Final conference
Policy insights Participation in workshops Assessment of solutions and suggestions
Industry
Specific events Online platform Social media platforms (Twitter, LinkedIn)
Community event 2-7 Final conference
Participation in workshops Interaction on social media and online platform Contribution to the community paper
Research
Events Online platform Targeted social media (especially ResearchGate)
Community event 1 Community event 4 Community event 7 Final conference
Participation in workshops Interaction on social media and online platform Contribution to the community paper
Civil Society
Specific events Website portal Social media (especially Twitter, YouTube)
Community event 5-7 Final conference
Participation in workshops Interaction on social media and online platform Contribution to the community paper
Table 3 Overview of the stakeholder engagement approach
4.1. Offline engagement - participation in events
The organization of project events and the participation in external events will be one of the activities
aiming at engaging with the stakeholders community. Such events represent an excellent opportunity to
disseminate the project’s findings to the target audience.
Over the course of the project, e-SIDES will deliver 7 community events and a final conference, as
indicated in the table below, and to participate in a number of external events. A calendar of relevant
events in the scope of the project has been drafted and shared with the partners in the project repository
and will be periodically updated on the basis of inputs by all partners.
Type Purpose Participants Venue
Community event 1: see next paragraph
To explore ethical, legal, societal and economic issues
Project partners and stakeholder community representatives
See next paragraph
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D6.1 Dissemination Plan
Community event 2 (approx. M12)
To explore existing big data technologies and approaches to address ethical and societal issues
Project partners and stakeholder community representatives
Co-located at existing event in Europe or independently in Brussels
Community event 3 (approx. M16)
To assess existing big data technologies and approaches to address ethical and societal issues
Project partners and stakeholder community representatives
Co-located at existing event in Europe or independently in Brussels
Community event 4 (approx. M21)
To discuss the results of the gap analyses
Project partners and stakeholder community representatives
Co-located at existing event in Europe or independently in Brussels
Community event 5 (approx. M25)
To discuss potential design requirements for big data technologies
Project partners and stakeholder community representatives
Co-located at existing event in Europe or independently in Brussels
Community event 6 (approx. M29)
To assess big data technologies under development and their approaches to address ethical and societal issues
Project partners and stakeholder community representatives
Co-located at existing event in Europe or independently in Brussels
Community event 7 (approx. M33)
To discuss the implementation recommendations
Project partners and stakeholder community representatives
Co-located at existing event in Europe or independently in Brussels
Final conference (approx. M34)
To provide the overall results from the project, promote the common position papers and attract further audiences
Project partners and stakeholder community representatives
To be aligned with big data conference venue TBD
Table 4 e-SIDES events concept
Concerning the events organized by the project, e-SIDES aims at co-locating them with larger events, when
possible, that are supposed to attract a large number of attendees who can be potentially relevant
stakeholders for e-SIDES. For the organization of the events, WP1 will implement the following steps in
collaboration with the project partners:
Organization Step Responsible Details
Conference or session concept
WP1 to draft and finalize All partners to contribute WP7 to coordinate
Goal, scope, size, location, target KPIs
Conference pre-organization
WP1 to implement All partners to contribute
Agenda and speakers
WP1 to coordinate and collect inputs from partners All partners to contribute to the contact identification IDC Conference Manager to support in the invitation process
Potential participants list, set-up of invitation page, invitations, Selection of location and venue Preparation of participant folders and other materials
Communication and media
WP1 to promote the event pre, during and post conference
Conference implementation
WP1 to coordinate IDC Conference manager to support
Management of venue, equipment, participant folders and registration, catering
Post-conference reporting WP1 to draft and finalize All partners to contribute WP7 to coordinate
Discussion, proceedings, satisfaction analysis, achievement of KPIs
Table 5 e-SIDES approach to event organization and implementation
The events will be designed in an action-oriented and dynamic mode, not as a series of presentations, as
we aim for a highly participatory format which will allow us all to engage with the audience and produce
valuable content. The most appropriate methodologies will be used so that people may be inspired to
share their views. The format will draw on the most known methodologies for engagement (e.g. the
Knowledge Café) committing individuals to concrete action.
e-SIDES will publicize its events or the participation in the external events on social media to ensure
visibility among the target audience. Also, after the event an article summarizing the main outcomes will
be published on the website, with the presentations delivered by the team.
The conference or session concept will be designed according to the template below.
Event X – Title
Workshop Abstract
Description
Expected Audience
Description
Size of expected audience
Description
Indicative duration
Description
Format
Description
Table 6 Standard Workshop concept template
4.1.1. Event 1 – exploring ethical and societal issues
The objective of this event is to present the preliminary list of ethical and legal issues to the participant
for feedback and validation to reach a broad consensus on them. The validated list will be presented in in
D2.2 in Month 8. According to the approach presented in the previous paragraph, e-SIDES has developed
a workshop format for Event 1, as follows.
Event 1 – exploring ethical and societal issues
Workshop Abstract
Data-driven innovation is deeply transforming society and the economy. Although there are many potential economic and social benefits this innovation also brings new challenges for individual and collective privacy, security, as well as democracy and participation. The main objective of this workshop is to discuss the main
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D6.1 Dissemination Plan
societal and ethical challenges emerging from the adoption of big data technologies thus helping investigators perform responsible research while pursuing innovation. Over the next two years the consortium will be coordinating community initiatives to draw up position papers shared and agreed upon by the entire community including research, industry and civil society. In this session, the principal Societal and Legal questions that researchers are facing in Big Data will be presented and discussed. Session participants will be given a list of commonly raised issues in the Big Data arena. After presentations with experts in the domain and discussion among the participants, the public will be asked to rank the issues on the list they were given. Discussion will follow on the results and participants will learn how they can interact with the e-Sides on-line platform to see how results change over time and how they can collaborate to provide their thoughts in the community position papers on the seven most pressing issues.
Expected Audience
Whether you are a data scientist, a researcher in a project using Big Data techniques, using Big Data in industry, a policy maker or a private individual living in the internet age you are a key data stakeholder. Coming to this session makes sure you get a chance to participate in the discussion and have a say and decide how data is used in the future. Even if you just want to learn a little more about the issues and concerns that are arising in the Big Data arena this session is for you.
Size of expected audience
25-40 participants
Indicative duration
90 minutes
Format
Presentation of research on issues in the domain 30 minutes (2 x 15 minutes) Audience Discussion 20 minutes Voting 5 minutes Results 5 minutes Discussion 15 minutes Description of how to continue to be involved 5 minutes
e-SIDES consortium has identified the opportunity to host two sessions at major conferences in the
context of Event 1. Compared to the plan presented in the DoA (Month 8), the sessions will be in June and
July 2017.
Ethicomp/ CEPE, University of Turin, June 5-8 2017, Turin, Italy:
o The 2-yearly meeting of the international community of scholars and technologists,
including computer professionals and business professionals from industry, who meet to
consider computer ethics, conceived broadly to include philosophical, professional, and
practical aspects of the field.
23rd ICE/IEEE ITM Conference, June 27-29, Madeira, Portugal:
o The conference brings together academics, researchers and practitioners, contributing to
the global debate on research, science and innovation, as well as innovators,
industrialists, engineers to share their insights, practices, projects and case studies that
address the conference theme: "Engineering, Technology & Innovation Management
Beyond 2020: New Challenges, New Approaches".
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For both events, e-SIDES will host a session in the conference programme.
For the Ethicomp/ CEPE Conference, the workshop proposal was sent to the organizers, now we are
waiting for feedback to submit our expression of interest to organize a session.
For the 23rd ICE/IEEE ITM Conference, e-SIDES has already submitted the expression of interest to the
conference website, as follows.
Title Societal and Ethical Challenges in the Era of Big Data
Subtitle Exploring the emerging issues and opportunities of big data management and analytics
Chair and Co. Chair Richard Stevens, Consulting Director IDC Dr. Daniel Bachlechner Senior researcher, Fraunhofer Institute for Systems and Innovation Research
Duration 1 session, 1 slot of 1-5 hours
Day Preference Tuesday 27 - Wednesday 28
Workshop, Track, Special Session & Tutorial Description
The main objective of this workshop is to discuss the main societal and ethical challenges emerging from the adoption of big data technologies thus helping investigators perform responsible research while pursuing innovation. Over the next two years the consortium will be coordinating community initiatives to draw up position papers shared and agreed upon by the entire community including research, industry and civil society. In this session, the principal Societal and Legal questions that researchers are facing in Big Data will be presented and discussed. Session participants will be given a list of commonly raised issues in the Big Data arena. After presentations with experts in the domain and discussion among the participants, the public will be asked to rank the issues on the list they were given. Discussion will follow on the results and participants will learn how they can interact with the e-Sides on-line platform to see how results change over time and how they can collaborate to provide their thoughts in the community position papers on the seven most pressing issues. Coming to this session makes sure you get a chance to participate in the discussion and have a say and decide how data is used in the future. Even if you just want to learn a little more about the issues and concerns that are arising in the Big Data arena this session is for you.
Tentative agenda
Presentation of research on issues in the domain: 2 x 15 minutes Audience discussion: 30 minutes Voting by participants: 5 minutes Collecting results: 5 minutes Discussion and wrap-up: 15 minutes Description of how to continue to be involved: 5 minutes Total duration: 1.5 hours
Target Attendees Data scientists, researchers using big data techniques, big data companies, policy makers, any other interested party.
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Expected number of Attendees
20-40 people
Supporters & Sponsor(s)
e-SIDES Ethical and Societal Implications of Data Sciences (EC funded project)