Cypress California Cypress California Stake Stake Emergency Emergency Response Response Plan Plan Effective January 2006 Effective January 2006 Presented by: Presented by: Kory Mikesell Kory Mikesell Cypress , CA Stake Emergency Preparedness Chairman Cypress , CA Stake Emergency Preparedness Chairman
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Cypress California Stake EmergencyResponsePlan Effective January 2006 Cypress California Stake EmergencyResponsePlan Effective January 2006 Presented by:
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Cypress California StakeCypress California Stake
Emergency Emergency
Response Response
PlanPlanEffective January 2006Effective January 2006
Cypress California StakeCypress California Stake
Emergency Emergency
Response Response
PlanPlanEffective January 2006Effective January 2006
Presented by:Presented by:
Kory MikesellKory Mikesell
Cypress , CA Stake Emergency Preparedness ChairmanCypress , CA Stake Emergency Preparedness Chairman
ObjectivesObjectivesObjectivesObjectives
Identify who will be involved in the Stake’s Identify who will be involved in the Stake’s emergency response plan.emergency response plan.
Develop the considerations on which the Develop the considerations on which the response will be based.response will be based.
Practice this plan so in the time of crises we Practice this plan so in the time of crises we will be will be PREPARED!PREPARED!
FireFire
Possible Major EmergenciesPossible Major EmergenciesPossible Major EmergenciesPossible Major Emergencies EarthquakeEarthquake
FloodFlood Chemical spill / Terrorist incidentChemical spill / Terrorist incident
Long term Disruption of Services Long term Disruption of Services [Water, Electricity][Water, Electricity]
The Stake Emergency Plan The Stake Emergency Plan Has Four Major SectionsHas Four Major Sections
The Stake Emergency Plan The Stake Emergency Plan Has Four Major SectionsHas Four Major Sections
MitigationMitigationMinimizing the impact of an emergencyMinimizing the impact of an emergency
PreparationPreparationAssembling needed supplies in advanceAssembling needed supplies in advance
ReactionReactionAn operational planAn operational plan
RecoveryRecoveryLong term physical, spiritual and emotional Long term physical, spiritual and emotional
supportsupport
MitigationMitigationMitigationMitigation
Hazards and probability of impactHazards and probability of impact Church buildings potentially affectedChurch buildings potentially affected Locations of special populationsLocations of special populations Critical resource needsCritical resource needs Ward / Stake and area mapsWard / Stake and area maps
PreparationPreparationPreparationPreparationBy being prepared we free up resources and By being prepared we free up resources and
personnel to help in time of trouble. personnel to help in time of trouble.
We need to:We need to: Teach members self reliance & safetyTeach members self reliance & safety Provide information and resources for 72 hour kits.Provide information and resources for 72 hour kits. Provide opportunities for CPR / First Aid instruction.Provide opportunities for CPR / First Aid instruction. CERT Training CERT Training (Search and Rescue, Light Fire fighting, Emergency First Aid, Triage)(Search and Rescue, Light Fire fighting, Emergency First Aid, Triage)
But What Will Be Your But What Will Be Your Response?Response?
But What Will Be Your But What Will Be Your Response?Response?
What action should you take… When… At whose direction...
What kind of needs will there be in What kind of needs will there be in a severe emergency or disaster?a severe emergency or disaster?
What kind of needs will there be in What kind of needs will there be in a severe emergency or disaster?a severe emergency or disaster?
Search and rescueSearch and rescue
Member statusMember status
Medical / First AidMedical / First Aid
Care of the elderly Care of the elderly
Crisis ResponseCrisis Response Distribution of resourcesDistribution of resources
HousingHousing
The person in charge and their chain of command.The person in charge and their chain of command. Ward and Stake leadership.Ward and Stake leadership. Trained Ward members.Trained Ward members. Volunteers.Volunteers.
We should have an organizational We should have an organizational system in place that can incorporate:system in place that can incorporate:
We should have an organizational We should have an organizational system in place that can incorporate:system in place that can incorporate:
The reality is, that as a Church leader, in The reality is, that as a Church leader, in a truly disastrous situation you may a truly disastrous situation you may have …..have …..
Few or no resourcesFew or no resources Hundreds of people in need.Hundreds of people in need. Hundreds of volunteers.Hundreds of volunteers.
OROR ……. …….
The reality is, that as a Church leader, in The reality is, that as a Church leader, in a truly disastrous situation you may a truly disastrous situation you may have …..have …..
Few or no resourcesFew or no resources Hundreds of people in need.Hundreds of people in need. Hundreds of volunteers.Hundreds of volunteers.
OROR ……. …….
ALL OF THE ALL OF THE ABOVE!ABOVE!
ALL OF THE ALL OF THE ABOVE!ABOVE!
How will youHow will you How will youHow will you
Handle all Handle all of this?of this?
Leadership Emergency Decision Tree
EEmmeerrggeennccyy
No Effects observed in the area 1. Ensure personal and family safety 2. Check for damage to your home 3. Check for damage locally 4. Await further direction
All members Accounted for and OK 1. Await further direction from leadership 2. Prepare to support effected area’s 3. Prepare to receive and shelter refugees.
Some members affected 1. Determine member needs 2. Determine local resources 3. Develop response plan 4. Provide needed support
Many members affected 1. Establish a command center 2. Set up communications network 3. Establish scope of damage 4. List priorities 5. Determine local resources 6. Develop a response plan 7. Relay member condition to Area Authority 8. Control fires 9. Provide first aid 10. Evacuate if necessary
Distant, No effects possible in area
In Vicinity Damage possible
In local area
FFiirrsstt
RReeppoorrttss RReecceeiivveedd
AAllll
MMeemmbbeerrss OOKK && aaccccoouunntteedd
ffoorr??
Check With
Members
Continue checking. Estimate
situation of members
not reporting
No Damage
Yes
No
Local Damage
IImmpplleemmeenntt IICCSS SSyysstteemm
Continue checking. Determine situation of members
not reporting
INCIDENT COMMAND INCIDENT COMMAND SYSTEM 101SYSTEM 101
INCIDENT COMMAND INCIDENT COMMAND SYSTEM 101SYSTEM 101
Information gathered from Information gathered from
FEMA & the California Office of Emergency ServicesFEMA & the California Office of Emergency Services
Edited and adapted byEdited and adapted by
DEFINITIONDEFINITIONA nationally used standardized on-scene A nationally used standardized on-scene emergency management system specifically emergency management system specifically designed to allow its user(s) to adopt an designed to allow its user(s) to adopt an integrated organizational structure.integrated organizational structure.
After the Oakland fires, it was recognized that a After the Oakland fires, it was recognized that a unified system of communications, command unified system of communications, command and control was needed. Started by the Forest and control was needed. Started by the Forest Service and quickly accepted by other Service and quickly accepted by other government branches, it had become the government branches, it had become the platform for all first responding agencies.platform for all first responding agencies.
ICS PrinciplesICS PrinciplesICS PrinciplesICS PrinciplesThis will ensure that Church and Emergency This will ensure that Church and Emergency Response personnel are “speaking the same Response personnel are “speaking the same language”language”
The same command structure.The same command structure. Eliminate “Mormonism’s”Eliminate “Mormonism’s” Allow us to be an asset to the community Allow us to be an asset to the community rather than a liability.rather than a liability.
Emergencies require certain tasks or functions Emergencies require certain tasks or functions to be performed.to be performed.
Every incident needs a person in charge.Every incident needs a person in charge. No one should direct more than 7 others.No one should direct more than 7 others. No one should report to more than 1 person.No one should report to more than 1 person.
Incident Command SystemIncident Command SystemIncident Command SystemIncident Command System
Method for managing emergenciesMethod for managing emergencies Most commonly used by:Most commonly used by:
– Emergency medical services [EMS]Emergency medical services [EMS]– Emergency management personnelEmergency management personnel [FEMA, Red Cross][FEMA, Red Cross]
1. Explain how the incident organization expands or contracts to 1. Explain how the incident organization expands or contracts to meet operational needs of the incident or event.meet operational needs of the incident or event.
2. Describe the use of Branches, Divisions, and Groups within 2. Describe the use of Branches, Divisions, and Groups within the Operations Section and provide supervisory titles associated the Operations Section and provide supervisory titles associated with each level.with each level.
3. List the essential elements of information involved in transfer 3. List the essential elements of information involved in transfer of command.of command.
4. Match organizational positions with appropriate ICS sections.4. Match organizational positions with appropriate ICS sections.
5. List the individuals you may / may not be able to count on.5. List the individuals you may / may not be able to count on.
1. Explain how the incident organization expands or contracts to 1. Explain how the incident organization expands or contracts to meet operational needs of the incident or event.meet operational needs of the incident or event.
2. Describe the use of Branches, Divisions, and Groups within 2. Describe the use of Branches, Divisions, and Groups within the Operations Section and provide supervisory titles associated the Operations Section and provide supervisory titles associated with each level.with each level.
3. List the essential elements of information involved in transfer 3. List the essential elements of information involved in transfer of command.of command.
4. Match organizational positions with appropriate ICS sections.4. Match organizational positions with appropriate ICS sections.
5. List the individuals you may / may not be able to count on.5. List the individuals you may / may not be able to count on.
Five Primary Five Primary Management AreasManagement Areas
Five Primary Five Primary Management AreasManagement Areas
Cypress Stake’s Cypress Stake’s designated Base of designated Base of operations will be operations will be the Institute of the Institute of ReligionReligion
We may need to We may need to establish a location establish a location North of the 91 or 5 North of the 91 or 5 freeways.freeways.
?
Why use the Institute of Why use the Institute of Religion as the Stake Religion as the Stake Command Center? Command Center?
More centrally locatedMore centrally located Apt to be less affectedApt to be less affected Away from chaosAway from chaos Large greenbeltsLarge greenbelts
?
Two Ways to Organize Incident Command
Two Ways to Organize Incident Command
Incident Command
A A
C
B
Single CommandWard
Single CommandWard
Unified CommandStake
Unified CommandStake
Managing an Incident Using Managing an Incident Using Unified CommandUnified Command
Managing an Incident Using Managing an Incident Using Unified CommandUnified Command
Optimum Span of Control is Optimum Span of Control is One to FiveOne to Five
Optimum Span of Control is Optimum Span of Control is One to FiveOne to Five
PlanningPlanningSection ChiefSection Chief
PlanningPlanningSection ChiefSection Chief
Resources andResources andSituation UnitSituation Unit
J. SmithJ. Smith
Resources andResources andSituation UnitSituation Unit
J. SmithJ. Smith
ResourcesResourcesUnitUnit
J. SmithJ. Smith
ResourcesResourcesUnitUnit
J. SmithJ. Smith
Situation Situation UnitUnit
J. SmithJ. Smith
Situation Situation UnitUnit
J. SmithJ. Smith
General Guideline: Do not combine organizational units. General Guideline: Do not combine organizational units. One person may supervise more than one unit.One person may supervise more than one unit.
General Guideline: Do not combine organizational units. General Guideline: Do not combine organizational units. One person may supervise more than one unit.One person may supervise more than one unit.
Higher Ranking PersonsHigher Ranking PersonsArriving at an Incident will:Arriving at an Incident will:Higher Ranking PersonsHigher Ranking Persons
Arriving at an Incident will:Arriving at an Incident will:
Assume CommandAssume Command
Maintain CommandMaintain Command
Reassign Command to a Third PartyReassign Command to a Third Party
Assume CommandAssume Command
Maintain CommandMaintain Command
Reassign Command to a Third PartyReassign Command to a Third Party
Functional Responsibilities of the Functional Responsibilities of the Incident CommanderIncident Commander
Functional Responsibilities of the Functional Responsibilities of the Incident CommanderIncident Commander
Incident Command SystemIncident Command SystemIncident Command SystemIncident Command System
Incident Commander responsibilities:Incident Commander responsibilities: Assess the situation.Assess the situation. Establish objectives.Establish objectives. Track resource availability.Track resource availability. Develop and monitor the action plan.Develop and monitor the action plan. Ensure proper documentation.Ensure proper documentation. Appoint additional staff as necessary.Appoint additional staff as necessary.
A Written Action Plan is A Written Action Plan is Needed When:Needed When:
A Written Action Plan is A Written Action Plan is Needed When:Needed When:
Two or more jurisdictions are involved.Two or more jurisdictions are involved.
The incident will overlap an operational The incident will overlap an operational period change.period change.
Partial or full activation of the ICS Partial or full activation of the ICS organization.organization.
Two or more jurisdictions are involved.Two or more jurisdictions are involved.
The incident will overlap an operational The incident will overlap an operational period change.period change.
Partial or full activation of the ICS Partial or full activation of the ICS organization.organization.
Incident Management by ObjectivesIncident Management by ObjectivesIncident Management by ObjectivesIncident Management by Objectives
Achieving the Achieving the
tactical goalstactical goals
Understand Stake policy, plan and directionUnderstand Stake policy, plan and directionUnderstand Stake policy, plan and directionUnderstand Stake policy, plan and direction
Information OfficerInformation OfficerInformation OfficerInformation Officer
One per incidentOne per incident
Central point for information Central point for information dissemination to Stake / Area dissemination to Stake / Area Authorities, Church HQ, media Authorities, Church HQ, media etc.etc.
One per incidentOne per incident
Central point for information Central point for information dissemination to Stake / Area dissemination to Stake / Area Authorities, Church HQ, media Authorities, Church HQ, media etc.etc.
One per incidentOne per incident
Anticipate, detect, and correct Anticipate, detect, and correct unsafe situationsunsafe situations
Has emergency authority to Has emergency authority to stop unsafe actsstop unsafe acts
One per incidentOne per incident
Anticipate, detect, and correct Anticipate, detect, and correct unsafe situationsunsafe situations
Has emergency authority to Has emergency authority to stop unsafe actsstop unsafe acts
Contact point for representatives of Contact point for representatives of assisting and cooperating agenciesassisting and cooperating agencies
Contact point for representatives of Contact point for representatives of assisting and cooperating agenciesassisting and cooperating agencies
Assisting agency - provides tactical or Assisting agency - provides tactical or service resources (Police, Fire, EMS)service resources (Police, Fire, EMS)
Assisting agency - provides tactical or Assisting agency - provides tactical or service resources (Police, Fire, EMS)service resources (Police, Fire, EMS)
Cooperating agency - provides support Cooperating agency - provides support other than tactical or service resources, other than tactical or service resources, e.g., Red Cross, Bishops Storehouse, other e.g., Red Cross, Bishops Storehouse, other Stakes. Etc.Stakes. Etc.
Cooperating agency - provides support Cooperating agency - provides support other than tactical or service resources, other than tactical or service resources, e.g., Red Cross, Bishops Storehouse, other e.g., Red Cross, Bishops Storehouse, other Stakes. Etc.Stakes. Etc.
Reasons to Transfer CommandReasons to Transfer CommandReasons to Transfer CommandReasons to Transfer Command
A more qualified person assumes A more qualified person assumes command.command.
A jurisdictional or agency change in A jurisdictional or agency change in command is legally required or makes good command is legally required or makes good management sense.management sense.
Normal turnover of personnel on long or Normal turnover of personnel on long or extended incidents.extended incidents.
A more qualified person assumes A more qualified person assumes command.command.
A jurisdictional or agency change in A jurisdictional or agency change in command is legally required or makes good command is legally required or makes good management sense.management sense.
Normal turnover of personnel on long or Normal turnover of personnel on long or extended incidents.extended incidents.
SearchSearch&&
RescueRescue
OperationsOperations
MemberMemberCareCare
SecuritySecurity
MedicalMedical
Functional Responsibilities of the Operations Chief
Functional Responsibilities of the Operations Chief
StagingStaging
Functional GroupsFunctional Groups
Operations Section ChiefOperations
Section Chief
SecurityGroup
SecurityGroup
SearchGroupSearchGroup
MedicalGroup
MedicalGroup
Operations SectionOperations SectionOperations SectionOperations Section Directs and coordinates all incident tactical operationsDirects and coordinates all incident tactical operations
Organization develops as requiredOrganization develops as required
Organization can consist of:Organization can consist of:
Directs and coordinates all incident tactical operationsDirects and coordinates all incident tactical operations
Organization develops as requiredOrganization develops as required
Organization can consist of:Organization can consist of:
Single Resources, Task Forces, and Strike teamsSingle Resources, Task Forces, and Strike teams Staging AreasStaging Areas Divisions, Groups, BranchesDivisions, Groups, Branches
Single Resources, Task Forces, and Strike teamsSingle Resources, Task Forces, and Strike teams Staging AreasStaging Areas Divisions, Groups, BranchesDivisions, Groups, Branches
Staging AreaStaging Area
Locations to place available resources
Several staging areas may be used
Manager reports to IC or Operations Section Chief
Resources are available on 3-minute notice
May be relocated
Locations to place available resources
Several staging areas may be used
Manager reports to IC or Operations Section Chief
Resources are available on 3-minute notice
May be relocated
PlanningPlanning
AnalysisAnalysisDocumentationDocumentation
Functional Responsibilities of Functional Responsibilities of Planning ChiefPlanning Chief
Functional Responsibilities of Functional Responsibilities of Planning ChiefPlanning Chief
Communications Networks ThatCommunications Networks ThatMay be RequiredMay be Required
Communications Networks ThatCommunications Networks ThatMay be RequiredMay be Required
Within each WardWithin each Ward Between buildingsBetween buildings Stake wideStake wide Stake to StakeStake to Stake Stake to Bishops StorehouseStake to Bishops Storehouse Stake to Area AuthoritiesStake to Area Authorities
Within each WardWithin each Ward Between buildingsBetween buildings Stake wideStake wide Stake to StakeStake to Stake Stake to Bishops StorehouseStake to Bishops Storehouse Stake to Area AuthoritiesStake to Area Authorities
PlanningPlanning
FundingFunding
PurchasingPurchasing
Functional Responsibilities of Functional Responsibilities of Administration ChiefAdministration Chief
Functional Responsibilities of Functional Responsibilities of Administration ChiefAdministration Chief
Action Action PlansPlans
ShelterShelterCostsCosts
AdministrationSectionAdministrationSection $
Procurement Unit Equipment and supplies Housing On-sight, temporary, long term relocation Cost Unit Collect cost information, provide cost estimates
Procurement Unit Equipment and supplies Housing On-sight, temporary, long term relocation Cost Unit Collect cost information, provide cost estimates
Finance/AdministrationSection
Finance/AdministrationSection
$
Monitors incident costs
Maintains Financial records
Administers procurement contracts
Performs time recording
Monitors incident costs
Maintains Financial records
Administers procurement contracts
Performs time recording
What do you have?What do you have? What do you have?What do you have?What resources would you need to be What resources would you need to be self-sufficient for 72 hours?self-sufficient for 72 hours? ToolsTools Medical suppliesMedical supplies Food / WaterFood / Water Tarps and blanketsTarps and blankets
What do you need?What do you need?
Where will you get these supplies?Where will you get these supplies? Stockpile in advance?Stockpile in advance? Member donations?Member donations? Procure from local stores?Procure from local stores? Bishops Storehouse?Bishops Storehouse?
In An Emergency, Who In An Emergency, Who Should We Count On?Should We Count On?
In An Emergency, Who In An Emergency, Who Should We Count On?Should We Count On?
Who Should We Count On? Who Should We Count On? Cont.Cont.
Who Should We Count On? Who Should We Count On? Cont.Cont.
Who else in our Stake / Ward, has special talents / skills that should be included? Who else in our Stake / Ward, has special talents / skills that should be included?
Health Care PractitionersHealth Care Practitioners Logistics specialistsLogistics specialists Communications specialistsCommunications specialists Individuals trained in Emergency Response Individuals trained in Emergency Response Individuals trained in CPR / First AidIndividuals trained in CPR / First Aid CERT Team membersCERT Team members
Who you may Who you may notnot be be able to count on.able to count on.
Who you may Who you may notnot be be able to count on.able to count on.
Who in our Stake / Ward has special responsibilities that may not be available to you? Who in our Stake / Ward has special responsibilities that may not be available to you?
Doctors, NursesDoctors, Nurses Police PersonnelPolice Personnel School Teachers, Aides and SupervisorsSchool Teachers, Aides and Supervisors Public Safety officersPublic Safety officers Anyone who may be more than 10 miles from home at the time of the incident!Anyone who may be more than 10 miles from home at the time of the incident!
1.1. Brainstorm about all the activities Brainstorm about all the activities that occur around a wedding.that occur around a wedding.
2.2. Use ICS to make personnel Use ICS to make personnel assignments for the activities.assignments for the activities.
3.3. Fill out blank ICS structureFill out blank ICS structure
Each member of the Stake leadership & Each member of the Stake leadership & Ward council should study this plan Ward council should study this plan
and thoroughly understand it. and thoroughly understand it.
You may have to rely on your memory You may have to rely on your memory of its details, if in an emergency if you of its details, if in an emergency if you are required to place it into operation!are required to place it into operation!
Dates To RememberDates To RememberDates To RememberDates To RememberMarch 4March 4thth – Stake Conference – Stake Conference
• Preparation DisplaysPreparation Displays
March 11March 11thth – Table Top Disaster – Table Top Disaster
May 20May 20thth – Community Disaster Exercise – Community Disaster Exercise
• CSC 9:00 amCSC 9:00 am
• Full implementation of the Stake planFull implementation of the Stake plan• Each Building 9:00 amEach Building 9:00 am