Customer Line Item Display (Check to see if an invoice is ...

Customer Line Item Display(Check to see if an invoice is paid)

FBL5N Transaction

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Step 1 Type Account #

Step 2, Click All items

Step 4 C

lick clock icon

Step 3: You can check more than one box. Check Normal Items for the status of an invoice. To verify an

invoice is parked check Parked Items

FBL5N – Check balance of customers

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Step 5 Double click Clearing Document

(Closed Item)

Key to symbols

Step 5 Double click Document

(Open item)

Click the Column Heading and the Sort Key for a different view

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Click 3rd icon Sun with Mountains

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•This screen lets you know who parked and posted the doc, the GL accounts, Fund and Fund Center, Internal Order and Cost Center and the Business Area•Double click any item a line for more detail (this example will be line 2)

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Double clicking the word “Grant” will take you to the

Grant master data

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Check the payment status of more than one customer in the same transaction using variants

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Enter the Customer Numbers, click Green Check with clock.

Or import a list of customers from Excel, copy the list to the clipboard, then select the paste icon.

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Notice the green block below the yellow to signal there are multiple selections

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1) Screen print displays open items for customers 600314 and 600601, scroll down to see more customers.

2) To save this report click the green circle arrow back.

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To save your multiple selection:Click Goto, select Variants, Select Save as Variant

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1. Type in the Variant Name – choose a unique name if someone else chooses the same name it will over right your report

2. Type in the Meaning – i.e. NIH Grants3. Click the Save Icon

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To open your Variant, click the get Variant Icon

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Click the green check with clock, to display your variants

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All the Variants you create come up. Select the Variant you want and click the green check mark.

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The Green Light in the Multiple Selection Icon is Highlighted, click the green check mark with the clock to run

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Select the Cleared Items button and enter a date range to view a list of

invoices paid during the range. You could also

combine this with a Customer Variant list.

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Find a payment by amount. Click Dynamic Selections Icon

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1. Scroll down and enter the amount

2. Click the Dynamic Selections Icon again

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1. Notice the Dynamic Selection Icon now says 1 active.

2. Make sure there are no customers or multiple selections.

3. Select all items in the Status field.

4. Click the Green check with the clock.

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Displays all transactions for $5,500.00 for you to scroll through

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Export to Excel

1. Click List, select Export, Select Spreadsheet

2. 1st pop up window – click green check

3. 2nd pop up window – select Table then click the green check.

4. 3rd pop up window – click the green check

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The report is then exported to Excel for you to work with.

Make sure you save this as soon as it opens, if you have another Excel file open and exit this screen your work will not be saved this is a temporary file.

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• Review the information for the document line item.

• When finished reviewing the information, click to return to the Customer LineItem Display screen and select another invoice from the same customer.

• You can repeat the steps in this document to review additional document's line item information.

• You have completed this transaction

• You can also practice this online first at the HopkinsOne training website: FBL5N Displaying Customer Line Items

• Select “Info Pack Simulation-Flash” from the selection box under the Johns Hopkins Logo