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UCD Registry
Administrative Services
Clárlann UCD
Seirbhísí Riarcháin
Tierney Building
University College Dublin
Belfield, Dublin 4, Ireland
T +353 1 716 7777
Áras Uí Thiarnaigh
An Coláiste Ollscoile, Baile Átha Cliath
Belfield, Baile Átha Cliath 4, Éire
www.ucd.ie/registry/adminservices
Curriculum Management
System
Information Session
26 February 2020
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Overview
Homepage & General Navigation
My Modules
New Module Requests
Module List Management
Majors
Reporting and Useful Resources
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Accessing the Curriculum
Management System (CMS)
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General Navigation
Select from drop-down menus
Direct entry to fields
Edit/delete values
Add/Update/Save text
Further information is always available
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My Modules
All modules where you are the named coordinator
OR School-/College-level access: all modules associated
with your ‘home’ Unit
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Module Status
To edit a module it must have a certain status. The table below gives information on the different statuses
Module Status Definition Editable?
Continuing Module Details rolled forward from previous academic year. Some mandatory fields missing.
Yes
Active Module has been edited and all mandatory elements have been completed or module was rolled forward with all mandatory fields completed.
Yes
Inactive Details have not been rolled forward from previous academic year or module is no longer on offer.
No, but can be released for re-edit via ‘Update Module Status’ screen under the Module List Management section
Pending New Module; mandatory requirements not yet complete.
Yes
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The Module Descriptor
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Module Trimesters
The academic year is structured into trimesters:
Autumn (September to December)
Spring (January to April)
Summer (May to August)
Drives timetabling, registration and assessment
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Trimesters: Definitions
Trimesters Trimester Detail
Autumn A module is offered in the Autumn trimester only. The Autumn Trimester runs from September to November.
Spring A module is offered in the Spring trimester only. The Spring Trimester runs from January to April.
Summer A module is offered in the Summer trimester only. The Summer Trimester runs from May to August.
Year-long (12 months) A Year-long Module spans a full 12 months (3 continuous trimesters from the start of a student’s academic year).
Two Trimesters (Sept-April) A Module spans the Autumn and Spring Trimesters, running continuously from September to April.
Two Trimesters (Jan-August) A Module spans the Spring and Summer Trimesters, running continuously from January to August.
Autumn & Spring A Module is offered at least once in Autumn and at least once in Spring.
Autumn & Summer A Module is offered at least once in Autumn and at least once in Summer.
Autumn & Spring & Summer A Module is offered at least once in each of the three trimesters Autumn, Spring and Summer.
Spring & Summer A Module is offered at least once in Spring and at least once in Summer.
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Credit Split by Trimester
If a module spans more than one trimester, coordinators must specify the credit workload per trimester in CMS
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Module Quick Facts
Some basic aspects of the module offering:
Brightspace indicator:
Mode of delivery:
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Additional Characteristics
Categories of information collected:
Internship Module
Clinical/fieldwork/
placements/other*
*Selection may have implications for the timing of
remediation
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Module Reading List
Checkbox alerts UCD Library that reading
materials will be required for the module
Text box can be used to list required reading
materials, where known
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Module Places
A statement of how many students can access
the module, and the categories they are drawn
from
Core/option
General Elective
First Year Elective
International
Incoming Stage 1 undergraduate students select
their elective ahead of the Spring trimester
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Modules: Content/Learning Outcomes
Purpose and Overarching content (module description)
Indicative Module Content: required for some
categories of incoming international/exchange
students
Approaches to Teaching & Learning
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Student Effort Hours
Three categories: Contact Time; Specified Learning
Activities; and Autonomous Student Learning
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Requirements/Prior Learning
• Prior Learning:
Exclusions,
Recommendations
and Requirements
(not systematically
enforced)
• Pre-, co-requisite and required
modules
• Systematically enforced during
registration
• Default is that all students must
meet the module criteria
specified. Use Complex
Requirements box if this is the
case
• Incompatibles: excludes
students who have take similar
modules previously
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Assessment: Gradescale
• Module Grade Scale: approved university grade scales, one must be selected. Default = letter grades
• Carry forward components: flags to students that
passed components from the initial attempt can be carried forward into repeat attempts at the module
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Module Assessment Strategies
• Entry of assessment components, weightings and
timings
• This information populates Gradebook and is used to
create the formal University examination timetable
• All fields mandatory
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Adding a Module Assessment
Component
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Module Component Scale
• All assessment in the University shall be graded and only
grades can be entered into Gradebook
• 7 component scale options to select from
• See UCD Assessment website for further details (login
required)
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Module Remediation • Remediation: single remediation strategy per
module offering. CMS captures first opportunity
offered to students
In-module resit: before grade ratification at the PEB
Resit: must select the trimester when it will be offered - this information will be used in the Exam Timetable
Repeat
• Choice dependent on delivery trimester and module
duration
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Remediation Type and Timing
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Module Assessment Feedback Strategy
• Feedback strategy (type, timing, description)
At least one feedback strategy needs to be selected per module, and sequence of when feedback will be given.
Regulations require feedback to be given no later than 20 working days after the deadline for submission of each piece of assessed work
‘i' button contains further details on each type
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Associated Staff
• Requirement to list all staff teaching on the module
• Managed via Module Access Management in InfoHub
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Module Editing Timelines & Further
Assistance
• Timelines published
on Curriculum website
(http://www.ucd.ie/re
gistry/staff/registryser
vices/curriculum/)
with How-to Guides
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New Module Requests
School and College users can request modules for their School/Unit
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Requesting a New Module
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Module List Management
Available to users with School- and College-level
access
Two menu items:
1. Update Module Details
2. Update Module Places
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Update Module Details
Here you can update:
Module Status
Module Coordinator
Trimester
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Update Module Places
• Ability to update places on one or more modules on one
screen
• To update places, select Term, Subject and Level and
then ‘Select Modules’
• ‘Overall Places’ auto-calculates
• Use ‘Update Places’ button to save changes
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Editing Majors
• If you have School- and College-level access you
can edit majors belonging to your ‘home’ unit
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Majors: General Information
Based on details supplied as part of initial programme/major
approval (PDARF)
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Editing Majors: Navigation
• Structure = core and option modules attached to a
major
• Users can add and remove core and option modules for
majors/stages
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Adding and Removing Modules
• Start typing to add a module; click the X beside a module code to remove it
• Instructions to students: more information about an option rule
• Rule conditions can be amended but this will affect the order in which they appear to students
• Checkbox to delete an option rule
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Reviewing Structures
• Use InfoHub Structures Reporting to review changes made in CMS
• Consult checklist for structures changes as part of final review
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Text Fields (i)
• Stage Text: general information about the major and
stage
• Approved Non-Standard Progression Requirements
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Text Fields (ii)
• Requirements for Continuation
• GPA Calculation (display only): final stage only,
final and penultimate equal or stage weighted;
three-stage weighted
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Additional Information
• Used to populate text for the undergraduate
Course Search
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Timelines
• Published on Curriculum website • Certain changes outside of official timelines
require PDARF7
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Useful Reports
• Key Reports located in Students Curriculum, Module
Capacity & Timetables section of InfoHub
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Useful Reports
I want to: Report
View core and option modules on a major/stage
Structures by Major
Review inactive modules on stages, majors/stages with no associated modules, option rules with no associated modules
Majors Missing Data
View details of modules missing mandatory data
Modules Missing Data
See modules in my School for current and previous Academic Years
Curriculum Management - School Module Summary
Do a wildcard search of entire module catalogue
Curriculum Management - School Module Summary
Check CMS access for staff and faculty in my School
Curriculum Manager Access Roles
Details of all modules for which you are currently the Module Coordinator and who else has access
Manage My Modules – Who has Access?
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Useful Resources
Curriculum Management Timelines
Online how-to guides
Information buttons on screen
Registry Intranet (login required): Academic
Regulations and supporting documentation
Your College Liaison
Repeat information sessions:
31 March (UCD Registry Masterclass, School & College staff only)
April 28th, 2020 (staff and faculty)