Curriculum Changes

Curriculum Changes

Academic Affairs and

Office of the Registrar

Oklahoma State University

Curriculum Changes

• Requests for new programs

• Modifications of existing programs

• Course actions (new courses, course changes, course deletions)

• Undergraduate Programs & Requirements (degree sheets)

Oklahoma State University

Curriculum Changes

• Forms and instructions available at:– http://academicaffairs.okstate.edu/faculty-a-sta

ff/61-degree-programs-a-curricular-requests

Oklahoma State University

Changes to Degree Programs

Oklahoma State University

Curriculum Change Timeline

• June 2011

New degree programs & requests to offer degrees at new locations must be included in 2012 OSU Academic Plan

• Summer 2011 or later

Submit draft letter of intent for new degree programs & new locations to Academic Affairs

Oklahoma State University

New program request

Evaluation Criteria

A. Centrality of the Proposed Program to the Institution’s Mission

B. Curriculum

C. Academic Standards for Admission, etc.

D. Adequate and Appropriate Faculty

E. Support Resources (library, facilities)

Oklahoma State University

New program request

Evaluation Criteria

F. Student & Employer Demand

G. Unnecessary Duplication

H. Cost & Funding

I. Program Review and Assessment – include assessment plan

J. Location of proposed program and method of delivery

Oklahoma State University

Curriculum Change Timeline

• Submit anytime

Modifications to existing degrees

– Program Deletion

– Program Suspension

– Change of Program Name and/or Degree Designation (BS to BSBA)

– Option Addition

Oklahoma State University

Curriculum Change Timeline

• Submit anytime

Modifications to existing degrees

– Option Deletion

– Option Name Change

– Program Requirement Change

– Other Degree Program Modification

Oklahoma State University

Steps to Approval of Degrees/Options

1. Department

2. College3. Graduate Council (if appropriate)

4. Instruction Council

5. Council of Deans

Oklahoma State University

Steps to Approval of Degrees/Options

6. OSU/A&M Board of Regents

7. Oklahoma State Regents for Higher Education (OSRHE)

8. Letter of OSRHE approval posted in Academic Program Approval Tracking on SharePoint site

Oklahoma State University

Advertising Degrees/Options

New degrees or changes may not be advertised or implemented until OSU receives formal approval from OSRHE; this includes degree requirement sheets NOT being included in the Undergraduate Programs & Requirements publication if approvals are not received

Degree Requirement Sheets

Oklahoma State University

• The most current version of the 2011-2012 degree sheets are posted on the Registrar website. Contact Dionne Boling for any necessary revisions during the current academic year.

• Deadlines for the 2012-2013 degree sheet revision will be provided in Summer 2011.

Oklahoma State University

Changes to Courses

Oklahoma State University

Curriculum Change Timeline

• September 1, 2011 – Arts & Sciences

• October 14, 2011 – Academic Affairs

Course actions (new courses, course changes, course deletions) submitted to Academic Affairs after approval by department & college curriculum committees

Oklahoma State University

Course Actions

Requested changes for Fall 2012

• Course to be Dropped• New Course to be Added – select a

course number that does NOT appear on SIS screen 128.

Oklahoma State University

Course Actions

SIS 128 screen – example of what it looks like when checking for repeated courses:

Oklahoma State University

Course Actions

Requested changes for Fall 2012

• Change in Credit

• Change in Description• Change in Number -

select a course number that does NOT appear on SIS screen 128.

Oklahoma State University

Course Actions

Requested changes for Fall 2012

• Change in Title• Change in Prefix (e.g., BIOL to BOT)

• Change in Prerequisite

Oklahoma State University

Course Actions

Any “Change in…” will appear as a repeated course on the transcript

For example: Change in course number from 1111 to 1234

Student who takes 1111 in Fall 2010 and 1234 in Fall 2011 will receive credit only for second course

Oklahoma State University

Course Actions

• General Education Credit – also submit on the general education database http://academicaffairs.okstate.edu/faculty-a-staff/41-general-education

• Approval of general education changes by the General Education Advisory Council (GEAC) will appear on GEAC minutes

Oklahoma State University

Course Actions

• Graduate Credit – course will be reviewed and approved by Dean of Graduate School

Undergraduate courses requesting graduate credit must attach syllabus showing additional work required by graduate students.

Remember the asterisk!

Oklahoma State University

Course Actions

• Crosslisting –the same course is offered by two or more departments under different prefixes (e.g., GEOG, POLS, RUSS 3053 Intro to Central Asian Studies)

Oklahoma State University

Course Actions

When dropping a course or submitting “Change in…”, complete left column PRESENT COURSE

AS LISTED IN CATALOG

Oklahoma State University

Course Actions

For all actions except dropping a course, complete right column RECOMMENDED

CHANGE OR NEW COURSE

Oklahoma State University

Course Actions

For all actions complete STATE REASON FOR REQUEST

For new courses, attach Supplementary Information Form and syllabus

Oklahoma State University

Course Actions

For all course actions, complete bottom box - see Guide for Completion of CAF

Oklahoma State University

Course Actions

Mode of Instruction – code the mode of instruction for the course as follows:

• Lecture with lab 00• Lecture with discussion, activity, demonstration, clinic 01• Recitation, seminar 02• Laboratory 03• Internship, Field Experience, Clinical Practice 04• Physical Education Activity, Recreation Activity 05• Speech, Drama, and Journalism Activity 06• Independent Study, Directed Readings 07• Research: Master Thesis, Doctoral Dissertation 08• Individual Instruction 09• Other (explain in 50 letters or less) 10

Oklahoma State University

Course Actions

• HEGIS CODE – Enter the HEGIS code, located at: http://academicaffairs.okstate.edu/images/documents/hegis.pdf, assigned to the department prefix.

• CIP Code – http://nces.ed.gov/ipeds/cipcode/selector/

Oklahoma State University

Course Actions

• Approved for SR/UR/R Grades – Grades of “SR/UR” (satisfactory research, unsatisfactory research) may only be given for thesis or dissertation hours; “R” for master’s degree creative component courses.

Oklahoma State University

Course Actions

• General Education Course – Answer Y (yes) or N (no).

• Pass/Fail Grading – yes or no.

Oklahoma State University

Course Actions

Common errors on Course Action Forms

• Missing or inadequate reason

• Submitted as course modification but extent of changes indicate it should be a new course

• On supplemental form, missing documentation of discussion with affected department

Course Actions

Common errors on Course Action Forms

• Missing asterisk on graduate courses

• Calculation of credit hours 2-3 lab hours equals 1 credit hour

• Contact hours calculated for short course instead of 16 week semester

Oklahoma State University

Course Action Summary

Prepare a summary of course action requests

• Additions

• Modifications

• Deletions

• Mechanicals – changes to courses that serve as prerequisites to your course

Oklahoma State University

Course Action Summary

Note: The course action summary is the only documentation presented in the approval process, therefore; the information on the summary must be an exact match of the course action requests.

Oklahoma State University

Steps to Approval of Course Actions

1. Department

2. College3. Graduate College (if appropriate)

4. Instruction Council

Course Action Forms and Catalog Course Descriptions

Oklahoma State University

Course Descriptions: Changes/New Courses - the highlighted areas of the course action form on the left are items that affect the course description on

the right: Note: Please provide catalog-ready descriptions, no further editing will occur.

Questions?

Oklahoma State University

• Diane Jones & Gail Gates Academic Affairs 4-8788

• Christine NicholsClassroom Scheduling Office of the Registrar 4-6885

• Dionne BolingPublications Office of the Registrar 4-6878