CT PIT 2013 Program Staff Training January 2013 Training PowerPoint Provided by CCEH

Think Change • Be Change • Lead Change

CT PIT 2013Program Staff Training

January 2013

Training PowerPoint Provided by CCEHCT Coalition to End Homelessness

257 Lawrence St. Hartford, CT 06106www.cceh.org

http://www.cceh.org/

Think Change • Be Change • Lead Change 2

CT PIT 2013 Count will be held on:

Tuesday, January 29, 2013


Session Overview

• What’s new

• What’s this all about?

• Population & Bed Count submission• Nutmeg demo

• Collecting client demographics• Nutmeg demo (particularly important

for TH programs)


• HUD mandates it

• Collect data to inform efforts to end homelessness in Connecticut

• Help service providers and policy makers to better understand the needs of homeless people and design effective interventions

• Develop a consistent methodology for collecting reliable longitudinal data to measure progress towards ending homelessness.

Purpose of CT PIT


• A Rapid Re-Housing provider type now offered

• Programs ‘Under Development’ will indicate whether the program is expected to begin operation with the next 12 months

New to CT PIT This Year


CoCs now required to report number of:

• One-child households• Multi-child households (i.e. HH in which all members are under 18)• Female veterans

AND

• Populations by age category



Paper surveys only for domestic violence & runaway and homeless youth shelters

NO paper survey for homeless shelters that don’t use CT HMIS



Program Responsibilities

• Emergency Shelter surveying in CT HMIS

• Transitional Housing surveying in CT HMIS

• Population & Bed Count online formo ES, TH, PSH, RHY


PROGRAMS participating in the countPrograms that meet the following two criteria:

1. Have beds designated explicitly for homeless people2. Clients entered program directly from homelessness

ES, TH, PSH, DV, Vets, RHY

Counting Correctly


Counting Correctly

Programs that collect Population and Bed Count data• Emergency shelters• Transitional housing programs• Domestic violence shelters• Shelters for runaway and homeless youth• Permanent supportive housing programs

Programs that collect client demographic data• Emergency shelters• Transitional housing programs• Domestic violence shelters• Shelters for runaway and homeless youth

(only clients over 18 years old should be surveyed)


Counting Correctly

Which programs should NOT participate in the Count?

• DCF funded programs should not participate. o However, shelters receiving DCF funds that are

explicitly designated for homeless youth SHOULD be counted

• Mental health and substance abuse programs not designated for homeless people should not participate


Population and Bed Count



What’s the difference between the Population Count and the Bed Count?

POPULATION COUNT: Counting the PEOPLE who stayed at your program on the night of the Count. The Population Count is like a ‘head count’ of people that were residing at each program on the night of the Count.

BED COUNT: Counting the # of BEDS/UNITS available at your program. The Bed Count takes an ‘inventory’ or shows program ‘capacity’ and ‘configuration’ on the night the Count.



• Basic information about the program

• Number of persons by gender

• Number of beds/units on-line at the time of the Count

• Data submitted via an online form



Link to Population and Bed Count online form will be emailed to Regional Coordinators prior to the count



Each program receives a unique login & password with which to access their program given


Population Count


Population Count

Who should be counted? • Clients residing in ES, TH, PSH, DV, homeless vets, and

runaway and homeless youth programs

Who should NOT be counted?• Persons living doubled up in conventional housing• Formerly homeless persons living in Section 8 SRO


Population Count

Who else should NOT be counted?

• Adults in mental health facilities, chemical dependency facilities, or criminal justice facilities.

• Children or youth, who because of their own or a parent’s homelessness or abandonment now reside temporarily or for a short anticipated duration in hospitals, residential treatment facilities, emergency foster care, or detention facilities

• Residents of transitional housing programs that reside in beds/units that are not specifically designated for homeless people


Population Count

Counting people sheltered through a hotel/motel voucher

Count the number of people that each voucher is providing for, not the number of vouchers themselves.

Example: If your program gives a motel voucher to a family of four, include those four people in your ‘Households With Children’ count (not 1 voucher)


Population Count

Q: What are Households with Adults and Children?

A: Families.

By HUD’s definition, a ‘family’ must include at least one child under 18 years of age accompanied by at least one adults over 18 years of age.


Population Count

What are ‘Households With Only Adults’?

•A single adult•A married or unmarried couple, both over 18•A family where members are all over 18•Any other kind of household where everyone is over 18


Population Count

Q: What’s a One Child Household?

A: Unaccompanied individuals under 18


Population Count

Q: What’s a Multi-Child Household?

A: Families where both parent(s) and child are all under 18 years old.


Bed Count

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Bed Count

Which BEDS should be counted?

Count each bed and unit designated for homeless people that existed on the night of the count whether or not it was occupied and whether or not it is supported by HUD funds

Attention Providers:If your program’s configuration of beds/units changes over time or due to need, the Bed Count should reflect the configuration of your program ON THE NIGHT OF THE COUNT


Bed Count

Seasonal Beds are available to individuals or families on a predictable schedule at certain times of the year only

Overflow Beds/Vouchers are available to individuals or families at peak times of demand and can include mats/spaces in shelter & payments for hotel stays


Bed Count

Which BEDS should NOT be counted?

Do not count beds/units that are not specifically designated for homeless people (i.e. Do not count beds/units at mental health or substance abuse programs if they are not designated for homeless people. Also do not count beds/units at DCF funded programs.)

Do not count beds not actually available on the night of the count (e.g. beds in development and beds off-line for repairs).

Do not count cribs


Bed Count

Hotel/motel VOUCHERED BEDS

Count the # of overflow beds that each voucher provides, not the number of vouchers.

Example: If your program gives a motel voucher to a family of four, include four overflow beds in your bed count (not 1 voucher)


Bed Count

Permanent Supportive Housing programs will report the number of beds designated for people who meet the HUD definition of Chronic Homelessness:

A Chronically Homeless Person or Family is an unaccompanied homeless individual with a disabling condition or a family with at least one adult member who has a disabling condition who has either been continuously homeless for a year or more OR has had at least four (4) episodes of homelessness in the past three (3) years. The term homeless in this case means a person sleeping in a place not meant for human habitation (e.g., living on the streets), in an emergency homeless shelter, or in a Safe Haven as defined by HUD.


Determining the number of beds at programs without a static number of beds:

Multiply the number of units by the average household size of the program.

Example: A program with an average household size of 3 and 10 fixed units.Multiply 3 (average household size) by 10 (fixed units at program).This program would report 30 beds for households with at least one adult and one child.

Population & Bed Count


Collecting Client Demographics


Client demographics are collected for all clients over the age of 18 in ES, TH, and RHY, DV, and

homeless vets programs



Permanent Supportive Housing programs DO NOT collect client demographics



Homeless shelters and transitional programs that do NOT use CT HMIS will NOT use paper surveys

We are not collecting client demographics from these programs




Emergency Shelters that enter into CT HMIS

Regular ES intake data entered in the W658 assessment will be pulled directly from CT HMIS on January 29, 2013

It is CRITICAL that all routine client data entered into CT HMIS by ES are complete and accurate.

*CT PIT depends on complete CT HMIS data*


ATTENTION TRANSITIONAL HOUSING PROVIDERS!!

Transitional Housing Programs that enter into CT HMIS will need to complete a brief CT PIT 2013 assessment in CT

HMIS.



GET PREPARED NOW.

Emergency shelters: Run your E800 in ARTTransitional Housing: Run your A108 in ART

Every single data point should be at a completion rate of 95% or higher.



Wrap-Up

CT PIT 2013 CCEH Contacts

Kyle Gregoire Sarah Zucker

[email protected] [email protected]

860.721.7876 x106 860.721.7876 x111

mailto:[email protected]

mailto:[email protected]

Thank You!Visit us onlinewww.cceh.org

@CCEHTWEETS“CT Coalition to End

Homelessness”

77 Buckingham St. Hartford, CT 06106 | P (860) 721-7876 | F (860) 256-4811


http://www.cceh.org/

http://twitter.com/

https://www.facebook.com/pages/CT-Coalition-to-End-Homelessness/72026098250?sk=wall

CT PIT 2013 Program Staff Training January 2013 Training PowerPoint Provided by CCEH

Documents

lead changebed

lead changedetermining

complete ct hmis data

routine client data

brief ct pit

homeless shelters

homeless person

transitional housing