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CROWN ROSTER IS PERFECT FOR ORGANISATIONS THAT REQUIRE ULTIMATE
FLEXIBILITY AND BUDGETARY CONTROL, AS WELL AS THE ABILITY TO ADAPT
SEAMLESSLY TO TODAY’S VOLATILE STAFFING LANDSCAPE.
CROWN ROSTER
SMART, FLEXIBLE ROSTERING FOR TODAY’S WAY OF
WORKING
CROWN ROSTER www.crownworkforcemanagement.com
Crown Roster gives planners complete and flexible control of
staffing, including budgetary forecasting and shift management. An
optional module in Crown WFM, Roster allows planners to broadcast
vacancies online to staff working flexible shifts. For the
employees, it allows them to use the most popular devices to check
the shifts for which they are rostered, as well as rest days, and
even arrange shift swaps (subject to management authorisation where
required).
OVERVIEW Crown Roster allows staff planners to determine
precisely when they want their people to work. In addition, it
provides a comprehensive budget and measurement system. This allows
planners to define resource plans to defined budgets that measure
elements that are critical to the business. Thanks to Crown Roster,
planners can actually measure, as they plan, whether they are
achieving their budgetary aims, whilst also ensuring that the right
people, with the right skills, are rostered for each shift or
event.
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FEATURES
Ideally suited to organisations and businesses running flexible
shift and event systems Many employers today are making the most of
flexible working to meet customer service requirements and offer
staff wider options in terms of working hours and shift patterns.
Being able to draw on staff resources at short notice and ensure
that the right staff, with the right skills, are present as
circumstances dictate is very attractive and empowering; Crown
Roster makes this possible – and more. It is particularly
well-suited to people who are allocated a given number of hours to
work each week, but when they work those hours and when their rest
days occur is indeterminate. Crown Roster also caters for people
who are regularly asked to work split shifts, such as a hospitality
environment where an employee might be asked to work the breakfast
shift then go home for a few hours and come back and run the bar in
the evening.
Versatile planning module for Crown’s Workforce Management Suite
A planner will usually create rosters for a specific period. By
committing employees to a particular roster in Crown Roster they
will automatically become unavailable to be used elsewhere during
the same period. Crown Roster is therefore ideal for managing
people who are working on a more casual basis, because they can be
notified when there are opportunities available for which they
might wish to apply. Conversely, they can also be given a list of
positions and choose which ones they would prefer to work. Those
choices then go back to the planner, who can decide who they need,
because there may be more applicants than places. There may also be
fewer applicants than needed: Crown Roster takes this into account
through its ability to advertise opportunities to a website on
which casual staff, both rostered and unrostered, can register and
set up alerts.
Comprehensive budget and demand planning and measurement Crown
Roster incorporates a comprehensive budget and measurement system
so that planners can set up defined budgets to measure elements
that are critical to the business. These might be on a half-hour
basis, or a weekly or monthly budget, or an event budget. Crown
Roster makes it possible actually to measure-as-you-plan to
determine whether planners are achieving their budgetary aims.
CROWN ROSTER www.crownworkforcemanagement.com
A SMART, FLEXIBLE ROSTERING FOR TODAY’S WAY OF WORKING
KEY BENEFITSVERSATILE PLANNING MODULE FOR CROWN WFM; SUPPLEMENTS
AND COMPLEMENTS TIME AND ATTENDANCE SOFTWARE
IDEALLY SUITED TO ORGANISATIONS AND BUSINESSES RUNNING FLEXIBLE
SHIFT SYSTEMS
COMPREHENSIVE BUDGET/DEMAND PLANNING AND MEASUREMENT
‘ADVERTISE’ VACANCIES TO A ROSTER WEBSITE AND MANAGE APPLICANTS
FOR EVENT WORKFORCE OPTIMISATION
SHIFT OPTIMISATION ENSURES BEST USE MADE OF RIGHT PEOPLE
INTERFACES TO ALL POPULAR BUDGETARY PLANNING TOOLS
WEB-BASED EMPLOYEE INTERFACE FOR SHIFT REVIEW AND EXCHANGE, WITH
MANAGEMENT CONTROLS USABLE ON MANY DEVICES
RUNS SEAMLESSLY AS PART OF CROWN WFM, NO ADDITIONAL HARDWARE
REQUIREMENT
ENHANCES PLANNING OF SHIFTS THROUGH BETTER VISIBILITY OF
AVAILABLE STAFF
ENABLES THE CREATION OF “WHAT IF” SCENARIOS WHEN ROSTER
PLANNING
CROWN ROSTER
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Robust workflow processes for roster approval Crown Roster
provides features that enable collaborative rostering by a team of
people with different responsibilities, using various protection
levels. For example, there can sometimes be various stages in the
roster production process, such as roster creation, roster editing,
approval for sign-off, pass-back for re-editing, publishing, and
the closing of the roster. Crown Roster provides robust facilities
to control these various stages in an organised way.
Fully supported “what if” roster planning At any time during the
staff rostering process, the staff planner can ‘checkpoint’ the
roster, which means that they could if required, revert back to
each defined ‘checkpoint’ following any period of subsequent and
possibly experimental rostering. This means that ‘what if’ roster
planning is fully supported.
Enhanced visibility to all staff of “published” rosters When the
roster planning process is complete the roster is ‘published’. This
action changes the state of the roster to ‘firm’ and the planned
working shifts then become visible to all relevant personnel. Staff
can view the work schedule by using Crown Self-Service and the
roster can be physically published and printed, if necessary.
Published roster alerts via e-mail and SMS Texts can be sent to
staff.
‘Advertise’ vacancies online for event workforce optimisation
Roster gaps identified within Crown Roster can be advertised as
work opportunities to an actual or potential workforce. So a
hospitality company running a wedding in a few days time and
needing 15 staff can broadcast a requirement and manage the
applications until the 15 spaces are filled
TRANSFORMING THE WORKPLACE www.crownworkforcemanagement.com
A SMART, FLEXIBLE ROSTERING FOR TODAY’S WAY OF WORKING
CROWN ROSTER
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Shift optimisation ensures best use made of right people Crown
Roster incorporates several novel interfaces into and out of the
system. Often in shift scenarios it is very difficult for planners
to identify the optimum use of people. In these circumstances Crown
Roster’s shift optimisation function can help by allowing shift
planners to decide the best shift pattern needed to ensure the
correct staff and skill coverage. An automated routine generates
the shifts and it includes a tool to allow manual adjustments when
people go off sick or just fail to turn up, as required.
Interfaces to all popular budgetary planning tools Crown has
always prided itself on its ability to integrate its products to
any client system and Crown Roster is no exception. All popular
budget planning packages, spreadsheets and databases require only
minor customisation to work transparently with Crown Roster.
Rich-interface web client Crown Roster’s web-based employee
interface allows staff to check and review the shifts on which
they’ve been rostered and even swap shifts with colleagues. This
can be permitted automatically, or be subject to planner
authorisation and confirmation. Either way, Crown Roster takes much
of the load off planners and does everything possible to keep
casual staff happy - and reliable.
Fully-integrated Crown WFM module Crown Roster installs and runs
on conventional servers, so adding it to an existing system
requires no additional hardware investment. It uses a browser-based
client, so instead of choosing items from lists in a Windows-style
interface, Crown Roster is truly interactive and and allows you to
drag-and-drop. Planners can create periods on a roster as easily as
appointments in Outlook and drag and extend them or even move them
to different days – just by dragging and dropping.
Integration with Crown T&A Once shifts are allocated to an
employee they will be used to manage their expected attendance on
any given day. Their actual attendance will be recorded into Crown
T&A. The application will then report attendance exceptions and
indicate the steps necessary to resolve them and effects on
employee remuneration. Crown Roster utilises new ways of
determining expected attendance so shift lengths can be varied in
time and duration according to budgetary need. Crown Roster will
set the necessary day boundaries so that clockings are recorded
against the correct day. Through Crown Roster the planner can also
request that an employee works a split shift (i.e. has an extended
off-duty period between rostered duties on a day). Although always
evolving, like all Crown’s software, Roster puts tremendous power
into the hands of staff planners.
CROWN COMPUTING LIMITED Amber Close, Tamworth Business Park,
Amington, Tamworth, Staffordshire B77 4RP UK
TEL: +44(0)1827 309800 FAX: +44(0)1827 309810 EMAIL:
[email protected] WEB: www.crownworkforcemanagement.com All
trademarks are recognised.
CROWN ROSTER www.crownworkforcemanagement.com
A SMART, FLEXIBLE ROSTERING FOR TODAY’S WAY OF WORKING
CROWN ROSTER