Creating your integrated template for data storage Carolyn Haynes, Cecilia Shore, Eric Resnis Each slide has both a voice-over and notes below the slide,

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Slide 2 Creating your integrated template for data storage Carolyn Haynes, Cecilia Shore, Eric Resnis Each slide has both a voice-over and notes below the slide, so you can either listen or read. Slide 3 Why are we doing this? Slide 4 Streamlining data storage Integrated Template HLC Academic Program Review Divisiona l Reports Slide 5 Written instructions: http://miami.muohio.edu/oue/accreditation/templates.html Slide 6 Some data will be uploaded FOR you. Your deadline to complete the template is May 20, 2013 Slide 7 Customizing your own storage Slide 8 Keep it short Slide 9 You may not have all the answers this year Slide 10 Logging in: http://miamioh.compliance-assist.com Caution: do not have more than 1 person at a time working in the program Slide 11 From the landing site, click on Gallery for long-term reusable storage Slide 12 Locating yourself in Gallery Slide 13 Uploading files to Gallery Note: for semi-permanent items, such as your mission statement, or a past program review, we request pdf files. For items that you will be aggregating across years for program review, you will probably want to start an excel sheet. Slide 14 Creating folders in Gallery Picture pointing to the add folder option Slide 15 Accessing your integrated template in Planning Slide 16 Accessing your template step 3: click the integrated templates tab. Note: This step is easily forgotten! Slide 17 Finding yourself in the organizational chart Slide 18 Opening your template Slide 19 This is the view page of your template. To edit it, click Edit tab in the upper right. Be patient. Slide 20 The Edit page: Please note (i) buttons for more detail about the information requested. Slide 21 Editing in the text box: Be sure to click SAVE! Slide 22 Linking to a Gallery Source Slide 23 Linking to a Gallery Source: Click the check box, not the file name Slide 24 Using the File Library Slide 25 Specialized templates for non-academic offices Slide 26 Tips for completing the template The first time you complete the template, you will notice that some of the questions will ask you to provide a summary or data related to the last seven years. After the first year, you will only need to provide data and information for the current year. Thus, the first year of completing the template will be more time consuming than in future years. One of the benefits of the template is that it eliminates the need for lengthy reporting. You should make your case in as concise a manner as needed to portray your unit accurately. Save your work often to avoid losing any information. We strongly recommend that only one person from your department or program works on the template at one time; otherwise, some of the data or work you have done could be lost. Similarly, be careful not to have multiple versions of the template open at one time, or you could lose some of the data you have entered. Do not include any hyperlinks in the template. If you upload documents, PDF versions of documents are preferred, but other versions are acceptable if they work better for you. For example, you may wish to use Excel spreadsheets for your enrollment data so that you can track it over time. Slide 27 DEADLINES: Other offices end of fall term; YOURS is May 20. Slide 28 Questions/Problems For questions related to the software, contact Eric Resnis at [email protected]@miamiOH.edu For questions related to the template content, contact Carolyn Haynes at [email protected]. [email protected] For questions related to assessment plans and reports, contact Cecilia Shore at [email protected] [email protected]