Creating Great Client Experiences with SharePoint 2010 for Web Content Management. Fostering Cross-Team Knowledge Sharing. Rebecca Dornin Web Technologist, HBS ITG Mary Fowkes Senior Project Manager, HBS ITG Anne E. Holden HBS EE Web Marketing Manager June 23, 2011. Agenda. - PowerPoint PPT Presentation
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Identified success factors for HBS, ITG, and Executive Education
• Early decision was made to use a two pronged approach to achieve long term success
• Project 1–SharePoint 2010 with EE Site Upgrade
• Upgraded SharePoint WCM from 2007 to 2010
• Built robust infrastructure, all new hardware
(intDEV, STAGE, PROD, DR)
• Upgraded EXISTING Executive Education site
• Seized opportunity for training ITG and EE on SP2010
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Project Management
• Project 2-Executive Education Site Redesign
• Focus was exclusively on Executive Education’s
goals
• Training and knowledge transfer were deliverables
on project plan
• Agile project methodology
• Milestones were agreed to collaboratively
• Approach for solutions were signed off on prior to
coding
• Executive Education tested and approved
deliverables throughout project lifecycle
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Customer Engagement• Conducted three 8 hour on site training sessions for EE marketing
• Met bi-weekly in person to determine training needs and ways to improve workflow
• Based training off information gathered in meetings, tailored trainings to the
customer’s workflow
• Worked with SharePoint out of the box enabled rapid prototyping of workflow changes
• Created Transparency: Kept customer knowledgeable and heavily involved in the requirements gathering process
• Used Agile approach by listening and adapting to the customer as the project progressed, ability to adjust as needed
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SharePoint Out of the Box Functionality
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Executive Education Admin Tools
14
Edit A Program
15
Edit Sessions
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Document Library
17
Pending Edits Screen
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FAQ List – Storing Questions and Answers
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Customer PerspectiveOwnership between both ITG and EE
• Inclusive Team Dynamic
• Willingness to let down defenses to build good chemistry
• Daily stand-ups and weekly meetings supported real-time communication
facilitated the smooth project flow
• Coding Best Practice Documentation
• Established standard of excellence for all developers on the team
• Provided the customer with a high-level of confidence for the deliverables
• Transparency
• Challenges elevated to the team-level, not left for discussion within only the
impacted group
• Alternative ideas for processes and resolutions solicited and discussed with merit
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Customer Perspective
The EE Marketing Approach
• Project Schedule
• Persistent close monitoring with a keen eye on dependencies
• Limited deliverables slippage and avoided surprises
• Shared Learning
• Reciprocal learning between departments: EE process and ITG application
knowledge
• Collaboration to identify training scenarios provided solid foundation to write
training documentation
• Local desk-top training sessions allowed comfort level to EE and process insight
for ITG
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Lessons Learned
• Regular communication both internally and externally created opportunities for agile decision making
• Upgrading to SP2010 prior to the site redesign gave customer a chance to ease into the new user interface enhancements
• A deep understanding of the customer’s needs allowed the team to use the SharePoint out of the box functionality to meet goals without the use of custom code
• Face to face meetings proved to be extremely effective, particularly when arriving at solutions
• Recognizing that when content and code are involved quality is always a key driver for success