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System Process DocumentCreating an Expense Report Template

Department

Responsibility/Role

File Name 27806489.docRevision

Document Generation Date 19/01/2010 09:59:00

Date Modified 1/19/2010 09:59:00 AM

Last Changed by

Status

Creating an Expense Report Template

Trigger:

Concept

Use the Expense Report Templates page to define expense report templates for Internet

Expenses. A template contains a list of expense items, and the default information for each item,

that self service users can enter on their expense reports. You must define at least one expense

report template with the Enable for Internet Expenses Users checkbox selected. Only expense

report templates with this option enabled can be used in Internet Expenses.

In this topic, you will create an expense report template.

Required Field(s) Comments

Output - Result(s) Comments

Additional Information

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System Process DocumentCreating an Expense Report Template

Procedure

Step Action

1. Begin by navigating to the Expense Reports Templates page.

Click the vertical scrollbar.

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Step Action

2. Click the Payables, Vision Operations (USA) link.

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Step Action

3. Click the Expense Report Templates link.

Step Action

4. The Expense Reports Templates page enables you to define expense report

templates for Internet Expenses. A template contains a list of expense items, andthe default information for each item that self service users can enter on their

expense reports.

You must define at least one expense report template with the Enable for Internet

Expenses Users checkbox selected. Only expense report templates with this option

enabled can be used in Internet Expenses.

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Step Action

5. Click in the Template Name field.

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Step Action

6. Enter the desired information into the Template Name field. Enter "DBTravel".

Step Action

7. Click in the Description field.

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Step Action

8. Enter the desired information into the Description field. Enter "Travel Expense

Template".

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Step Action

9. Click the Enable for Internet Expenses option.

Step Action

10. Click in the Expense Item field.

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Step Action

11. Enter the desired information into the Expense Item field. Enter "Airfare".

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Step Action

12. Click the Expense Category list.

Step Action

13. Click the Airfare list item.

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Step Action

14. Click in the GL Account field.

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Step Action

15. Enter the desired information into the GL Account field. Enter "7640".

Step Action

16. Click the Horizontal scrollbar.

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Step Action

19. Click the Justification Required list.

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Step Action

20. Click the Always list item.

Step Action

21. Click the Save button.

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Step Action

22. Click in the Expense Item field.

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Step Action

23. Enter the desired information into the Expense Item field. Enter "Taxi".

Step Action

24. Click the Expense Category list.

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Step Action

25. Click the Miscellaneous list item.

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Step Action

26. Click in the GL Account field.

Step Action

27. Enter the desired information into the GL Account field. Enter "7680".

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Step Action

28. Click the Horizontal scrollbar.

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Step Action

29. Click in the Policy Schedule field.

Step Action

30. Enter the desired information into the Policy Schedule field. Enter "US -

Miscellaneous".

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Step Action

31. Click in the Require Receipt Above field.

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Step Action

32. Enter the desired information into the Require Receipt Above field. Enter "0".

Step Action

33. Click the Justification Required list.

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Step Action

34. Click the Always list item.

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Step Action

35. Click the Save button.

Step Action

36. Click in the Expense Item field.

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Step Action

37. Enter the desired information into the Expense Item field. Enter "Meals".

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Step Action

38. Click the Expense Category list.

Step Action

39. Click the Meals list item.

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Step Action

40. Click in the GL Account field.

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Step Action

41. Enter the desired information into the GL Account field. Enter "7690".

Step Action

42. Click the Horizontal scrollbar.

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Step Action

43. Click in the Policy Schedule field.

Step Action

44. Enter the desired information into the Policy Schedule field. Enter "US - Meals".

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Step Action

45. Click in the Require Receipt Above field.

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Step Action

46. Enter the desired information into the Require Receipt Above field. Enter "24.99".

Step Action

47. Click the Justification Required list.

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Step Action

48. Click the Only with Violation list item.

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Step Action

49. Click the Save button.

Step Action

50. You have successfully created an expense report template.

End of Procedure.