Creating Accessible Microsoft Word 2010 Documents [facilitator’s name here] California State University, Office of the Chancellor.

Creating Accessible MicrosoftWord 2010 Documents

[facilitator’s name here]

California State University, Office of the Chancellor

Word Cloud

Outline

• What types of documents need to be accessible?

• Why is it important to create accessible documents?

• How does one create accessible documents?

What types of documents?

Why is this important?

How we read documents

Common Elements in Word Documents

• Text Formatting• Columns and Tables• Hyperlinks• Non-text Elements• Appropriate Use of Color• Accessibility Checker

Common Styles

• Headings• Numbered Lists (List Number)• Bulleted Lists (List Bullet)• Emphasis• Strong• Title• Body Text or Normal

Use of Heading Styles

I. Topic 1 (Heading 1)A. Sub-topic 1 (Heading 2)

1) Sub-sub-topic 1 (Heading 3)2) Sub-sub-topic 2 (Heading 3)

B. Sub-topic 2 (Heading 2)II. Topic 2 (Heading 1)

Muddiest Point on Styles

Photo by Jimee

Columns

Tables

Hyperlinks

“There are 23 campuses in the California State University (CSU) system” instead of, “There are 23 campuses in the California State University (CSU) system (http://www.calstate.edu)”

Non-text Elements

by Dominik Hofer

Watermarks

Headers & Footers

Appropriate Use of Color

• Poor Example:

Week/Date Group Assignment

Week 1

Monday, 8/20 Case 1Case 22Case 5

Wednesday, 8/22 Case 14Case 10

Appropriate Use of Color

• Good Example:

Week/Date Group Assignment

Week 1

Monday, 8/20 Group One: Case 1Group Two: Case 22Group Three: Case 5

Wednesday, 8/22 Group One: Case 14Group Three: Case 10

Document Metadata

Accessibility Checker

1-Minute Paper

Take 1-minute to jot down the three most valuable points you learned in the workshop today that you will take back to your office/area and use

Questions or Comments?

The CSU Professional Development forAccessible Technology website at:

http://teachingcommons.cdl.edu/access/docs_multi/wordf2f.shtml

Standards and Techniques Guide for Creating Accessible Word 2010 Documents

Accessible Microsoft Word 2010 Document Checklist

Accessible Microsoft Word 2010 Video Collection