Creating a Writer Document

Creating a Documentin Writer

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OpenOffice.org Writer

Provides a set of tools for:

• Entering and revising text

• Adding graphical elements (e.g., color and tables)

• Formatting and printing completed documents

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What’s in the Writer program window?

Objects for creating, editing, saving, printing, and formatting documents• Document window

• Title bar

• Menu bar and toolbars

• Views

• Status bars

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What’s in the Writer program window? (continued)

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What’s in the Writer program window? (continued)

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How do I create a document?

Click the blank document window

Start typing

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How do I create a document? (continued)

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How do I create a document? (continued)

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How do I select text for editing?

Selecting text marks characters, words, sentences, or paragraphs to be modified

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How do I select text for editing? (continued)

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How do I select text for editing? (continued)

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How do I move, copy, and delete text?

Cut and paste• Use Cut button and Paste button

• Use drag and drop method

Copy and paste• Use Copy button and Paste button

Text can be cut/copied and pasted between applications

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How do I move, copy, and delete text? (continued)

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Can I undo a command?

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Can I undo a command? (continued)

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How do I create and use a document template?

Document template

• Pre-formatted document for use as a foundation for creating a new document

• Examples: letterheads, fax cover sheets, memos

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How do I create and use a document template? (continued)

Fields• Used to insert pre-formatted information that

updates automatically or easily

• Examples: current date, page numbers

Placeholders• Elements into which text is entered to personalize

the document

• Examples: name, address

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How do I create and use a document template? (continued)

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How do I save a document?

Click Save button• First time

Save as dialog box appears; Saves to My Documents folder with .odt extension (default)

– Select different drive and folder to save to another location– Click down-arrow button to right of File type text box to

save as different file type

• Subsequent times Automatically saves document using original file name in

drive and folder where previously stored

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How do I save a document? (continued)

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How do I save a document? (continued)

Save frequently to minimize data loss due to power outages, software bugs, or other unforeseen events

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How do I use a document wizard?

Document wizard• Provides a pre-formatted document

• Prompts you to enter information (into dialog boxes) which is automatically incorporated into final document

• Typically offers a selection of formatting options

Final document reflects choices you made and includes information you entered

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How do I use a document wizard? (continued)

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How do I use a document wizard? (continued)

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How do I print a document?

Print File Directly button on Writer toolbar• Prints one copy of current document using default

printer settings

Print option on the File menu• Allows you to print multiple copies, print selected

pages, or select an alternate printer

Use Page Preview to see how it will look when printed

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How do I print a document? (continued)

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How can I troubleshoot printing problems?

Common causes

• Printer itself

• Software that controls the printer

• Installation glitches

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How can I troubleshoot printing problems? (continued)

Check out the printer• Confirm that power light is on

• Verify that printer is ready to print (press appropriate buttons on printer’s control panel)

• Make sure printer is loaded with correct size and type of paper, and that ribbon, print cartridge, or toner cartridge is properly installed

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How can I troubleshoot printing problems? (continued)

Check print queue• To display information about each print job

• To pause, restart, or cancel print jobs

• To move documents higher or lower in queue

Make sure default printer setting is correct

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Summary

The Writer program window

Creating a document

Selecting text for editing

Moving, copying, and deleting text

Undoing a command

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Summary (continued)

Creating and using a document template

Saving a document

Using a document wizard

Printing a document

Troubleshooting printing problems