Creating a Google Excel Doc for Multisite Reporting Using a Participatory Approach I’m already familiar with *Basic* I want to learn (this is what we’ll cover today!) *Intermediate* I realize we’re not going to cover *Advanced* Creating an email account How to create, share, & protect google excel docs Complex coding in excel Basic excel functions Participatory approaches to database construction Methods for data cleaning Internet browsing Pros and cons of using a google excel doc Methods for analyzing data Protection and Confidentiality basics Participant usability and reactions Advanced concepts in participatory evaluation Database construction basics Troubleshooting and tips for working w google excel docs Participatory evaluation basics How to tailor docs to meet multiple needs So you get the most out of the next 45 minutes . . .
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Creating a Google Excel Doc for Multisite Reporting …...Creating a Google Excel Doc for Multisite Reporting Using a Participatory Approach I’m already familiar with *Basic* I want
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Transcript
Creating a Google Excel Doc for Multisite
Reporting Using a Participatory Approach
I’m already familiar
with
*Basic*
I want to learn (this is what we’ll
cover today!)
*Intermediate*
I realize we’re not going
to cover
*Advanced*
Creating an email account How to create, share, & protect
google excel docs Complex coding in excel
Basic excel functions Participatory approaches to
database construction Methods for data cleaning
Internet browsing Pros and cons of using a google
excel doc Methods for analyzing data
Protection and
Confidentiality basics
Participant usability and
reactions
Advanced concepts in
participatory evaluation
Database construction
basics
Troubleshooting and tips for
working w google excel docs
Participatory evaluation
basics
How to tailor docs to meet
multiple needs
So you get the most out of the next 45 minutes . . .
Objectives
1. Google Docs 101
2. Context
3. Starting “participatory”
4. Pros and cons (demos and tips!)
5. Data usage
6. Final thoughts with Q&A
GOOGLE DOCS 101
1 of VI
Google Excel Doc 101
Make it
◦ Need a gmail account (create or use existing)
◦ Go to drive
◦ Create doc
Starting tips
◦ Rename
◦ Add sheets
◦ Download
Share it
◦ Share button
◦ Choose level of sharing
1. Create/login – Select “Drive” icon
2. Create excel sheet
3 – 5. Starting Navigation Tips
RENAME
Click on “Untitled spreadsheet”
Rename item
ADD SHEETS
Select “+” sign at bottom left hand corner
DOWNLOAD
File Download as (select type)
6. Share it!
Share it
Make sure to view in correct folder!
CONTEXT
Two minutes in two slides I1 of VI
Context – Who, what, where
Wisconsin Coalition Against Sexual Assault
Context – the “problem”
Need to report
TA
No tracking system
Self-created forms
“hours and
hours”
Reach? Who
serving? Looking for a new approach!
The goal
Standardized and efficient way of tracking
technical assistance from RTAs,
consultants, and WCASA staff
STARTING “PARTICIPATORY”
III of VI
Non-profit Eval 101 w/ Leadership
Step 1: What do you
NEED to know?
◦ For funders
Step 2. What do you
WANT to know?
◦ For evaluation
1. - Online meeting with RTAs
Next steps
Check back in with leadership
“test trial” with RTAs
Changes
Adapt and go “live with staff”
◦ Gmail addresses for everyone
◦ Staff meeting, everyone brought a computer
Use “How to” guide
Ongoing changes
Definitions page
Acronyms
Missing entry types
Specifications ◦ Other TA versus Other Not TA
Trainings and meetings tracking
For payroll
Visual features
New SASPs
New staff – new sheets, new categories
Adding “Grant”
PROS & CONS (DEMOS & TIPS!)
IV of VI
1 PRO – Many benefits of excel
Protection, coding, fancy stuff, and data validation options
Many of the same features from excel available in google excel doc ◦ Coding
◦ Validations
◦ Drop-down options (type and fill)
◦ Able to have all staff view others entries but not be able to edit them
◦ Ability to pull content from one google excel doc to another