Crash Course In Email Management

How to manage your emails

Tips and tricks

Use Folders

Folders are used to manage files in your hard disk drive. Similarly you can create folders in your email account to manage your emails easily. Important emails can be moved to other folders which you can make to classify or categorize your emails according to their use. Hotmail and yahoo! Allows users to create folders.

Click here to add a folder

Write a folder name and press OKYahoo Mail !

Folder created

Use Filters

Filters are used for 2 purposes

1. To manage emails in folders automatically

2. To protect your email account from spam

Manage emails automatically

Filters can automatically receive and categorize your emails in different folders.

For example , you have subscribed a newsletter and you don’t want to receive its emails to your inbox , but you are interested to receive its emails in another folder , so that you can see them in your free time , you can use filters for that purpose

Your inbox should only show your important personal emails. Newsletters , reminders and offers should be send to other

folders

Protection from spam / Bulk emails

Filters can also save you from spam and bulk emails

You can notice that bulk and spam emails contains subjects in which some common words are used , for example “free”, “join” , “sex” and “porn” , “medicine” , “offer” , “congratulations” and “win” etc etc

How to create filter

Filter is actually a condition in which you can decide that when this type of email is received it should be placed in that folder.

To create a filter in yahoo email

Go to mail options

Open “Filters” hyperlink

Click on add filter

Give a discriptive name to the filter

Select Condition

Choose on which part of the email you want to apply the filter , for example , we have applied filter on the subject of the mailAnd in the end , you will choose

that where (or in which folder) the emails should be placed after getting filtered

We have made a filter with the name “nidokidos”

It works on subject , if the subject will contain the word “[nidokidos]” then it will filter that email and send it to the folder which we will select

We have selected a folder “nidokidos” to place these kind of filtered emails , similarly you can create 15 filters in yahoo

Filter added successfully

Similarly

You can create filters to catch and trash spam

You can create filters for your friends forwards and place them in some appropriate folder

Creating filter in hotmail

Hotmail also supports filters , open hotmail options

Open mail link

Open filters

Click on new filter

And create a filter

Junk email filter in hotmail

Set you junk email filter to exclusive , so that you can receive emails from only those people who are added in your address book

Spam protection in yahoo

Yahoo also provides spam protection , Turn SpamGuard on always.

For gmail users

Gmail don’t have folders in it . They say that we don’t like to make folders , don’t manage mails , just search them

Gmail also have filters and spam protection, see your gmail setting

Protect email addresses

Don’t forward chain letters without removing hundreds of email addresses from them

Don’t forward emails to your friends using CC: . Instead of CC: always use BCC:

Using BCC will forward your emails without forwarding email address lists of your friends and family members

Write your own address in TO field.

Write your friends addresses in BCC

By doing so , you will receive a copy of your email back to you and your friends will also receive a copy of your email without any problem. Email addresses are not distributed to all the email list by doing so.

Protect email addresses

Don’t fill out websites forms un-necessarily with your emails address

A lot of greeting card websites collect email address for spamming. You should be aware of such websites

Never ever reply spam or junk email. Replying spammers confirms them that their target email address really exists.

Protect email addresses

Don’t try to unsubscribe spammers. When you try to unsubscribe a website which is spamming on your email address , because it again confirms the existence of your email id.

I hope you will easily manage your emails now

Forward it to friends who really need it

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