Cox’s Bazar - Child Protection Sub-Sector (Activity … Matrix is what the Child Protection actors are supposed to fill. The Matrix looks as below: All fields are mandatory except

Child Protection Sub-Sector, Cox’s Bazar | 5W Template Guidance Note | October 2017

Contents Why is the mapping exercise important? ............................................................................................................................................................................. 1

Reporting Frequency ................................................................................................................................................................................................................. 2

How to fill the matrix: ................................................................................................................................................................................................................. 2

Menu of Standard Needs, Strategies, Activities and Indicator Guidance .................................................................................................................... 5

What is 5Ws (Activity Mapping Matrix) for?

The 5Ws tool (Who does What, Where, When and for Whom) is designed for various functions that support information management,

which is critical for effective humanitarian response. For the purpose of this exercise, 5Ws is used only for mapping and monitoring

the Sector interventions and achievements.

The tool helps in collecting data on the operational presence and results achieved (outputs) of Child Protection (CP) actors in Cox’s Bazar.

The data is analysed to produce reports on response status, gaps, overlaps, etc. This analysis is circulated to the Child Protection Sub-

Sector.

The tool is used to collect and analyse data for the "coverage and reach" component of the CP response monitoring initiative in Cox’s

Bazar.

Why is the mapping exercise important? The mapping exercise allows the child protection actors to:

Gain a clear understanding of the child protection interventions carried out by organizations working in different locations, as well as their

target groups.

It provides the structure for a common and systematic information sharing process.

Provides real time analysis of the child protection response for effective planning and monitoring.

Cox’s Bazar - Child Protection Sub-Sector Child Protection Sub-Sector 5W (Activity Mapping Matrix) Guidance Note & Indicator Guide October 2017


Reporting Frequency The reporting frequency will be once a week, in order to feed into the Sub-Sector and ISCG reporting requirements. The weekly reminder

is send to Child Protection partners by the Sub-Sector coordination team.

How to fill the matrix: Remember that 1 row = 1 organization carrying out 1 Activity in 1 location for several beneficiaries (girls, boys, women and men).

The matrix should be filled by the implementing partner working with the in need population directly in the field, and not by the supporting

agencies (unless an agency is directly implementing). In case the Programme / Technical Partner is collaborating with a local CBO to

implement on its behalf, the reporting organization (Programme / Technical Partner) to the supporting agency (financial and/or technical

partners) could support filling of the mapping matrix for submission.

- Example 1: Child Fund Alliance (Programme / Technical Partner – column B) is implementing an activity in collaboration with CHAD,

a national NGO (implementing partner – column C) with financial support from UNICEF (Financial and/or Technical partner – column

H). Child Fund Alliance will fill in the matrix capturing achievements of their implementing partners.

- Example 2: UNICEF is implementing an activity (Programme / Technical Partner – column D) with the Government (implementing

partner – column B). UNICEF can support filling of the matrix.

- Example 3: CHAD, a national NGO is implementing an activity (Programme / Technical Partner – column D) directly, with no other

sub-grantee / implementing partner (column B) with funding from USAID (Financial and/or Technical partner – column H). CHAD will

fill in the matrix.

The Matrix is what the Child Protection actors are supposed to fill. The Matrix looks as below:

All fields are mandatory except the following:

a. Implementing Partner Type (column D) – please do not enter data – it will update automatically.

b. Indicator (Column P) – please do not enter data – it will update automatically.

c. Total beneficiaries reached (columns S, V, Y, AB) – please do not enter data – they will update automatically.

d. Notes (Column AD).

The reporting of achievements for 2017 - 2018 is strictly limited to activities that have taken place since onset of the current response.

This is an activity based mapping tool, not project-based. Therefore, status, dates and target beneficiaries should be as per activity.


Overall Section

Columns in Matrix

Description and Guidance

Reporting date

Column A Column A corresponds to the date of reporting (Information inserted). The format is DD-MM-YYYY. This column is mandatory in order to enable capturing of the reporting date.

WH

O

Columns B to E correspond to the ‘WHO’:

Column B indicates the Programme / Technical partner: The organization which provides the financial and technical support to the reporting organization. If relevant, select from the drop-down menu. If the activity is implemented using the organization’s internal resources, please select your organization name here. If the one activity is supported by multiple programme / technical partners to reach the same target group, please attribute the activities against each partner in separate rows by selecting from the drop-down list.

Column E will automatically fill when the Programme lead / or technical partner is selected.

Column C indicates the Implementing Partner. This captures the partner working directly with the affected population. Select your organization strictly from the drop-down list.

Column D indicates the Type of the organization. Do not enter data in this column; it will automatically fill once you select the name of the Implementing Partner from the dropdown list

Column E indicates the Donor / Financial partner: Please type in the name of the Financial partner relevant to the specific activity in the specific Location being reported against.

WHERE

Columns F to G are related to ‘WHERE’.

Column F indicates the Location Type – To be selected from the dropdown list, i.e. Additional Expansion Border Point, Host Communities, Makeshift Settlement, New Spontaneous Site, or Refugee Camp

Column G indicates Location Name - To be selected from the dropdown list. If you want to double-check the location type category of a specific location, view the Excel tab List_of_Locations

WH

AT

Columns H to L correspond to the ‘WHAT’

Column H indicates Sector. Please select Protection from the dropdown list.

Column I indicates Sub-Sector against which you are reporting the activity. Select the relevant Sub-Sector of the Protection Sector against which you are reporting, between Child Protection, GBV and General Protection.

Column J indicates the activity category under which the activity you are reporting falls. Please select the relevant category for the activity.

Please refer to the menu of activities/ indicator guide at the end of this document to see which activities are under each category.

Column K indicates the activities carried out by your organization to address Child Protection concerns. Please select the relevant activity from the dropdown menu. Your organization is expected to report on all relevant activities pertaining to the location and beneficiary type.


Overall Section

Columns in Matrix

Description and Guidance

Please refer to the menu of activities/ indicator guide at the end of this document to see which activities are under each category.

Column L indicates the modality of delivery for the activity selected in column K. Select the modality of delivery for the activity from the dropdown list i.e. Mobile, Static / Continuous, or Both (Static and Mobile).

W

HE

N

Columns M to O are related to ‘WHEN’

Column M indicates the implementation status of the activity. To be selected from the dropdown menu. Please indicate the status of the activity and not the project.

Columns N and O indicate the start and end dates of the activity. Please follow (DD-MM-YYYY). Please write the start and end date of the activity and not the project.

Columns P to AD correspond to Cumulative Beneficiaries targeted / reached

Column O indicates the type of beneficiaries of the activity. To be selected from the dropdown menu. Please indicate the type of beneficiaries targeted / reached by the activity.

Column P captures the indicator against the specific activity that you have selected under “Activity” (column K). Do not enter data in this section – it will update automatically.

Columns R and S includes cumulative boys / girls targeted by the activity: It is important to fill in this column as this is the one who will be used to do analysis against targets for the Sub-Sector.

Do not enter data in Column T “Total Children Targeted”; the figure will update automatically.

Columns U and V includes cumulative boys / girls reached by the activity: It is important to fill in this column as this is the one who will be used to do analysis against achievements of the Sub-Sector.

Do not enter data in Column W “Total Children Reached”; the figure will update automatically.

Columns X and Y includes cumulative adults female / male targeted by the activity: It is important to fill in this column as this is the one who will be used to do analysis against targets for the Sub-Sector.

Do not enter data in Column Z “Total Adults Targeted”; the figure will update automatically.

Columns AA and AB includes cumulative adults female / male reached by the activity: It is important to fill in this column as this is the one who will be used to do analysis against achievements of the Sub-Sector.

Do not enter data in Column AC “Total Adults Reached”; the figure will update automatically.

Column AD captures other units against the relevant “Indicator” (Column Q) that your organization is reporting against e.g. “# of Child Friendly Spaces established…..”


Menu of Standard Needs, Strategies, Activities and Indicator Guidance

Activ. Category Activity Description Activity Indicator Indicator Definition & Rationale for use

Adolescents Support adolescents to organize peer support activities with children

# of adolescent groups / clubs established and strengthened

Record the number of adolescent groups / clubs established in the community and in schools.

Adolescents Provide life skills and resilience programming to adolescent girls and boys

# of adolescent girls and boys benefiting from life skills and resilience programming

Record the number of girls and boys that have participated in life skills and resilience programs. The activities may include resilience/life skills workshops, regular sessions on relaxation techniques. The activities do NOT include a one-day sport game activity or entertainment parties.

Case Management

Support children at risk and survivors through providing case management services

# of girls and boys with protection concerns received case management services

Record number of girls / boys who are identified and registered as a new open case in the organization’s case management system during the reporting period. Case management is understood here as a documented system to address individual needs, both in emergency and non-emergency situations: which includes the following steps: assessment, case planning and follow up. This indicator does not capture the number of cases referred.

Case Management

Capacity building of case management workers and staff on Case Management

# of women and men case workers trained on case management

Record the number of Child Protection case workers that your organization has trained on case management

CPiE (overall) Awareness raising on prevention and response to Child Protection issues

# of girls, boys, women and men reached by awareness sessions

Record the number of girls / boys / women / men that your organization has reached through Child Protection awareness raising activities on prevention / risk mitigation and response (including community events related with CP, face to face awareness sessions).

CPiE (overall) Capacity building of members of community based child protection structures on CPiE

# of members of community based child protection structures trained on CP approaches

Record the number of community leaders, members of Child Protection Committees, religious and other traditional community leaders that have been reached through capacity building initiatives that aim to improve child protection in the community. NB: Report ONLY the number of members of groups/structures trained. Report on this indicator once if the same group(s) continue to receive subsequent training, regardless of the number of trainings the same structures may receive. If new members are recruited or participate over the course of the project, these new



members should be counted once after they are trained for the first time.

CPiE (overall) Establish / support community based child protection structures

# of community based Child Protection mechanisms strengthened

The indicator includes community based structures such as child protection committees, peer-to-peer groups, mother-to-mother groups, men’s committees, women’s committee, parents’ groups, etc. established or supported during the reporting period that specifically focus on child protection issues. Remember that you are recording the groups, not the number of persons who participate in the groups. If you accidentally include the number of participants, the figures will become very large and unreliable. NB: Report ONLY the number of groups/structures supported. Report on this indicator once if the same group(s) continue to be supported in subsequent months. Otherwise report only newly established group(s).

PSS Provide parenting skills session to caregivers and community members based on existing tools

# of women and men participated in parenting skills session

Record the number of parents and caregivers that have participated in regular parenting sessions (at least 3 sessions per package).

PSS Capacity building of child protection workers and staff on CPiE

# of women and men child protection workers and staff trained on CP approaches

Record the number of Child Protection workers reached through structured professional development/capacity building initiatives that aim to improve child protection responses. Targeted participants may include: non-governmental child protection officers and managers, case workers, lawyers, psychosocial counsellors, facilitators of National and International NGOs. Structured programmes include a curriculum and/or session activity plans.

PSS Training of non-child protection workers on Psychosocial First Aid

# of women and men non-child protection workers and staff trained on PFA

Record the number of workers from other clusters / sectors reached through capacity building initiatives that aim to improve delivery of Psychosocial First Aid through other humanitarian actions. This indicator captures the number of workers from other clusters / sectors that are reached through structured capacity building initiatives on Psychosocial First Aid. Targeted participants might include



health workers, camp managers, teachers, distribution and WASH teams, etc.

PSS Provide psychosocial support activities to boys and girls

# of boys and girls participating in psychosocial support activities

Record the number of unique girls / boys that have been registered for attendance of Child Friendly Spaces and Youth Centres / or other open spaces in the community. Note: The indicator will be reviewed at a later stage to clearly capture participation in structured and sustained psychosocial support programmes.

PSS Establishment of Child Friendly Spaces to provide psycho-social assistance to girls and boys

# of Child Friendly Spaces providing psycho-social assistance to girls and boys

Record the number of Child Friendly Spaces that have been established to provide psycho-social assistance to girls and boys.

UASC Provision of interim, family/community based alternative care for unaccompanied and separated boys and girls

# of unaccompanied and separated girls and boys placed in non-institutionalised alternative care

Record the confirmed number of unaccompanied and separated girls / boys who have been placed in non-institutionalised alternative care (e.g. kinship care, supervised group living arrangement, informal foster care). This should either be equal or less that the total number reported under the UASC identified and documented.

UASC Identification and documentation of unaccompanied children

# of unaccompanied girls and boys identified and documented

Record the confirmed number of unaccompanied girls and boys who have been identified and documented.

UASC Identification and documentation of separated children

# of separated girls and boys identified and documented

Record the confirmed number of separated girls and boys who have been identified and documented.

UASC Reunify separated and unaccompanied boys and girls with their families

# of unaccompanied and separated girls and boys reunified with their families

Record the confirmed number of unaccompanied and separated girls and boys who have been reunified with their families or placed in a long term family based care arrangement. This should either be equal or less than the total number reported under the UASC identified and documented.

Cox’s Bazar - Child Protection Sub-Sector (Activity … Matrix is what the Child Protection actors are supposed to fill. The Matrix looks as below: All fields are mandatory except

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