COVID-19 SAFETY PLAN – STAGE 3 TOOWOOMBA SQUASH INC Association/Club Toowoomba Squash Inc. Club Facility Location 242 James Street, Toowoomba Queensland 4350 Club President Allan Schefe Contact Email [email protected]Contact Mobile Number 0407 692 167 Version 2.0 Date Endorsed 10 July 2020 Executive Committee is responsible for endorsement and amendments of this document
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COVID-19 SAFETY PLAN STAGE 3€¦ · COVID-19 SAFETY PLAN – STAGE 3 TOOWOOMBA SQUASH INC Association/Club Toowoomba Squash Inc. Club Facility Location 242 James Street, Toowoomba
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COVID-19 SAFETY PLAN – STAGE 3
TOOWOOMBA SQUASH INC
Association/Club Toowoomba Squash Inc.
Club Facility Location 242 James Street, Toowoomba Queensland 4350
Appendix 1: Outline of Return to Sport Arrangements
Part 1 – Facility and Sport Operations
Please Note that the club has updated and amended this section of the plan in accordance with Stage 3 effective as
at Friday, 3 July 2020 12:00. This reflects the Club’s facility and sport operations developed in accordance with
Industry COVID Safe Plan – Indoor Sports.
Area
STAGE THREE (3 July 2020)
The below has been modified from the COVID Safe Industry Plan to reflect Toowoomba Squash
Operations.
Approvals The club has obtained the following approvals to allow a return to play under Stage 3:
✓ Compliance with COVID-19 Safety Plan for Indoor Sports Group which is industry specific and
has been approved by State Government
✓ Venue owner approves re-opening of facility
✓ National/state sporting body approval of return to training and competition for community sport
✓ Organisation committee has approved return to training and competition for club
✓ Insurance arrangements confirmed to cover training
✓ Relevant approvals will be obtained for any events hosted at the facility in compliance with
Industry Framework for COVID Safe Events
Education and
Training Processes
Requirements continue from Stage 2. Note Stage 3 increase in participants may need more than one COVID Safe Officer to monitor sessions.
The club provided training to administrators, volunteers, coaches and education to all participants during Stage 2 and any additional training relating to Stage 3 will be provided in the following ways:
Volunteer training will include:
• Training on COVID-19 infection control for volunteers responsible for facility management and
conduct of training, competition, event operations or any other relevant activity (sanitising
surfaces and SWA requirements).
• Protocols around how to manage someone who presents at the facility and appears sick
• Key messaging in the form of posters and information factsheets
• Operational procedures in the form of facility checklists
General Education will include:
• Making all participants aware of appropriate hygiene measures and that they should not attend
if unwell.
• Government resources will be prominently displayed around facilities and at entry points,
including handwashing and personal infection control advice.
• Educational materials to outline protocols under Stage 3, including the obligations on and
expectations of such participants will be posted on website, social media and sent via email to
Additional training may consist of the following requirements:
• Mandatory training provided by TAFE Queensland for all staff in industries requiring a COVID
Safe checklist. See the COVID Safe Businesses website for more information.
• Any training that has been approved or outlined by Queensland Health.
• Any training as outlined by a Peak Body or State Level Organisation specifically relevant to the
activity.
Information and advice will be sourced from the Return to Play guide provided on the Return to Play website. The club acknowledges that the guide will continue to be updated by the Department of Housing and Public Works (Sport and Recreation).
Corona Virus anxiety link: (Adults) – Ref Australian Psychological Society https://www.tenpin.org.au/wpcontent/uploads/2020/05/20APS-IS-COVID-19-Public-Older_adults-1.pdf
It is acknowledged that further industry specific training will be developed and provided by the Active Queenslanders Industry Alliance. COVID Safe 'checklists' for each type of business are also available here . Alternatively, Business owners that would like to better understand their WHS duties regarding COVID-19 can call 1300 005 018, their union or industry association.
Specifics of facility protocols, playing space and training/competition Stage 3:
• Total number of people to attend training and competition is to be based on occupant
density of; one person per four square metres for venues of 200 square metres or more.
• Physical distancing of 1.5 metres applies “off the field of play”
• Physical distancing does not apply “on the field of play”
Contact – full contact is permitted on the ‘court of play’ in line with pre-COVID contact activities.
At all other times, participants, coaches, supervisors, officials, trainers, and spectators are to
observe physical distancing requirements and undertake sound hygiene practices as detailed in
this Plan
• Double play is now permitted
• Training/Coaching – up to 6 people can be on the court at any one time (this will mostly
apply to junior training)
Facility capacity – the total number of people to attend an activity, training and competition at
indoor venues is to be based on occupant density of one person per four square metres for
venues of 200 square metres or more. Risks will be managed through mandatory record keeping,
through group segmentation and buffer zones as appropriate. Individual organisations and facility
managers will be responsible for implementing these requirements in line with the relevant
approved Industry COVID Safe Plan.
Toowoomba Squash Facility has a total of 622 square meters of off court space. Please note that
this does not include the hallway downs stairs linking the front and back zones or changerooms.
This would allow up to 155 people at the facility at any one time. The facility has been broken up
into Six Zones:
Zone Name Total square metres Total number of people
Front zone upstairs 152 m² 38 people
Front zone downstairs 100 m² 25 people
Back zone upstairs 152 m² 38 people
Back zone downstairs 100 m² 25 people
Club room 60 m² 15 people
Front counter / canteen 8 m² 2 people
Entry connecting hallway
upstairs zone
50 m² 12 people
Total 622 m² 155 people
The club has put the following protocols and processes in place:
• All participants and visitors upon entering the facility MUST sanitise hands
• Report directly to the front counter and enter details into the COVID-19 attendance register
(this MUST be completed by anyone entering the facility including volunteers, coaches, parents
and spectators)
• Club volunteer will provide a verbal brief on facility flow and training/playing protocols to ensure
participants understand their obligations
• Playing – no more than four participants per court, and when off the court physical distancing
must be maintained.
• Coaching – no more than six participants are permitted on the court at any one time, this
includes the coach.
• Flow – the facility will be broken into two playing zones Front and Back with one set of stairs
for each zone, there is to be no cross over of stair usage, both zones have individual flow
access to toilets and change rooms.
• Communal areas: showers remain closed, change rooms and club room open in Stage 3.
• The facility will resume competition in mid-July. While online bookings are preferred, walk-ins
will be excepted and volunteers will ensure facility capacity is not exceeded.
The following competition resumption and operating times have been approved to commence from
Saturday, 11 July 2020:
Competition Resumption
16/07/2020 Thursday Day Comp new season
20/07/2020 Monday Flexi Squash
22/07/2020 Wednesday Comp finish season
23/07/2020 Thursday Night Comp finish season
Operating Hours (casual bookings / training)
Monday 4:00 – 8:00pm
Wednesday 4:00 – 8:00pm
Thursday 8:30 – 12:00pm
Thursday 4:00 – 8:30pm
Saturday 2:00 – 5:00pm
• Sanitising stations will be located:
o Inside facility entry/exit door
o Reception
o Downstairs in both the front and back zones
o Soap and water will be maintained in the toilets
• Equipment hire will recommence. Hire cost will now include a racquet grip, over wrap
• No sharing of personal equipment
• Personal hygiene encouraged (e.g. wash hands prior to, during and following play)
• The club will maintain the COVID attendance register records (kept for 56 days)
• The club will manage emergency situations in the following way:
o Following a suspected outbreak, all bookings will be cancelled, and participants notified via phone, notification of facility closure will be posted on website and social media.
o Should a person refuse to follow club protocols they will be refused entry and/or removed. Incident report will be logged with a club committee member via phone.
o Participants are required to confirm by ticking the attendance register that they have not had:
− COVID-19 or has been in direct contact with a known case of COVID-19 in the previous 14 days
− Identify persons of high health risk (e.g. due to age or pre-existing health conditions)
− Travelled internationally in the previous 14 days
Physical
distancing
At all times participants, coaches, officials, trainers and spectators are to observe physical distancing requirements as per Stage 3. Except for the playing area where contact is required for training and competition purposes.
The club has implemented the following physical distancing protocols:
• Maintaining base density requirement of 4 square metres per person and physical distancing
(>1.5 metres) off the court of play.
• Co-mingling for each playing space and zone is discouraged.
• Flow direction will be clearly marked on the floor and court rails with tape or with signage.
• Avoid participant interactions including handshakes and high fives within each playing space
and zone.
• Defined training/activity areas for each training group, maintaining base density requirement of
4 square metres per person and physical distancing (>1.5 metres) – this relates to coaching.
• Limit unnecessary social gatherings (particularly adults), the car park is identified as a hot spot
and will be monitored.
Personal health Requirements continue from Stage 2 in addition to the following.
• The opening and use of communal showers is permitted, where appropriate cleaning
measures are in place consistent with Work health and safety during COVID-19: Guide to keeping your workplace safe, clean and health.
• Please Note: the club’s showers will remain closed, use of changerooms are permitted.
Personal health protocols:
• Graded return to sport to avoid injury
• Advice to players, coaches, volunteers to not attend if unwell (including any signs/symptoms of
cold, flu, COVID-19 or other illness)
• Washing of hands prior to, during and after training and use of hand sanitiser where available
• Shower at home before and after training
• Cough into the elbow, no clearing nose, no spitting
• Launder own training uniform and wash personal equipment
• No sharing of personal equipment
• No physical greetings (i.e. hand shaking, high fives etc.)
• Avoid touching of eyes, nose or mouth
• Shared participant equipment – over grips to be used on hire racquets, balls will be washed or
wiped with antibacterial wipes or alcohol-based sanitiser prior to and after each use
Hygiene Requirements continue from Stage 2 in addition to the following.
• Hand and respiratory hygiene are to be encouraged
• Frequent environmental cleaning and disinfection must be maintained
The club has adopted safe hygiene protocols distributed by national/state sporting body including:
• Guidelines for sanitisation and cleaning, including requirements for sanitisation stations, poster
Communications Requirements continue from Stage 2 in addition to the following.
Ensuring players, coaches, members, volunteers, families, staff and spectators are briefed on Stage 3 protocols regarding training and playing/competition processes including Terms and Conditions of entry.
The club has developed a communications plan to communicate with players, coaches, members,
volunteers, families and staff that includes:
• Provide clear and coordinated guidance to participants and stakeholders across a range of
communication channels on how a return to sport will be managed at each level of restriction
• Brief players, coaches, staff and volunteers on return to training and competition protocols
including hygiene protocols (email, website and Facebook post) and reinforcement of hand
washing and general hygiene etiquette
• Endorsement of government COVIDSafe app and encouragement to players, coaches, staff,
members, volunteers and families to download and use app
• Use posters to promote good personal hygiene practices in and around training sessions and
in facilities
• Share timely and accurate information including how you will respond to any localised outbreak
• Identify trigger points for cancelling, postponing or modifying an activity and identify who has responsibility for making that decision
Events Industry Framework for COVID Safe Events
More events can be held from Stage 3 guided under a new addition to the COVID Safe Framework, the Industry Framework for COVID Safe Events:
• Fewer than 500 people – no Queensland Health approval needed when following a COVID Safe Event Checklist.
• 500 to 10,000 people – need a COVID Safe Event Plan approved by local Public Health units.
• Over 10,000 people – need a COVID Safe Event Plan approved by the Queensland Chief Health Officer.
This Framework sets out key public health principles and event-specific public health strategies that will limit the transmission of COVID-19 at events and help event organisers operate safely and is applicable for all events. The Framework does not alter the existing approval arrangements that apply to events. As an event organiser, you are still required to obtain the relevant approvals/permits from the venue/land owner, local council and/or Queensland Police Service.
Fact sheets are available to help event organisers navigate the Framework:
• Having the appropriate Documentation and Approvals in place
• How to Determine Maximum Patronage
• Advice for Organisers of Category One Events
• Advice for Organisers of Category Two Events
• Advice for Organisers of Category Three Events
Not all events will need to be covered under an approved COVID Safe Plan. Event organisers should review the Framework for COVID Safe Events to determine what you need to do to host your event.
Toowoomba Squash Inc. Event Compliance
In addition to physical distancing, santisation, hygiene and contact tracing requirements.
For sporting organisations, events can be defined as those that fall outside of regular competition
Resolution and time of notification to Committee Member
Please Note: this document is intended to be printed back to back.
Pg 2
Appendix 4: Procedures / Collateral
Part 1 – Communication (Email / Facebook Posts)
• Requirements continue from Stage 2 udpated communication will be sent using various platforms to all relevant parties to advise the new protocols and individual responsibilities for the roll out of Stage 3
• All collatoral including posters will be update to reflect Stage 3 information
General message examples to be shared
• New website and online booking system: http://toowoombasquash.com/ • New online booking instructional video: 2020-06-14 00-59-19.mp4
• Posters/image on hygiene
• Poster/image on social distancing
• Download the COVIDSafe app to help slow the spread of the virus and keep Australians safe
Image that can be used on social media.
Part 2 – Posters
Requirements continue from Stage 2.
• Updated and additional posters will be put us as required around the facility
Part 3 – Processes / Checklists
Requirements continue from Stage 2.
• An updated volunteer checklist has been developed to reflect the new protocoals and procdudre for Stage 3