COVID-19 Emergency Response Plan · Occupational Risk Pyramid for COVID-19 (Exposure) Very High Risk –Health Care workers, Laboratory, Morgue Workers High Risk –Health Care Delivery

1

COVID-19 Emergency

Response Plan

Associate Training Module

COVID-19 Emergency Response Plan

AGS Automotive System’s Goal:

Protect your health and the health of your family

Minimize likelihood of infectious disease transmission

Minimizing the number of associates affected at

any one time

Evaluate and adapt production processes and

roles to minimize the risk of transmission

Minimize the likelihood of a disruption in our

operations from a suspected or known infection.

3

COVID-19 Emergency

Response Plan

• Job Risks and Responsibilities

• Self Screening

• Screening on plant entry

• Dealing with COVID-19

Occupational Risk Pyramid for COVID-19

(Exposure)

Very High Risk – Health Care workers,

Laboratory, Morgue Workers

High Risk – Health Care Delivery &

Support, Medical Transport Workers,

Funeral Directors

Medium Risk – Frequent and/or close

contact with people (within 6ft) who may be

infected

Lower Risk – Jobs with no contact with

people known to be, or suspected of being

infected.

AGS Automotive is

considered Lower and

Medium Exposure Risks

Guidance on Preparing Workplaces for an Influenza Pandemic, OSHA 3327-02N 2007

Job Exposure – Risk Assessments

Medium & Low Risk Exposures

What PPE is required?

What control measures need to be implemented?

Engineering

Physical barriers (plexi-glass)

Touchless technology (garbage cans, time clock, sanitizers)

Ventilation

Administrative & Work Practice

Outlined in this training module

Responsibilities - Associates

Be aware of non-occupational risk factors when physical distancing

is not possible especially in community settings (i.e. grocery store)

Monitor own health on a daily basis (self-assessment)

Immediately report to your supervisor when you are sick or

experiencing symptoms of COVID-19

Stay home if you are not feeling well (call Absentee Line and HR)

Follow the advice of local public health authority

Follow hand washing protocol

Using the required PPE in the workplace

Maintain social distancing practices at work and outside of work

Follow health & safety policies & procedures

Reporting hazards (E-Y-E) in the workplace

Responsibilities - Associate

Use hand sanitizer when soap and water are not available

Avoid touching your eyes, nose and mouth

Avoid close contact with people who are sick

Cough and sneeze into your sleeve or tissue and not your

hands

Avoid non-essential travel (including international)

Do not share tools with other co-workers

Disinfect your work area and equipment prior to use

Employee engagement is key to the effectiveness and success of our Pandemic Response Plan

Use your ‘EYE’ to identify hazards to your supervisor or a H&S Rep

E = ENVIRONMENT SOCIAL DISTANCING

Y = YOURSELF WASH YOUR HANDS

E = EQUIPMENT WEAR YOUR MASK

Provide suggestions for improvement, including through SMART Solutions

All suggestions will be reported and tracked through the Joint Health & Safety Committee

Responsibilities and

Continuous Improvement

Symptoms of COVID-19

• Fever

• Cough

• Shortness of breath or

difficulty breathing

• Chills

• Muscle pain

• Headache

• Sore throat

• Diarrhea

• New loss of taste or

smell

Daily Self-Screening Before

Reporting to Work

Have you had exposure to a person with Covid-19?

Yes

Do Not Report to Work/ Call your

HR and Absence Line

No

Do you have a fever, cough, shortness of breath, chills, muscle pain, headache,

sore throat or new loss of taste or smell?

Yes

Do Not Report to Work/Call your HR and Absence Line

No

Report to Work

Daily On-Site Screening Process

On-site screening will be conducted when entering the Plant

Complete an “Associate Health Declaration Form (COVID-19)”

Each form is valid for one (1) month

bring a completed form when possible

bring a pen if form is completed on site

Inform immediately if your condition changes

Security will be verifying the answers on the Employee Health Declaration Form on the first shift back and each month as required.

On days the form is not required Security will verbally verify that there have been no changes to the employee’s status as indicated on the Employee Health Declaration form

Verbal/Visual Symptom Check

Questions if you have:

symptoms (as provided on Ontario Telehealth

assessment)

travelled outside of province in last 14 days

in contact with someone who has a confirmed

COVID-19 case or presents with symptoms

Daily On-Site Screening Process

Daily On-Site Screening Process

Temperature Reading

Security will have a non-contact thermometer.

≥100.4° F or 38°C = STOP

Moved to Isolation Room for further assessment

< 100.4° F or 38°C = PASS – proceed into plant

What Happens if I Feel

Sick at Work?

Immediately notify supervisor of symptoms

Put on face mask (if not already wearing one)

Proceed to designated isolation room

Supervisor will contact Human Resources

HR will communicate via telephone to further assess

symptoms

Based on assessment you may be directed to go home or

return to work; if you return, you may be relocated to a low

risk job/task with limited interaction with other employees

What if I Test Positive for COVID-19?

Immediately notify HR and inform them of:

Date test was completed

Date received test results

Date started self-isolation

Ensure privacy is protected

Plant must clean all potentially impacted areas of the

plant.

Required to self-isolate for 14(+) days (based on testing

and medical advice)

Communicate with HR about return-to-work requirements.

Return to Work Requirements

Must have HR Clearance

Scenario Requirement Clearance by HR

Negative Test Result / Sickness but Not Tested

Symptom free for at least 72 hours

Verbal via telephoneMedical note if available

Self-Isolation with No Sickness

14-day isolation period has passed

Verbal via telephoneMedical note if available

Not Sick – Care of Sick (COVID related) Family Member / Friend

Off work for 14 days from date last in contact with sick individual

Verbal via telephoneMedical note if available

Off Sick – Non-COVID Related

Symptom free for at least 72 hours

Verbal via telephoneMedical note if available

Right to Refuse Work Protocol

An associate can refuse to work if they have a bona fide

health & safety concern.

Treated the same as any other health & safety work refusal

Investigation with associate, supervisor, manager, JHSC

and H&S

If determined there is no risk or issue is addressed,

investigative team to review documented assessment

and implemented actions.

If an associate continues to refuse to work after refusal

is adequately addressed the Company will contact

government officials.

Travel Guidelines

Personal Travel

Must inform Supervisor/Manager of planned travel

prior to leaving

Choose to travel to “high risk” destination = 14 days

self quarantine

Elevated Risk

Criteria that may be considered as elevated risk:

Some jobs in the plant may be identified as higher risk:

all plant jobs that are considered high risk, appropriate PPE for

the job will be provided to mitigate the risk.

Associates who have underlying health conditions

Associates who live with front-line medical workers or those who are

as high risk in their work environment

In all situations where an associate believed that due to their

health conditions and/or where they may be living with someone

that presents high risk, they should contact HR so that steps can

be taken to mitigate the risk.

20

COVID-19 Emergency

Response Plan

• Personal Hygiene

• Physical Distancing

• Sanitization

• PPE

How COVID-19 Spreads

The virus is thought to spread mainly from person to-person,

including:

Between people who are in close contact with one another

(within about 6 feet)

Through respiratory droplets produced when an infected person

coughs or sneezes.

These droplets can land in the mouths or noses of people who are

nearby or possibly be inhaled into the lungs.

Possibly by touching a surface or object that has the virus on it

and then touching their own mouth, nose, or possibly their eyes,

but this is not thought to be the primary way the virus spreads

Virus stays on different materials for different lengths of time – can

be as much as 72 hours

Basic Infection

Prevention Measures

Frequently wash your hands using soap and water and/or

hand sanitizers

Stay home if you are sick

Disinfecting supplies will be available as recommended by

public health authorities

Follow respiratory etiquette, including covering coughs and

sneezes.

Access to lined garbage bins for disposal of used tissues

and other potential contaminants

Follow regular housekeeping practices, including routine

cleaning and disinfecting of surfaces, equipment, and other

elements of the work environment

Isolation Protocol for

Symptomatic Employees

Former Nurses office (beside Security) has been converted into

an Isolation Room.

If an associate feels ill or suspected to be ill at work (screening):

Provided with face mask and nitrile gloves (if not already equipped)

Associate will be asked to go into this room and wait.

HR will contact associate through telephone in the room for further

assessment

If COVID symptoms suspected associate will be directed to leave

the building and HR will follow up

Go home or to a health care provider

If associate is well enough, may drive own vehicle

Taxi service for non-driving associate

Isolation Protocol for

Symptomatic Associate

Isolation room contains:

Hand sanitizer

Telephone to communicate with HR

Will be thoroughly cleaned and disinfected after each use

Respiratory Etiquette

Persistent sneezing and

coughing may be

grounds for 14 days of

self-quarantine at the

discretion of Health &

Safety.

Hand Washing

Wash your hands often, with soap and water for at

least 20 seconds, this includes but, not limited to:

before and after scheduled breaks;

after using restrooms;

before lunch; and

after removing personal protective equipment

Hand Washing

Wet your hands with clean, running water

(warm or cold), and apply soap.

Lather & Scrub your hands for at least 20

seconds

Rub them together with the soap. Lather

the backs of your hands, between your

fingers, and under your nails.

Need a timer? Hum the “Happy

Birthday” song from beginning to end

twice.

Rinse your hands well under clean, running

water.

Dry your hands using a clean towel or air

dry them. Ensure you dry them completely

with either method!

Turn off tap (if applicable) with the towel

Hand Washing & Hand SanitizerWhen soap and water are not readily available

Sanitation Stations

Several stations will be located throughout the facility:

Hand Sanitizer

Gloves

Cleaning Sanitizers

Disposable Paper Towels with a Waste Receptacle

or

Reusable Towels with a New and Used Receptacle

Printed Guidance with Safety Data Sheets

Signage

Spot cooling fans on the shop floor will be on during operations. Fan speed and directions will be reviewed and adjusted to limit airflow across employees by reducing the chances of droplets flowing from one worker to another.

Please do not adjust fans or move fans

Spot Cooling Fans

Physical Distancing Protocol

Practice these measures while on-site:

Stay at least 6 feet (2 meters) from other people

Limit gathering in groups. Follow room size limits per

signage.

Eliminate handshakes – elbow bump

Avoid touching surfaces touched by others

Stay out of crowded places and avoid mass gatherings

These guidelines will be monitored and enforced

Physical Distancing – Walkway

Some pedestrian walkways are now ONE-WAY

traffic

Entering & exiting a facility is one-way only

Follow instructions on signs – do not go against the flow

Practice walkway courtesy

Make an effort to step aside

Pass quickly and courteously (or yield to safe location if

possible)

Do not enter 2-way paths until clear

Physical Distancing - Breaks

Start and end times are being staggered. Supervisor will

provide schedule.

Recommend bringing in lunch boxes or lunch bags instead of

using the communal fridge

Seating & Capacity

Break areas – Blue Lunch Rooms (BSC, Plate and Press)

maximum occupancy 3 people (use social distancing)

main cafeteria will not be open for breaks until further notice (will be

used for training) Cafeteria maximum occupancy 40 people (plus

speaker)

Tables and chairs/seating will be spaced appropriately

Do not arrive early to break – breaks need to be on a fixed

schedule to reduce contact.

Physical Distancing - Breaks

Cafeteria will be cleaned and sanitized on frequent

basis by designated cleaning team

Break Rooms will be supplied with cleaning supplies

for each person to clean before and after use

Vending Machines are not available

Food Storage

Additional room will be made to place lunch bags away

from each other

Water

Water Refill Stations are open

Drinking Spout is disabled

Physical Distancing - Breaks

o Newspapers and other reading material is no longer permitted to be brought into the plant

Smoking (maintain distancing)

Smoking allowed in designated areas only Lab Exit

Upper Press Shop and Lower Press Shop (roll door)

Tiercon area closed to AGS Employees

DO NOT THROW YOUR BUTTS ON THE GROUND

A designated relief team for Plate will be assembled to reduce employee movement between departments.

o This relief team will also engage in re-stocking carts and cleaning.

o Please do not wander thru the plant. Have a purpose to the destination. Take the most direct route.

Relief Crew and Movement

Physical Distancing –

Washrooms / Locker Rooms

Increased cleaning frequency to ensure clean environment at

all times

Follow distancing signage

Disinfecting supplies will be available for associates to clean

prior to use (ex: wiping down toilet seats, faucet handles, etc.)

If needed, access to locker room should follow shift start and

end times, break and lunch schedule

Keep items in personal vehicle, if feasible

Physical Distancing in Workstations

Whenever possible, workstations have been arranged

to allow separation of 2 meters (6ft)

If this is not possible, medium risk PPE requirements are

needed

Operators will disinfect their own workspace multiple

times during the shift, giving special attention to

common surfaces

Shift Change Protocol

Shift start times are being staggered with a gap of time in between each

designated start time

Midnight Shift 9pm to 5am

Day Shift 6am to 2pm

Afternoon 3pm to 11pm

All employees entering the plant will be assigned specific windows during which they are to enter the plant prior to their shift start. Employees who arrive earlier are to wait in their vehicles until their designated time of entry. Employees who arrive after their designated time of entry are to notify their supervisor before entry will be permitted.

Shift Change Protocol

Associates are to enter and exit at the designated entrances and exits

Avoid gathering when entering and exiting the facility

Ensure 6ft space between each person while you wait in line to enter the

plant.

When you talk to someone in line make sure you do not face them

directly

Facial recognition technology is in place for punching in/out. Training and

registration will be arranged during the shift by your supervisor.

Do not touch the entry door handle with an exposed finger(s) or hand

Any doors that can be propped open will be

Do not touch your face before you have had a chance to wash your

hands.

Parking, Entrance and Exit

ProtocolsFor AGS Oshawa Employees, the employee parking will be designated at the East portion of the East employee parking lot.

Tiercon employees will be designated to park in the West portion of the East employee parking lot.

Signage is posted in the east employee parking lot to specify where the AGS and Tiercon parking areas are located.

o All AGS employees will be required to enter through the main Wolfe Street employee entrance. All other employee entrances to the plant, including the ‘glass door’ entrance will be locked.

o AGS Employees do not enter at the east gate guard house. The east gate guard house will be used for Tiercon and receiving small packages.

o Access to the upstairs Offices are to be accessed by the staircase on the “Green Mile Walkway” (just past the former Fast Response Room).

Disinfecting Measures

Facility will be disinfected before you return to work

You are responsible for disinfecting your work area.

Time will be allocated at end of each shift

Examples of Areas to be Cleaned:

Production Equipment/Tools

Restrooms/Locker Rooms

Cafeteria

Common Surface Areas – door handles

Desk/computers/keyboards/printers/mouse

General Cleaning & Disinfectant Steps

STEP VISUAL

1

2

3

4

5

6

INSTRUCTIONS

Follow proper glove removal techniques. Wash

hands immediately after removing gloves.

Wash your hands with soap and water/sanitizer

Inspect your PPE for wear and tear. Put on mask

first (if not already on) and then nitrile gloves.

Using spray bottle, lightly spray mist onto

surface(s). Let it sit for 1 minute or let it evaporate.

Using a towel/rag, wipe the disinfected area. Clean

areas identified in area specific work instructions.

Once all areas have been disinfected, dispose the

towel/rag in a lined garbage container.

Personal Protective Equipment (PPE)

Health and safety teams have been working with

Corporate in proposing the adequate PPE is purchased

and available

AGS distributed Masks only used in the plant

PPE is based on exposure risk level:

Risk Level PPEVoluntary vs.

Mandatory

Low ASTM Level 1 Face MaskMandatory

MediumASTM Level 1 Face Mask & Face Shield Gloves

Mandatory

ElevatedWill be assessed for each job task

PPE – ASTM 1 Face Mask - Wearing

Distributed by

security upon

arrival Inventory control will be

an important factor and

will only be made

available at Security

PPE – ASTM 1 Face Mask - Removal

PPE – ASTM 1 Face Mask

Do wear your mask over both your nose and mouth

Do not use a ripped or damp mask

Do not wear a loose mask

Do not touch the front of the mask

Do not remove the mask to talk to someone or do

other things that would require touching the mask

Do not leave the mask within the reach of others

Do not re-use the mask – use new one each shift

PPE – Face Shield

Ensure strap is secure

Place strap behind your head

Make sure to rest it on forehead

Bend forward hold on to face shield with both hands

Expand band with thumbs

Adjust the band

Check to make sure covers side of face

PPE – Nitrile Gloves

JOB ELEMENT SHEET ELEMENT NAME = Emergency Response PART NUMBER: All

SYMBOL LEGEND=> SAFETY FOR OPERATOR CRITICAL PROCESS MANDATORY SEQUENCE

OPERATOR (SUO)

STEP WHAT HOW WHY

1

Social DistancingMaintain 6' distance

when ever possible

Reduce the risk of

spreading the virus

2

Social Distancing

Obey all footprinting for

equipment, floor plan

and Operator locations.

If you have any

questions contact your

supervisor

Reduce the risk of

spreading the virus

3

Social Distancing

Obey all signage

throughout the plant. If

you have any questions

contact your supervisor

Reduce the risk of

spreading the virus

4

PPE

Over and above the

regulare PPE face

masks must be worn.

Replace any damaged

or wet masks. If you

have any questions

contact your supervisor

Reduce the risk of

spreading the virus

ERPI-04-006 Page 1

Emergency Response Job Element Sheet

JOB ELEMENT SHEET ELEMENT NAME = Emergency Response PART NUMBER: All

SYMBOL LEGEND=> SAFETY FOR OPERATOR CRITICAL PROCESS MANDATORY SEQUENCE

OPERATOR (SUO)

STEP WHAT HOW WHY

1

Social DistancingMaintain 6' distance

when ever possible

Reduce the risk of

spreading the virus

2

Social Distancing

Obey all footprinting for

equipment, floor plan

and Operator locations.

If you have any

questions contact your

supervisor

Reduce the risk of

spreading the virus

3

Social Distancing

Obey all signage

throughout the plant. If

you have any questions

contact your supervisor

Reduce the risk of

spreading the virus

4

PPE

Over and above the

regulare PPE face

masks must be worn.

Replace any damaged

or wet masks. If you

have any questions

contact your supervisor

Reduce the risk of

spreading the virus

ERPI-04-006

JOB ELEMENT SHEET ELEMENT NAME = Emergency Response PART NUMBER: All

SYMBOL LEGEND=> SAFETY FOR OPERATOR CRITICAL PROCESS MANDATORY SEQUENCE

STEP WHAT HOW WHY

5

PPE

Use Gloves as

designated by the

cleaning instructions or

as directed by your

supervisor

Reduce the risk of

spreading the virus

6

PPE

Use face shield as

designated by the

cleaning instructions or

as directed by your

supervisor

Reduce the risk of

spreading the virus

7

Cleaning

Follow Cleaning

instruction for the

equipment/Workcentre

Reduce the risk of

spreading the virus

8

Cleaning

Use the cleaning

supplies provided on the

cleaning carts. If you

have any questions

contact your supervisor

Reduce the risk of

spreading the virus

ERPI-04-006 Page 2

Emergency Response Job Element Sheet

52

COVID-19 Emergency

Response Plan

• Communication

• Monitoring and Auditing

• Conclusions

Communication

Regular communication on our plan through:

a one-on-one basis whenever necessary

Ensure physical distancing is managed for any meeting

with associates

Plant meetings, TV, bulletin board postings and by

interacting with employees on plant walks and audits

Monitoring & Auditing

This Plan will be monitored on a daily basis for compliance

through:

Supervisor/Manager Visual Observations

H&S / JHSC Visual Observations

Daily Cleaning Schedule Checklists

Layered Audit Process

Conclusion

The COVID-19 Virus presents a very serious health risk to

you, your family and our society.

There is an expectation that all of our associates will

Follow these new policies and practices;

Work together to improve our own behaviours; and

Identify opportunities for continuous improvements

As an associate, ask yourself:

When no one is watching, are you showing the right

behaviors and actions?

For your health ……..

Wear a mask

Wash your hands

Maintain physical distance

Information aligned with Center for Disease Control (CDC) guidelines and recommendations.

Take Ownership for Your Safety and

the Safety of Your Family

and Co-Workers

Keep Informed

Oshawa specific training material will be posted on the Company External Internet Site:

www.agsautomotive.com under:

Our People

COVID-19 Employee Training Material

Oshawa