Cover Page 2014 - St. Paul's United Churchstpaulsunitedpetrolia.net/.../2017/04/2016-Annual-Report …  · Web viewMotion: Moved by: Catherine Phillip. s . seconded by: Bob Tanner.

St. Paul’s ~ February 14, 2016 –Minutes2015 Annual Congregational Meeting

1. Lola Dudley called our 2016 Annual Meeting to order.2. Appointment of Secretary. Tammy Maniuk

Motion: Moved by Tim Williams and seconded by Bruce Cox. Carried3. Word of Prayer by Rev. Carolyn Wilson Wynne4. Minute of Silence for our Departed.5. Thank You. Lola thanked everyone for attending the meeting and for the all circulated reports that are in the

Annual Report.6. Approval of Congregational Minutes 2015

Minutes for Sunday, February 8, 2015Motion: Moved by: Wayne Sutherland seconded by Bob Tanner Motion Carried. No discussion.

7. Appointment of 2016 Auditor – Judy HallMotion: Moved By: Stacey Williams seconded by: George GuildMotion carried. No discussion

8. Committee Reports Motion to accept all Reports Motion: Moved by: Doug Post and seconded by Barb Stewart.

Motion Carried. No Discussion

9. New Business: Further to the motion passed at the Feb. 16, 2014 annual meeting which created the Technology

Committee, that item #11 of the Worship Committee duties be removed as this is a duty of the Tech Committee. Item #11 reads “oversee the audio taping/video of worship services, providing supplies, & training people.”Motion: Moved by: Catherine Phillips seconded by: Bob TannerMotion carried. No discussion.

No further new business

10. Nominating Report i. Nominations from the floor/handouts

ii. Acceptance of Reportiii. Re appointment for One Year Term

MOTION TO ALLOW /RE APPOINTMENT FOR ONE YEAR TERM, NOMINATIONS FROM THE FLOOR/HANDOUTS, ACCEPTANCE OF REPORT

1

MOVED BY: Carol Watt AND SECONDED BY Sharon Stonehouse.MOTION CARRIED.NO DISCUSSION

11. Lambton Presbytery Representatives MOTION; Marion Henderson & Luanne Watt will represent

St. Paul’s at the Lambton Presbytery Meetings for 2016. MOVED By: Lynda Napper and Seconded by Catherine PhillipsNO DISCUSSION

12. 2015 Financial Reports & 2016 Budget Stacey Williams addressed the congregation on the finances of St. Paul’s.MOTION; that we accepted the 2015 Financial Reports and the 2016 Budget as printed and circulated.Moved by: Doug Post and seconded by Carol Watt MOTION CARRIEDDiscussion – We need to up our giving’s.

13. Other Business: Tim Williams thanked all who helped in the office during job transition.-Reminder was given about Wednesday’s Board meeting at 7:30pm

14. Motion for Adjournment – Les Whiting at 11:20 am seconded by: Mandi Pearson

________________________________ ________________________________Lola Dudley, Chairperson Tammy Maniuk, Secretary

2

Minister’s Report

The Apostle Paul began his letters with words like these: “Paul, a servant of Jesus Christ, called to be an apostle, set apart for the gospel of God . . .” I think that the document you have in your hands at this very moment could easily begin with these words: “St. Paul’s United, servants of Jesus Christ, called to be apostles, set apart for the gospel . . .” The pages through which you are about to browse are as sacred as anything ever written, a collection of narratives on the ministry of this faith community, a witness of the Good News for this time and place.

I don’t suppose it shocks anyone when I say that this is a hard time to be church: filled sanctuaries and Sunday Schools are of the past for the most part. We lament that truth even as we celebrate those who faithfully come together to journey on the path laid before us by our brother, Jesus. We delight in those who share their time and energy so that this ministry is relevant, uplifting and supportive for all those who live their discipleship through St. Paul’s.

Discipleship is never easy; it was not for those fishers who first followed Jesus, it was not for the ones who birthed the United Church of Canada, it was not for the people who dared to dream of our magnificent sanctuary. So I guess it should come as no surprise that we have our struggles as well! This past year we have been particularly aware of the pain of change as we have studied, discussed and voted on the Remits that came from the General Council and which if passed, will bring a distinct difference to our beloved United Church. We have at each Official Board meeting pondered the future of this congregation. We constantly struggled with the deaths of well-loved family and friends. We were always aware that illness touches many of us.

At the same time we have worked for justice: through the monthly commitment of those who serve a meal at the Inn of the Good Shepherd we reach out to the poor as do the coins the children gather on Noisy Offering Sunday and those collected when we celebrate birthdays and anniversaries. We will at our AGM vote on a wedding policy that includes all those who love with care and respect. We as a congregation have been most generous in our support of the Mission and Service fund which offers concrete hope for many we will never meet.

St. Paul’s has also taken on the role of encouraging guide this year; we have celebrated Dan Leaver’s place among us as he prepares for Diaconal Ministry. Folks meet with him regularly offering support and others have come together for the Bible Studies he has offered. Dan’s ministry here has given all of us opportunity to grow in faith and leadership.

So as you read the reports that speak of the ministries of St. Paul’s United Church, Petrolia, give thanks for the many who serve in such diverse ways, not only this congregation but the Body of Christ in this world! Yes there is change, yes there is discouragement yet always there is love, compassion and care lived out by this people, “. . . servants of Jesus Christ, called to be apostles, set apart for the gospel . . .”

Thanks be to our loving God!

Rev. Carolyn

3

Message from the Chair

Reflecting over the past year, I find it has passed in the blink of an eye. It has been a rewarding experience to be the Chair of your Official Board and I thank each of you for your support and dedication.

It takes many people to make St. Paul’s function and I would like to thank everyone. Those we see each week in worship and those behind the scenes that take care of our members and this amazing building.

I want to thank all of the 2016 board members for their dedication to and efforts on behalf of St. Paul’s and for all their hard work. The board functions very well and the chairs of each committee do a good job of representing their committee’s needs. You will read more of their many activities in the individual reports. Also, thank you to those who are coming onto the Official Board, perhaps for the first time or returning. I hope you find it to be a rewarding experience.

I would also like to thank our staff - Carolyn Wilson Wynne for being the person she is. Such a wonderful friend, leader and role model. Thank you to Marlane and the Choir for enhancing our services. Tammy, thank you for manning the office and keeping us in order and Caylie for working to keep this massive building clean. Also, to the members of the UCW. We couldn’t do it without you ladies!

Please spread the word that this is a great place to worship the Lord and support one another through the good times and the more difficult times. It’s a place to start the week refreshed and full of spirit.

This will bring my by second year to a close as Chair and I would like to thank all the church members for their confidence in me. I pray that St. Paul’s has many years of success as the “big red church on the corner” a true cornerstone of this community.

Respectfully submitted:

Lola Dudley

4

Dan Leaver

As part of my education with The Centre for Christian Studies (CCS), I am completing a field placement with the St Paul’s United Church. The Theme Year at CCS is Education and Liturgical Ministry, which means I have been spending my time here working towards learning goals in adult study groups, worship leadership, and liturgy writing. I have greatly appreciated the welcome that I have received from this worshiping community as I explore these goals.

The support team of Carolyn Wilson Wynne, Carey Wagner, Barb Stewart, Wayne Sutherland, Catherine Phillips, and Tom Saul, have been wonderful to reflect with and to explore ideas and challenges together. The members of the congregation have also been wonderful to be with. I was overwhelmed but the amount of people who joined the Advent Study group, the first study group I have organized. I look forward to the remainder of the field placement time with the St Paul’s United community.

Respectfully submitted by,Dan Leaver

Church Office

Another year has flown by and I am always asking myself: where does the time go! This year has been another fantastic year at St. Paul’s. I feel privileged to be part of your church family. I am blessed to be here and enjoy every minute. I could not ask for a better place to be. I look forward to this New Year and more opportunities to get to know more of you.

5

We Grieved

Name Date of Death

*Marie Bain Feb. 26, 2016

*Doris Gibson March 20, 2016

Margaret Kuchta April 27, 2016

*Margaret Janet Butler June 16, 2016

*Clayton Roberts June 24, 2016

*Audrey Maitland July 11, 2016

*Shirley Edgar July 18, 2016

Gerald Dawson September 16, 2016

Helen Strangway Nov. 4, 2016

Ileen Johnson Nov. 25, 2016

*Indicates a member of St. Paul’s United Church

Weddings

September 17, 2016 Brittany D Core & Evan H Walsh

We Celebrated Baptism

January 10, 2016 Chloe Grace Cox – daughter of Brent J Cox & Amanda L Anderson Cox

October 16, 2016 Wilder Jesse Street – son of Jessica St. Pierre Street & Dan Street

Adult Profession of Faith

0

6

Members Welcomed By Transfer

Arnold & Donna Campbell

Patricia Dobbin

Members Transferred Out

Owen & Jessie Dobbyn

Historical Roll

Total Membership (includes 78 NR Members) as of December 31, 2016 359

New Members Transferred In +3

Members Removed By Transfer - 2

Adult Profession of Faith 0

Removed by Death -6

_______________

Total Membership as of December 31, 2016 354

7

Choir Report

2016 was filled with wonderful music that truly glorified Gods word.

The Ladies choir started with “O Come Little Children” and don’t forget Mother’s Day when they sang “MOTHERS” complete with props.

Neil sang “Known Only to Him”, and also played his guitar for the men and their rendition of “somewhere Over the Rainbow”.

Palm Sunday the anthem was “On That Day When He Rode Into Jerusalem” and on Easter Sunday we heard “Alleluia, Sing Hosanna, Christ Is Risen To-Day”.

Remember Camp Sunday when we sang “camp songs around the camp fire” led by Julie Leslie.

At Anniversary we enjoyed our guest soloist Morgan Cavanaugh.

We heard Spirit songs (Fill Me Up) and “Spiritual” songs (When the Saints Go Marching In) and Martha & Peter sang “I Believe”.

Thanksgiving gave us “It Is Good to Give Thanks unto God” and On Oct. 30 Michael Vanhevel shared his ministry of music with us.

Nov. 6 the Legion joined us for our Remembrance Day service, and Bill Massey shared the story of the “deck of Cards” with us.

December brought Advent and Christmas anthems and the choir musically supported the Sunday School as they presented their Christmas Pageant.

The year ended on Christmas Eve with Peter singing Leonard Cohens’ “Hallelujah”. All in all a full and good year of music.

Big Thank you choir for all your music!

Big Thank you Janet and Gail our pianists!

And Big Thank you St. Paul’s congregation for your singing and support!

Yours in Christ

Marlane Butterfield

Choir Director

8

Christian Education Committee Report

CE Committee hosted a soup & sandwich luncheon raising funds for the mission trip taken by Barb Stewart. On May 25th CE hosted an educational event on the trip.

A family event was held May 11th to celebrate Pentecost.

Family movie was June 25th.

We celebrated our 2nd annual grandparent’s day on Sept. 18th.

In December we had a birthday party for Jesus following worship.

VBS was cancelled for 2016

Thanks to all committee members.

9

Christian Education Coordinator Report

2016 was my third full year as St. Paul’s Christian Education Coordinator. As your CE Coordinator one of my responsibilities is to organize the logistics and curriculum for the Sunday School program. We continue to use The Whole People of God curriculum, occasionally veering from this to accommodate the needs of our students and the activities in our church.

As in previous years I have been blessed to have many wonderful volunteers reach out and give their time to the young members of our congregation. It seems that many of our volunteers give of their time and attention time and time again! To all of you, on behalf of the children in our Sunday school program, I thank you from the bottom of my heart.

I would like to take this opportunity to thank the Official Board members, especially Vinetta Phillips (my Ministry and Personnel contact) for all of their support. Carolyn, thank you for your continued support and encouragement, truly appreciated. Tammy, thank you for all of your assistance, encouragement and particularly your friendship.

In 2016 we updated our Sunday School room with fresh paint and replaced our old furniture with more suitable, accessible and safe furniture. We have a beautiful carpet for the children to sit comfortably to listen to the stories of Jesus.

We continue to learn about our faith each week, as we grow closer together in God’s love. We draw, write, sing, play games and make fun crafts while becoming better friends. We have shared some special mid-week family activities for Easter and Christmas! We shared our talents with the congregation as we presented them with our version of Christmas, Baby Jesus and Santa. Our young people did a great job! I am so proud of each and every one of them! Thank you to Marlane and the Choir for the beautiful music during our presentation. Thanks to the adults who participated and especially Santa who made a last minute guest appearance.

I feel blessed to have this opportunity to be a part of the growth and learning that happens in this St. Paul’s family. I have made some truly amazing friends.

I look forward to the blessings that 2017 brings to our congregation and especially our Sunday School!

Respectfully submitted by, Luanne Watt Christian Education Coordinator

Isaiah 54:13 “ All your children will be taught by the Lord, and great will be their peace.” (From the NIV real-life Devotional for Women)

10

Coffee Hour

Every Sunday after our Church service, we gather downstairs for a time of socializing & fellowship.

It is an opportunity for everyone to connect with each other, to share a laugh, or to catch up with each other’s lives over a cup of coffee or tea.

It is a time to greet visitors & make them feel welcomed in our Church.

 It is a time to set up a meeting for later in the week, or to spend time discussing a common topic, like last night’s hockey game?

 Denys & I find it rewarding to play “host” to this family gathering, & we invite you to come & share a “cuppa” at this special hour of fellowship.

God’s Blessing to all

Barb & Denys Stewart

Finance Committee Report

The Finance Committee consisting of Rod Phillips, John Racher, Les Whiting, Treasurer Stacey Williams and Chairperson myself, Carol Watt, met several times throughout 2016 to oversee the church finances. Rod Phillips is leaving our committee in the New Year and we thank him for all his help this past year. John Racher will be our Chairperson for next year. I have received approval from the Official board and am staying on the committee. Our Committee is tasked with organizing fundraising activities to improve St Paul's finances. Several brunches were held during the year, raising around approximately $300 each, thanks to the help of volunteered hot dishes, desserts, cookies and talents. We held a pancake supper with the help of Gail Winters which was also successful. A trivia afternoon event, overseen by Bruce Cox and Ted Gravelle, was a “fun-raiser" as well as educational, along with delicious donated sweets and prizes. I organized and ran a Quarter Auction with help from the committee and others which was a fun event and brought in $1,301.74 to the church. Many thanks go out to Joan Williams & her helpers for organizing a very successful Garage Sale during the town wide garage sale weekend. Thanks to everyone who donated, advertised, helped, or bought new treasures. Christmas Treat boxes were once again organized by Barb Racher along with volunteer bakers.. It has been a very successful year and we surpassed our projected income in the budget. Thanks again for all your support through donations of time, monies, and faithful service to "St. Paul's. United", We look forward to your continued support this coming year. We are already gearing up for a Talent Auction on April 8th. This auction is done using new items or handmade crafts, homemade foods, as well as Talents like cleaning, painting or yard cleanup services to be provided. For more information or to help with volunteering for this event see one of us on the committee. Posters and donation slips should already be up in the church.

Carol WattFinance Chairperson

11

Inn of the Good Shepherd

It is very rewarding to be coordinator of the St. Paul’s outreach service,” The Inn of the Good Shepherd”. Every month, St. Paul’s volunteers prepare& serve a hot, nourishing meal to the hungry at the Inn in Sarnia. This would not be possible without the generosity & help of many wonderful volunteers giving money, food, time & energy to this very important service.

 So, I would like to thank all the special people who found it in their hearts to reach out & help with this very worthwhile outreach program. To be a part of the

“Caring Hands of the Community” which is included in the Inn of the Good Shepherd’s Mission Statement.

 Unfortunately, we see an increase in clients every month coming to the Inn for a hot meal. Sadly, this includes struggling families with young children.

 God Bless each one of you for caring enough to make a difference in the lives of people who are less fortunate than we are.

 If anyone feels the call in their hearts to help in this shared ministry, let Denys or myself or Tammy in the Church office know.

Prayerfully submitted

Barb Stewart

St. Paul’s coordinator of the Inn of the Good Shepherd

12

Prayer Group Report

“Do not worry about anything, but in everything by prayer and supplication with thanksgiving let your requests be known to God. And the peace of God, which surpasses all understanding, will guard your hearts and your minds in Christ Jesus.”

Philippians 4: 6,7

Loving God

We believe there is great power in praying. Our purpose is to worship You through prayer and praise. We listen for Your voice to speak to us and guide us in Your will as we pray for Your children and our church. To You we give all praise, honor and glory. Thank You for answered prayer and for the many blessings You have poured out upon St. Paul’s. When people enter St. Paul's may they see Your face and hear Your voice in those they meet.

We lift up to You the people and work of St. Paul’s. May You bless Reverend Carolyn’s ministry here with us. Help us to learn more about You through her. Please bless the rest of our staff: Tammy, Marlane, Luanne, and Caylie.

Thank You, Lord, for the many volunteers who work hard and are so faithful. Please guide our Board and Committee members. Give them Your wisdom and discernment as they make their decisions.

Thank You for giving us the privilege of praying for Your people over the past year and their many concerns and situations. Continue to remind us that life is not about us. It is about You, serving You, glorifying You and sharing You with others.

May all our prayers be in Your will and to Your glory, oh Lord.

We pray in the name of Your son, Jesus. Amen

St. Paul’s intercessory prayer group meets Friday mornings at 9:30 a.m. at the home of Nancy Post. Group members include Anne Warwick, Barb Guild, Bonnie Elliott, Linda van Straten, Bonnie Brown and Nancy Post. All prayer requests are kept confidential. If you wish prayer for yourself or someone you know, please speak to one of our members or fill out a card and put it in one of the boxes available at the back of the church, or e-mail [email protected].

Respectfully submitted by:

Intercessory Prayer Group

13

Library Report

The library seems to be getting less and less use with each passing year. A few books were taken out and this year not many of the DVDs were taken out. Once again we decided not to buy any new items for the library.

We had donations of 8 books, 5 DVDs.

Total: Books – 2187 DVDs – 82 CDs – 119 VHS – 217 Audio Tapes – 36

The Library is located in the church basement next to the office. The library is open during the church office hours and before and after church on Sunday.

Library Committee: Marguerite Broad, Donna Denham, Joan Wilton and Linda van Straten

Monday Morning Bible Study

Monday Morning Bible Study is a small group of 8 – 10 women who come together for fellowship and seek to know more about God and His Word. We have a Spring Session from March to the end of May and a Fall Session from October to the end of November. We meet in the church lounge from 9:30 am to 11:30 am. From 9:30 to 10 we have fellowship, coffee and snacks and from 10 to 11:30 is our study. We take turns putting on the coffee and bring snacks.

This year under the leadership of Nancy Post we used a study guide Experiencing God’s Presence by Sarah Young. This study guide is based on Sarah Young’s devotional book Jesus Calling a collection of personal reflections based on Jesus’ own words of hope, guidance and peace found in the Scriptures. Her hope is as you follow the Lord’s instruction to “be still, and know that I am God” (Psalm 46:10), you will encounter His peace, be filled with His strength, gain a new perspective on your situation and experience the full life that only He can provide.

Our last meeting December 5th we had a Christmas program of: stories, poems, readings and music led by Linda van Straten and after enjoyed lunch together at the Oil Rig.

Submitted by: Linda van Straten

14

M&P Annual Report

The M&P committee provides leadership and support to the staff here at St. Paul’s. The committee members Bruce Cox, Ira Downer, Susan Copley and Vinetta Phillips. I would like to thank the members for their support and efforts throughout the year.

Our committee met 4 times throughout the year with a separate staff meeting which was very productive. We also meet with our staff several times on an individual basis listening to their concerns and answering any questions that should arrive throughout the year.

We are truly blessed to have a great capable staff that supports the work here at St. Paul’s. A great deal of effort goes on behind the scenes to ensure we have a weekly worship service, without this effort, the experience to witness and learn about the life and teachings of God may go unnoticed by some. I would also like to thank all the members of the church who step forward and assist our staff in many various, different ways that gives them an enjoyable experience here too.

On behalf of the M&P Committee, I would like to formally thank the staff for their ongoing efforts which are necessary for the smooth operation of a church which we a very proud of.

Respectfully Submitted

Bruce Cox

Chair

15

The Petrolia and Area Food Bank

For many years now, The Petrolia and Area Food Bank has provided a much needed service to local families who struggle to make ends meet. Those who use the service include a wide range of people from our community, including families with children, seniors and other individuals on their own. Over the years the need has become even greater as these people try to keep a roof over their head and food on the table.

As part of our community outreach, St. Paul’s has worked with the food bank in order to gather food and personal items which are then distributed to those who require a helping hand. No matter how great or how small the contribution, they are always welcomed with a sincere thank you for what we are able to bring.

Nonperishable items such as soups and other canned goods, pasta, jams, peanut butter, cereal, crackers, juice boxes and children’s snacks are just a few of the things that are required to stock the shelves. Empty egg cartons are also collected so that eggs, which are purchased in flats, can be distributed more easily. Personal hygiene products, such as soap, shampoo, tooth brushes and toothpaste, shaving items and diapers are also in demand.

Articles can be placed in the bins located at the rear of the sanctuary, as well as, in the basement of the church by the office window. The first Sunday of the month, donations are gathered up and then delivered to the Food Bank on Monday morning.

Another way to contribute to the Food Bank is by making cheques out to St. Paul’s United Church and designating the contribution to the Petrolia Food Bank. (Receipts are available for income tax purposes through the church.) Cash contributions allow the food bank to purchase items they are short of, as well as take advantage of bulk pricing and specials. In 2016, people at Saint Paul’s donated $4995.00 to the food bank through their generous contributions.

In addition to that, the Sunday school collects “Noisy Collection” once a month. The money which is collected by the children, is then donated to the food bank. This seems to be popular with the children and brings smiles to the adults as they watch the children make their rounds. This year all of that loose change added up to $1996.32! That is twice as much as last year.

In December the congregation has another opportunity to help those in need, as they make donations of toys and money to help out with Christmas for Everyone.

A sincere thank you to everyone who helps in this important outreach as we try to live as Jesus instructed us.

Respectfully

Tom and Belva Saul

16

Annual Property Report

We were fortunate this year in that we did not incur any major expenses related to the property.  However we thought it wise to start planning for a new furnace for the future.  We started an escrow furnace account in 2016 and to date have approximately $13,000 set aside.  It is anticipated that by the end of 2017 we will have approximately $25,000 saved up.  This will be a little over half of the estimated $45,000 required.  We will update the hot water tanks at the same time.  Donations to this project are always appreciated.  

   Of course we did have to carry out many smaller repairs related to lighting, plumbing, yard work’ Christmas decorations, furniture etc.   These tasks could not have been carried out without a great property team as follows:

Gord Henderson

Bob Tanner

Murray Hall

Denys Stewart

I would also like to point out that we have many Church members who volunteer their time and skills to the committee when called upon. 

Jean and Paul Windover

Les Whiting

Bob Crawford

Last, a big THANK YOU to the UCW.   If some financial assistance if needed for a property project they are quick to assist.

KEEP BUYING THOSE DELICIOUS TURKEY PIES!  

Make sure you take the time to thank ALL these committee people for their hard work.

George Guild

Property Chair

17

Trustee’s Report

The committee in 2016 have reviewed our insurance requirements, meeting with Chris Hogan, of Gamble Ins. With the following recommendations.

1. That we consider a property appraisal to assure the replacement value’s now insured are sufficient.2. That we bring our furnishing/equipment inventory up to date.

These recommendations will be examined in the New Year.

The copy and back up of historic documents is proceeding with approx... 75% completion, some material of doubtful value is being destroyed. It is suggested that most of the original legal and historic documents which will be used mostly for research purposes be donated to Lambton County Archives.

This will not include copies of the original property deed of 1898 which are of current legal reference and will be kept on site.

Current Trustees are:

Bob Crawford (Chair)

Judy Munro

Bob Tanner

Bill Wilton

Respectfully submitted

Bob Crawford

18

United Church Women

We held 8 meetings with an average attendance of 19. We continue to meet at 9:30am on the first Wednesday of the month. We enjoy a coffee break and social time. This is followed by a devotional, a program and the business part. All women are welcomed to join us. Some members attended the Lambton Presbyterial UCW meetings, the Annual Meeting and the Fall Rally. We hosted the Fall Rally at St. Paul’s in September. Some themes chosen for our meetings were a New Year, old pictures of people and buildings in Petrolia, Easter, Mother’s Day, Remembrance Day and Christmas. Our speakers were Dave Hext, Rev. Carolyn, Sharon Livingston, Wilma Johnson and Jane Manning.

We enjoyed our June lunch out at the Heritage Heights Gold Course. After our meeting in December, we enjoyed a delicious dinner that we prepared for ourselves and our guests.

Throughout the year, cards were sent and the visiting committee visited the shut ins. When requested the UCW catered lunches after funerals. We are sponsoring a boy in Ethiopia. The UCW donated money to the church and to some outreach projects. We bought new roller blinds for the Sunday school rooms and the kitchen plus a new microwave.

We sold $4,257 turkey pies. The total number of pies produced by the UCW is 147,659 since 1983. I thank everyone who helped with the turkey pies.

Respectfully submitted by Jennie Sawyer.

19

Turkey Pie Sales Report

Income

4,257 pies sold $13,594.50

2015 yearend balance $10,600.53

Donation & bank int, $0.08

_____________

$24,195.11

Expenses

Supplies $4,626.74

Bank Fee’s $59.90

Transfer to U.C.W. $10,000.00

2016 Year End $9,508.47

_______________

$24,195.11

Total number of pies produced by the UCW is $147,659 since 1983.

Bob Snyder, Treasurer

20

UCW General Report

Report of Receipts & Disbursements

January 1 to December 1 2016

Operating Account

Balance January 1, 2016 3270.69

Receipts

Unit Donations 3420.70

Lunches 3165.00

Turkey Pie Account Transfer 10000.00

Misc.

16585.70 16585.70

19856.39

Disbursements

Mission & Services 3000.00

St. Paul’s general fund 5000.00

United Church outreach 500.00

Community outreach 800.00

Christian children’s fund 568.00

St. Paul’s memorial fund 75.00

Chairlift fund 4000.00

13943.00 13943.00

Expenses

Kitchen supplies 1099.84

Presbyterial dues 138.25

Basement window blinds 1229.61

Speaker & books 25.00

Gifts 267.78

Banking charges 19.20

Kitchen replacements 495.25

3274.93 3274.93

17217.93

Operating Account Balance December 31, 2016 2638.46

Respectfully submitted by Judy Munro

21

Worship Committee Report

The Worship Committee's goal is to make the worship experience at St. Paul's one that is spiritually enhancing and enjoyable for all. We seriously consider requests regarding the service and hold spirited, interesting discussions around these concerns and try to incorporate suggestions and solutions into our worship.

There are many people to thank for their help over the year – the wonderful women of our committee who bring a multitude of interests, skills and gifts - Pat Milliken, Anne George, Mandi Pearson, Sharon Stonehouse (secretary), Carolynne Griffith, Lynda Napper (who looks after the Lay Reader, Usher, and Chair Lift Schedule, as well as organizing readers for Lent and Advent), and of course, Rev. Carolyn; the folks who have answered questions/emails/etc. with thoughtful feedback and information – Lola Dudley, Bonnie Elliott and Marlane Butterfield. As well, thanks to Kathy Davey for setting up Communion and arranging for servers; and of course Tammy who prepares the bulletin, Lay Reader Script and Power Point each week and puts together paperwork and provides information quickly and always with a smile.

Music has been a focal point of this year and we thank Marlane, Janet and Gail who add so much to our services through their gift of music. Pat Traichevich organizes coverage for the Nursery and Barb and Denys Stewart consistently prepare and serve coffee during the time of fellowship following the service. There are too many others to name who have helped in many ways through the year.

Throughout 2016 the Worship Committee worked on regular duties such as keeping the Membership Roll up-to-date, decorating the sanctuary, planning the Anniversary luncheon (thanks Barb Racher for your expertise), taking Conference Sunday Service, and providing pulpit supply during Rev. Carolyn's absences. The Worship Committee Monthly duties list was updated and with much input from Pat Milliken, the weekly bulletin was reviewed and modified. These continue to be ongoing agenda items. We have attempted to find a variety of ways to share and enhance our worship, both by inviting soloists from our community to join us in worship and having Camp and Outdoor services.

As we look to the year ahead, may God bless our journey and help us to explore ways to worship and grow in our faith.

Respectfully submitted by:

Catherine Phillips, Chair

22

Treasurer Report & 2016 Financial & 2017 Budget

Actual 16 Budget 16 Budget 17Beginning Balance in Bank

Bequests Acc. $5,351.81 $5,351.81 $5,351.81General Account $2,679.38 $2,679.38 $2,694.78Capital Projects $0.00 $0.00 $13,254.00Memorial Account $24,846.62 $24,846.62 $26,476.62Memorial Windows Account $4,409.08 $4,409.08 $4,409.08Special Sunday School Account $2,795.96 $2,795.96 $5,833.19Vacation Bible School $830.48 $830.48 $830.48TD General Account $46,260.32 $46,260.32 $50,969.94

$87,173.65 $87,173.65 $109,819.90

IncomeChurch

General Offerings $175,382.00 $180,000.00 $180,000.00Loose $2,877.81 $1,500.00 $1,500.00

Total Church $178,259.81 $181,500.00 $181,500.00In Trust Donations

Inn of the Good Shepherd $1,667.64 $0.00 $0.00Missions $27,278.00 $22,000.00 $22,000.00S S Missions $125.00 $0.00 $0.00Other Registered Charities $3,437.76 $0.00 $0.00Petrolia Food Bank $6,191.32 $0.00 $0.00

Total In Trust Donations $38,699.72 $22,000.00 $22,000.00Other Donations & Income

ANNIVERSARY FLOWERS $1,105.00 $0.00 $0.00Capital Project $3,254.00 $1,500.00 $3,000.00Fundraising Events $9,366.75 $10,000.00 $10,000.00Hall Rental $1,595.00 $1,000.00 $1,000.00HST Rebate $3,419.31 $3,419.00 $2,811.00Interest $4,078.31 $2,500.00 $2,500.00Memorial $1,630.00 $5,000.00 $2,000.00Miscellaneous $0.00 $500.00 $100.00Photocopying $19.21 $25.00 $25.00UC Observer $150.00 $100.00 $100.00Vacation Bible School $0.00 $250.00 $0.00Wedding Donations $210.00 $500.00 $210.00

Total Other Donations & Income $24,827.58 $24,794.00 $21,746.00Sunday School Donations

Puppets $0.00 $0.00 $0.00S S General $697.45 $1,000.00 $1,000.00S S Loose $36.00 $50.00 $50.00S S Special $1,030.00 $0.00 $0.00

Total Sunday School Donations $1,763.45 $1,050.00 $1,050.00U.C.W. Donations

23

U.C.W. Misc. $5,010.00 $0.00 $0.00U.C.W. Missions $3,000.00 $3,000.00 $3,000.00

Total U.C.W. Donations $8,010.00 $3,000.00 $3,000.00Total Income $251,560.56 $232,344.00 $229,296.00Expense

Christian EducationAdult/Midweek Ministry $0.00 $100.00 $100.00Copyright Licenses $75.31 $175.00 $175.00Magazines $0.00 $50.00 $50.00Messy Church $62.23 $1,000.00 $1,000.00Outreach & Missions $0.00 $300.00 $300.00Puppet Ministry $0.00 $100.00 $100.00Sunday School CE Expenses $2,615.68 $1,500.00 $2,000.00Sunday School/Youth Special Exp $3,355.22 $5,870.00 $1,500.00Vacation Bible School $0.00 $500.00 $500.00Youth Expenses $0.00 $100.00 $0.00

Total Christian Education $6,108.44 $9,695.00   $5,725.00In Trust Expense

Inn of the Good Shepherd $1,667.64 $0.00 $0.00Mission & Service Funds $30,403.00 $25,000.00 $25,000.00Refugee / Fort McMurray $3,387.76 $0.00 $0.00Outreach $0.00 $100.00 $100.00Petrolia Food Bank $6,191.32 $0.00 $0.00United Church Observer $206.88 $100.00 $100.00

Total In Trust Expense $41,856.60 $25,200.00 $25,200.00Operation Expenses

Advertising $93.55 $1,000.00 $1,000.00Bank Service Charges $530.92 $800.00 $800.00Conference Allowances $475.02 $1,000.00 $1,000.00Custodial Supplies $419.36 $800.00 $800.00HST $2,811.27 $3,000.00 $3,000.00Misc. $0.00 $1,000.00 $1,000.00Office Supplies $1,297.40 $2,500.00 $2,500.00Postage and Delivery $182.84 $400.00 $400.00Presbytery Dues $6,872.36 $6,872.36 $8,178.36Printing and Reproduction $683.15 $1,000.00 $1,000.00Telephone Expense $754.33 $700.00 $750.00Blue Water $910.12 $900.00 $900.00Blue Water Hydro $5,135.11 $4,680.00 $5,200.00Property Insurance Expense $5,761.31 $6,000.00 $6,000.00Union Gas $3,983.20 $7,000.00 $7,000.00Water heater Rental $412.51 $400.00 $425.00

Total Operation Expenses $30,322.45 $38,052.36 $39,953.36Personnel & Executive

Education $0.00 $400.00 $400.00Employee Incentive $700.00 $700.00 $700.00Gifts $0.00 $200.00 $200.00Pastoral Care $0.00 $500.00 $500.00

24

Total Personnel & Executive $700.00 $1,800.00 $1,800.00Personnel Expenses 1

Canada Pension $4,169.70 $3,881.10 $4,253.00Christian Ed coordinator $6,504.00 $6,503.52 $6,634.00Church Administrator $25,658.32 $25,874.34 $26,391.00Custodial Staff $11,169.12 $11,169.00 $11,392.00Minister's Base Salary $43,676.40 $43,676.40 $44,550.00Minister's Cont'd Ed Allowance $521.96 $1,561.62 $1,592.00Minister's Housing Expense $14,994.96 $14,995.02 $15,295.00Minister's Travel Allowance $2,065.58 $2,240.00 $2,270.00Telephone Minister Allowance $720.00 $720.00 $780.00Organist/Music Director $12,130.86 $12,130.86 $12,373.00Staff Pension & Insurance $12,728.48 $12,451.14 $12,700.00Unemployment Insurance $2,121.74 $2,298.65 $2,345.00United Church Pay Roll Costs $722.11 $565.00 $700.00

Total Personnel Expenses $137,183.23 $138,066.65 $141,275.00Property & Finance

Capital Projects Costs $0.00 $12,500.00 $12,500.00Chairlift Fees & Repairs $1,069.52 $1,500.00 $1,500.00Damar Fee/ Repairs/ Services $1,493.47 $2,000.00 $2,000.00Fundraising Expenses $1,299.59 $4,500.00 $4,500.00Grounds $1,925.99 $1,500.00 $1,750.00Instrument Maintenance/Tuning $912.07 $1,500.00 $1,500.00Misc. Repairs & Supplies $2,649.23 $3,000.00 $3,000.00Stained Glass Window Project $0.00 $10,000.00 $10,000.00Vandalism Repairs $0.00 $500.00 $500.00

Total Property & Finance $9,349.87 $37,000.00 $37,250.00Technology

Computer and Internet Expenses $754.33 $1,000.00 $1,000.00Computer Upgrades & Repairs $862.47 $1,500.00 $1,500.00Equipment Purchases $535.28 $500.00 $500.00Photo Leasing $1,563.49 $1,800.00 $1,800.00

Total Technology $3,715.57 $4,800.00 $4,800.00Worship

Anniversary / Historical $375.47 $1,500.00 $1,500.00Coffee Hour $373.31 $600.00 $600.00Communion $0.00 $70.00 $70.00Copyright Licenses $633.94 $700.00 $700.00Guest Speaker & Mileage $630.00 $1,800.00 $1,800.00Library $0.00 $220.00 $220.00Music Misc. $36.37 $200.00 $200.00Sheet Music $52.76 $300.00 $300.00Nursery/DVD Tapes $0.00 $50.00 $50.00Summer Music/Special Occasions $448.44 $800.00 $800.00Worship Misc. $112.00 $500.00 $500.00Worship Resources $77.40 $200.00 $200.00

Total Worship $2,739.69 $6,940.00 $6,940.00Total Expense $231,975.85 $261,554.01 $262,943.36

25

Income - Expenses $19,584.71 -$29,210.01 -$33,647.36

Ending Balance in BankBequests Acc. $5,351.81 $5,351.81 $5,351.81General Account $2,694.78 $0.00 $2,694.78Capital Projects $13,254.00 $10,000.00 $26,508.00Memorial Account $26,476.62 $19,255.70 $20,885.70Memorial Windows Account $4,409.08 $0.00 $0.00Special Sunday School Account $5,833.19 $766.27 $4,333.19Vacation Bible School $830.48 $330.48 $330.48TD General Account $50,969.94 $22,259.38 $16,068.58

$109,819.90 $57,963.64 $76,172.54

$0.00 $0.00Respectfully submitted by Stacey Williams Treasurer

Petrolia St Paul's United Church

Balance Sheet of Bank Accounts & Investments 2016

ASSETSTD Business Account

Bequests Account $5,351.81Capital Projects $13,254.00General Account $2,694.78Memorial Account $26,476.62Memorial Windows Account $4,409.08Special Sunday School Account $5,833.19Vacation Bible School $830.48

Total TD Business Account $58,849.96TD General Account $50,969.94Total Current Assest $109,819.90Other Assests

InvestmentsManse Investment $42,000.00Sunday School Scpecial (D, Leslie Bequest) $12,000.00GIC - Investors Group #11524864 $50,000.00GIC - HollisWealth (nov 20, 17) 2.15% $38,110.71GIC - HollisWealth (Nov 19,18) 2% $38,699.61GIC - HollisWealth (Dec 30, 19) 1.95% $32,025.77

Total Investments $212,836.09TOTAL ASSETS $322,655.99

26

LIABILITIES & EQUITY

Other Current LiabilitiesWedding Deposit $0.00Hall Deposits $225.00

Total Other Current Liabilities $225.00

EquityOpening Bal Equity $196,058.56Dividend Changes $888.33Unrestricted Net Assets $105,899.53Net Income $19,584.57

Total Equity $322,430.99

TOTAL LIABILITIES & EQUITY $322,655.99

Respectfully submitted by Stacey Williams Treasurer

DATE: DECEMBER 4, 2016

TO: FINANCE COMMITTEE- ST. PAUL’S UNITED CHURCH

FROM: JUDY HALL, BASc, MBA, CFP

RE: ANNUAL REVIEW OF FINANCIAL PRACTICES/REPORTING FOR 2016

SCOPE OF THE REVIEW

On December 1st 2016, I met with the Treasurer of St. Paul’s United Church, Stacey Williams to conduct a review of the financial practices and record keeping of the Church

Primary focus of this review process is to assess specific risk management practices and provide a general overview of the financial reporting process. It is not a financial audit as I am not qualified to complete a formal audit.

The review included the following documents: 2016 Budget; Profit & Loss statement for Church operations YTD for the period ending December 1st, 2016; weekly collection reports from the counters, cleared cheques and supporting invoices for three randomly selected months (March, June and October; T1014 Charity Return & Clearance certificate from CRA; bank statements.

GENERAL OPEATING PRACTICES o Quick Books software is utilized by the Treasurer to record financial transactions and provide

budgets and operating statements to the Finance Committee and the congregation on a monthly basis.

27

o Payroll services, including remittances are provided by a 3rd party (ADP)o The Church Treasurer follows the guidelines set out in the ‘Financial Handbook for

Congregations’. At the time of this review, the Treasurer was not aware of any recent amendments or changes to these guidelines.

o The Church maintains two bank accounts, one for General operations and a separate business account that typically holds funds that are ‘earmarked’ for a specific purpose such as bequests, capital projects, memorial donations, and funds directed to a specific charity etc.

o Transfers are made from the Business to the General account when funding a specific project, for example the stained glass window project.

PROTECTION OF CASH o Approximately 40% of church members make their general offerings through pre-authorized

payments (PAR) which mitigate the risks associated with handling cash donations and helps maintain consistent giving and cash flow for ongoing Church operations.

o Other offerings are collected via envelope or loose collections at weekly church services, or through memorial and other donations and include cheques and cash.

o Guidelines for handling cash are detailed in the ‘Financial Handbook for Congregations’ and indicate that at least two members of the congregation who are at arm’s length must maintain custody of the weekly offering until the receipts are counted, checked, recorded and deposited to the bank.

o For the purpose of this review, the weekly counters reports for March, June and October were checked to ensure the counts were completed by two arm’s length members of the congregation and that totals from the counters reports matched deposits to the General Bank Account.

o In the sample months reviewed, it was evident that there are normally two counters completing the count and related reports with one exception noted for Week 11 in March when the counters did not sign the report. It is noted that the dollar amount of the weekly offering on the counters report matched the amount deposited to the General Bank account for Week 11 as expected.

o Night deposit bags are utilized by the counters to ensure safe delivery of cash to the Bank for deposit.

DISBURSEMENTS/PAYABLES o For March, June and October, detailed monthly operating statements listing cheque numbers,

payees and cheque amounts were reviewed and matched to specific invoices and/or receipts, including honorariums for guest speakers/singers etc. which are documented either by including the service Bulletin relating to the event or by obtaining a signed receipt from the individuals receiving the honorarium.

o All payables are well documented with supporting receipts.o Financial transactions are posted in Quick Books with the posting evidenced by initials o Payroll is managed by ADP who also produces T4s for employees and makes remittances to the

government.

28

CONTRIBUTIONS TO MISSIONS AND SERVICE FUNDS o Collections that are earmarked for missions or specific charities (Inn of the Good Shepherd;

Petrolia Food Bank; Habitat for Humanity, Refugee etc.) are identified on the weekly counter reports.

o Donations are disbursed to the respective charities on a timely basis, typically monthly. Donations received for the Inn of the Good Shepherd are utilized to purchase donations of food with supporting invoices for the food purchases matched to the donation receipts.

T1014 Charity Report o The Church is required to submit a T1014 Charity Report annually. Appropriate Notice of

Assessment from CRA covering the 2015 fiscal year was on file confirming a satisfactory filing.

FINANCIAL REPORTING/RESULTS o The Treasurer utilizes Quick Books for financial reporting and provides interim reporting to the

Congregation through the Church Newsletter, as well as ongoing reports to the Finance Committee. The Annual Budget is approved by the Congregation and interim results are presented relative to the approved budget.

o For 2016 the budget that was approved by the Congregation called for total income from collections, donations, fundraising etc. of $232,344 versus budgeted expenses of $261,544 with a projected deficit for the fiscal year of $29,210. However, budgeted expenses include an allowance of $12,500 for capital projects and an additional $10,000 for the stained glass window project.

o At the time of this review, interim statements (Jan to Dec 1st. 2016) indicate that revenue targets should be met for 2016.

o General offerings YTD total $157k or 85% of budget with two months remaining in the fiscal year. Including in other donations and fundraising, total revenues YTD are $219k or 95% of budget. Total income targets are expected to be met by year end.

o Expenses have been well controlled for the calendar year. General operating expenses and personnel costs were within budget. Property and capital expenses are well under budget and the stained glass project (budgeted for $10k) was not undertaken in 2016.

o YTD surplus at December 1st, 2016 totaled $11.5k with no significant expenses expected prior to year-end.

INVESTMENT POLICY o The Church currently holds long term investments in several GICs. A number of years ago the

Church received an ‘in kind’ donation of a mutual fund which is earmarked for youth services. During the year, the mutual fund was sold and the funds reinvested in a GIC. A capital gain was generated on the sale of the investment. The Treasurer is to confirm the process for tax reporting (if any) on this transaction.

29

o Accumulated cash reserves, bequests etc. have been invested in a laddered GIC structure with interest being compounded. The only exception is the GIC for the ‘Manse Investment’ which pays out interest annually.

o The Constitution of the Church (passed February 19th, 2006 and revised February 24th 2008) indicates that the duties of the Finance Committee include management of short term investment of Church funds.

o It is noted in the “Financial Handbook for Congregations’ published by the United Church of Canada that the task of investing should be assigned to the Board of Trustees and that every congregation should have an investment policy that addresses the level of acceptable risk; the amount of income needed from the investments; types of investments acceptable to the congregation (pg132-133)

o The Board of Trustees does not appear to have formalized an investment policy for Church funds, although all cash reserves are invested in guaranteed investment certificates at fixed interest rates.

SUMMARY o A review of a random sample of the financial reporting and record keeping for St. Paul’s United

Church was completed in accordance with the guidelines set out in the “Financial Handbook for Congregations” published by the United Church of Canada

o Based on this sample review, it appears that sound risk management practices are in place in terms of managing cash receipts; timely disbursement of ‘in trust’ funds to missions, Charites etc.; timely and accurate reporting of Charitable information to the CRA; supporting invoices and receipts for funds being disbursed; and fiscal responsibility relative to financial budgeting. Interim financial reporting is being generated on a timely basis and distributed to the Congregation and Finance Committee.

Submitted this 4th day of December, 2016.

____________________________Judy Hall

30