Coventry School of Art & Design (CSAD) Undergraduate ... · CSAD School Handbook for Undergraduate Students 2011/2012 2 5555 The University Protection Officer’s internal phonenumber

Coventry School of Art & Design (CSAD) Undergraduate School Handbook 2011/2012

CSAD School Handbook for Undergraduate Students 2011/2012

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5555 The University Protection Officer’s internal phone number for EMERGENCIES Contents 1. WELCOME! Page

1.1 History of Coventry School of Art and Design 4 1.2 The Student Guidebook 5 1.3 The University Mission Statement 6

2. SCHOOL ORGANISATION 2.1 What is CSAD? 7 2.2 Who’s who? 7

2.3 School structure 7 2.4 School location 8 2.5 Courses within the School 8

2.6 Undergraduate courses 8 2.7 Further Education courses 9

3. WHERE TO GO FOR HELP? 3.1 Tutorial support 10 3.2 School offices 10 3.3 Changes of your address or study programme 11 3.4 Academic and Personal support 12 3.5 Creative Futures 12

Enhancement Year 12 3.6 University support and guidance 12 3.7 Student with additional needs 13

4. REPRESENTATION 4.1 Your involvement 15

4.2 Students’ Union School Chair 15 4.3 Levels of Representation 15

4.4 Student Forums 16 4.5 Board of Study 16 4.6 School Board 16

5. YOUR COURSE 5.1 Essential information for undergraduate students 17

5.2 Attendance 30 5.3 Add+vantage Scheme 30 5.4 Handing in coursework 31 5.5 Assessment 31 5.6 Procedures for Dealing with Cheating & Plagiarism 31 5.7 Degree Show 32 5.8 Collection/Disposal of coursework 32 5.9 Handing in of resit work 32 5.10 ‘Blocking’ of assessment results 32 5.11 Results 33 5.12 Deferrals 33

5.13 Personal development planning (PDP) 33


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6. RELATED MATTERS Page 6.1 Accredited Prior Learning (APL) 35 6.2 Professional training and work placement 35

7. COMMUNICATION

7.1 Online Learning 36 7.2 Student Portal 37 7.3 Notice boards 37 7.4 Student pigeon holes 38 7.5 E-mail addresses 38 7.6 Illegal Downloads and Copyright 38

8. FACILITIES, DATES AND TIMES 8.1 Key dates 39 8.2 Access to the buildings 39 8.3 Lanchester Library 40 8.4 University computers 41 8.5 CSAD computers and Printing 42 8.6 Workshops 43 8.7 Art Shop 43 8.8 Media Loan Shop 43 8.9 Print Bureau 47 8.10 Vending machines 47 8.11 Catering Service 48 8.12 Sport and Recreation 48 8.13 Lost and Found 49

9. GENERAL MATTERS 9.1 Student Union meetings 50 9.2 Council tax certificates 50 9.3 Policy on smoking 50 9.4 Health and safety 50 9.5 Funding for Students 51

Annex A Tutorial Record Sheet 53 Annex B Feedback Sheet 54 Annex C Why do we give marks? 55 Annex D Academic Writing Guide 57 Annex E CSAD Assessment criteria for practice based submissions 60 Annex F CSAD Assessment criteria for writing based submissions 63 Annex GCSAD Guidance on Group Work 66 Annex H Extenuating Circumstances 68


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1. WELCOME! 1.1 History of Coventry School of Art and Design The School of Art and Design has had an interesting history, having changed its name (and location!) on a number of occasions. What you see around you today is very different to how the School would have looked and functioned when it began. Art and Design is the oldest part of the University and dates from 1843, exactly 800 years after the official beginning of Coventry in 1043, when Earl Leofric, Lady Godiva’s husband, founded a Benedictine Monastery here. The original name was Coventry School of Design and it was the 5th in the Country to be so designated. Its purpose was to train designers for the ribbon and weaving industries (in Coventry) which were suffering from competition from France. Since then the silk industry has moved out of Coventry, apart from J J Cash who remain and make name labels for school uniforms. In 1852 its name was changed to the Coventry School of Art. In 1902, fifty years later, it was designated the Municipal School of Art, and in 1954 it became the Coventry College of Art. This was its final name as an independent College. The climate was favourable for art education after the war and the College experienced a rapid expansion. It was occupying four or five separate unsuitable premises. In 1957 it was selected as a sub regional centre. In 1963 it was amongst the first twenty nine Colleges to be approved for the Diploma in Art and Design.

In 1968 it moved into the current premises and the building was opened by Prince Phillip. Just two years later the College then ceased to exist as a separate institution and was merged with the Lanchester College of Technology and the Rugby College of Engineering Technology to form Lanchester Polytechnic.

The new institution managed to sustain and develop the Art College’s tradition of regularly changing its name! Part of the rationale for calling it the Lanchester Polytechnic was the split location between Coventry and Rugby. When in 1980 it moved out of Rugby, Coventry was brought into the title as Coventry Lanchester Polytechnic and soon after that, Coventry (Lanchester) Polytechnic.

In 1987 it became simply Coventry Polytechnic and adopted the Phoenix logo. In 1989 it left the Local Authority. In 1992 it became Coventry University as it remains to this day.

In the 1950’s the college had 1000 part-time students and 100 plus full-time students. We have now reversed this and have over 2000 full-time students and 100 part-time. The current student population is about double what it was in 1990, representing about 12% of the students in the University. Many of our graduates have gone on to achieve national and international prominence following their education at the University. In line with other Schools of Art and Design we have regular performances and exhibitions, and we exhibit student work annually in the degree shows. For the Design and Visual Arts programme these are important events in the sub region, attracting most of the local art community. They are always well attended and attract visitors nationally and internationally.


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The academic work in the School is grouped into four areas Media (M) Design and Visual Arts (DVA) Industrial Design (ID) Performing Arts (PA) All four of these departments place some emphasis on discipline practice, and the contextual and wider comprehension of the area of activity. In Media the concentration is much stronger on the scholarly analysis of communication and media practice and its location in its cultural context. For the other three the greater emphasis is on practice and the achievement of an appropriate level of competence as, for example, a designer, performer or an artist. In these areas the discipline focus is often very distinctive and quite specific as is manifest in the courses such as Music Technology, Transport Design and Graphic Design. The work in CSAD thus forms a network of related activities with areas of shared emphasis and common concerns in practice and analysis while keeping quite distinctive and strong internal cohesions. The year Courses are completely modular. A module is a unit of learning, about a particular aspect of practice (e.g. professional practice, technical skill development, or theory). Modules occur within terms and occasionally across terms. A few modules last all year, and your progress will be reviewed (or assessed) regularly. This gives you the chance to explore and experiment in depth. Your timetable has been carefully worked out so that modules influence and build upon each other. You will see that you will also have a substantial amount of time each week for self-directed study. This should be mostly used within the studio or performance spaces developing your work, or used for research and academic study. A module doesn’t run on every day of the week- usually only one or possibly two. This means that in any given week, you could have four or five modules on the go. Term Dates Autumn: 26th September 2011 to 16th December 2011 (stage 1 students)

3rd October 2011 to 16th December 2011 (returning students) Spring: 9th January 2012 to 5th April 2012 Summer: 30th April 2012 to 8th June 2012

1.2 The Student Handbook This School Handbook is designed to provide you with information to help you settle into the School and your programme of study. It provides general information applicable to all undergraduate students within the School. We hope you will find it useful. If you spot any errors, or have suggestions for making it more useful, please contact the School Registrar. The School Handbook is complemented by the Course Handbook and additional documents provided during induction and throughout the year. which will confirm information about your course team, module introductions, coursework submission


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information, assessment criteria, progression requirements and information on the general day-to-day operation of courses. All Handbooks contain important and useful information, so keep them safe for future reference. Note that any changes to the University regulations will be posted on the notice board on the ground floors of the Art and Design buildings throughout the year. University regulations are also posted on the University website. Also available are guides to: The Lanchester Library available from the Library, Frederick Lanchester Building IT Services (ITS) available from IT, Sir William Lyons Building Student Support Services available from Student Support Services, Student Centre

Students’ Union available from the Students’ Union building 1.3 The University Mission Statement Many organisations adopt a mission statement that clearly outlines the specific goals of that organisation. The Mission Statement for Coventry University is as follows: “We aspire to be a dynamic, global, enterprising university. We work in partnership with external organisations through our research and engage our students as partners in a community of learning.”

http://www.coventry.ac.uk/missionstatement


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2. SCHOOL ORGANISATION

2.1 What is CSAD? Coventry University is organised into five Faculties/Schools, each responsible for groups of courses and related research. Coventry School of Art and Design (CSAD) has approximately 2500 full and part-time students studying on a wide range of courses.

2.2 Who’s who? The following individuals, together with Department Heads, make up the Management Team of the School; the names of other staff members you may need to know, including the Department Heads, will appear in subsequent sections of this guidebook. Position Name Room Dean of School Professor Jill Journeaux BB111B Associate Dean of School Professor Martin Woolley BB111B Associate Dean of School Dr Mark Evans BB111B Associate Dean of School Mr Wallace Murdoch BB111B School Registrar Gill Child GSG3b Facilities Manager Keith Holmes GSM97 Media Services Manager Adam Rugg GS311 School Accountant Laura Kendrick BB114 Recruitment Manager Wendy Hunt GS208 Associate Dean of School Professor Clive Richards ET205 2.3 School structure The School is organised into four departments which are responsible for the content and teaching of modules and for research in their particular field: Department Head of Department Room Media (M) Shaun Hides ET203 Design and Visual Arts (DVA) John Devane GS207 Industrial Design (ID) Michael Goatman MF304 Performing Arts (PA) Geoff Willcocks ET206 Additionally, some of the School’s research and external activities are managed through the following Centre: Name of Centre Director Design & Ergonomics Applied Research Group (DEarg)

Professor Andree Woodcock


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2.4 School location The School is located within the following buildings: Site Department Ellen Terry Building Media

Performing Arts Graham Sutherland Building Industrial Design Design & Visual Arts Maurice Foss Building Industrial Design As a student you will be based primarily either in the Ellen Terry, Graham Sutherland or Maurice Foss Building, but you may have teaching in all three buildings or on occasion elsewhere in the university The main administration office for Media and Performing Arts courses is on the ground floor of the Ellen Terry Building. For all other courses it is on the ground floor of the Graham Sutherland Building. Adjacent to the Graham Sutherland Building is the Bugatti Building, which houses the Coventry University Advanced Digitising and Modelling (cu-adam) Laboratory, the Dean’s office, the Resource Team and the Research Centre. These facilities are utilised primarily by research degree students, staff, and external organisations for research purposes.

2.5 Courses within the School The School offers a wide range of courses at all levels from EdExcel to undergraduate and postgraduate. Undergraduate courses 2.6 Undergraduate courses Media Department Course

Course Director

BA (Hons) Advertising & Media Will Barton BA (Hons) Communication, Culture and Media Martyn Lee BA (Hons) Journalism & English Rachel Matthews BA (Hons) Journalism & Media Rachel Matthews BA (Hons) Media Production Stephen Dawkins BA (Hons) Photography

Paul Smith


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Design & Visual Arts Course Director BA (Hons) Fashion BA (Hons) Fashion Accessories

Angela Armstrong Angela Armstrong

BA (Hons) Fine Art Graham Chorlton BA (Hons) Fine Art & Illustration Francis Lowe BA (Hons) Graphic Design Simon Bell BA (Hons) Illustration & Graphics Andrew Spackman BA (Hons) Illustration & Animation Francis Lowe

Industrial Design Course Director MDes/BA Automotive & Transport Design: 3D Automotive Representation MDes/BA Automotive & Transport Design: Automotive MDes/BA Automotive & Transport Design: Bike MDes/BA Automotive & Transport Design: Boat

David Brisbourne – Automotive Nick Hull – Transport

MDes/BA Automotive & Transport Design: Transport MDes/BA Automotive & Transport Design: Vehicle

MDes/BA Product Design: Consumer MDes/BSc Product Design: Industrial MDes/BA Product Design: Sports MDes/BA Product Design: Toy

Kieron Mason – Product

MDes/BA Interior Design Bob Verheijden – Interior Design

Performing Arts Course Director BA (Hons) Dance Making and Performance Katye Coe and Andrea Barzey BA (Hons) Dance, Theatre & Professional Practice BSc (Hons) e-Music

Katye Coe and Andrea Barzey Adam Collis

BA (Hons) Music Composition & Professional Practice

Christopher Hobbs Term 1 Tom Williams Term 2

BA (Hons) Music Performance & Professional Practice

Marcus Cornall

BA (Hons) Theatre & Professional Practice Glen Noble and Tom Gorman BSc (Hons) Music Technology Adam Collis 2.7 Further Education courses Course Dept Course Tutor Foundation Year in Art and Design

DVA Ranald Sherriffs


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3. WHERE TO GO FOR HELP?

3.1 Tutorial support A system of tutor support ensures that you can find the help you need for academic or other problems. If you have specific concerns about your programme of study you should consult your Personal Tutor (if your course allocates personal tutors), Academic Tutor, Year Tutor or Course Tutor. A ‘surgery’ system with appointment sheets posted on or next to tutors’ office doors operates in some areas. Problems can be taken to your Personal, Year or Course Tutor. If you have problems of a personal nature you should speak to your Personal or Year Tutor in the first instance. She, he or other tutors will be in a position to advise you or refer you for help elsewhere in the University. Anything from choosing modules to day-to-day problems can be discussed with your Personal Tutor or Year Tutor as appropriate. You may also ask your tutors for references when you are applying for work. Please, however, always ensure that you let your tutors know well in advance that a reference will be required.

3.2 School Offices The School Offices are responsible for administering all aspects of your programme of study. Key staff within the offices who you may wish to consult are as follows: Name and Email Post and Department Room Sandeep Braitch [email protected]

Administrative Assistant Design & Visual Arts

GSG03

Matthew Elliott [email protected]

Administrative Officer Industrial Design

GSG03

Clare Jeffs [email protected]

Administrative Assistant Media

ETG42

Maria Jevremovic [email protected]

Administrative Assistant Performing Arts

ETG42

Emma Chandler / Vicki Ward [email protected] [email protected]

Student Admissions

GS210

The School offices are on the ground floor of both the Graham Sutherland and Ellen Terry Buildings. Both provide a counter service from 08.30 - 16.00 hours, Monday to Friday.

mailto:[email protected]



mailto:[email protected]%20/



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The Recruitment Office, which deals with all matters related to admissions and Open Days, is located on the second floor of the Graham Sutherland Building. It is staffed between 08:30 – 17:00 hours, Monday to Friday. The offices can provide advice on many issues – from your programme of study, choices of modules available, to procedures for different aspects of your life at Coventry. They can also provide a range of forms that you may need during your studies and advise of their completion. In addition to the staff in the School Offices each Department has a Course and Department Administrator Name and Email Department Room

Mandy Josen

[email protected]

Design and Visual Arts GS206

Katherine Skinner

[email protected]

Industrial Design MF320

Jon Parry

Jon.Parry @coventry.ac.uk

Media ET202

[email protected] Performing Arts ET202

The Course and Department Administrators are there to support both Academic staff and students. If you wish to contact a member of academic staff and cannot find them please ask the Course and Departmental Administrators, as they will either know their whereabouts, will be able to help you or take a message. If you have questions about your timetable or Moodle etc, the Course and Departmental Administrators will be able to help. 3.3 Changes of your address or study programme – SOLAR (Student On-line Academic Record System) It is vital that you up-date such changes by going on-line using the SOLAR student services systems. SOLAR is a facility for students to access their academic record via the web. Currently the following information can be changed or viewed on-line:

Addresses (home, term and correspondence) Emergency contact details Programme details such as: confirmation of modules for assessment; flagging

of final year and confirmation of assessment for honours; viewing results

Access to SOLAR You can access SOLAR through the Student Portal homepage https://cuportal.coventry.ac.uk then login with Coventry University login and password.

https://cuportal.coventry.ac.uk/


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3.4 Academic and Personal Tutorial Support The academic staff will have particular responsibilities to ensure that your programme of study operates as efficiently as possible to give you maximum opportunity to benefit from your studies. Academic and Personal Tutorial (APT) sessions will be arranged throughout the year. An example of a Tutorial Record that could be used in the APT sessions is included in Annex A. 3.5 Creative Futures Creative Futures supports students in the School of Art and Design with everything related to professional experience, careers, creative enterprise, self-employment and graduate employment.

We support module delivery, organise clinics and run workshops, in relation to employment, employability and placements. We promote external competitions, liaise with clients to offer live projects, promote placements and graduate job opportunities, support creative enterprise and encourage students to make the most of the opportunities available through the School of Art and Design.

We can also help arrange:

Careers advice and support (including CV, portfolio, interview skills) Advice and support if you are (thinking of) setting up your own practice Support for initiatives such as “pop up shops”, creative fairs Help finding and organising professional experience

We are based in the Graham Sutherland building, room GSG15. Pop in any time for a chat!!!

Enhancement Year Art and Design students on some courses may opt to take an enhancement year between years 2 and 3 of their degree. This year could see you working abroad, studying overseas, setting up a creative/design practice, working in the UK or any combination of these options. Creative Futures will support you in the process of looking for, applying to and organising your enhancement year, but the main burden is on you - you will have to find a placement or study programme. The University careers service offers support if you wish to study or work overseas and there is funding available, depending on where you go. If you want to consider this option, pop in to Creative Futures for a chat, talk to your tutors and have a look at the International Experience and Mobility Service website on https://cuportal.coventry.ac.uk/C9/IEMS/default.aspx Information about the University Careers Guidance Service is available at www.coventry.ac.uk/cu/careers 3.6 University support and guidance The University also provides a wide range of facilities and support services to assist you during your time in Coventry, please make use of them. Many of these support

https://cuportal.coventry.ac.uk/C9/IEMS/default.aspx

http://www.coventry.ac.uk/cu/careers


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services are located within the Hub in Jordan Well or the Student Centre, located close to Gulson Road and the Lanchester Library. From time to time you may wish to seek help from: IT Services (Help Desk) Frederick Lanchester Building Tel:024 7688 7777

Finance Office (fees Student Centre Tel:024 7615 2277

International Students’ Office Student Centre Tel 024 7688 3556

Lanchester Library Frederick Lanchester Building Tel:024 7688 7575

University Academic Registry Student Centre Tel:024 7615 2200

Security Officer Security Control Tel:024 7688 7363

Student Services:

Accommodation

Careers & Employability

Welfare and Disabilities

Counselling

Mental Health Services

Spirituality and Faith

Medical Centre

Funding

Reception

Singer Hall

The Hub

The Hub

The Hub

The Hub

The Hub

Priory Hall

Student Centre

Student Centre

Tel:024 7765 0650

Tel:024 7665 2011

Tel:024 7765 8029

Tel:024 7679 5622

Tel:024 7688 8029

Tel:024 7679 5296

Tel:024 7688 8333

Tel:024 7615 2040

Tel:024 7615 2525

Student Union The Hub Tel:024 7765 5200 Note: it is in your interest to ensure that staff are aware of any problems or disabilities you may have, so that they can help you obtain the appropriate support. 3.7 Students with Additional Needs If you are concerned about managing your study because of a health difficulty, disability or specific learning need such as dyslexia, there are a number of means by which you can access support. Information about your individual situation will not be disclosed without your permission. Your personal tutor, module, year or course leader may be able to advise you. In addition or alternatively, a member of staff has specific responsibility for co-ordinating the support of students with disabilities throughout their time at Coventry University. Currently, the Student Support Liaison Co-ordinator for the School of Art and Design is Natalie Garrett who is located in Ellen Terry Building on 024 7688 7447 and the University Disabilities Office is situated in the Hub 024 7765 8029. The Educational Development Unit has a member of staff who supports students with learning needs. Whether your need is because of a specific difficulty such as dyslexia or because you lack confidence in your study skills. Please contact Natalie Garrett or the Disabilities Office if you think a referral may be helpful. The Educational Development Unit also has a website which has a number of skills development packs on line, available through the University home page.


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In line with the requirements of the Disability Discrimination Act 2004, if you have a disability or medical condition and need adjustment to allow you to fully participate in a particular module (for example, a different form of handouts, clear communication for lip-reading etc.) please tell the Module Leader so that suitable arrangements can be made.


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4. REPRESENTATION 4.1 Your involvement Student representation is an important part of academic life and is central to University quality procedures. We welcome and encourage feedback from our students. You will receive information regarding this and how to become a student representative during your Induction Programme. Your views are extremely important in contributing to the running and future shape of your course. There are several levels of student representation within the School.

4.2 Students’ Union School Chair Your main student representative within the School is the School Chair. The School Chair is elected each year from amongst students in the School and represents Art and Design students on the School Board and on the Students Union Executive Committee. The School Chair can be contacted through the Students Union General Office or by email at [email protected]. Your School Chair for this year is Mr Peter Onyekachi, MA Communication, Culture and Media.

4.3 Levels of Representation Course Reps Course Reps are nominated by fellow students and serve as student members of Student Forums. Nominations take place at the start of the first term and the period of office is for the academic year. Course Reps have access to on-line training and there are a number of staff and student officers within the Students’ Union who can support them. If you have any queries about the role of a Course Rep please contact Adrien Lennon, the Student Rep Co-ordinator, on [email protected] Senior Course Reps Course Reps can also apply to become Senior Course Reps. There will be two Senior Course Reps for every Student Forum. Senior Reps share responsibility for chairing and minuting the Student Forums. Senior Course Reps also attend Boards of Study for their Department. Full training will be given to Senior Course Reps by the Students’ Union. Deputy School Chairs Senior Course Reps have the opportunity to stand for position of Deputy School Chair. Deputy School Chairs perform all the same duties as a Senior Course Rep but they also attend School Board meetings and work closely with the School Chair. This position is an excellent opportunity for Reps who want to get more involved at School level and those who are considering standing for an Executive position in the future.




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4.4 Student Forums Student Forums exist for each course (or group of courses) and are chaired by a Senior Student Rep. They normally comprise equal numbers of students and academic staff. They are an effective mechanism whereby staff and students can exchange views and discuss problems that may then be resolved directly or referred to the Board of Study. Meetings are minuted and normally take place twice per terms 1 and 2 and once in term 3 or as necessary to deal with problems of a more urgent nature. The Forums are a vital link between the students on your course and the management of the Faculty for raising issues and providing feedback.

4.5 Board of Study Senior Course Reps will have the responsibility of attending Boards of Study. Each Board of Study is responsible for the effective delivery, evaluation and revision of modules, courses and the students’ programmes of studies. The Board has a membership of academic staff from the subject area and the Senior Course Reps. The dates of all Boards of Study meetings for the year are available on page 15 of this handbook.

4.6 School Board The Deputy School Chairs, elected from Senior Course Representatives sit on School Board, together with the School Chair. School Board is the most senior committee of the School and meets once per term, reporting to the Academic Board of the University. Contact the Students’ Union or the Faculty Registrar to find out about elections - they can advise you.


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5. YOUR COURSE 5.1 Essential information for all undergraduate degree students Coventry University’s undergraduate degrees are designed within a common modular framework and are governed by the University’s Academic Regulations. There are also General Regulations that cover general procedures and codes of conduct and issues such as health and safety. The Academic and General Regulations are available for consultation on the Registry’s section of Coventry University’s Student Portal (https://cuportal.coventry.ac.uk ). Full texts are also available in your Faculty/School, the Library, Academic Registry, Quality Enhancement Unit and the Students’ Union. Which Regulations apply to you? A new undergraduate curriculum framework was introduced across the University from September 2006. Students undertaking courses operating within this new curriculum framework are governed by a set of Academic Regulations referred to as ‘Mode C’. Students who commenced their studies before September 2006 will generally be governed by ‘Mode B’ of the Academic Regulations. These will apply mainly to students who are undertaking a part-time programme or who have taken a year out. If you are in any doubt, your Course Administrator will be able to advise on which version of the Academic Regulations apply to your programme. These notes outline the main features of the regulations and provide guidance on the areas listed below. It is very important that you read them and continue to revisit them and understand your responsibilities during the course of your studies.

A The modular framework B Changes to your individual programme of study C Coursework assignments D Academic dishonesty E Plagiarism and how to avoid it: Citing sources and referencing in your

academic writing F Examinations G What to do if you experience illness or other circumstances that affect

your studies/exams H Assessment boards, reassessment and results I Awards and classifications J Reviews and appeals K Data protection and consent to process information

You have already been supplied with this school handbook and course handbook and you will also receive module guides relevant to your course (either paper-based or in electronic format) which contain important information on the structure and specific requirements of your modules. You must read these documents: familiarise yourself with the information, and refer to it throughout your studies, especially when sitting exams and preparing coursework assignments. Failure to consult this information will not constitute an acceptable defence in the case of your failure to comply with the requirements.



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By enrolling at the University, you accept and agree to abide by the University’s Academic and General Regulations, codes of conduct and other provisions, and accept your responsibilities as a student. You also accept liability to pay fees at the appropriate level and by the due date. PLEASE NOTE: All official e-correspondence from the University will be sent to your University (Live@EDU) email account. Guidance on how to access this account is available from IT Services section of Coventry University’s Student Portal (https://cuportal.coventry.ac.uk). Failure to access information that is sent to your University (Live@EDU) email account will not constitute an acceptable defence in the case of your failing to comply with requirements. You are required to check your inbox on a regular basis. In order to meet the requirements of the UK Boarder Agency all international students are required to go to the student centre and present their ID card when requested and also respond to requests to meet School staff. Failure to do so may put your visa at risk. A - THE MODULAR FRAMEWORK .1 Module levels and credits Each undergraduate module is assigned a level, denoted by the initial character of the module code (H, Z, F, 1, 2, 3, or M). Levels 1 to 3 correspond roughly with each year of a full-time undergraduate programme (i.e. level 1 in Year 1, level 2 in Year 2 etc.). H level modules are normally studied by students on BTEC Higher National courses (HNC/D). Z level modules normally apply to a foundation year or pre-degree course, although they may be studied by students on stage 1 of some degree courses whilst F level modules are normally associated with Foundation Degrees. Level M modules are normally associated with taught postgraduate and Masters courses. Modules prefixed with an ‘A’ belong to the University’s Add+vantage suite of modules (please see .4 below). The credit rating for all modules is calculated according to total student effort expected for successful completion. One credit normally represents 10 hours total effort. Total effort includes lectures, tutorials, seminars, presentations, guided and independent study, coursework, preparation for presentations and seminars, exam revision etc. Under the current undergraduate curriculum framework (Mode C) a ‘single’ module is 20 credits (i.e. 200 hours total effort). Modules will normally be delivered in 20, 40, 60, or 80 credit units; some 10 credit modules are permitted to support career development. A full-time student will normally register for 120 credits in an academic year. Any student registered for fewer than 100 credits shall normally be eligible for certification as part-time. .2 Module status Your course will be made up of modules. These modules are described by the University in the following way:



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Mandatory – these are a compulsory part of your course and normally have to be passed for your named degree Option – these are selected from restricted lists defined for your course (e.g. you must study one from list A and two from list B). Add+vantage - With the exception of those courses that lead to a licence to practise, full-time undergraduate degree students who commence their course on or after September 2006 are required to take and pass one Add+vantage module in each of the three years of the course. These modules provide opportunities for the development of employability and career management capabilities and support for Personal Development Planning (please see .4 below) Modules may have pre-requisites (e.g. a specific ‘A’ level or prior successful completion of another module) or co-requisites (when you have to study a specific module at the same time as the one chosen or specified). .3 The Module Information Directory (MID), Module Descriptors, and Programme Specification Details of most of the modules being offered during the academic year can be found on the Module Information Directory (http://mid.coventry.ac.uk) or via Registry’s section of Coventry University’s Student Portal (https://cuportal.coventry.ac.uk). The module descriptor sets out the aims and intended learning outcomes of the module, the indicative content, method of assessment, essential and recommended reading and other information. You must keep a copy of the module descriptor for each module that you study, and a copy of your course document and/or programme specification as you may have to provide this information after you have graduated, when applying for some jobs or further education and training. .4 Add+vantage Scheme The Add+vantage Scheme has been developed to help you expand your work related skills and employability competencies. It offers a range of carefully selected and structured modules to help you develop these employability competencies and includes opportunities for personal development planning and building career management skills. The combination of academic study, employability competencies and personal development/career management skills will undoubtedly give you the Add+vantage over other newly qualified graduates! You are required to take and pass at least one Add+vantage module in each of the three years of your course. Information about the Add+vantage scheme including how to register on your Add+vantage module is available via the Careers and Employability section of Coventry University’s Student Portal (https://cuportal.coventry.ac.uk).

http://mid.coventry.ac.uk/




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B - CHANGES TO YOUR INDIVIDUAL PROGRAMME OF STUDY You are expected to finalise your choice of modules by the end of the first week of the session. However, you may make changes to your module selection (if there is provision for option modules on your course) within a given period of time (normally one month). If you wish to make any changes it is essential that you discuss them with your course and/or module tutor as soon as possible. The University's Careers Service may also be able to provide valuable information and guidance to help you with your decision. In the event that a change is agreed your tutor will complete a module change registration form and ask you to sign it. This is then processed to amend our records to show your new programme of study. For modules that follow a normal academic year structure, if you wish to change your module selection after 31 October your only option is to withdraw from your course or reduce your programme by withdrawing from a particular module or modules. You may however only withdraw from modules in which you have not completed any assessments. It is essential that this withdrawal process is completed by 31 March for all modules that finish in June. For modules that finish at other times, it is normally by the Friday of the week three-quarters of the way through the module. If you just stop attending a module and do not withdraw officially, the module will show as a ‘fail’ on your results and will appear on your final transcript. You must ensure that your course details are correct in our records by 31 December. This should be done via the Student On-line Academic Record System (SOLAR) which is accessed via the student portal (https://cuportal.coventry.ac.uk). Any errors after this date may cause problems with the scheduling of your examinations and processing your results. If you wish to change your mode of attendance from full-time to part-time, or vice versa, then you must notify your Faculty/School immediately. Changes shall normally only be effective from the date of such notification. If you decide to withdraw from the whole course, you must discuss this with your Course Tutor or Programme Manager or make a one-to-one appointment with a Withdrawal Advisor within the Student Centre. There are clearly defined procedures that need to be followed. Failure to comply with these may mean that you are not eligible for a refund on your tuition fees and you may have to pay back your student loan. You will also still be liable for your accommodation costs. Please see the University's withdrawal booklet for further information, available from your Faculty, Student Services or on the Registry’s section of Coventry University’s Student Portal (https://cuportal.coventry.ac.uk). C - COURSEWORK ASSIGNMENTS The term ‘coursework’ is used to describe any type of assessed work that falls outside of the definition of examination. This may include essays, dissertations/projects, presentations, artefacts, laboratory/studio work, locally arranged phase tests etc. You will be given a schedule of what you will have to do at the beginning of each module, together with guidance on what is expected of you.




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You are required to attempt all assessed aspects of your course at the first opportunity. If you don’t and you do not have a valid deferral (a process that a student must follow in advance to gain permission to defer their assessment due to extenuating circumstances) you will not be allowed a resit attempt. Please see the ‘Make your Mark’ page on Coventry University’s Student Portal (https://cuportal.coventry.ac.uk).

There are standard procedures for handing in your work, applying for an extension to the deadline or requesting deferral of assessment and penalties may be applied for exceeding any word limit set. Your tutor will advise you whether any word limit is a guideline, or whether your ability to write within the word limit is actually part of the assessment of the piece of work concerned. If the limit set is a maximum, or a minimum, then a penalty of 10% of the mark for that piece of work will be applied to those pieces of work that exceed, or are below, the requirement by 10% or more. In September 2011 the University will be launching a new coursework assignment handling system, designed to ensure accurate submission records are maintained. From September you will be able to access a new assessment area in SOLAR to obtain details of submissions for the entire year. Instead of completing an Assignment Submission & Declaration Form, you will need to print off a pre-completed coversheet, containing programme and submission details. For group submissions, a group leader and group member coversheet will be available; online submissions will be submitted through the normal process, detailed in your module guide. You must ensure that you manage your time to meet coursework submission deadlines. Work submitted after the deadline will receive a mark of 0%. Should unforeseen circumstances arise, before the due date of the work, then you may apply for an extension to the submission deadline of normally up to two calendar weeks. Extensions can only be given for genuine extenuating circumstances and medical reasons, not for bad planning of your time. Theft or loss of coursework, or failure to keep back-up files are not valid reasons. You must use the appropriate application form to request an extension. This is available from the main School Offices in the Graham Sutherland building or the Ellen Terry building or via the Coventry University Student Portal. This form must be accompanied by original, supporting, documentary evidence in all cases (photocopies are not acceptable). This evidence should take the form of a doctor’s note or some other third party documentation (e.g. counsellor’s report). The completed documentation should be handed in before the due date of the assessment. Your request will be considered and if it is accepted you will be given a new date by which you must complete and hand-in your work. If your application for an extension is rejected you must appeal within two days of the date of notification. It is not possible to apply for a second extension for the same piece of work.



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If you submit an assessed piece of work late, without an authorised extension you will receive a mark of 0% for that piece of work. You will however be eligible for a resit attempt at the assessment at the next available opportunity

Marked work will be returned to you with feedback indicating the strengths and weaknesses of that assignment. An example of the feedback sheet template is attached at the end of this document, Annex B. The marking of all assessed coursework tasks is subject to internal moderation. Some written assignments, projects, dissertations etc. are double-marked as a matter of course. For other assessments, only a sample of work across a range of marks will be subject to the internal moderation process. There may be written comments on some of your assessed work which indicates that it has been included in the moderated sample. Short guides are available on Moodle to support your understanding of the assessment process and are attached at the end of this handbook, e.g. Why do we give marks (Annex C), CSAD Academic Writing Guidance (Annex D), CSAD assessment criteria for practice based submissions (Annex E), CSAD assessment criteria for writing based submissions (Annex F), group work guidance (Annex G). D - ACADEMIC DISHONESTY Academic dishonesty covers any attempt by a student to gain unfair advantage (e.g. extra marks) for her/himself, or for another student, by unauthorised means. Examples of such dishonesty include collusion falsification, deceit, plagiarism and cheating in examinations. Collusion includes the conscious collaboration, without official approval, between two or more students, or between a student(s) and another person, in the preparation and production of work which is then submitted as individual work. In cases where one (or more) student has copied from another, both (all) students involved may be penalised. The boundary between legitimate co-operation and unacceptable collusion varies according to the type of work involved. Staff setting the assessment exercise will issue clear guidance on how much co-operation is acceptable. Falsification includes the presentation of fictitious or deliberately distorted data in, for example, laboratory work, surveys or projects. This also includes citing references that do not exist. Deceit includes misrepresentation or non-disclosure of relevant information, including the failure to disclose any cases of work being submitted for assessment which has been or will be used for other academic purposes. Plagiarism is the act of using other people's words, images etc. as if they were your own. In order to make clear to readers the distinction between your words, images etc. and the work of others, it is essential that you reference your work accurately, (see section E below), thereby avoiding a charge of plagiarism. It is always obvious when a student has copied words from a text without referencing, as there is a change of writing style each time. If you do not reference your work correctly, it will come across as if you had 'stolen' words or ideas from other sources. Many Module Leaders use computer software to check students’ work for potential plagiarism or improper citation.


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Self-Plagiarism is the reuse of significant, identical, or nearly identical portions of your own work without acknowledging that you are doing so or without citing the original work. Re-presentation is the submission of work presented previously or simultaneously for summative assessment at this Institution. Cheating is defined as any attempt to gain an unfair advantage in an assessment (including examinations), or assisting another student to do so. It includes: taking unauthorised materials into examinations, copying from other candidates, collusion, impersonation, plagiarism, and unauthorised access to unseen examination papers. In the event of an allegation of cheating you are advised to contact the Student Union Advice Centre immediately after the incident. It is in the best interests of all students for the University to maintain the good reputation of its awards. Your co-operation is expected in actively protecting the integrity of the assessment process. It is the duty of all students to observe high personal standards of academic honesty in their studies and to report any instances of malpractice of which they become aware. The minimum penalty for a proven case of academic dishonesty is usually a mark of zero in that module, with the maximum being exclusion from the University. Should academic dishonesty be proven after graduation the student will have their award rescinded. E - PLAGIARISM AND HOW TO AVOID IT: CITING SOURCES AND REFERENCING IN YOUR ACADEMIC WRITING Gathering information from a variety of sources forms an essential part of most academic writing, and it is important that you reference these sources in the required style. All writers borrow material from other sources at some time, including ideas, information, images, charts, graphs, and statistics. Whenever you use information from other sources you must document the source in two ways:

Provide an in-text citation of the source in the main body of your writing Enter the source in the List of References at the end of your document

You must cite and reference every piece of information that you borrow from another source because it is the intellectual property of the individuals or groups of people who have produced it. All statements, opinions, conclusions, images, etc. which you have taken from someone else’s work (books, journals, lectures, videos, TV programmes, newspapers, internet pages, etc.) should be acknowledged, whether the work is mentioned, described, reproduced, summarised, paraphrased or directly quoted by you. If the source is produced by an organisation or an official body instead of authors, this is known as a ‘corporate author’ and must be treated in the same way. For example, most websites are produced by a corporate author. This also applies to such organisations that write essays, devise IT coding etc. Why cite and reference?

Good referencing practice makes your writing scholarly and authoritative. It demonstrates that you have researched your topic well, and shows your ability to adhere to academic standards.


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Good referencing practice displays intellectual honesty because the reader can see which elements of the writing are original, and which are borrowed. Clear in-text citations and a full List of References help a marker to credit originality in your work.

Good referencing practice allows your readers to locate and consult the

sources you have used and enables you to go back to consult sources you have used in previous papers you have written.

Poor referencing practice means that your writing is not founded upon clear

evidence, so it is hard to persuade your reader that your arguments are well-founded. Also be aware that the quality of your in-text citations and List of References is taken into account when assignments are marked.

Poor referencing practice can give an impression of intellectual dishonesty

because it is unclear to readers which information has been borrowed from another source. In the worst case this is plagiarism (see section D above), which means presenting someone else’s work as your own. Plagiarism can be accidental or intentional. You will be penalised for plagiarism of either sort at Coventry University.

The Coventry University Harvard Reference Style is Coventry University’s recommended format for documenting the sources you use in your academic writing. Some tutors and subject groups may require you to use an alternative referencing style. If you are unsure, ask your module tutor. It is your responsibility to find out whether your tutor requires you to use a different referencing style. Full guidance on using the Coventry University Harvard Reference Style is available from the Academic Support section of Coventry University’s Student Portal (https://cuportal.coventry.ac.uk). For more information please contact the Centre for Academic Writing ([email protected]) The School’s guide to Harvard referencing can be found on Moodle. F – EXAMINATIONS

You are required to attempt all assessed aspects of your course at the first opportunity. If you don’t and you do not have a valid deferral you will not be allowed a resit. Please see the ‘Make your Mark’ page on Coventry University’s Student Portal (https://cuportal.coventry.ac.uk).

Although the majority of assessments taken in the School are coursework based, you may have to sit an examination if you are studying a module from another Faculty. Full details of the regulations that govern the examination process are available in the General Regulations, the full text of which is available on the internet. It is very important that you are fully aware of these regulations and that you follow them at all times. Appendix 1 of the General Regulations covers all aspects of the examination process, including general conduct before and during the examination, and the procedures for dealing with cases of academic dishonesty. Policy statements on the





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use of calculators and dictionaries in examinations are given in appendices 9 and 10 of the General Regulations. Please ensure that you always take your Student ID card to each examination. The main examination period is during May and June each year although many exams take place at other times as well (your course tutor will advise you if your exams have a different schedule). There is a special reassessment period during late August and early September. It is essential that you do not book holidays or make other commitments during these periods, or during any other assessment or reassessment period as advised by your course and module tutors. The examination timetable is not closely linked to the teaching timetable and you may find that you have two examinations on the same day, or on a Saturday. The timetable for the main examination period may be accessed via the Registry’s section of Coventry University’s Student Portal (https://cuportal.coventry.ac.uk at the end of the Spring term. It is your responsibility to make sure that you have the correct information for your modules as misreading the timetable is not accepted as a valid reason for missing an examination. If you find that you have two examinations scheduled at the same time, please contact the administrative office responsible for your course immediately. You should always arrive in plenty of time for your examinations, as you may not be permitted to start late. If you do arrive late and are allowed to start, you will not be permitted extra time at the end of the examination to compensate for your late arrival. The invigilator will explain the procedures for the examination and is available to answer any queries you may have. You should always ensure that you have the correct exam paper. If your first language is not English, you may use a bilingual dictionary for the first 15 minutes of the examination, to ensure you understand the questions, after which it will be removed by the invigilator for collection by you after the session. Programmable calculators and portable computers are not permitted in the exam room and will be confiscated. At the end of the examination you must remain silent, and not leave your seat until an invigilator has collected your script. You are not able to take anything into the examination room that could aid cheating; this includes notes, bags, heavy clothing, programmable calculators, computers, mobile telephones, pencil cases and audio equipment. You may not eat, drink or smoke during examinations; however, lucky mascots, sweets and soft drinks are permitted in moderation. You should note that there have been thefts of personal possessions from student’s bags left at the back of examination halls. You are advised that all valuable items (e.g. mobile phones, credit cards, purses, etc) should not be brought to examinations. The University cannot in any circumstances, accept responsibility for the loss of private property left or lost on University premises. If you need special examination conditions due to illness, disability (physical or sensory) or for religious reasons, you must inform your Faculty well in advance of the examination period. The Faculty Registry will be able to advise whom you should contact. The deadline for special conditions requests is 31 January for exams during the main period and mid-July for exams during the special reassessment period. If your examination is outside these periods please contact your course tutor at least one month in advance of the scheduled date. If there is a fire alarm or other emergency during the examination, please leave the room calmly and quietly. You should not take anything with you and must not talk to other students. If there is any talking during an alarm the exam may be declared void and further assessment will then be carried out at a later date. If you do not adhere



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to these rules you may be accused of cheating and appropriate penalties may be applied. G - WHAT TO DO IF YOU EXPERIENCE ILLNESS OR OTHER CIRCUMSTANCES THAT AFFECT YOUR STUDIES/EXAMS If you are unwell and feel that the illness is affecting your ability to complete work or attend an examination, then you should make an appointment to see your GP and obtain certified evidence (e.g. medical certificate, doctor’s note etc.). This is a requirement of the procedures. If illness or other circumstances affect your ability to meet a deadline for handing in assessed coursework or your ability to sit an examination, you should consult the detailed guidance on the procedures for dealing with extenuating circumstances. These may be accessed from the Registry’s section of Coventry University’s Student Portal (https://cuportal.coventry.ac.uk). In brief, these procedures allow you to request a) an extension of a coursework deadline (normally to a maximum of two weeks); b) a deferral of assessment for a coursework or an examination. All such requests must be submitted before the hand-in date of the coursework or the date of the examination and they must be accompanied by appropriate corroborative evidence. Original copies of the evidence should be submitted (photocopies are not normally accepted), and all documents from medical practitioners must have a genuine practice stamp imprinted to confirm authenticity. It is not possible to accept retrospective evidence. The handing in of a coursework assignment or attendance at an examination will be regarded as a declaration that you were fit for the assessment and no subsequent claims for extenuating circumstances regarding that assessment will be accepted. The completed documentation should be handed in before the due date of the assessment. Your request will be considered and if it is accepted your attempt at the assessment will be deferred to the next opportunity. If your application for a deferral is rejected you must appeal within seven days of the date of notification. H - ASSESSMENT BOARDS, REASSESSMENT and RESULTS After each examination period your results will be considered and your position reviewed. This is done at two levels: at a Subject Assessment Board (SAB) and at a Programme Assessment Board (PAB). The results for each module are considered at a SAB that determines whether the components of the module assessment reach the required standard. A SAB has the power to raise or lower marks for all students taking the module if it considers it to be appropriate. The final mark recorded for your coursework, for example, may differ from the total of the marks that you have received during the year. A PAB considers the results of each student on a particular course and makes decisions on progression and awards.



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External Examiners (subject experts from outside the University) are associated with each SAB and PAB. This is part of a national system that ensures that standards are comparable across all UK Universities. After SABs have ratified the marks for all the modules, and your PAB has reached a decision about you regarding progression or award, your results will be released via the Student On-line Academic Record System (SOLAR). Only final year students or students exiting the course will be sent results notification letters. If you do not pass all your of your modules and you have made an attempt at all assessed aspects of your work at the first opportunity, the Programme Assessment Board may permit you to be reassessed. Under the regulations that currently govern the undergraduate curriculum framework, if you do not pass all of your modules you may be reassessed by either re-sitting the assessment without re-enrolment on the module, or by repeating the whole of the module with a new enrolment (which may be essential if it involves group, laboratory or studio work). You will be entered automatically for the resit(s) at the next available attempt. Reassessment by resit is restricted to one attempt. This must normally be completed within the resit period associated with the academic session in which the module was studied and failed. If you do not succeed in redeeming the failure(s) via resit, you may register, at the discretion of the Programme Assessment Board, to repeat the module(s) at the next available opportunity. A further reassessment attempt is associated with this repeated module. Where a module is repeated, then complete reassessment in all components is required. Original marks are not taken forward to combine with repeat marks. The overall module mark for a reassessed module will be capped at 40% (or the original module mark will be retained if this was higher). I - AWARDS AND CLASSIFICATIONS The classification boundaries for First Class, Upper Second Class, Lower Second Class and Third Class Honours Degrees are 70%, 60%, 50% and 40% respectively. Mode C – The minimum module pass requirements for Honours and Degree etc

Academic Award

Minimum credits to be passed

Total Levels 1

Levels 2

Level 3

Level M

Integrated Masters 480 100 plus 100 plus 100 plus 120 Degree with Honours 360 100 plus 100 plus 100 Unclassified Degree 300 100 plus 80 plus 80 Dip of Higher Education 240 100 plus 100 Cert of Higher Education

120 100

NB Mode B regulations require different minimum module pass requirements. Please refer to your Course Administrator. These credit totals are the minimum University requirements. The specific requirements for your course may exceed these minima and are described in your course handbook/ programme specification. If you were admitted with “advanced


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standing”, i.e. without studying both the first and/or second stages of your course, some of the rules will be slightly different. The following two methods are used to calculate your Honours Degree classification and the higher result is awarded Either the average percentage mark of the 100 credits worth of modules with the highest mark at level 3 or above Or the average percentage mark of the 220 credits worth of modules with the highest mark at level 2 and above. Some courses require specific modules to be included in the classification calculations even if they do not carry the highest marks (e.g. final year project). If you do not meet the specific requirements for your named award, the Programme Assessment Board may consider you for an alternative award if this is available. If you do not obtain the required number of credits for an Honours Degree, you may be considered for a lower award (e.g. unclassified Degree, DipHE or CertHE). This ‘cascade’ of awards should be explained in your course handbook/programme specification. J - REVIEWS AND APPEALS If you wish to request a review, or make an appeal against a Programme Assessment Board decision, you must put your case in writing and provide full supporting documentation stating your grounds for requesting a review. You should then send your request to [email protected] within 10 working days of the receipt of the official notification of your results. Disagreement with the academic judgement of an Assessment Board in assessing the merits of an individual piece of work or in reaching a decision on a student’s progression or on the final level of an award, based on the marks, grades and other information relating to the student’s performance, cannot in itself constitute grounds for a request by a student for reconsideration. Any alleged inadequacy of supervision or in other arrangements during a period of registration as a Coventry University student is not admissible grounds for review. The full details of how to request a review or appeal following the publication of your results is available in the Academic Regulations, Appendix 2. The Regulations are available on the Registry’s section of Coventry University’s Student Portal (https://cuportal.coventry.ac.uk). Please note that if you have submitted a request for a review of your results, or if any subsequent appeal is still in progress, you should consider carefully before accepting your award/attending an Award Ceremony, as acceptance/attendance will indicate agreement with the award. You would therefore not be entitled to continue with your appeal. K - DATA PROTECTION AND CONSENT TO PROCESS INFORMATION Fair processing statement - Data Protection Act 1998 Coventry University will process your personal data for any purposes connected with your studies, your health and safety whilst on University premises and for any other legitimate reason. This may include compilation of data regarding your attendance at the University. Information about you may be disclosed to other bodies as required by law, for crime prevention or detection purposes, or in order to comply with our



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obligations as a sponsor of migrants licensed by the UK Border Agency. Disclosures will also be made by the University as outlined below: (a) to authorised bodies such as sponsors, government agencies (e.g. Home Office, Child Support Agency), information sharing partners and present/potential employers. One such body is the Higher Education Statistics Agency (HESA); further information about the uses for which HESA processes personal data can be found on the HESA website at http://www.hesa.ac.uk/index.php/content/view/131/180/1/1/. Your contact details may also be passed to the Higher Education Funding Council (HEFCE) or its agents for the purpose of administering the national student survey, and to the University's agents for the purpose of administering our own surveys; (b) to Coventry University Students' Union to enable the Union to issue your NUS card, return lost property, deal with disciplinary matters and contact you in relation to service provision development, representation and democracy; (c) to debt collection agencies acting on behalf of the University in the event that you owe money to the University which is not repaid within the appropriate timeframe; (d) release of results to former schools/colleges, and publication of awards in local newspapers; (e) publication of your email address on the University’s web site. This means that the information will be available worldwide, including in countries where the rights of data subjects are not protected by law. If you wish, you may opt to have your address withheld by emailing [email protected]; (f) if you elect to make on-line payments to the University, limited information (date of birth and ID numbers) will be disclosed to the University's service provider for validation purposes; (g) names will be included in pass lists and may be displayed on notice boards. The University may hold information about you which constitutes ‘sensitive data’ as defined in the above Act, such as information about your ethnic group, relevant health records and the disability classification which you supplied to the University. The ethnicity information supplied will be used to comply with the requirements of HESA, equal opportunities legislation and the University’s Race Equality Policy. Information on student admissions and progression will be publicly available; however, it will not be possible to identify individuals from this information, which will assist the University in ensuring equality of opportunity. The disability information supplied will be shared with relevant staff of the University in order to provide you with the best possible support for your studies. Please note that the University may contact you by post or by electronic means such as telephone, texting or email. You have the right to opt out of receiving marketing material by post or by electronic means, and you can exercise this right by contacting the sender of the communication. I understand that by signing my enrolment form I consent to the uses of my personal data as described above. Students’ Union Statement – Data Protection Act 1998 Coventry University Students' Union collects information about students in the normal course of its operations. This information is only used for business relevant to and in

http://www.hesa.ac.uk/index.php/content/view/131/180/1/1/



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the interests of the Students' Union and its members. Students are entitled to access any information held on files within the Students' Union in accordance with the Data Protection Act. Coventry University Students' Union may share information about students with Coventry University from time to time. Please note that this information is not part of the formal University Regulations. In case of conflict of interpretation, the formal regulations take precedence.

5.2 Attendance We are required to monitor attendance on courses and across modules. We are also required to inform the Student Loans Company of all withdrawals. Therefore, if you are experiencing any problems, be they of an academic or personal nature, please talk to a tutor or to a member of administrative staff in the school offices so that they are aware of the situation and can either provide necessary support or direct you to the appropriate agency (see Section 3). 5.3 Add+vantage Scheme Add+vantage Scheme While you are at University you will have the opportunity to develop a wide range of skills and competencies. The Add+vantage Scheme has been launched to help you expand your work related skills and employability. When you leave University you will be better able to meet the requirements of employers in addition to your academic knowledge and skills. Employers are looking for good academic subject knowledge but are also looking for employability competencies such as decisiveness, creativity, adaptability, initiative and self confidence. These competencies will make you stand out in the marketplace when applying for graduate positions and make you more effective and capable of ‘hitting the ground running’ when you commence your chosen career. The Add+vantage Scheme offers an extensive range of carefully selected and structured modules to help you develop your employability. You choose the modules you are interested in and each module is incorporated within and designed to complement your academic programme. During each year of your programme you will take one Add+vantage module worth 10 credits. The combination of academic study and increased employability will undoubtedly give you the Add+vantage over other newly qualified graduates. Take advantage of the Scheme! Information about the Add+Vantage Scheme including how to register for your modules will be provided during the induction week, and is available at www.coventry.ac.uk/add-vantage You can also contact the Add+vantage team for information, advice and guidance on choosing modules. Contact details:

http://www.coventry.ac.uk/add-vantage


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Telephone: 024 7615 2012/2212 Email: [email protected] 5.4 Handing in coursework All coursework must be handed-in to the Reception offices, as appropriate, in Ellen Terry Building and Graham Sutherland Building, unless stated otherwise. The hand-in times are given to you when the assignments are given out. Before handing in your assignment you will be required to print out the pre-printed bar coded front cover sheet which is to be submitted with your work. The bar will be electronically scanned which will record the date and time of the submission. An email will automatically be sent to you as a receipt. Please keep the email safe. You are only required to submit one copy of your work but it is essential that you also retain a further copy of any work as a protection against loss. Coursework must be submitted by the prescribed deadline. Deadlines should be seen as sacrosanct. Any work submitted late will automatically receive a mark of zero. You will therefore need to plan your coursework submissions accordingly. If you know that you are going to miss a deadline, you should follow the procedures for applying for an extension. outlined in Section C and G of Essential Information for all Students. The overall module mark for a reassessed module will be capped at 40% (or the original module mark will be retained if this was higher). Work submitted with an approved deferral will not have the mark capped. All work, particularly second and third year work, should be word-processed or typed; facilities are provided in the School. 5.5 Assessment Coursework is an important part of your assessment and in the second and third years may contribute to your degree classification. Punctual submission of work is essential and you will be given a precise deadline date for each piece of coursework. The deadlines for all pieces of assessment are available on your ‘My Assessments ‘ page, https://webapp.coventry.ac.uk/Nova/Students/CourseworkSubmission/MyAssessments.aspx at the start of the year. Please note that while every attempt will be made to ensure that these deadlines do not change, there may be exceptional circumstances when this may occur. You will be notified accordingly and the front cover sheet on your ‘My Assessment’ page will be updated. 5.6 Cheating and Plagiarism The University considers all cases of cheating extremely seriously. For a comprehensive account of what constitutes cheating and plagiarism, see Appendix 1 of the University’s General Regulations, which may be found on CU Portal.


https://webapp.coventry.ac.uk/Nova/Students/CourseworkSubmission/MyAssessments.aspx

https://webapp.coventry.ac.uk/Nova/Students/CourseworkSubmission/MyAssessments.aspx


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The process for considering alleged cases of cheating have been reviewed recently. Guides to the new process will be put onto Moodle.

5.7 Degree Show (where applicable) Most of the School’s courses work towards a degree show, which is normally held in the last week of the summer term for Foundation and undergraduate students and in September for postgraduate courses. For these courses the degree show coincides with the period of assessment. The degree show, however, is not the only occasion when final assessments are made as other final year work and, in some cases work from previous levels, will be taken into consideration. External examiners will view work exhibited in the Degree Show and they must see the same work that was assessed by the internal assessors. Therefore, it is vital that you do not remove pieces from the work displayed at any stage. It is also important that, in accordance with instructions given, you remove all your work once the show has completed. Deadlines for Degree Show technical support requests will be strictly enforced. The size and range of the Show means that facilities are under enormous pressures, and requests for technical support, equipment, etc. must be made well in advance to insure that resources can be available. These deadlines should be communicated to you in good time by your course tutors. NB. The School reserves the right to disallow you from displaying your work in a public exhibition. This, however, does not apply to Performing Arts students.

5.8 Collection/Disposal of coursework Once work has been handed in and marked, students will receive feedback and will be expected to collect their coursework. The relevant tutors will inform you of collections dates. All work submitted during 2010/2011, which is not collected by Friday 25th November 2011, will be disposed of by the course team.

5.9 Handing in of resit work When arranging your summer holidays, you should note that resits/reassessments have to be submitted by Friday 17th August 2012.. Also, resit examinations take place in mid to late August and early September. 5.10 ‘Blocking’ of assessment results If you are in debt to the University in any way (e.g. library fines, unpaid accommodation, equipment repair or loss of fees owed to the Media Loan Shop, or other fees) you will not be permitted to receive a transcript or a final award until the debt is paid. This means that you will not know whether you have to do any resits until you clear your debt and become ‘unblocked’.


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5.11 Results Your assessment results will normally be released on SOLAR (the online services available on the Coventry University website) by early July 2011. Only final year students or those obtaining an award will receive a result letter. Results letters record your marks for coursework (cw), examinations (ex) and the overall module mark (mm). Other abbreviations try to reflect the nature of the type of work assessed (e.g.: prj = project). You can also access your results online from the "Online Services" link on the university's Home Page.

5.12 Deferrals There is a process which allows you to be reassessed as a first attempt if you had special circumstances preventing your attending or completing the original assessment. Annex H outlines the type of circumstances that could be considered for a deferral application. 5.13 Personal development planning (PDP) What is PDP? Personal development planning is, according to the Quality Assurance Agency for Higher Education: “.. a structured and supported process undertaken by an individual to reflect upon their own learning, performance and / or achievement and to plan for their personal, educational and career development.' Why would I need it? When you leave Coventry University, we in the School of Art & Design want you to have the best chance possible of furthering your career in the way that you want to. Hence, we will offer opportunities for you to check how you are progressing and to plan your future development so that you graduate with the best possible opportunity of getting somewhere you would like to be. PDP is not limited just to your academic development, and there are three central elements:

Academic development – improving your academic performance Personal growth – getting the most from your time at University Employability and career planning – deciding where you want to go and

working out how to get there How do I do it? Key to PDP is the practice of reflection – reflecting on what you are learning, how you are learning and on what you can do to improve your learning experience (hence the focus on your skills knowledge-base and practice). PDP provides a space outside of your usual module framework to personalise your learning, to evaluate it, and to develop your methods and practice as a whole. It also provides a space for you to develop professionally in readiness for the future you choose, whether that be to further your academic career, to set up your own business or to enter the workplace.


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What is a PDP portfolio? Your work will be evidenced via a portfolio, which will be either paper-based or web-based (usually using pebblePAD). PebblePAD is a software package which will already be set up for you by the university and will be accessible through CUOnline or via http://pdp.coventry.ac.uk/. There is not enough space here to describe all the wonderful things pebblePAD will do, but (in essence) it is an area controlled and organised entirely by you and in which you can store your CV, examples of good work, experiences gained through work experience, blogs, and most important of all, your reflections on how you are doing, what you want to do next and how you are going to do it. In pebblePAD these are known collectively as ‘assets’ and some of them can be shared with whomever you choose, in particular your tutors (importantly, tutors can only see what you want them to see, so you can be quite specific when making pebblePAD submissions). Your entire collection of reflection and evidence is known as your ‘portfolio’ Your degree will obviously be good evidence of academic ability. PDP will allow you to exemplify this by being able to demonstrate key skills such as: interpersonal skills, organising skills, team-playing skills and so on. These will certainly be on your potential employer’s checklist. PDP should be an opportunity for you to list these skills, reflect on where you might need further development and to set an action plan to go about acquiring them. You might, for example, decide to become a student mentor or an ambassador at open days, or to get voluntary work experience in order to demonstrate some of these experiences and abilities. Ultimately, PDP will allow you to plan for your academic and professional career, and will allow you to develop a clear, methodical path to achieve your goals, whatever they may be. PDP opportunities on your course Although PDP is an activity which is controlled by you for your benefit in terms of future development, the modules in the first year of your course all provide some opportunity for skill acquisition, recording and reflection. You will be introduced to pebblePAD and portfolio building through the 10 credit PDP module, and will use PDP methods throughout the year. Other modules will provide PDP opportunities where you might, for instance, be asked to reflect on your recently returned assignment and the marker’s comments, and then plan how you might improve your practice and decide what actions are necessary to achieve that improvement (for instance by visiting the Centre for Academic Writing). You will also be invited to discuss the development of your PDP portfolio and your progress on the course with your personal tutor. PDP lasts longer than your course! The university has reinforced the link between PDP and its potential enhance your employment prospects by making your pebblePAD account available to you even after you have graduated.

PDP is yours! Remember that the entire PDP process is run by you and it is intended to help you further your career; the opportunities are provided by us but it is up to you to take full advantage of them. We look forward to seeing how your portfolio develops!


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6. RELATED MATTERS 6.1 Accredited Prior Learning (APL) Prior to enrolling, if you can produce evidence that you have already achieved the objectives covered by individual modules, you may be entitled to APL or APEL (Accreditation of Prior Learning and Accreditation of Prior Experiential Learning). You can be credited with whole modules where relevant learning can be demonstrated. Accreditation can be granted for up to two thirds of the course in appropriate circumstances. If you are APL’d you may have a slightly different programme of modules from those students progressing through a standard programme. APL will affect how the honours classification is calculated, so that only those modules taken at Coventry University will be used for the calculation. You are responsible for making an APL claim where appropriate. Further details are available from your course or year tutor. 6.2 Professional training and work placement Several of the School’s courses include a period spent in professional practice or on a work placement. Finding a placement/professional practice is the responsibility of the student, although the School will publicise any opportunities that they have been offered from contacts in industry. All placement companies must be approved by the placement module tutor before the student can begin work.


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7. COMMUNICATION 7.1 Online Learning CUOnline (CU standing for Coventry University) provides the University's online learning environment, which is based on the Moodle platform. Every module within the University has a 'study web' associated with it. To gain access to your CUOnline sites you will need a username and password. You can obtain your username 24 hours after enrolling. In order to obtain your username you will need your library card number or your student number. CUOnline can be accessed via the Coventry University home page. Once enrolled, you will automatically have access to your course and module sites. These study webs provide a wide range of resources and facilities. For instance, some lecturers make their lecture transparencies available prior to lectures so that you can print them out in advance of the lecture. Others provide a range of information that will be useful to your study, e.g. web links, additional information, coursework advice etc. You can also email the module leader and other students studying the module, and also take part in debates with other students on the discussion forum. This is also the place where important announcements and notices are posted by the module leader. he module webs are a vital learning resource and it is essential that you incorporate CUOnline into your learning routine and check the study webs at regular intervals. Please note, however, that just as different tutors have different styles, module leaders will use CUOnline in different ways. Module leaders will tell you which facilities and resources are 'active' on CUOnline for particular modules. CUOnline is designed to enhance your learning and for most modules the information provided is developed to be used in addition to attendance at lectures, seminars and workshops. Note that only using CUOnline for modules instead of attending will provide only a fraction of the information you need and will limit your understanding of the module content. Course/Programme Web As well as having webs associated with every module, each degree programme also has a programme web (Students on joint/combination degrees will have access to programmes webs in each of their subject areas). The programme web is listed along with your module webs on your CUOnline page. Your programme web is particularly important, as this is a facility for every student who is studying a particular course, regardless of what specific modules they are studying. The programme web gives you access to all sorts of documentation: student handbooks, help with writing reports and essays, study skills advice and so on. General announcements, relevant to all students, are posted on the discussion forum of the programme web so please check this regularly. Use of Discussion forums The CUOnline discussion forums provide a valuable resource for you to communicate ideas with others and engage in academic discussion. However it is important to remember that these are open forums (at least open to others taking the module or course) and use of them must be appropriate. They are not general ‘chat’ rooms and should not be used as such. As these are academic forums, it is


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important that you write in normal, proper English, i.e. that you do not write in a style more commonly associated with text messaging. In addition, you should use a reasonably formal style of writing in your postings. If you have a complaint or problem, please think very carefully about how you discuss/raise this and remember that other students and staff are likely to respond more positively, if the problem/complaint is aired sensitively and for example, that you make requests, rather than demands. The University Code of Conduct for Use of ICT Facilities must be adhered to. http://wwwm.coventry.ac.uk/itservices/rulesregulations/Pages/Rulesandregulations.aspx This includes the need for users to ‘respect the rights of others and conduct themselves in a manner that does not interfere with or cause offence to others and not engage in any activity which denies reasonable services to others or wastes staff effort in dealing with the consequences’ and to ‘ensure that opinions and views expressed electronically do not discredit their subjects in any way which could damage their reputation’. It is not acceptable to use the CUOnline forums as a venue to attack or defame staff or students. There are appropriate means by which to raise issues with a module (via the module leader, course directors, student representatives and Student Forum). Therefore, staff in the School reserve the right to delete, without warning or permission, entries that are considered offensive or inappropriate. 7.2 Student Portal The student portal is your route to information and services offered by the University. From here you can link to applications such as Solar and CU Online. The portal is regularly up-dated with current announcements and events from the School of Art and Design and around the campus. The portal can be accessed at: https://cuportal.coventry.ac.uk 7.3 Notice boards It is important that you get into the habit of checking notice boards as urgent messages etc. are displayed there.

Student notice boards A student notice board relating to general School and/or University issues is located on the mezzanine floor of Graham Sutherland Building in the Student Common Room near the entrance lobby - please check this regularly. Similarly, an equivalent notice board is located in the Ellen Terry building on the ground floor and on second and third floor of the Maurice Foss Building.

Flyposting Flyposting is NOT permitted in the School or around the University campus. If you wish to display a notice or poster please ask the reception to show you the legitimate poster sites. Unofficial notices and posters will be removed. Under special circumstances please seek permission from the Dean to display notices or other publicity material in the Graham Sutherland, Ellen Terry building or Maurice Foss buildings.

Course notice boards Your course team will direct you to the location of appropriate course notice boards.

http://wwwm.coventry.ac.uk/itservices/rulesregulations/Pages/Rulesandregulations.aspx

http://wwwm.coventry.ac.uk/itservices/rulesregulations/Pages/Rulesandregulations.aspx



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7.4 Student pigeon holes Most courses have student pigeon holes through which internal communications are made, e.g., notifications of meetings, module feedback, Student Forum information, and so on. Contact your course tutor for more information. 7.5 E-mail addresses It is imperative that you use the recognised University email service, Live@EDU, provided by Microsoft, which can be accessed by clicking www.outlook.com. (This will provide the email format of [email protected]) This service, which is free to students, offers a full Outlook online experience which includes:

Access to Windows Live Skydrive (25Gb of online storage) The ability to have all email accounts in one place The ability to keep your email account for life (even after you graduate) Additional features such as 15Gb mailbox, 20Mb attachments The ability to forward to a personal account (Hotmail, Gmail, Yahoo, etc.).

(N.B. Students who choose to forward to a personal account from Live@EDU should be reminded that they need to log in to Live@EDU at least once a year to secure the account for life)

Mobile connectivity

7.6 Illegal Downloads and Copyright See Appendix 4 of the Academic and General Regulations (available at: http://www.coventry.ac.uk/cu/registry/general-regs/a/3643) Within Section 11 of the Appendix, the Regulations state that in line with the

Copyright, Designs and Patents Act

Users must not

create, make available, store or transmit on the University's computing facilities material (such as software, video, music) that infringes the copyright of another person or company;

install, use or assist others with the use of Peer-to-Peer file sharing applications which infringe the copyright of another person or company;

Within this context, it is important for students to note that websites may not always make it clear whether the material or programmes they offer for download are being offered legally or not, nonetheless it is the student’s responsibility to ensure that they only download material which does not breach the regulations as stated above. If they are in doubt they should contact ITS. If a student either begins to download illegal material through the University network, or continues a download through the network despite having started the download whilst not on network they will be detected as so doing and will be judged to be in breach of the Regulations.

http://www.outlook.com/


http://www.coventry.ac.uk/cu/registry/general-regs/a/3643


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8. FACILITIES, DATES AND TIMES 8.1 Meeting Dates Key meetings for 2010/2011 Meeting Date School Board 29th November 2011

13th February 2012 14th May 2012

Board of Study

Media 16th November 2011 29th February 2012 9th May 2012

Performing Arts

16th November 2011 7th March 2012 9th May 2012

Industrial Design 16th November 2011 8th February 2012 9th May 2012

Design and Visual Arts 16th November 2011 8th February 2012 9th May 2012

Student Representative Meetings Reps Welcome Meeting

26th October 2011

All Student Meeting (ASM) 15th November 2011 School Reps Conference 14th December 2011

8.2 Access to the buildings and Facilities Access to buildings For security reasons both the Ellen Terry, Graham Sutherland and Maurice Foss buildings will only be accessed with a University card. Please remember to carry your card with you at all times. Normal opening times are from 08:30 until 22:00 hours. Certain specialist facilities will be closed and locked at 17:00 hours.

Out of hours access to facilities You may obtain access to School facilities at weekends and out of term time (‘out-of-hours’ access), however a member of academic staff must be present. To request authorisation for out-of-hours access, you must complete a form, available from the School office. The form must be signed by a tutor and countersigned by the DEAN. Please make sure you give sufficient notice, as you will not be permitted to enter the building without the signatures. You do not have the right to access in the evenings, at weekends or during holidays. You will not normally be granted permission to use the facilities during Bank Holiday periods.


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8.3 Lanchester Library The Lanchester Library is situated in the Frederick Lanchester Building. The Art & Design Collection, the Slide Collection, the Media Collection, and the Performing Arts Collection are all located on the top floor of the building, although material relevant to the subject areas taught within the School can also be found on other floors. There are over 1100 study spaces, of which 450 provide access to fully networked PCs or spaces where students can connect their own lap-top computer. As well as training and seminar rooms, there is provision for individual silent study and group work. Useful telephone numbers: Library Reception 024 7688 7575 Book Renewals 024 7688 7555 General Subject Enquiries 024 7688 7544 Media Services 024 7688 7547 Resource Shop 024 7688 7549 Library opening times Tuesday 30th August to Friday 30th September NB: Wednesday 31st August - Service desks close at 17.00

Library Service Desk Enquiry Service Monday 08:30 - 21.00 08:45 - 17.00 09:00 - 17.00

Tuesdays 08:30 - 21.00 08:45 - 17.00 09:00 - 17.00

Wednesdays 08:30 - 21.00 08:45 - 19:30 09:00 - 19:30 Thursdays 08:30 - 21.00 08:45 - 17.00 09:00 - 17.00 Fridays 08:30 - 21.00 08:45 - 17.00 09:00 - 17.00 Saturdays 13:00 - 17:00 13:00 - 17:00 13:00 - 17:00 Sundays CLOSED Saturday 1st October 13.00 - 17.00 Sunday 2nd October 13.00 - 17.00 Monday 3rd October - Term time opening hours resume

Term time

Library Service Desk Enquiry Service Monday 08:30 - Midnight 08:45 - 19:30 09:00 - 19:30 Tuesday 08:30 - Midnight 08:45 - 19:30 09:00 - 19:30 Wednesday 08:30 - Midnight 08:45 - 19:30 09:00 - 19:30 Thursday 08:30 - Midnight 08:45 - 19:30 09:00 - 19:30 Friday 08:30 - Midnight 08:45 - 19:30 10:00 - 19:30 Saturday 11:00 - 19:00 11:00 - 19:00 13:00 - 17:00 Sunday 11:00 - 19:00 11:00 - 19:00 13:00 - 17:00

Self Service is always available during opening hours.


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Vacation Opening Hours During vacation, our normal opening hours are 08:30-21:00 Monday to Friday. Weekend opening varies. A full list of opening hours will be published on the web prior to each vacation. We normally have a period of 24 hour opening over the summer exam period. Please check before visiting NOTE: Opening hours change from time to time; please refer to the Library web pages on CU Portal (cuportal.coventry.ac.uk) for current information. Borrowing material To enter the Library and to borrow material you will need your University ID card. Your ID card may also be required to access other library services. Loan period Borrowing limits Undergraduates 10 items for a loan period of 3 weeks 6 items for a loan period of 7 days

Subject Librarians Subject Librarians select items for stock in liaison with teaching staff, provide an enquiry service and after the initial introduction to the Library, undertake information skills teaching to introduce you to the library resources in more detail. They can also provide you with one-to-one help. Name Subject Area Contact Details Karen Elliston Visual Images 024 7688 7535 Gill Evans Dance, Music, Theatre 024 7688 7544 Anne-Marie Hayes Design & Visual Arts, Media,

Industrial Design 024 7688 7544

Subject Librarians also develop and maintain the eLibrary, which is the gateway to all of the library’s electronic resources, including the library catalogue, e-journals, databases and subject gateways. 8.4 University computers There are computers available for all students to use throughout the University. The following buildings contain open access rooms:

Sir William Lyons Building William Morris Building Lanchester Library James Starley Building Armstrong Siddeley Building Student Union Building The Hub

For the closing and opening times of these facilities, consult the following Computing Services web page http://wwwm.coventry.ac.uk/itservices/Pages/Welcome.aspx

http://wwwm.coventry.ac.uk/itservices/Pages/Welcome.aspx


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For advice on use of the system, contact Computing Services on 024 7688 7777 or email [email protected] 8.5 CSAD Computers and Printing It should be noted that the special computing facilities managed by the School are for all students of the School, subject to availability. Precedence is given to timetabled and booked times for specific modules and purposes. If you are studying modules which require the use of computer software you will be given an induction arranged by your course tutor, as with other specialist equipment. Opening times are normally 08:30 hours until 17:00 hours, but during term time the hours are generally extended until 21:00 hours on Tuesdays, Wednesdays, and Thursdays.

Printing, photocopying and scanning facilities Coventry University uses a ‘follow me’ printing service for student printing, copying, and scanning. Rather than hitting ‘print’ and having to select the correct printer, instead you hit ‘print’ or upload your jobs to the online administration console and your document is sent to a centrally-held queue. You then log in with your usual username and password at any of the multi-function printers on campus to see a list of your unprinted jobs, to select or delete any of them as required. This new system has several benefits:

Greater control over your printing resulting in fewer unwanted print-offs Flexibility - you can easily print on any of the new multi-function machines

on the campus More security - being present at the machine when you need to print

means you can’t send sensitive information to the wrong printer - and no one else can walk off with your documents.

Saves you printing credits, and therefore money. Saves resources such as paper and printer cartridges, and overall

emissions, creating less of an impact on the environment. The multi-function printers also scan your documents and send the scans

to your email as a PDF attachment. Scanning is free of charge. You can photocopy on the same machine using your printing credits.

Print jobs will be held in the queue for 7 days - if they have not been printed by then, they will automatically be deleted. Your account will only be charged and the job deleted from the queue once it has been printed. There are four different queues to select from:

A4 mono double-sided (default) - 5p per side A4 mono single-sided - 6p per side A4 colour single-sided - 20p per side A3 mono

To save resources, we’ve made double-sided printing the default – and cheapest – option as part of our ongoing commitment to the environment . Please help us by only printing what you need to. If you get have any problems using the new system, there is more information and a tutorial available. If this doesn’t help, contact the IT Service desk.


http://printing.coventry.ac.uk/fmclient/Default.aspx

http://printing.coventry.ac.uk/fmclient/Information.aspx

http://wwwm.coventry.ac.uk/itservices/rulesregulations/Pages/Policies.aspx

http://www.phoenix-comp.co.uk/coventryuniversity/index.html

http://www.phoenix-comp.co.uk/coventryuniversity/index.html

http://wwwm.coventry.ac.uk/itservices/support/Pages/Gettingsupport.aspx


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Printing credits Printing credits are available via the printing administration console. If you do not have a debit or credit card, you can buy printing credits at the IT Service Desk in the library. You will be given an initial printing/photocopying allowance as part of your Webshop account. This will be as follows:

First and second year students - £7.50 Third year and above - £15.00

8.6 Workshops Students may only use equipment in the workshops if supervised by academic or technical staff and have received formal induction by a technical instructor. You must be aware of the dangers of working in workshops and must not act in a manner that would endanger yourself or others. Any accident must be reported to the technician in charge of the workshop.

8.7 Art Shop The Art Shop situated in the Graham Sutherland basement, near the lifts, from which art materials and films can be purchased. The shop also lends cameras, camcorders, teaching equipment etc. Art Shop opening times Monday/Tuesday/Thursday/Friday: 09:30 hours – 16:00 hours. Wednesdays: 09.30 hours – 12:00 hours. 8.8 Media Loan Shop Introduction The Media Loan Shop (MLS) can be found on the ground floor of the Ellen Terry building and is run by Kevin Rossin. It stocks most equipment that you will need to successfully complete your degree, from professional video and photographic cameras to CD Players and cables. All staff and students from the Coventry School of Art & Design can use the MLS facilities. There are however limitations on equipment and you may only be eligible to loan certain equipment depending on which course you are studying. Also within the MLS is an extensive DVD Library of films, documentaries and general TV programmes relevant to all the different courses within the School of Art & Design. You can loan up to three DVDs for up to a week, subject to the same terms and conditions as when borrowing any item from the MLS. A printed catalogue is available over the counter or electronically as a pdf. The MLS is the responsibility of the Media Services Manager Adam Rugg and should you have any disputes that cannot be solved by MLS staff, he will be your next point of contact.

http://printing.coventry.ac.uk/fmclient/Credits.aspx


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Contact the MLS on 024 76887153 or email [email protected] Media Services Manager Adam Rugg [email protected] Opening hours During term time the MLS is open all day. There are extended hours during the week to allow students to access the MLS in the evening. The opening times are:

Monday 08.45 - 16.30 hours Tuesday 08.45 - 21.30 hours Wednesday 08.45 - 21.30 hours Thursday 08.45 - 21.30 hours Friday 08.45 - 16.30 hours

Students and staff are required to book all their required equipment via the Connect2 online booking system. To allow more students to access equipment, most of the equipment in the MLS is restricted to a 24-hour loan as agreed with subject group heads. You will be able to select from a range of equipment and book a collection and return time within the opening hours of the MLS counter. Users of the MLS are reminded to allow enough time to collect their equipment as bookings that are not collected within 30 minutes of the start time are automatically cancelled and the equipment is released to other users to book. Users must also return equipment before the agreed return time. We would encourage you to allow time for queuing during busy periods, as failure to return equipment on time will result in a blocking period and/or disciplinary procedures being implemented, and could also jeopardise any future access to the MLS and other University facilities. During holiday periods equipment can be loaned for the duration or for a select period within the holiday, this must be authorised by your tutor who will require a brief outline of what work in being undertaken prior to booking equipment, written permission from your tutor is required by the MLS before any equipment is issued. You may wish to provide insurance cover for your equipment during this period and pass a copy of the documents to the loan shop staff. The MLS has the right to refuse a loan if the equipment is needed for maintenance or repair. Any equipment being taken overseas will require insurance. During this period the MLS will operate a reduced service with limited opening hours, more information will be posted around the loan shop or on the main start page on the Connect2 booking website. Borrowers’ Responsibility While equipment is on loan it is the borrowers’ responsibility to look after the equipment and that it remains safe and undamaged at all times. Equipment is expected back at the MLS in the same state that it was issued out in, i.e. fully charged batteries where applicable, cables wrapped in a safe manner and all items in the right cases/bags in the correct place. The School has an insurance policy for the equipment with an excess of £350 that the student will be required to pay in the event of a claim. (We would strongly advise that students consider having their own insurance in place as well, especially for those who borrow lots of high-value equipment regularly). When the booking is carried out online the borrower is agreeing to accept full responsibility for the equipment and to ensure that it is returned to the MLS by the agreed time on the date of return. Should any equipment get lost or stolen it is down to the borrower to replace the item. A Police Crime Number will be required (see below).




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Booking Equipment It is advised that all equipment is booked in advance, especially during busy times of the year; this is to prevent disappointment and to ensure that you get the equipment you require. Any equipment that is not collected within 30 minutes of the booking time will be released for loan to others who require it. Equipment can be booked over the weekend via the Connect2 booking software, please ensure you note the return time and bring all equipment back on time. Bookings are currently made via the Connect2 online booking software. Each user has an individual account that allows access to equipment they have been trained on. To log on to the system you will require your university login information. (We access your information from the records database, so you are required to keep your personal information up to date – please ask the School’s reception staff for more information on how to do this). Your student university ID card will be required to collect the equipment, and only you can collect equipment booked in your name. By using the MLS facilities you accept the terms and conditions stated in the booking process (see below). The URL for Connect2 is: http://lorensbergs.coventry.ac.uk/connect2 Please follow the link located on the start page to view a training video on how to make a booking. There are restrictions on what equipment you can take and for how long, depending on your course and which year you are in. Students and staff will have to undertake a skills induction session on more specialist equipment before they are allowed to loan it. MLS staff reserve the right to refuse loans and to request students/staff to retake skills sessions if they feel that equipment is being put at risk due to a lack of competency. The MLS staff have the right to restrict ALL equipment loan times if the equipment is in high demand. The MLS has the right to withhold equipment if it is need of maintenance or repair. They will endeavour to keep the equipment at the highest possible standard, which will mean at times equipment is not accessible. Where possible MLS staff will offer alternative equipment in place of equipment that is out of service. Terms & Conditions The borrower remains solely responsibility for the equipment until it is returned to the Media Loan Shop (MLS) on the agreed return date. If equipment is damaged, lost or stolen the borrower, will report this immediately to the MLS and follow this up with a written report including a Police Crime Number if item was stolen. The borrower acknowledges that the University will seek to reimburse in full charges for repair or replacement of the equipment from the borrower. In addition, the borrower will be barred from hiring any further equipment and disciplinary action may be taken against the borrower. If the borrower encounters problems returning the equipment for the agreed date and session the borrower must endeavor to contact the MLS as soon as possible on 024 7688 7153. Failure to do so may result in an immediate ban on further borrowing and/or financial penalty. Disciplinary action may also be taken against the borrower. Coventry University reserves the right to reclaim any unpaid fines/monies via legal proceedings if necessary.

http://lorensbergs.coventry.ac.uk/connect2

mailto:http://curve.coventry.ac.uk/cu/items/51e65b4d-190e-cbb6-ef99-cfb68000e9b4/1/all_connect2_movies.mov


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Returning Equipment ALL equipment MUST be returned by the agreed time and date of your online booking. Check that equipment has all the cables and accessories you were issued with – if there are any items missing, the kit won’t be checked-in until complete and treated as a late return, with the corresponding penalties. The MLS staff have the right to request equipment back earlier than agreed in an emergency situation or if the equipment is needed for teaching. If for any reason you cannot return the equipment please inform MLS as soon as possible on 024 7688 7153 or via e-mail to [email protected] Late Returns Any borrower returning equipment later than the agreed time on the date of return will automatically be blocked from using MLS facilities for the following periods: Up to 1 hour late = 24 hours ban. 1-24 hours late = 3 day ban. 1-3 days late = 7 day ban. 3-7 days late = 14 day ban. 7 days+ late = Disciplinary via Department Head, banned until this process complete. You may also be put forward for disciplinary procedures if you deliberately hold on to equipment that’s due back, in addition to the period of blocking Anyone who is later than seven days with equipment will automatically be put forward for disciplinary action and will be blocked from ALL UNIVERSITY SERVICES until the matter is resolved. These penalties cannot be over-ridden by the MLS counter-staff; if you wish to contest any blocking you need to do so in writing and present your case to Adam Rugg, the Media Services Manager – [email protected] NO EQUIPMENT WILL BE ISSUED TO THE BLOCKED BORROWER UNTIL AFTER THE UNBLOCKING DATE. Renewals and extended loans You may renew equipment by creating back-to-back bookings, subject to availability. However, all equipment must be returned to the MLS at the end of each booking, by the agreed date and time, before it can be issued to you again. This is so the equipment can be visually inspected, batteries changed, etc. In addition, the MLS reserves the right to limit renewals to ensure that resources are available to all as evenly as possible. If you need equipment for longer than the normal booking periods, you will need to gain your tutor’s written consent, approving that the equipment is for University coursework and agreeing to the loan period you are asking for – via e-mail is preferable. Once you have this consent you need to forward it to [email protected], detailing the dates, times and a list of all the equipment you require for the extended loan, and then we will make the booking on your behalf.





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Damaged, Lost or Stolen Equipment If any equipment returned to the MLS is damaged the borrower is responsible for the cost of replacing the item or for repairs; the borrower will be blocked from using the MLS until this is completed. If equipment is lost or stolen the borrower should report this immediately to the MLS and also to the Police in order to gain a Police Crime Number. This and a written report detailing the loss/ theft should be given to the MLS and the Media Services Manager. The University will seek reimbursement in full so the equipment can be replaced and the borrower will be blocked from using MLS facilities until the matter is resolved. Points to Remember Book equipment in advance Return equipment on time and allow time for queuing Return equipment in the state that it was given to you Respect the equipment you are borrowing Remember your University ID card; equipment cannot be issued without it You may want to take out insurance to cover you should anything happen to the equipment you are borrowing Keep in contact with the MLS should anything happen to the equipment or you can’t return it on time Keep your personal information up to date on the records system We hope that the MLS can provide you with the help and assistance that you will need to complete your degree - thank you. 8.9 Print Bureau A digital photo printing, poster printing and wide format laminating service is available from the Art and Design Print Bureau, room GS301. Coursework can be submitted to, and collected when complete from the Print Bureau reception counter. Pricelists are available at the counter, payment is expected in advance. Print Bureau Counter opening times Monday/Wednesday/Friday: 10:00 – 14:00 hours* *Please check notices outside the print bureau for any changes to opening times. 8.10 Vending machines A number of vending machines are available in the Graham Sutherland and Ellen Terry Buildings. For refunds due to faulty machines in the Graham Sutherland Building, report fault and amount lost to the reception and a refund will be arranged. Refunds for all other vending machines across the University, including those in the Ellen Terry Building, are only available from Catering Services, Priory Hall.


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8.11 Catering Services

In recent years Coventry University's catering facilities have undergone a number of changes to reflect modern eating trends. It is anticipated that the catering department will continue to develop its provision in order to offer our customers a more balanced service. As the University aims to gain Fair Trade status, fair trade products will continue to play an important part in our product portfolios.

We recognise the importance of quality and value for money and to ensure that our prices are pitched competitively against our competitors.

There are a variety of different catering outlets around the campus to suit your needs. The link below gives you detail of what is available. https://students.coventry.ac.uk/Hospitality/Pages/Home.aspx In addition, the new student Hub houses Costa Coffee, a Food Court and the Amigo convenience store, the link below gives further details. https://students.coventry.ac.uk/thehub/Pages/Home.aspx (Please note that some of the web pages in the above link may still be under construction) 8.12 Sport and Recreation

Situated in a central location within Coventry University’s campus, the Sport and Recreation Centre offers a wide range of activities catering for all sporting tastes. The University prides itself on its excellent provision for sport and recreation. The team within the centre encourages, supports and educates its members to take part in physical activity and regular exercise. Why not participate in recreational sport purely for enjoyment? If you are more serious about your chosen sport, then we can help to improve your performance. Indoor Facilities include:- 4-court hall, 2-court hall, dance studio fully equipped fitness suite (inductions and personal programmes available). ‘CU Active’ (Fitness Suite) - a state-of-the-art, air-conditioned health and fitness suite Outdoor Facilities The University has its own outdoor sports facility at Westwood Heath, about five miles from the main campus. The ground boasts floodlit astro turf and grass pitches as well as first-class provision for cricket, rugby and football. There is also a clubhouse which has catering facilities and a fully licensed bar. The grounds provide the perfect space for a marquee in which your guests can eat, drink and meet in style for parties, conferences or meetings. For further information contact the Sport Centre on 024 7679 5993 or email [email protected] full details of the Sports and Recreation Centre can be found under life@CU on the CUPortal.

https://students.coventry.ac.uk/Hospitality/Pages/Home.aspx

https://students.coventry.ac.uk/thehub/Pages/Home.aspx



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8.13 Lost & Found Property

The Protection Officer, based in the Alan Berry reception area, is available to recieve all items of found property during the following times Monday - Friday 13:00 hours and 15:00 hours 17:00 hours and 19:00 hours The Protection Office is able to answer all queries regarding lost property and cross reference with the found property register for items that have been handed in. Outside these times you are advised to deposit any items of found property into the postal box located to the side entrance door of the Alan Berry reception area. There are two places to deposit items of found property which are located in the:

Alan Berry reception (as above) Fredrick Lanchester Library

The University appreciates the nature of found items and is sympathetic to the potential distress a lost belonging may have. Therefore, the following disposal timescales are to be met. Items found on campus will be separated into two categories of ‘high value and low- value items’ these will be kept in our property stores for the following period of time

High Value Items No less than 3 Months Low Value Items No less than 5 Weeks

There is no legal timeframe for holding and disposing of found property, however, five weeks would reflect that recognised by the authorities. Protection Services receive thousands of items of found property each year which unfortunately are never reunited with their owners. A very simple way of reuniting items with their owners is to write your SID number from your University I/D card onto a label and stick it to your PC, Memory stick, mobile phone etc. The Protection service has the resources to find owners details from this information.


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9. GENERAL MATTERS 9.1 Student Union meetings There are two annual Student Union meetings for which formal teaching is postponed to allow all students the opportunity to attend. These meetings usually take place in November and March. The November meeting has been scheduled for 15th November at 13.00 to 15.00 hours. Please contact the Students’ Union Office to confirmation the date, time and venue of the meetings.

9.2 Council tax certificates These are no longer required as a photocopy of the University ID card is sufficient for most LEAs, including Coventry City Council. If a certificate is required for any reason, it is obtainable from the Student Centre.

9.3 Policy on smoking

Smoking on Campus It is illegal to smoke within any building that is open to the public or which is used as a workplace by more than one person. The University has a policy about smoking on campus which requires that;

There is no smoking allowed inside all campus buildings and all student accommodation apart from students' bedrooms.

To ensure that nuisance smoke does not enter buildings, smoking is not permitted within 5 metres of any entrance, doorway or window.

All staff, temporary members of staff, students, visitors, contractors and their staff must co-operate by complying with this policy. If there are concerns about smoke entering buildings issues can be reported to the Protection Service on (02476 88) 7363.

In the event of persistent non compliance with this policy appropriate action will be taken including, where applicable, invoking the appropriate staff or student disciplinary procedures.

9.4 Health and Safety You will receive an induction session on health and safety, particularly on the use of equipment in workshops. You must: take reasonable care for your own health and safety and that of others who may

be affected by your acts or omissions at work; co-operate with the authorities as far as necessary to enable any duty or

requirement to be performed or complied with; Read Fire notices; Read First Aid notices;


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Report Accidents - all accidents and near miss situations on University premises must be reported using the University Accident Report form, available from the School office, as soon as practicable and normally within 24 hours.

Fire evacuation procedure In the event of hearing the fire alarm you should evacuate the building as quickly as possible by the nearest exit. You should not use the lifts. Students in the Graham Sutherland should assemble on the grassed area located at the front of the building. Students in the Maurice Foss building should assemble on the grass area in front of the building. Students in the Ellen Terry building should assemble in the Sports centre car park located at the back of the building. UNDER NO CIRCUMSTANCES should you attempt to re-enter the building until permission has been given by a Fire Evacuation Co-ordinator. The University has a Protection Service, which provides uniformed protection service 24 hours per day. The Protection Lodge in the Alan Berry Building is always staffed and can be contacted by ringing 8304 or 5555 in an emergency. 9.5 Funding for students Student Funding Office The Student Funding Office can provide professional, impartial and confidential advice to help students resolve financial issues. These could be relating to types of funding available, eligibility for funding and access to emergency funds. Contact them if you have any queries or if you find yourself in financial difficulty.

Student Loans Company funding for undergraduate students

At online registration if you cannot provide evidence that you have secured Student Loans Company (SLC) funding or do not have proof that you have already submitted an application to the SLC for support you will be required to pay your tuition fees in full by debit/credit card or complete an online application for a direct debit payment in six equal monthly instalments (commencing November 2011). If you do not commit to a payment method at online registration you will be issued with an invoice for your tuition fees which will be due for immediate payment. If you are a sponsored student you must provide a letter from your sponsor to Finance at least 48 hours before you intend to enrol online. Please note: If you do not provide evidence of sponsorship by your Employer or the Student Loans Company or pay your fees in full or in instalments, you will be blocked and excluded from the University Please refer to the web for full details on the fees for undergraduate course for 2011/2012. http://wwwm.coventry.ac.uk/undergraduate/studentfinance/Pages/UGfees20102011.aspx


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Contact Details Location: Student Centre Telephone: 024 7615 2040 / 2050 Fax: 024 7615 2044 Email: [email protected] Website: www.coventry.ac.uk/fundingsupport

Opening Times

Monday, Tuesday, Thursday and Friday 9.00 am - 5.00 pm

Wednesday 11.00 am to 5.00 pm

If you have any other questions or require information that is not supplied in this handbook please do not hesitate to contact members of staff in the School for advice and guidance.


http://www.coventry.ac.uk/fundingsupport


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Annex A CSAD

TUTORIAL RECORD NAME OF STUDENT / Group: TUTOR: DATE OF TUTORIAL:______________________________________ TUTORIAL NO._________ PURPOSE OF TUTORIAL/WORK SUBMITTED: BRIEF COMMENTS ON WORK SEEN: ACTION AGREED FOR NEXT TUTORIAL: A) STUDENT(s): B) TUTOR: DATE OF NEXT TUTORIAL:_______________________________________________________ STUDENT(s): TUTOR:


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Annex B

Feedback Sheet Department Name Coventry School of Art & Design Coventry University Assignment No. 1

Student Name

Your work is assessed under the following Intended Learning Outcomes. Please see CUOnline for details on the grading criteria

LO 80+% 70-79% 60-69% 50-59% 40-49% <40%

1 2 3 4 5 6

Overall Indicative Mark %*

Feedback from marker/suggestions for improvement

Assessor’s Name

Signature

Date

Internal Moderator

*NB If the work is submitted late, a mark of zero will be awarded. Marks are subject to confirmation at the School’s Assessment Boards, usually at the end of the Summer Term.


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Annex C Why do we give marks?

Assessment aims to give students an accurate indication of how their work compares to the criteria for success published in the course handbook and module guides. These criteria are set in relation to national benchmark standards for the subject and are monitored by the external examiners for the course. Assessment provides students with written or oral feedback which will give you guidance on the strengths and weaknesses of your work, areas for future improvements and any immediate issues that need addressing. You will also be given a mark which indicates where your work stands in relation to the general criteria. Marks are a necessary snap-shot of your achievement at a particular moment in your studies. Feedback gives you a sense of your continuing learning journey.

The purpose of feedback

The purpose of feedback is to help you improve and develop. It also gives some context to the marks that you are given for your work. Your tutors will aim to help you achieve the very best that you are capable of and will need to challenge you sometimes in order to achieve this goal with you. Sometimes that will mean that the feedback you get may be not the feedback you would like to get – you may be disappointed, or confused. If you do not understand your feedback, ask your tutor. They want you to succeed.

Types of Feedback

Formative: formative feedback is feedback that is intended to give you an indication of your progress, and your strengths and weaknesses. It does not count for your final mark for the assignment. It is intended to help you prepare for summative assessment. Summative: summative is a summation of your achievement at the end of an assignment. It is the final assessment feedback that you are given for an assignment. Interim: interim assessment is assessment that takes place mid-way through an assignment. It may be purely formative, or it may contribute towards the final summative feedback and mark for that assignment. Verbal: tutors can give you two kinds of verbal feedback. Informal verbal feedback can happen throughout a module, as the tutor talks to you or your group about your progress and your work. Formal verbal feedback will be identified as such by the tutor. Tutors will often ask you to make your own notes of this feedback so that you can reflect on it later. You will usually be able to ask questions about the feedback. Written: written feedback will typically be provided on your assessment feedback sheet. This enables you to reflect on the improvements that might be needed for future work. Audio: audio feedback will typically be provided as a downloadable MP3 file which the tutor will either send to you or enable you to access via your computer. It is similar to verbal feedback, but replayable and storable. Self-reflection or self-evaluation: sometimes tutors will want you to develop skills in self-evaluation. The aim of a degree is to equip you as an independent learner and this should mean that you are able to make objective judgements about your own work. Typically you would be required to evaluate your own work against a set of criteria. Peer feedback: in the same way, you may be asked to contribute your feedback on the work of other students. This is a very important skill to learn. You may also have useful insights to bring to evaluating another students


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work, commitment, enthusiasm and team skills; just as they may have on yours. Formal and informal: not all feedback will be provided in the ways you may have been used to at school or college. The School of Art and Design aims to be a community of practitioners who are all engaged in the development of knowledge – this means that you should consider yourself as an emergent member of this community and be pro-active in gathering feedback from your fellow artists. You will receive feedback of some sort most of the days you are in University - from tutors, fellow students, technical staff. Remember to take notice of all feedback, not just the formal kind.


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Annex D CSAD Academic writing guidance Language One of the things we hope you learn on the course is that there is no single, correct form of English. Rather there are many different versions including street talk, regional dialects, specialist jargon (for example the way nurses, academics or dance music fans use language). The English that you need for writing at university is therefore just one variety among many English language types. However, like all the rest it has conventions which you need to get to grips with so that your work meets the conventions and expectations of the institution you are studying within. That is one important reason for producing 'good' written English. It helps you get your message across in a world where the conventions of written English matter. People will read and pay attention to what you say if it is written competently. To put it another way the ability to write in the officially expected style gives you some cultural power. There is another, related reason. Language does not so much carry meaning, as embody it. In other words, you formulate ideas and work out your view on a subject through the process of writing. You will start by planning an essay with just a few key ideas or perhaps a 'mind map'. Then as you write, the argument begins to take shape in the actual language you use. Of course finding the appropriate phrases, building up sentences and paragraphs is often a hard business. But doing it well - producing work in understandable, well constructed written English - can be a source of satisfaction too. And it will produce a better essay. Structuring the Essay as a Whole Most essays will have a limited number of (three or four) major themes or ideas. These will often provide the basic framework for the essay. You might want to consider using sub-headings to show that you are moving on to a new theme. But whether or not you have sub-headings, you should always introduce the major sections. A phrase like Turning now to the question of ... can perform this function. Or you might want to explain why the new section or idea is significant for the general argument of your essay. So, just as in the case of paragraphs (see below), you need to link your ideas. For without connecting passages the essay just becomes a list of points, and this always produces a weak argument. One way of checking that you are arguing rather than just listing is to ask yourself these questions : • why I am making this point right now? • how will it fit into the larger argument (of the paragraph, major section or essay as

a whole)? • have I grouped together points which are similar or which contribute to a

particular theme? • does the section have a sense of direction or progression, taking the reader

clearly on from one idea to the next?


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Paragraphs and Linking Paragraphs should be the 'building blocks' of your essay. Each one will have a single main point. You will usually begin with an introductory sentence sign-posting the direction in which the paragraph is heading. This first sentence will often include a link to what you have written in the previous paragraph. Connecting phrases are really useful here like However, Conversely, or On the one hand . . . (in the previous paragraph), On the other hand (in the next). They all imply that you are switching tack and about to say something different. Phrases like Similarly or In the same way show continuation of an argument along the same lines as the previous passage. Consequently, So or As a result indicate that causes which you have previously discussed have an effect which you are about to explain in the new paragraph. There are other sorts of links. They differ according to the kind of argumentative point you are trying to make. At the end you will generally need a sentence which sums up the paragraph or makes a link to the next one. Typically, a paragraph will have between three and eight sentences. Some writers you will come across use much longer paragraphs - Raymond Williams was brilliant at this. You should avoid such a style unless you are very confident because it is easy to get lost in great big blocks of prose. However you should also steer clear of tiny paragraphs, the length of one sentence. These fragment your writing and stop you from putting a coherent argument together. So, just as you do between paragraphs, always make links from one sentence to the next. Do not assume that the reader can make connections which are in your head. The golden rule is to show how one thing leads to another. Evidence and Authority If you say something substantive in an essay - that something happened on a particular date, or that a programme has a certain number of viewers for instance - then you must show the source for this, in other words where the evidence came from - This in turn must be properly referenced. Equally, if you want to express an opinion about a position or argument then in most cases you will need to use the work, opinion, or evidence of another writer to give your point authority. Even if you are making a criticism of an author's work, that work needs to be presented properly. Thus much essay writing at university level is about displaying evidence, and citing authority. You are weaving together the arguments and evidence of others, or applying theories from the literature to your own examples. Using Quotations and Summary When writing essays much of the time you will be referring to the literature - books, articles and so on - you will be summarising or paraphrasing the work of another writer. This is not only legitimate but is a fundamental element of essay writing. However, it is vital to make it clear that you are drawing upon someone else's work. Quotation means using the words of another author verbatim, often because a point is especially well stated or is typical of the author's position. Always indicate that such words are a quote either by enclosing them in quotation marks or by indenting long passages (again, citing your source). When you summarise and/or paraphrase, always use your own words and condense what that writer has to say. The point of summary is that you pick out and condense the essentials of an argument or position so that you can comment upon it or in order to contrast it with another position. If the source of your summary consists of clearly definable pages from a work then show these in your reference. Otherwise if


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it is a more general comment on the piece just refer to author and date. Most often you will introduce a summary with a phrase of this sort : As Donna Harraway (1996) argues, . . . Use a similar phrase to introduce a quotation. For example : Jon Savage points out that, "1961 is ... a year elided from most youth culture histories" (1996: 352). Never use a quotation without embedding it properly in the paragraph where you have placed it. You cannot assume the quote will speak for itself. Rather you need to show how it is relevant, and for what purpose you have included it - you need to interpret and make clear its significance. As in the case of sentences and paragraphs the most important thing is to make connections between statements - in this case between your own and that of another writer. In every case in which you use ideas, evidence or words from another source the crucial point is to make that fact clear by citing the source. Quite apart from t he use of legitimate sources, you should remember that any copying of another student's work is not allowed. Please follow these guidelines for your own good. To reiterate, plagiarism is more than likely to be found out by lecturers when they mark offending work as they are alert to plagiarism and can spot it easily. Penalties for students who plagiarise will be severe. (Please refer back to the 'Plagiarism' Section above) For more detailed information on how to reference another writer in the text and bibliography of your work see the section on Harvard referencing (above) of this handbook.


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Annex E

CSAD Assessment criteria for practice based submissions

Class

Mark range

Guidelines

Class I

90 – 100%

80 – 89%

70 – 79%

In addition to that for 70 – 79% below, an outstanding body of coursework that could hardly be bettered. Exceptionally high degree of achievement evidenced in appropriate areas of originality, creativity, understanding, critical reflection and discipline specific accomplishment. In addition to that for 70 – 79% below, the body of coursework will demonstrate an excellent level of achievement in appropriate areas of originality, creativity, understanding, critical reflection and discipline specific accomplishment. A strong body of coursework that demonstrates originality of concept and expression and/or innovative approaches to problem-solving. The submission will demonstrate a clear understanding of discipline specific concepts and issues, and appropriate realisation in relation to the relevant contemporary discourse of the subject. There will be evidence of wide-ranging research in the form of support material, beyond the minimum expectation. Coursework will be presented in an appropriately professional manner. At level 3, evidence of independent, critical thought would normally be expected.

Class II : I

65 – 69%

60 – 64%

A body of coursework demonstrating a very good understanding of the requirements of the modules. Coursework and supporting work will demonstrate very good understanding of the discipline and relevant, concepts, issues as appropriate. The coursework will be will be professionally presented with little, if any, irrelevant material included. Strong contextual underpinning will be present as appropriate. Where appropriate there will be evidence of originality and creativity in relation to the assignment. A good body of coursework and supporting work although not necessarily of the same quality throughout. Some less relevant material may be present but the coursework should be well presented with evidence of appropriate contextual underpinning, and of creativity in relation to the assignment.

Class II : II

55 – 59%

A body of coursework demonstrating a good


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Class

Mark range

Guidelines

50 – 54%

understanding of appropriate concepts, issues and methods of realisation. Some supporting material beyond that recommended may be present. Some inconsistencies of approach may be evident and there may be the inclusion of irrelevant material. May not be entirely appropriately presented. Creativity will be present, but limited and approaches and expression may be derivative in part. A body of coursework and supporting material demonstrating a reasonable understanding of appropriate concepts, issues and methodology. Work may reveal some errors of understanding and there may be significant amount of irrelevant material present. May not be entirely appropriately presented. Creativity will be present, but limited and approaches and expression may be derivative in part.

Class III

45 - 49%

40 – 44%

A body of coursework that demonstrates sufficient understanding of the discipline to constitute a pass with some support material, but may be incomplete and may not be supported by an appropriate contextual underpinning. Likely to be poorly presented and inconsistent with relevant material present and disconnected form the module narrative. Little evidence of creativity, though competent and acceptable as a response to the assignment. A body of coursework that demonstrates a basic understanding of the discipline. Coursework likely to be incomplete with insufficient support material but still above the pass threshold. Little evidence of research on the topic in question and the work submitted may be poorly conceived, executed without proper understanding of the full extent of involvement required and poorly presented. Little evidence of creativity, though competent and acceptable as a response to the assignment.

Marginal

fail

35 – 39%

Coursework that contains some relevant material but may well be incomplete with poor support material and not supported by any contextual rigour. Discipline understanding will be poor with little evidence of self reliance in the pursuit of the learning outcomes. Significant errors and misunderstanding likely to be present. Work may be largely derivative and barely competent. Creative expression will be unconvincing.

Fail

30 – 34%

Inadequate body of coursework with little or no support


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Class

Mark range

Guidelines

20 – 29%

0 – 19%

material and poor understanding of relevant, concepts, issues and methodology, as appropriate. Fundamental errors and misunderstandings will be present. Material may be largely irrelevant. Poorly structured and poorly expressed/presented. Clear failure to provide an adequate body of coursework. Little understanding and only a vague knowledge of the discipline area. Serious and fundamental errors and lack of understanding. Virtually no evidence of relevant contextual underpinning or support material. Poorly structured and inadequately expressed/presented. Complete failure, body of coursework with virtually no understanding of requirements of the modules in question. Material may be entirely irrelevant. Coursework may be fundamentally inappropriate to the demands of the discipline. Not a serious attempt.

Notes (1) The word ‘coursework’ in this context is used to denote a wide range of submissions in response to the learning outcomes of a module. Examples might be: physical or digital objects/models and/or artefacts, installations, animations, performances, lens based work and/or screen based digital material plus any relevant supporting material in visual and/or written form. (2) The phrase ‘supporting work’ is used to refer to preparatory work and is expected for

assessment. This material may also be wide ranging and may be evident in the form of

preparatory studies, evidence derived from experiments and rigs, visual research in

sketchbooks, annotated notebooks and journals, machetes, experimental pieces in any media

and annotated. Contextual underpinning, quite probably in the form of a written assignment,

should be readily evident in this material.

(3) In the context of practical submissions it is important to note that ‘understanding’ and

‘knowledge’ may also refer to other forms of knowledge than the academic and cognitive –

they may also include ‘how to’ knowledge, and understanding which operates at a visual,

kinaesthetic, aural or sensory level. A high level of technical skill may in some circumstances

be taken as evidence of particular knowledges and understanding.


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Annex F

CSAD Assessment criteria for writing based submissions

Class

Mark range

Guidelines

Class I

90 – 100%

80 – 89%

70 – 79%

In addition to that for 70 – 79% below, an outstanding response that could hardly be bettered. An exceptionally high degree of understanding, At level 3, meeting relevant professional expectations in terms of critical/analytic skills. It will incorporate original and innovative research, where specified. Outstanding in all respects. In addition to that for 70 – 79% below, the work will demonstrate an excellent level of understanding, presence of clear description, critical/analytical skills or research, it will show originality of conception or analysis, The work will be entirely relevant to the assignment set. It will demonstrate a clear understanding, and an independent utilisation and evaluation of theories, concepts, issues and methodology, as appropriate. Demonstrates an informed and self-reflective awareness of the context of the work and its discipline . There will be evidence of wide-ranging reading and/or research, as appropriate. Responses will be written/presented in a clear, well-structured way, meeting professional expectations . At level 3, evidence of independent, critical thought and some originality of conception or analysis, would normally be expected.

Class II : I

65 – 69%

60 – 64%

Work which demonstrates a very good understanding and utilisation/evaluation of relevant theories, concepts, issues and methodology. Demonstrates an awareness of the context of the work and its discipline.. The work will be accurate/appropriate, with few errors. Little, if any, irrelevant material may be present. Reading/research well beyond the recommended minimum will be present. Evidence of independent critical evaluation especially at Level three. Well organised and clearly written/presented. A good understanding, with few errors. Demonstrating a good understanding and utilisation/evaluation of relevant theories, concepts, issues and methodology. Demonstrates an awareness of the context of the work and its discipline. Some irrelevant material may be present. Well organised and clearly written/presented. Reading/research beyond recommended in evidence.


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Class

Mark range

Guidelines

Class II : II 55 – 59%

50 – 54%

Response demonstrating a good understanding of relevant theories, concepts, issues and methodology. Demonstrates an awareness of the context of the work and its discipline. Some reading/research beyond that recommended may be present. Some errors and inconsistencies of approach may be evident and there may be the inclusion of irrelevant material. May not be particularly well-structured, and/or clearly presented. Response demonstrating a reasonable understanding of theories, concepts, issues and methodology. Work is likely to show some errors of understanding. May be significant amount of irrelevant material. May not be well-structured argument/case may not be consistent and expression/presentation may be unclear at times.

Class III

45 - 49%

40 – 44%

A piece of work demonstrating sufficient understanding of the discipline to constitute a pass, but may be incomplete and may not be supported by an appropriate contextual underpinning and with some errors. Limited use of material with limited reading/research on the topic. Likely to be poorly structured, not well-conceived inconsistent with relevant material present but disconnected form the module narrative. Irrelevant material likely to be present. Basic understanding demonstrated, with some correct description. Work is likely to be incomplete with substantial errors or misunderstandings. Little use of material and limited reading/research on the topic in evidence. May be poorly structured, poorly conceived and poorly expressed/presented. Some material may be irrelevant to the assignment requirements.

Marginal

fail

35 – 39%

Some relevant material will be present. Understanding will be poor, with little evidence of reading/research on the topic, or contextual awareness. Fundamental errors and misunderstanding likely to be present, discipline understanding will be poor. Poor structure and poor expression/presentation. Work may be largely derivative and barely competent. Much material may not be relevant to the assignment.

Fail

30 – 34%

Inadequate response to the assignment task, with little relevant material and poor understanding of theories, concepts, issues and methodology. Fundamental errors and misunderstandings will be present. Material may be largely irrelevant. Poorly structured and poorly


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Class

Mark range

Guidelines

20 – 29%

0 – 19%

expressed/presented. Clear failure to provide response to the assignment. Little understanding and only a vague knowledge of the area. Serious and fundamental errors and lack of understanding. Virtually no evidence of relevant reading/research. Poorly structured and inadequately expressed/presented. Complete failure, virtually no understanding of requirements of the assignment. Material may be entirely irrelevant. Response may be extremely short, and in note form only. Response may be fundamentally wrong, inappropriate to the demands of the discipline. Not a serious attempt.


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Annex G CSAD Guidance on Group Work Group work is a core part of effective creative activity in many of the subject disciplines in the School of Art and Design. Courses within the School should therefore provide opportunities for students to learn and practice how best to work in group situations (live and virtual, creative/practical and academic orientated). By providing students with such opportunities we will be better preparing them for life and work beyond their course. Group work involves teaching staff, support staff and students responding to some particular challenges. This paper sets out some guidelines in dealing effectively with group work in CSAD courses.

It is not expected that all modules will include group work, nor that group work will be assessed within all modules where it occurs. Course directors should establish an over-view of the location, frequency and level of the teaching and assessment of group work across the modules which constitute their programmes. This is normally evidenced in the Programme Specification.

Where relevant module guides should make it clear how group work will be

taught, practiced and assessed within a module.

Where group work is to be assessed within a module, the intended module learning outcomes for that module that will include explicit mention of group work skills, knowledge and/or capabilities. The module MID should include specific indications of how the module mark will be constituted (balance of group mark and individual mark).

Module tutors should consider how to deliver effective and relevant skills

teaching so as to support students in the acquisition of good group working skills (e.g. collective decision-making, problem-solving, allocating and managing roles and responsibilities, group communication, group action planning and setting deadlines, understanding strengths and weaknesses within a group, taking informed risks, professionalism).

No level 2 or level 3 module assessment should contain only a group mark.

It is good practice for students to be given the opportunity to reflect on their

experiences of working in groups, either through written reflection, viva, or group tutorial. Such reflection may or may not contribute to the end mark. Tutors will give clear guidance as to whether or not student reflection will be accounted for in assessment.

Group assessments should be moderated and second marked where

appropriate in line with the policy for other coursework.

Opportunities for re-assessment should be carefully considered and clear information given on the format for re-assessment and the rationale for any differentiation required for resit assessment.

Although students may be encouraged to self- and peer-evaluate, the final

grade decision shall reside with the assessing tutor(s) and be subject to internal and external moderation in the normal way.


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Tutors are encouraged to discuss the assessment strategy with the student groups at the start of any group project. It is considered good practice for students to set up a group statement of collaboration at the outset that outlines their roles and responsibilities, how the group will self-organise, expectations of behaviour and attendance, and possibly what will happen in the event of disagreement or discord.

The responsibility for removing students from groups must reside with the

module tutor.

Tutors should make it clear how group membership will be allocated. In general, it is expected that students will be allocated to groups at level one, at level two students will mostly be allocated to groups but some student choice may occur, and at level 3 students will often be given choice. The expectation is that students will be encouraged at levels 1 and 2 to engage with a wide range of people and not to restrict their group work to friends. Tutor allocation will help to ensure good social interaction at an early stage.

There may be instances where module teaching and assessment falls outside these precepts. In such cases, the module tutors should ensure that a clear rationale is given for any variance and that that rationale is available to the student through the module guide and/MID.


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Annex H

Acceptable/Not Acceptable Extenuating Circumstances

Normally acceptable

Notes

1. Recent (< 1 month) death of a close relative

"Close" means parents (& guardians), children and siblings, and a spouse/partner. It may include in-laws, grandparents and grandchildren if it can be shown that the relationship was very close, but not normally aunts, uncles, cousins etc.

2. Illness or serious accident of the student

Illness or accident occurring at the time of an assessment, or the period immediately leading up to the formal assessment. It should be an incapacitating illness or an unexpected deterioration in an ongoing illness or medical condition. It also includes breaks and serious sprains of the normal writing hand/arm. Medical certification must be obtained; self-certification is never acceptable as evidence of extenuating circumstances. Medical evidence MUST bear the GP’s practice stamp and/or be on appropriate headed paper.

3. Serious illness of a close relative

see notes above about the definition of "close".

4. Pregnancy This depends on the stage of the pregnancy and the imminence of childbirth. It may include the period immediately following childbirth. Pregnancy of a wife/partner would be acceptable in appropriate cases (imminent childbirth, medical complications etc). Pregnancy of relatives other than spouses/partners is not normally acceptable.

5. Serious personal disruption

Divorce, fire, burglary, serious court cases, etc. Unforeseen transport problems beyond your control or ability to foresee, severe weather conditions which make it impossible to attend. Supporting third-party evidence must be provided.

6. Pressure of work or change of employment circumstances

Unforeseen changes in patterns of employment for part-time, block release or distance learning students (letter from employer must be provided). PLEASE NOTE THIS DOES NOT COUNT AS VALID EXTENUATING CIRCUMSTANCES FOR FULL TIME STUDENTS.

7. Special needs that have been declared to the University and the Faculty/School Special Needs/Learning Support Tutor, but have not been provided for in the delivery or assessment of the module.

Possibly acceptable

Notes

21. Sprains This depends on the severity of the sprain, whether it is in the normal writing hand/arm, whether it affects the ability to sit for


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long periods or causes other distracting discomfort. Medical certification must be obtained; self-certification is never acceptable as evidence of extenuating circumstances.

2. Study related Unforeseen failure of University’s computer network facilities;; however you must be able to demonstrate that you have taken reasonable steps to ensure that the assessment was prepared in good time.

3. Significant but not serious personal disruption

For example, jury service or involvement in a minor way in court cases (e.g. as a witness). The acceptability may depend on the level of your involvement (legal, personal, emotional) in the case.

Not normally acceptable

Notes

1. Social activities Hectic social life, parties, visits by/to friends, sporting fixtures.

2. Temporary self-induced medical conditions

Hangovers, drug taking (unless possibly for a registered addict influenced by the medical treatment involved). It may also include the taking of prescribed medication for certain conditions where it is known that there may be adverse reactions (e.g. drowsiness).

3. Minor ailments and other conditions

Coughs, colds, headaches, stomach ache, hayfever etc (where symptoms may be relieved by over the counter medication), sprains (other than in the writing hand/arm). Long-standing medical conditions for which special arrangements could have been made or treatment anticipated and taken. Accidents/illness affecting relatives or friends (unless serious or the student is the sole carer).

4. Examination stress

Examination stress, stress in practice placement, anxiety etc will not, by itself, be considered as an extenuating circumstance. It is expected that individuals in higher education will develop the ability to deal with this and produce satisfactory work whilst meeting deadlines.

5. Non-serious domestic or personal disruptions which could have been anticipated or planned

Moving house, holidays, weddings, religious festivals or other events where the student either has control over the date or may choose not to participate. Change of job or "normal" job pressure (exceptional crises at work might be acceptable), failed travel arrangements, illness or death of pets, oversleeping, misreading examinations timetable or other assessment details, taking the wrong examination.

6. Study-related Computer difficulties, losing work not backed up on computer disk, deadline congestion, examination congestion, missing books, examination rescheduling, late distribution of materials by the Faculty/School, delays in printing, photocopying and/or binding of assessed work.


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7. Examination conditions

Disruption in the examination room: poor lighting, ventilation or heating, excessive noise, illness or behaviour of other students, noise from invigilators. Normally such conditions will have been reported to the University’s Registrar & Secretary by the invigilators, who will pass reports on to the Subject Assessment Board; corroboration will always be required.

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