CourtFLOW The Continuing Evolution of Court Reporting The Continuing Evolution of Court Reporting A V Innovations Inc.

CourtFLOW

The Continuing Evolution of

Court Reporting

The Continuing Evolution of

Court Reporting

A V Innovations Inc.

Long and Shorthand

Before the advent of the stenographic machine all court records were kept by hand writing the proceedings

This was done in both longhand and shorthand

The exercise was very time consuming and accuracy was dependant on the skill and veracity of the court reporter (notes and shorthand not easily read by others)

Steno and CAT Systems

The advent of the mechanical stenography machine and electronic CAT machine increased the efficiency of the in court process

The record still contained irregularities and had to be processed, usually by the recording stenographer, to get a transcript

This method of court reporting has existed in its current form since 1877 and was initially referred to as machine shorthand

Electronic Reporting

Cassette tapes solved some of the accuracy problems inherent in the other forms of court reporting

This technology introduced an additional layer of material to store and track

Tapes were prone to stretching and deterioration, sometimes becoming inaudible

Locating an audio record could be near impossible after a length of time and is costly for the court

Optical Media CD’s & DVD’s

The next step in the evolution was the ability to store the audio on an optical media

This solved the degrading of audio quality over time issues and was somewhat more compact to store

You still had the problem of material storage and tracking, and occasional write-to-media failure (which meant permanent loss of audio)

Did not solve the problem of locating an audio record after a length of time (no automated linking of records)

Limits of Recording Technology

Still requires physical handling and storage of media

Difficult and expensive to store and track Labor intensive (also requires skilled

personnel that may be in short supply) Cannot integrate with other systems or

information to create an automated data linking and retrieval resource

Now CourtFLOW - A Database Driven System That Puts You on the Right Track

Captures, digitizes and annotates audio Stores all audio and case information to a local or

remote hard drive Relational database tracks and manages all stored

information (archived and online) Enables all information related to

any court record to be automatically linked, stored and retrieved online

CourtFLOW: The Key to Integrated Justice Systems CourtFLOW is software designed with

integration in mind Allows docket information(defendant, plaintiff,

witness, court personnel, judge, attorney, case numbers etc.) to be imported

Allows information related to the case (such as video annotations, images, documents and scanned data etc.) to be digitally stored and linked to the audio

Making a Case for Digital Justice

The trial is recorded and annotated During trial evidence is introduced, digitally

captured and automatically logged: – Scanned documents– Annotated video– Digitized photos

After trial a transcript is produced and all data elements are linked and tracked by the database

Result is that all information related to the case is instantly available online

The Case – Digital Data Online Saves Money and Increases Efficiency

Calendar

Audio

Video

Photos

Slides

Documents

Case File

Data Base

Growing Global Momentum

Currently installed in more than 2,000 locations Includes jurisdictions across Canada, United States,

South Africa, Australia and England In several counties within the United States,

CourtFLOW is creating a common platform tying together the Board of Supervisors, Superior Courts, Justice Courts, Juvenile Courts and other county departments and agencies

Florida Court Proves Benefits

The 13th judicial circuit in Tampa, Florida has become a leader in implementing court-related technology into the actual judicial process

VoiceIQ has been part of this process for more than five years, with CourtFLOW software now installed in more than 25 courtrooms

Florida Court Experience Shows Promise of Outsourcing

The early ability to link and index real-time annotations to digital audio files that are compressed as they are recorded has enabled the court to electronically transport these files via network to outsourcing facilities

This is leading to the development of a complete outsourcing model that promises to bring the “business” of courts into the 21st century, creating new efficiencies and benefits

Ethernet

CourtVPN

Network

CorrectionsMedical Testing

Labs

ProbationCommunity & Social

Services

Internet&

Common FrameworkArchitecture

Video CourtFLOW

AudioServer

Video CourtFLOW

Video CourtFLOW

Radio NewsNetworks

Legal Services

TelevisionInternet Publishers

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Halfway Houses

CourtBusinessServices

Court House

Court Room

Court Room

Court Room

Extended Outsourcing is Now Viable

Florida Court Saves $1 Million a Year This model of court automation is has been

saving the 13th judicial circuit $997,729 a year

Florida installation also proves that courts electing to purchase a digital recording system consisting of CourtFLOW software, computer hardware and audio equipment can save more than $80,000 per month and receive a 100% return on their technology investment within three months

CourtFLOW Creates a Unique Opportunity for Broad Integration

Video Presentation Podium

Video Conferencing Web Casting

Network InfrastructureAudio Recording / Sound

ReinforcementMix-Minus

AutomationAutomation

Web Casting