Course # 19201-83 1 Unit 6 - Various Required Reporting.

Course # 19201-83Course # 19201-83

1

Course # 19201-83Course # 19201-83

Unit 6 - Various Required ReportingUnit 6 - Various Required Reporting

Unit 6 Various Required Reporting

Goals:

What is reportable in PEMS

Escalation / actionable report vs.Escalation not necessary / recordable

How to escalate a report in PEMS

How to record a report in PEMS

How to complete reports throughout the emergency management life cycle in PEMS

What is Reportable in PEMS?

Escalate / Actionable Reportactivates EMT

information pushed to you

EVENT

Escalation Not Necessary / Recordable Reportdocuments event information you can pull

What Should Be Reported in PEMS?

Actionable Emergency Reporting as defined by PEMS:

“A sudden, usually unexpected event that does or could do harm to

people, environment, resources or property. Emergencies can

range from localized events that affect a single office in a building

to human, natural, technological events that damage, or threaten to

damage local operations. The emergency could cause the

temporary evacuation of personnel or the permanent displacement

of personnel and equipment from the site to a new operating

location environment.”

What Should Be Reported in PEMS? (continued)

What constitutes an Emergency or Actionable Reporting in PEMS? Life threatening incident Suspicious substance / powder / device Evacuation of facility Man-made or natural disaster, cyber-attack, work stoppage, civil

disorder that impacts postal operations Media attention Any mail transportation disaster that involves loss of life or

significant loss of mail, or significantly impacts postal operations Any incident that requires additional resources or assistance from

higher levels

What Should Be Reported in PEMS? (continued)

Examples: BDS Alert, civil disorder, workplace violence, loss of

installation, etc.

What happens when “Escalation” is checked off Activates EMT Notifies Local Team / District / Area / HQ of event PUSHES threat specific checklists to EMT members

What is Recordable in PEMS?

Escalation Not Necessary / Recordable Reporting Events: No significant safety or health hazard to employees or

the environment Considered minor Can be addressed by Postal Service employees White powder / suspicious powder incidents that do not

require outside assistance Events that do not require EMT activation

What is Recordable in PEMS? (continued)

Examples: Temporary power loss

What happens when “Escalation Not Necessary” is checked off Chronicles an event Stores data in installation / district / area / HQ

database Managers, Emergency Preparedness PULL data for

trend / BMP analysis

How to Complete Initial PEMS Report

Must be provided in PEMS report:

Escalate or Escalation Not Necessary

Location Automatic if EMT on

installation level

Threat Type List emergency threat types- IEMP Annexes

Incident Date / Time (CST)

Stage of emergency Notification / Activation Response Recovery Termination

How to Complete Initial Report in PEMS (continued)

Escalation Emergency has worsened- Man-made emergencies

automatically escalated

Contact Info – Verify phone number

Personnel Status 2 options (pull-downs)- Already Evacuated- Still in Occupancy

Building Status (pull-downs) 3 options- Open- Partially Closed- Closed

How to Complete Initial Report in PEMS (continued)

Specific Building Details Pertinent data that may be useful to EMT- i.e., area secure

Description of Emergency Why and how emergency was discovered Condition of location at time of report Number of personnel affected

Actions Taken to Manage Emergency-What was done to manage emergency

- i.e., mail isolation

How to Complete Initial Report in PEMS (continued)

Not a new concept

USPS situation reporting – institutional PS Form 1769 PS Form 1770 OpStat

How to Update a PEMS Report Emergency Report Screen Pick pull-down Emergency Stage

Notification / Activation Response Recovery Termination

Threaded discussion on emergency reporting CST is default – select time in description screen and

local time zone using drop down box

New Update Functions for a PEMS Report From Emergency Details Screen

Update Emergency SitRep-Use for information that should go out to everyone

notified of the emergency Team Comments-Used to enter comments for your local team only

Both update functions provide the option to “notify” the team or just record information

New Update Functions for a PEMS Report From Emergency Details Screen

Added the ability to attach documents (ie: Word and Excel) to an emergency by using the ‘documents’ tab in the screen

PEMS Termination Report

Upon emergency recovery completion, a termination report should be completed to close out emergency

Select pull-down Termination

Complete lessons learned / after action synopsis and attach document to the emergency

Date / time / POC

How to Complete PEMS Report

One central theme:

Who

What

When

Where

Why

How

How to Complete PEMS Report

JUST THE FACTS

Unit 6 Various Required Reporting Review

Summary – In this section we’ve covered:

What is reportable in PEMS

Escalation / actionable report vs.Escalation not necessary / recordable

How to record a report in PEMS

How to escalate a report in PEMS

How to complete reports throughout the emergency management life cycle in PEMS