COUNTY COMMISSION-REGULAR SESSION JANUARY 21, 2014 BE IT REMEMBERED TI-tAT: COUNTY COMMISSION MET PURSUANT TO ADJOURNMENT IN REGULAR SESSION OF THE SULLIVAN COUNTY BOARD OF COMMISSIONERS TillS ‘tUESDAY MORN[NG, JANUARY 21, 2014, 9:00 A.M. IN BLOUNTVILLE. TENNESSEE. PRESENT AND PRESIDING WAS HONORABLE STEVE GODSEY, COUNTY MAYOR, JEANIE GAMMON, COUNTY CLERK OF SAID BOARD OF COMMISSIONERS, TO WIT: The Commission was called to order by Mayor Steve Godsey. Sheriff Wayne Anderson opened the commission and Comm. Matthew Johnson gave the invocation. The pledge to the flag was led by Sheriff Wayne Anderson COMMISSIONERS PRESENT AND ANSWERING ROLL WERE AS FOLLOWS: CATHY ARMSTRONG TV BOOMERSULNE MARK BOWERY BRYAN K. BOYD LINDA BRITTENHAM Mo BROTHERTON DARLENE CALTON JOHN CRAWFORD JOHN GARDNER TERRY UARKLEROAD BILL KILCORE ED MARSH___ RANDY MORRELL BAXTER HOOD MATTHEW JOHNSON DWiGHT KING KIT MCGLOTHLIN BOB NEAL PATRICK W. SHULL it BOB WHITE EDDIE WILLIAMS 22 PRESENT 2 ABSENT (ABSENI-FERGUSON, HOUSER) The following pages indicates the action taken by the Commission on re-zoning requests, approval of notary applications and personal surety bonds, motions, resolutions and other matters subject to the approval of the Board of Commissioners. Motion was made by Comm. Kilgore and seconded by Comm. Morreti to approve the minutes of the December 16, 2013 Regular Session of County Commission. Said motion was approved by voice vote.
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COUNTY COMMISSION-REGULARSESSION JANUARY 21, 2014 · RLOUNTVILLETN 37617 Any parson seeking the alec-USA BLOL1NTVII~LETN37617 liSA lion ot intone, Highway Cant-Ordered By missioner
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COUNTY COMMISSION-REGULARSESSION
JANUARY 21, 2014
BE IT REMEMBERED TI-tAT:
COUNTY COMMISSION MET PURSUANTTO ADJOURNMENTINREGULAR SESSIONOF THE SULLIVAN COUNTY BOARD OFCOMMISSIONERSTillS ‘tUESDAY MORN[NG, JANUARY 21, 2014,9:00 A.M. INBLOUNTVILLE. TENNESSEE.PRESENTAND PRESIDINGWAS HONORABLESTEVE GODSEY,COUNTY MAYOR, JEANIE GAMMON, COUNTY CLERK OFSAID BOARD OF COMMISSIONERS,
TO WIT:
TheCommissionwas calledto orderby MayorSteveGodsey.SheriffWayneAndersonopenedthecommissionandComm.MatthewJohnsongave theinvocation.Thepledgeto theflagwas led by SheriffWayneAnderson
COMMISSIONERSPRESENT AND ANSWERING ROLL WEREAS FOLLOWS:
CATHY ARMSTRONG TV BOOMERSULNEMARK BOWERY BRYAN K. BOYDLINDA BRITTENHAM Mo BROTHERTONDARLENE CALTON JOHNCRAWFORD
The following pagesindicatestheaction takenby theCommissionon re-zoningrequests,approvalof notaryapplicationsand personalsuretybonds,motions,resolutionsand othermatterssubjectto theapprovalof theBoard ofCommissioners.
Motion wasmadeby Comm. Kilgore and secondedby Comm.Morreti to approvetheminutesof theDecember16, 2013RegularSessionof CountyCommission. Saidmotion wasapprovedby voicevote.
SUT.LJVAN COUNTY,
Whereas,the indigenouspeopleknown astheYuchi Nation inhabitedthesoutheastandtheStateof Tennessee.Their inhabitedareawasspelledT-A-N-A-S-I in theYuchi language.Itwas pronouncedas“Tanasee”— an Indianwordmeaning“themeetingplace”;and
Whereas,theYuchi Tribewasdocumentedby a Spanishexplorerin what is nowcentralTennessee.Europeancolonial recordsfrom the17th centurynotetheYuchi; and
Whereas,both historical and archaeologicalevidenceexistsdocumentingseveralYuchitowns in the 18th century. Among thesewasChestoweein southeasternTennessee.In 1714,
I•pN_iUtjUi$~L_11LJcrsfrom South Carolina,the Cherokeesattackedand destroyedthetown of Chestowee;and
Whereas,theYnchi peoplehavean isolatedlanguagethat appearsto beunrelatedto anyothertribe; and
Whereas,PresidentGeorgeW. Bush statedin a proclamation,“The strengthof ourNation comesfrom its people. As the earlyinhabitantsof this greatland, the native peoplesofNorth America playeda uniquerole in theshapingof ourNation’s historyand culture. Theirunique spiritual, artistic and literary contributionstogetherwith their vibrant customs andcelebrationsenlivenandenrichourland”.
Now, therefore,I, SteveGodsey,Mayor of Sullivan County,and the Sullivan CountyBoard of Commissionersdo hereby honor and recognizethe RemnantYuchi Nation inTennesseeas a Native American Indian Tribe and a very importantpart of America’s earlydevelopmentand..eszc~wrageour citizens to learn about and demonstraterespectfor theirculture,talents,andbravery.
In witnesswhereof, I havehereuntoset my hand and causedthis seal of the County ofSullivan to beaffixed this21stdayofJanuary,2014.
MayorofSullivanCounty
ToHonorAndRecognizeThe YuthiNation
We provide education...that producessolutionsto societal,economicandenvironmentalissues.WeteachTennesseansin theplacestheylive, work andplaythroughhundredsofprograms.Our efforts arebasedon local needs,researchanda commitmentto improvethequalityoflife.
I(eachiug StiIIi~aiiCouiit~
Meetings/Demonstrations
1353 35,536
VolunteersWho Served 240
Fotal ClienteleReachedby 152,527 —volunteers -In 2010,for every~1 in public fundsinvestedin UTExtension,$9.49 is returnedto thepeopleof SullivanCounty.
• S farmerswerecertifiedor recertifiedasPrivatePesticideApplicators.
• 38 small landownersparticipatedin aworkshopfocusingon makinglandprofitablewith an economicbenefitof$35,600.
3UT-andTSU ExtensionSullivan County I 2013
Method Number ofmethod.c
ContactsReached
QIV)
TargetedMaillTelephone
Consffltations~
On-siteVisits
Can
4,576 4,805
345
i:~tc~~xioi,~oluutters
2,076
11W UNIITYO1ThNN~EI~INSTTnJThOfACRJCUIIIJRE
WTENNESSEEUlli SmnUNIvrnsm
Programs in agriculture and natural resources, 4-H youth development, family and ronsunersripnes, and resource development. TheUniversity of Tennessee Institute ofAgriculture, Tennessee State University, US. Department etAgriculture and county governments
cooperating- UT and TSU Extension provide equal opportunities in progranis and employtner~t
Improved Quality of Life• Conducted“WelinessWednesday”for 12
I, Terry Shaffer havedecidedto retire from myposition as Sullivan County Highway Commissioner.My lastday in this position will be December23,2013.
3258 HWY. 126sUITE101 --
BLOUNTVILLE, TENNESSEE37617
Sullivan CountyBRANCH OFFICES
TennesseeCourthouse— Bristol -
Bristol 989-4366City Hall — KingsportKingsport224-1790
JANUARY 3, 2014SULLIVAN COUNTYCOMMISSIONERSAPPOINTMENT OF INTERIM HIGHWAY COMMISSIONER
This is to noti& you that theelectionto fill thepositionof InterimHighwayCommissioneris to beheldon January21, 2014attheRegularCommissionMeetingintheCommissionMeetingRoom,Blountville, Tennessee,at9:00A.M.
-- - This notice is given in accordancewith T.C.A. Section5-5-111,whichrequiresten(10)daysnotice,prior to this date.
Cc: Mayor SteveGodseyCountyAttorneyDan Street
JeanieF. GammonCounty Clerk
Phone 323-6428
DATE:TO:RE:
CountyClerk
• tlilDSPO&T
~~Nes Order Confirmation
PUBLIC NOTICEAd Order Number Customer Payor Customer
The Sullivan Courtly Board ci0001129884 SULLIVAN COUNTY MAYORS OFSULLIVAN GOUNTf MAYORS OFF ~ wits meet in
Regular Sessionat 9:00 aol.Sales Rep. Customer Account Payor Account on uesthy, Januaty 21 2014___________ ____________________ __________ in the Coi1~fl~SiOflfloor, aablevins 1068452 1068452 the SuIlkan County Court-
house; 3411 Highway 126;Blountville TN to ill the
Order Taker Customer Address Payor Address unexpired lerni ol SullivanCouriry Highway Corurnission-ablevins 3411 HWY 126, SUITE 206 3411 HWY 126, SUITE 205 or pursuant to TCA 5-5-1I1~Any parsonseekingthe alec-
RLOUNTVILLETN 37617 USA BLOL1NTVII~LETN37617 liSA lion ot intone, Highway Cant-Ordered By missioner shall tile a signed
resume e.ith the Sul ivanCustomer Phone Payor Phone County Clerk affirming that the
candidate meetsthe require-Order Source 423-323-6417 423-323-6417 nerds to, this Office. Cuatili-
cationsto. Ut otlice includeahigh sthool diploma or equiv-alent and tour (4) yearso su-
P0 Number Customer Fax Customer EMail peivisoty exporience In high-way and bridge work with a
specified by law. The interim successorsalt only serve if the office of chief
administrativeofficer of the county highway departmentis vacatedbecauseof death,
resignationorremoval.
This Designation of Interim Successor is -made this 12... day of
Dc~h~MhtL2oJa.- - - -- -
- [Signatureofchiefadministrativeofficer]
*Jf the county specified above has an electedhighway commission, then the chiefadministrative officer shall file this Designation of Interim Successorwith thechairpersonofthecountyhighwaycommissionandwith thecountyclerk.
**Jf the countyspecifiedabove doesnot havean electedhighway commission,thenthe,chief administrativeofficer shall file this Designationof Interim Successorwith the
-chairpersonofthecountylegislativebodyand with thecountyclerk. - -
UPON OPENING OF Lrrrr~K Mox TERRY SHAFFER, MAYOR CODgEr, IN KEEPING WITHTCA 54—7-107, READ LETTER TO -COMMISSION WHICH DESIGNATED BOBBY MANNING INTERIMHIGHWAY COMMISSIONER UNTIL ‘ACTION IS TAKEN BY COMMISSION
SULLIVAN COUNTY COMMISSIONPublic Comment Session
Tuesday, January 21, 2014
PLEASE PRINT
Name StreetAddress City & State
Sa9~t/‘-&I-/~j~
Maintaining the Archivesin Sullivan County, TN
BackgroundTodaywewill considertwo different resolutionsthat affect storageandmaintenanceoftheSullivanCountyArchives. Oneresolutionpertainsto creatingadditionalstoragespacebehindthemain courthouse,refenedto as the “old jail.” The secondresolutionisdescribesamethodofraisingfluids dedicatedto thearchivesmission.
Problem Discussionsin duringvariouscountygovernmentmeetingshaverevealedthefollowingproblems: -
I. Accessibility.Manyarchivesarenoteasilyaccessibleandnotproperlycataloged.Severaldocumentsarestoredin alocationknownasthe“Sullivan House”approximatelyfive miles from theCourthouseandthearchivist’ office.
2. Fundingshortfall. Thereis only onearchivistandshealsoserves.asihaCountyTourismofficer, No costdataor referenceto thecountybudgethavebeencitedin eitheroftheproposedresolutions,butboththePublic RecordsCommissionandCountyCommission“apparently”agreethatashortageofstoragespaceexists.
3. Cataloging. Thedifferencebetweenrecordkeepingandarchivemaintenanceis not clear.ApparentlymuchofthecourthouseandSullivanHouseis devotedto recordstoragethat
(archives). Wemaybe storingrecordsthatarenotrequiredto bemaintained. If so, itcomplicatestheissueofadequatestoragespaceandaccessibility.
4. No writtenplan. The CountyCommissionhasnotreceivedawrittenplanorbeenverballybriefedon a comprehensiveplanto addresstheproblemscitedabove,nor havewe receiveddetailedinformationregardingthecostsof implementinganyproposedsolutions. -
5.- LackofcoordinationbetweenCountyDepartmentsandthePublicRecordsCommission.Further,thefundingresolution,while legallypermittedunderstatelaw, would imposefeeson Countyresidentsfor servicesthat arenotdirectly relatedto subsequentarchiving.
RecommendationTheCountyCommissionshouldtakeno actionuntil adetailed,writtenplan(including costs)is submittedto theCommission,Recordkeepingis an executivefunction. TheCountyCommissionhasonly afindingandgeneraloversightrole. However,severalCountyDepartmentsareaffectedby this issue,(essentiallyall thatarerequiredto maintainrecordsthattransitioninto archivestatusatsomepoint),The CountyPublic RecordsCommissionalsoplaysan importantandlegallyproscribed role in archivemaintenance.Therefore,recommendthattheCountyMayor servesasthecoordinatorofajoint Countyeffort to resolvethis situationandsubmitadetailed,coordinatedplan to theCommissionwithin 60 daysofthis meeting.
GARY MAURICE ADDINGTON WILLIAM A LAWRONALD ALLG000 RUTH H LAWSONTRAVIS LEE BATES ELIZABETH TERESA LIETZKEKATHY BELLAMY MICHAEL S. MCKINNEYGARY LEE BOYD - K. KAY MOODY D.O.,M.P.H.DARLENE CALTON PATSY S. MORALESTOMMY JOE EADES JR. RENA C. PICKELCAMERON FELTY EDWARD H. RICHMOND IIISHELBURNE FERGUSON JR. NAOMI RUTH RUSHJOE F. FLEMING JR. MONICA SAFISGINA FRISTOE MARCIA D. VERMILLIONMICHAEL FITZGERALD GRADY ERNEST B. WALLENLINDA G. HARRINGTON LISA WHITEKENNETH W HERTEL WILLIAM C. WITCHERRICHARD ElITE
PERSONAL SURETYJESSICA A JONES/NOTARYOHIO CASUALTY INSURANCE COMP
UPON. IIOTIO}U$ADE BTtOMM BRLTFENRM( AND SECONDED BY COMM. GARDNERTO APPROVE TIlE NOTARY APPLICATIONS NEREON, SAID MOTION WAS APPROVED BYROLL CALL VOTE 01? TUE COMMISSION. 22 AYE, 2 ASSENT
STATE OFTENNESSEECOUNTY OF SULLIVAN
APPROVAL OF NOTARYSURETYBONDS
January21, 2014
NAMEOFNOTARY PERSONALSURETY PERSONAL SURETYPATTOND. MOSLEY HENRYFLETCHER DANIEL C. SMITHSFIELIA B. SHELTON SHARONBUSHONG TREVORBURRESSREGINA L. SLAUGHTER JACKIE PENLEY DANIEL MASON
UPON MOTION NAPE BY COMM. BRITTENHAM AND SECONDEI) BY COMM. GARDNERTO APPROVE THE NOTARY BONDS OF TUE ABOVE NAIlED INDIVIDuALS, SAID MOTION WASAPPROVED BY ROLL CALL VOTE OF THE COMMISSIoN. 22 AYE, 2 ABSENT.
~.1
F EZONING OVERVIEWSULLIVAN C OUNTY COMMISSION MEETING -
January21 2014
~~fi Si~~S1nw~or te~q~~
Application File Applicant Neighbor Staff Piannir)g Commission Current Requested CivilNo. No. Opposition Recommendation . Rec~imendatlon Zone Zone District
I
2
10/13/#1
1O/13~2
I Phiiiip Combs
Allen Stickley
No
No
Approve Sullivan Co
Apfrove Bristol
Approve Sullivan Co
Approve Bristol
A-I
A-I
8-3
AR
16th
4th
1O/13/#3 IDavid Carrier Jr No Deny Bristol Deny Bristol fl-i 6-3 5Th
4 10/13*4 Marty Jacobs Yes - Approve Sullivan Co Approve Sullivan Co R-1 B-3 21
. . -__
.
F
~
- I- t
.
-
-~--~II
~- .
AGENDA - -
Sullivan County Board of County CommissionJanuary 21,2014
TheSullivan County Boardof CountyCommissionerswill hold a publichearingonMonday,January 21, 2014 at9:00 A.M. in theSullivan County Courthouse,Blountville,‘IN to considerthefollowing requests:
(1) File No. 10/13/#l Phillip & MichaelCombsReclassify12.09acresof propertylocatedat 220 Old MountainView RoadfromA-i (GeneralAgricultural/EstateResidentialDistrict) to B-3 (GeneralBusinessServiceDistrict) for thepurposeofrelocatingRooterGuy Plumbing.PropertyIDNo TaxMap 125, Parcel01110andbeing locationin the 16th Civil District.Sullivan CountyPlanning
(2) File No. 10/13/13#2 Allen Stickley -
Reclassify47.19 ofpropertylocatedin the500 block ofBeaverCreekRoadfromA-I (GeneralAgricultural/EstateResidentialDistrict) to AR (Agricultural/RuralResidentialandLight RecreationalDistrict) for thepurposeof allowing runningazip-line atthecorn maze.PropertyID No TaxMap 081, Parcel’174.10andbeinglocatedin the04 Civil District.Bristol Planning
(3) File No, 10/i3/#3David K. CarrierJr.Reclassifypropertylocatedat 375 Old StageDrive from R-1(LowDensity/single-Family ResidentialDistrict) to B-3 (GeneralBusinessServiceDistrict) for thepurpose ofallowing an auto/generalrepairbusiness.PropertyID No Tax Map036D, GroupA, Parcel01600beinglocatedin the 05th Civil District.Bristol Planning
(4) FileNo. 10/l3/#4Marty & TeresaJacobsReclassifylot 1(1.9acres)of propertylocatedat3983WeaverPike from R-1(Low Density/Single-Family Residential District) to B-3 (GeneralBusinessServiceDistrict) for thepurpose of allowing for futureretail store.PropertyID NoTax Map 068, Parcelpartof09800and beinglocatedin the21 Civil District.Sullivan CountyPlanning
PETITION TOSULLIVAN COUNTYFORREZONING
A request for rezoning is madeby the person named below; said request to go beforetheSullivan Co. RegionalPlanningCommissionfor recommendation to the Sullivan County Board ofCommissioners.
Zoning Map 27 Zoning District frj~ Proposed District fl~
Property Location:
Purpose ofRezomng
220Old Mountain View Road,PineyFlats, TN 37686
to rezoneportion ofproperty to relocateRooterGuy Plumbmz
The undersigned,being duly sworn, hereby acknowledgesthat the information provided inthis petition to Sullivan County forRezoningis true and correctto thebest-of my infonnation,knowledgeandbelief.
SWORNTOAND-SUBSCRIBEDbefore me this “<-~ day of
MyCommission Expires:
PETITION TO SULLIVAN COUNTY FORREZONING
A request for rezoning is madeby the person named below; said request to go beforethe~BristoI rläiiiuing Commission Regionalnannmgtornnnssion ior ré~ommëndationto the SÜIIIVThW
County Board ofCommissioners.
Address:
OFFICE USEONLY
01—21—14Final Action Date
x
The undersigned, being duly sworn, hereby acknowledgesthat the information provided inthis petition to Sullivan County for Rezoning is true and correct to the best of my information,knowledgeandbelief.
County Commission ApprovedO/~’U~”f‘7:11r Denied ________
Other Roll Call Vote 22 Aye, 2 Absent
Tax Map No. 081
PROPERTY IDENTIFICATION
I Group / Parcel 174.10
Zoning Map 17 Zoning District &j Proposed District A!~
PropertyLocation:
Purpose of Rezoning:
BeaverCreekRd. Bluff City, Tennessee
To run a ZIPLJINE over corn maze.
Notary Public
- PETITION TO SULLWAN COUNTYFORREZONING
A request for rezoiungIs made by the person named below, said requestto go before theIg,.j’s /g/ RegionalPlanningCommlssloifor recommendation to the Sullivan CountyBÔIId ofConinnssioners
PropertyOwner: - DavidK Carrier,Jr.
Address: 375Old StateDrive -
Bristol. TN 37620
Phone423-341-3767DateofRequest11/07/2013
Property Located in Q~Qvil District
~---- SignatureofApplicant -
Planning Commissioii’Approved _____
‘~/~1nC’#/pM Denie4______
County Commission Approved ______
0/ 11 Demed X
Other Roll Call Vote -PAye, 17 Nay,- 2 Absent
FinalAction Date 012114
SWORN
My CommissionExpires:
- OFFICEUSEONLY
MeetmgDate/41/6/43 Time6 OOPM
Place±og gtb5t,~,,,f,A//,4ctq~/gyLip,/u;,,y
Tax Map No 036D
PROPERTY IDENTIFICATION
/ Group A / Parcel 01600
Zomng Map 2 Zonmg District R-1 Proposed District ~
Property Location
Purpose ofRezonwg
375 Old StateDrive, Bristol, TN 37620
for an auto/teneralrepair businessat375 Old State Dnve
Theundersigned,beingduly sworn, hereby acknowledgesthat the information provided inthis petition to Sullivan County for Rezoningis true and correct to the best of my information,knowledgeand belief. - -
a,
PETITION TO SULLIVAN COUNTY FOR REZONING
A request for rezoning is made by the person named below; said request to go before the.Sulliv.n ~ ftnsrd ofCommissioners. -
#2 APPROVEUSINGTHEOLDJAIL BUILDING BEHINDTHECOURTHOUSE AS STORAGE FOR ARCHIVES RECORDS
APPROVED01-21-14
#3 AMENDTHESULLIVAN COUNTYHEALTHDEPT. BUDGETFORTOBACCOSETTLEMENTGRANTIN THEAMOUNTOF$267,200AND THE CHRONIC DISEASEAND SCHOOLHEALTHGRANT IN THE AMOUNT OF $70,600AND ADDITIONALMONIESFOR THE TENNDERCARE GRANT IN THE AMOUNT OF$37,100AND THE PUBLIC HEALTH EMERGENCYPREPAREDNESSGRANTIN THE AMOUNTOF $73,100
APPROVED01-21-14
DEFERRED01-21-14
Sullivan County, TennesseeBoardofCountyCommissioners
Item 1
No.2014-01-00
To the HonorableSteveM. Godsey,Mayor of Sullivan County, and the Board of SullivanCounty Commissioners meeting in Regular Session this 21st day of January2014.
RESOLUTION To Consider Amendment(s) To The SULLIVAN COUNTY ZONING PLAN:Zoning MapOr TheZoningResolution
WHEREAS,the rezoningpetition(s)havebeenduly initiated; havebeenbeforethe appropriateRegional PlanningCommission(recommendationsenclosed);and shall receivea public hearingasrequiredprior to final actionfrom theCountyCommission;and
WI-TEREAS, such rezoningpetition(s)and/orthe proposedtext amendment(s)will require anamendmentto the SULLIVAN CousiTY ZONING PLAN — ZoningMap orZoningResolution.
NOW THEREFORE BE IT RESOLVED that the Board of County CommissionersofSullivan County, Tennessee,assembled in Regular Session hereby consider rezoningpetition(s) and/or the Zoning Resolution Text Amendment(s), conduct the appropriatepublic bearing asrequired by law, and vote upon the proposedamendment(s)individually,by roll call vote, and that the vote be valid and binding, and that any necessaryamendments to the official zoning map or resolution codebook be madeby the Planning &Codes Department.
All resolutionsin conflict herewithbe and the samerescindedinsofaras suchconflict exists.
Duly passedandapprovedthis 21stday of January 2014.
Attested:
Sponsor: John CrawfordPrime Co-Sponsor(s): John Gardner
To the Honorable Steve M. Godsey, Mayor of Sullivan County, and the Board of SullivanCounty Commissioners meeting in Regular Session this 16th day of December,2013.
RESOLUTION To Approve Using The Old Jail Building Behind The Courthouse AsStorage For Archives Records
WHEREAS,the currentrecordsare stored in Sullivan House, and that is too inconvenient forpublic access. Since the Archives office is staffed only with the director and occasionalvolunteers easier access to the records is needed; and
WHEREAS,Sullivan House will be available to any other offices who need or wish to haveadditionalstorage;and
WHEREAS,Sullivan Countywantsto accommodateits citizens and othervisitors who wish tosearchand/orview thepastrecordswhichareneededandareofinterestto them.
NOW THEREFORE,BE IT RESOLVED that the Board of County CommissionersofSullivan County, Tennesseeassembledin regularsessionhereby authorizçsusing andequippingtheOld JailBuilding asadditionalstoragefor Sullivan CountyArchives.
This resolutionshall takeeffect from and after its passage.All resolutionsin conflict herewitharc and thesamerescindedinsofarassuchconflict exists.
ic Gammon,County
Sponso’red By: Eddie WilliamsPrime Co-Sponsor(s):Dwight King
To the 1-Ionorable Steve M. Codsey,Mayor of Sullivan County, and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 16th dayofDecember,2013.
RESOLUTION To Amend The Sullivan County health 1)epartment Budget For TobaccoSettlementGrant In The Amount Of $267,200And The Chronic DiseaseAnd School Health GrantIn The Amount Of $70,600And Additional Monies For The TENNder Care Grant In The AmountOf $37,100And ThePublic Health EmergencyPreparednessGrant In The Amount Of $73,100.
WHEREAS,the Sullivan County Health Department has received a grant from the State of Tennesseeinthe amount of $267,200to provide Tobacco Prevention Servicesfor the community. The SullivanCounty Health Departmenthas also receiveda grant from the State of Tennesseein the amount of$21 1,500to provideservicesfor childrenneedingTennCareservices,of which $174,400wasalready inthe budget. The Sullivan County Health Departmenthas also rcceived a grant from the State ofTennesseein the amountof $461,400to provide emergencypreparednessservicesto the community, ofwhich $388,300was already in the budget. The Sullivan County Health Departmentalso receivedaChronic Diseaseand School Health grant from the State of TN for $70,600,to provide servicesto helppreventchronicdiseasesin schoolagechildren;and
WHEREAS,thesefundsare 100%Thndedby the Stateof Tennessee.
NOW TIIEREFORE BE iT RESOLVED that the Board of County Commissionersof SullivanCounty, Tennessee,assembledin RegularSession,herebyaccept and appropriateamendingtheHealthDepartmentBudgetas follows:
Appropriations-
55110.100.1170.101 TenderCare PersonalServices S 1(1,90055110.200.1170.101 Benefits $ 5,20055110.300.1170.101 ContractedServices $ 16,10055110.400.1170.101 SuppliesandMaterials $ 4,90055110.100.1170.123ChronicDisease PersonalServices S 20,20055110.200.1170.123 Benefits $ 8,10055110.300.1170.123 Contracted Services S 11,00055110.400.1170.123 SuppliesandMaterials $ 31,30055110.100.1170.124 Tobacco Personal Services $ 14,20055110.200.1170.124 Benefits $ 10,200551 10.300.1170.124 Contracted Services S 10,00055110.400.1170.124 Supplies and Materials $232,80055] 10.100.1170.206 Homeland PersonalServices $ 32,50055110.200.1170.206 Benefits SEI ,100)55110.300.1170.206 ContractedServices $ 17,30055110.400.1170.206 Suppliesand Materials $24,400
Total $448,000
RevenueSources-
46980.1170.101 TENNder Care $ 37,10046980.1170.124 TobaccoSettlementGrant $267,20047590.1170.123 FederalThru State $ 70,600
This resolutionshall take effectfrom and after its passage.All resolutionsin. conflict herewithare and the samerescindedinsofar as suchconflict exists.
To the Honorable Steve M. Godsey, Mayor of Sullivan County, and the Board of SullivanCountyCommissionersmeetingin RegularSessionthis 16th dayof December,2013.
RESOLUTiONTo Amend The2013—2014GeneralPurposeSchoolBudgetBy $15,500.00To Allow A One-time PaymentTo First Christian Church Of Bluff City For The Use OfFacilities
WFIEREAS,the SullivanCountyDepartmentof EducationBoardoperatesBluff City MiddleSchool;and
WHEREAS,the availableparkingon the groundsof Bluff City Middle Schoolis insufficient forstaffandvisitors of the school;and
WHEREAS, for a numberof years,staffand visitors of the schoolhaveusedparkingfacilities atFirst ChristianChurchof Bluff City which is adjacentto theschool;and
WHEREAS, the Churchhas determinedthe future useof the Church’sparking facilities by theSchoolwill requirea one-timepaymentof $15,500.00;and
WHEREAS,this hascreatedthe needfor a one-timeappropriationthat can be fundedfrom theBasicEducationProgramReserveAccountin the GeneralPurposeSchoolFund;and,
WHEREAS,the Sullivan County Departmentof EducationBoardhasapprovethe useof thesefundsfor this purpose.
NOW THEREFORE BE IT RESOLVEI) that the Board of County CommissionersofSullivan County, Tennessee,assembledin Regular Session, hereby authorizes amending theGeneral PurposeSchoolBudget as follows:
Ron Whitacre, THIS AGREEMENT,is made and enteredinto onthe_____dayof , 2013,5en~orMinister by and between THE SULLIVAN COUNTY BOARD OF EDUCATJON(the“Board”) and
Jordan WolfeYouth Minister FIRSTCHRISTIAN CHURCHOF BLUFFCITY, TENNESSE(the “Church”) by its duly
PD Box 717325 Parks Worloy St.Bluff City, TN 37613Phone: 473-538-1942E-mail: firskhristiunbc~enibarqmaiI.tOffl
Ron Whitacre,SeniorMinisler
Jordan WallsYouth Minister
Diane Wliitocre,Surretury
ations,oralagreementsor representationsareherebymergedinto this agreement.
9. ThisAgreementmaypotbemodifiedexceptby a written agreementsignedby both par-
ties.
10. This Agreementshall beconstruedin accordancewith thelawsoftheStateofTennessee.
IN WITNESSWhEREOF,thepartiesto this Agreementhavecausedsameto beexe-
cutedupontheday anddateindicatedbelow.
BoardPacket 28 October 7,2013
STATE OF TENNESSEE:
COUNTY OF SULLiVAN:
Beforeme, -, ofthe State and County aforesaid,personally appeared ,with whomlam personally aequainted(or proved to meon the basis of satisfactory evidence), and who, upon oath, acknowledgedhimself to bepresident(orotherofficer authorized to execute the instrument) oftheSULLIVANCOUNTYBOARDOF EDUCATION,the within namedbargalnor,acorporation,andthatheassuck -, executedtheforegoinginstrumentfor thepurposethereincontained,bysigningthenameofthecorporationby himselfas_________________
WITNESSmyhandand seal,atoffice, in SullivanCounty,Tennessee,this_____dayof___________ 2013.
NotaryPublic
My commissionexpires
STATE OF TENNBgSEE:
COUNTYOFSULLIVAN:
Beforeme; , oftheStateand County aforesaid,
personallyappeared
- -, with whomI ampersonallyacquSted(or provedtoinc on thebasisof satisfhctoiy evidence), and who,upon oath,acknowledgedthemselves to bea TrusteeofFIRSTCHRiSTIAN CHURCH OPBLUFFCITY, thewithinnamedbargainor,find thatassuch____________ theyexecutedtheforegoinginstrument for thepurposethereincontained,bysigning thenameoITheChurchby themselvesas_______________
WITNESSmyhandand seal,atoffice in SullivanCounty, Tennessee,this______dayof2013.
To the Honorable Steve M. Godsey,Mayor of Sullivan County, and the Board of SullivanCountyCommissionersmeetingin RegularSessionthis 21stdayof January, 2014
ResolutionTo EstablishAn Audit Committee For Sullivan COUHty
WHEREAS, Tennessee Code Annotated (T.C.A) Section 9-3-405, encourages countygovernmentsto establishan independentAudit Committee, and provides that the TennesseeComptrollerof the Treasury(Comptroller)mayrequire an Audit Committeein countiesthat (I)are in noncompliancewith the accountingand financial reporting standardsrequired by theGovernmentAccountingStandardsBoard or (2) haverecurring findings from the annual auditfor thiee or more consecutiveyears that are determinedby the Comptroller’s office to be amaterial weaknessin internal control or material noncompliancewith governmentauditingstAiiddtds;and
WHEREAS, the Comptrollerand the GovernmentFinanceOfficers Associationof the UnitedStatesand Canadarecommendsthat all county governmentsestablishan Audit Committeeas abest practiceand to assistthe County Commissionin the oversightof the public funds andfinancial reportingprocess;and
WhEREAS, the Sullivan County Commissionrealizesthe need, especiallyin today’s currentenvironmentof fewer available resources,for increasedtransparencyand accountability ofpublic funds, and that the County Commission is ultimately responsible for ensuring thatmanagementis meetingits internalcontrol andfinancial reportingresponsibilities;and
WHEREAS, the County Commissionfinds it to be in the bestinterestsof Sullivan County toestablishan Audit Committee;
NOW ThEREFOREBE IT RESOLVED by the County Commissionof Sullivan County,meetingthis 21stdayof January,2014 that:
SECTION I. Pursuantto the provisions of tC.A. §9-3-405, the County CommissionofSullivan County does herebyestablishan Audit committeeto provide independentreview andoversight of the county’s financial reporting processesand the county’s internal controls, areview of the externalauditor’s report and follow up on management’scorrectiveaction, aridcompliancewith laws,regulations,and ethics.
SECTION 2. The Audit Committeewill consist of three (3) members(no fewer than threemembers),to be comprisedof membersof theCounty Commission,citizensof Sullivan County,or a combinationof both. To insurethe committee’sindependenceandeffectiveness,no AuditCommittee member will he an elected official (with the exception of elected countycommissioners),employee,spouseof an official/employee,or personthat eominglesassetswithan official/employeeof Sullivan County. While committeemembersneednot he accountants,they shouldpossesssufficientknowledgeand experiencein finance,business,andaccountingto
dischargethecommittee’sduties. Themembersof the Audit Committeeshallbe appointedbythe County Commissionto staggeredtwo (2)yearterms. To establishstaggeredterms,theinitialmembersof thecommitteeshallbe appointedso that half ofthemembersserve2 year termsandhalfserve1 year terms. Thereafterall members shall be appointed to serve2 yearterms,
SECTION3. Meetingsof theAudit Committeeshall be held in accordancewith the provisionsofT.C.A. §9-3-405. Meetingsshall be subjectto theopenmeetingsprovisionsofT.C.A. Title 8,Chapter44, exceptthat upon a majority vote of those membersin attendancefor the publicportion of a meeting,theAudit Committeemay hold confidential,nonpublicexecutivesessionsto discussthefollowing itemsasauthorizedin T.C.A. §9-3-405;
(1) Itemsdeemednot subjectto public inspectionunderT.C.A. §~10-7-503and10-7-
504,and all othermattersdesignatedasconfidentialorprivileged;
(2) Currentorpendinglitigation and pendinglegal controversies;
(5) Mattersinvolving thereportingof illegal, improper,wasteful,or fraudulentactivityunderT.C.A. §9-3-406,wherethe informant has requestedanonymity.
The Audit Committeewill follow RobertsRules of Order. Eachyearat its first meeting, thecommittee will elect a chairman, vice-chairman,and secretary. Meeting agendaswill bepreparedby the chairman andprovided in advanceto membersalongwith appropriatebriefingmaterials.Minutesof the Audit Committeemeetingswill be filed in theoffice of CountyClerk.
SECTION 4. The--committeeshall have accessto the servicesof a financial expert,eitherthrougha committeememberor an outsideparty engagedby the committeefor this purpose.Such financial expert should, through both education and experience,and in a mannerspecifically relevantto thecountygovernmentsection,possess(1) anunderstandingof generallyacceptedaccountingprinciples andfinancial statements;(2) experiencein preparingor auditingfinancial statementsof comparableentities; (3) experiencein applying such principles inconnectionwith theaccountingfor estimates,accruals,andreserves; (4) experiencewith internalaccountingcontrols;and(5) anunderstandingof Audit Committeefunctions.
SECTION 5. The dutiesandresponsibilitiesof the Audit Committeeare:
(a) To carefully review, uponcompletionof thecounty’sannualaudit, all audit findingsin audit reportandconsultwith theexternalauditorsregardingany irregularitiesanddeficienciesdisclosedin the annual audit. The Audit Committeeis empoweredtomeet with managementto discuss-audit findings and/or disagreementswith theexternalauditors. The committeeshould satis~’itself that appropriateand timelycorrective action has been taken by management to remedy any identifiedweaknesses.The committeeshoulddeterminewhatcorrectiveactions,if any, shouldbe recommendedto the CountyCommission.
(b) To considerthe effectivenessof the internal control system,including informationtechnologysecurityandcontrol,reviewthe effectivenessof thesystemfor monitoringcompliancewith laws andregulations,and reviewthe processfor communicatingthernunty’sethicspoliciesto countypersonneland monitoringcompliancetherewith.
——----——--‘-—--—---------(c) -To -establisha processby which employees, taxpayers,or other citizens mayconfidentiallyreportsuspectedillegal, improper,wastefulor fraudulentactivity underprovisionsofT.C.A. §9-3-406.
(d) To annuallypresentawritten committeereport detailinghow it dischargedits dutiesandanycommitteerecommendationsto thefull CountyCommission.
SECTION 6. The Audit Committee will be adequatelyfunded to carry out the duties andresponsibilitiesas setout in this Resolutionandunderapplicablelaw.
SECTION 7. This resolutioncreatingthedutiesandresponsibilitiesof theAudit Committeehasbeensubmittedto the Comptrollerprior to approvalby this legislativebody, andthis resolutionconformswith the reportissuedby the Comptroller.
NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners ofSullivan County, Tennessee,assembledin Regular Sessionhereby authorizes that an AuditCommittee be establishedfor Sullivan County with the chairmen of the Administrative,Budget, and Executive Committees listed us sponsor—n-n-d--eo-sponsors~-servingasthe initialmembers of the Committee with the Chairman of the Executive Committee serving aninitial 1 year term and the Chairman(s) of the Budget and Administrative Committeeserving 2 yearterms.
This resolutionshall take effect from andafter its passage.All resolutionsin conflict herewithareandthe samerescindedinsofaras suchconflict exists.
A _____________________
Approvedthis 21st — dayof January 2014
Attested:ie Gammon, CountyClerk
SponsoredBy: Eddie WilliamsPrime Co-Sponsor(s):Cathy Armstrong, Bryan Boyd
2014-01-01 Administrative Budget Executive fA roved 1-7-14~
pp
County Commission
r~T1ONI ApprovedL~±~1-8-14 Approved1-9-14
6-IApproved01-21-1420Aye, I Nay, 3 Absent
Notes:
STATEOF TENNESSEE
COMPTROLLER OF THE TREASURYDEPARTMENT OF AUDIT
DIVISION OF LOCAL GOVERNMENTAUDITSUITE 1500
JAMFS K POLK SrATE0FHCE BUILDINGNASHVILLE, TENNESSEE 37243-14W
PHONE (615)401-7841
January2, 2014
TheHonorableSteveM. GodseySullivan County Mayor3411 Highway 126, Suite 206Blountville, Tennessee 37617
Dear Mayor Godsey:
Wehave reviewed the draft audit committee resolution that has beenpresentedto ouroffice. Theresolutioncloselyadheresto thetemplateresolutioncreated by our office and the County TechnicalAssistanceService. Therefore,theSullivan County resolution includes the essential components of an auditcommittee. The resolution adequately defines the responsibilities and duties of theaudit committeeregardingthe reviewof countyfinancial statements and reports;internalcontrols; compliancewith vatiouslawsandregulations;andethics,
Do nothesitateto contactouroffice if youhaveanyquestionsregardingtheauditcommittee.Pleasesendusa signe& copyof theresolutiononceit is adoptedby thecountycommission.
To the HonorableSteve M. Godsey,Mayor of Sullivan County, and the Board of SullivanCountyCommissionersmeetingin RegularSessionthis 21stdayof January,2014
RESOLUTION Authorizing Archives And RecordsManagementFee As EstablishedInAccordanceWith TennesseeCodeAnnotated§ 10-7-408
WHEREAS, TennesseeCodeAnnotated§ 10-7-408permits countiesto enactan archivesandrecordmanagementfeeto fund countyarchives, and
\VHEREAS, the Sullivan County Public RecordsCommissionunanimouslyrecommendsthecreationof an archivesandrecordmanagementfee for SullivanCounty.
NOW THEREFORE BE IT RESOLVED By The Board Of County CommissionersOfSullivan, TennesseeThat:
SECTION 1. In accordancewith TenncsseeCode Annotated§10-7-408,which authorizescounties to establishan archivesand record managementfee, the county legislative herebycreatesan archivesandrecordmanagementfee in accordancewith the following schedule:
A) CourtsofGeneralSessions,Circuit, Criminal,Probate,and Chancery:A fec of $5.00 for all public recordsfiled with theclerks of court for the purposeof initiating alegal proceeding.
B) CountyClerk:A feeof $5.00for all marriagelicenseapplicationsA feeof $5.00for all beerpermitapplicationsA feeof $5.00 for all notarypublic applicationsA feeof $5.00 for all vehicletitles, to includereplacementtitlesA fee of$5.00 for all businesslicenseapplications
C) ZoningDepartment:A feeof $5.00for all buildingpermit applicationsA feeof $5.00for all rezoningrequestsA feeof $5.00for all varianceapplicationsA feeof $5.00for all stormwaterpermits
D) Flighway Department:A fee of $5.00for all driveway permitsA fee of $5.00 for all roadcutpermits
SECTION 2. Funds collected through this fee are designatedexclusively for duplicating,storing, and maintaining any recordsrequired by law to be kept.
SECTION 3. For purposes of collection, this Resolution shall take effect on the first day of May,2014.
_____ This resolutionshall takeeffect from and afterits passage.All resolutionsin conflict herewith
To the HonorableSteve M. Ciodsey, Mayor of Sullivan County, and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 21stdayofJanuary,2014
RESOLUTIONTo AppropriateFundsReceivedFromK-VA-T FoodStores,Inc. ForTheSheriff’sOffice Dive Team
WHEREAS,theSullivan County SheriffsOffice Dive Teamwasinstrumentalin the recoveryof thepilot and theBell 407 Helicopterthat crashedinto SouthHolston Lake on the eveningof August 24,2012; and
WHEREAS,theSullivan County SheriffsOffice hasreceiveda $6,250.00donationfrom K-VA-T FoodStores, Inc. to be used exclusively for officer training and/or purchase ofsupplies,materials,or equipmentfor theSheriff’sOffice Dive Team.
NOWTHEREFOREBE IT RESOLVED that the Board of County Commissionersof SullivanCounty, Tennessee,assembledin Regular Sessionhereby approve and appropriate $6,250.00to beexpended for officer training and/or the purchase of supplies, materials, or equipment for theSheriffs Office Dive Team, to be funded by the donation and be available for use during the 2013-2014 fiscal year. The appropriation accounts are as follows:
BE IT FURTHERRESOLVEDthat any future donations up to $6,250.00 from this source and forthis purpose may be received and expended for the DIVE Team to be appropriated and usedwithout passageof additional resolutionsfor the 2014 fiscal year.
WaiverofRulesRequested
This resolution shall takeeffect from and after its passage. All resolutions in conflict herewith are and thesame rescindedinsofarassuchconflict exists.
Approvedthis 21st dayof January 2014.
Attested: Approved:
SponsoredBy: Linda BrittenhainPrime Co-Sponsor(s): Pat Shull
ut Gammon,countyClerk
F~4.01.03 AdministratiV~1~ Budget I Executive i County Commission 11111[i~cT1O~1 Approvedh914 Approved 01—21—1421 Aye, 3 Absent
Notes:
Sullivan County,TennesseeBoard of CountyCommissioners
Item SAdministrative/BudgetlExecutiVe
No. 2014-01-04
To the llonorable SteveM. Godsey,Mayor of Sullivan County, and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 21stday ofJanuary, 2014
RESOLUTIONRequestingThat The State Of TennesseeNameThe New 1-26RestStopIn SullivanCountyIn Memory Of TennesseeHighway Patrol Officer Barry R. Myers
WHEREAS,the Stateof Tennesseelost one of its finest citizensand most dedicatedlaw enforcementofficerswith thetragic passingofMasterTrooperBarry R. Myerson June26,2012;and
WI-IEREAS, a graduateof Holston Valley High School; Bristol, Tennessee,TrooperMyers joined theTennesseeHighwayPatrol(THP) in March 1974. He spenthis first yearpatrollingHamblenCounty andlater transferredto Sullivan County, wherehe spentthe restof his careeruntil his retirementin October2009;and
WHEREAS,this dedicatedlaw enforcementofficer exhibitedextraordinarydevotionto duty, outstandingloyalty, fine leadership,andmeticulousattentionto detail in all his duties;and
WhEREAS, throughouthis careerwith theTHP, TrooperMyers always exhibitedcompassion,caringand concernfor all thosewith whom he camein contact,often going that extramile to personallyhelpthosewho were lessfortunate;and
WhEREAS, Trooper Myers was an avid University of Tennesseeand NASCAR fan and was acommunity leaderas a memberof theAppalachianExpressBarberShopChorusand the JerichoShriners;and
WHEREAS, as a Shriner his time, skills and efforts were exhibitedby his supportof the children andyouth helpedandcaredfor by theShrinersHospitalsfor Children; and
WHEREAS, TrooperMyers was a Sunday SchoolDirector and an active memberof Virginia AvenueBaptist Church,Bristol, where he spentcountlesshours in many endeavorson behalfof the churchandthecommunity;and
WHEREAS, this dedicatedlaw enforcementofficer’s life was cut short from injuries he receivedin ahead-oncollision on June25, 2012causedby an impaireddriver; and
WHEREAS,TrooperMyers,a devotedfamily man, is survivedby his wife of 26 years,ChestaleneB.Myers,threechildren and four grandchildren;and
WHEREAS,Barry R. Myershasleft behindan indelible legacyof integrity in public life, compassionandloyalty in privatelife, diligenceanddedicationin all hisendeavors;and
NOWTHEREFOREBE IT RESOLVED that a rë4Uest be made to the State of Tennessee- ToNameThe New1-26 Rest Stop In Sullivan County in Memory of Tennessee Highway Patrol OfficerBarry Myers.
WaiverofRulesRequested
This resolutionshall takeeffect from andafterits passage.All resolutionsin conflict herewithareandthe