COUNCIL WORKSESSION DECEMBER 11, 2012. AGENDA a.PROJECT SUMMARY RECAP. a.SCOPE. b.BUDGET. b.FINANCING UPDATE. a..5% GENERAL SALES & USE TAX. b.1.5% LODGING,

COUNCIL WORKSESSIONDECEMBER 11, 2012

AGENDA

a. PROJECT SUMMARY RECAP.a. SCOPE.b. BUDGET.

b. FINANCING UPDATE.a. .5% GENERAL SALES & USE TAX.b. 1.5% LODGING, PREPARED FOOD & BEVERAGE.c. STATE BONDING REQUESTS 2013.

c. ADVISORY COMMITTEES FOR PROJECT.a. MERIT CENTER BOARD.b. SMASC BOARD.c. TASKS:

a. FACILITY DESIGN & CONSTRUCTION.b. FACILITY OPERATIONS.

d. BUILDING OUR CONSULTING TEAM.e. COUNCIL APPROVALS.

SETTING OUR COURSE

Preliminary Planning & Approval Completed.

Path To Success

VisionAccountability

Flexibility

SOUTHWEST MN AMATEUR SPORTS CENTERPROJECT SCOPE

TOTAL PROJECT ESTIMATE• $12.9 MILLION

INDOOR ICE RINK AND MULTI-USE FACILITY• 80,000 sq. ft., two sheets of ice • Seating for 1,200 in premier arena, seating for 200 in secondary arena • Capacity for wrestling, basketball, volleyball, and soccer • Accommodations for tradeshows, expos, art fairs and other large events SOFTBALL AND YOUTH BASEBALL COMPLEX• 4- Performance grade fields.• Concession center with bleachers.• Natural grass and field lighting.

OTHER CONSIDERATIONS• Upgrade Marshall Public School practice facilities for shared use on sports property.• Future potential partnership with Marshall Public School for multi-use athletic fields and future

upgrade of ballfields to performance grade facilities.

SPORTS CENTER SITE LOCATION

PROPOSED FACILITIES“A” SPORTS CENTER SITE“B” PARKING“C” PERFORMANCE SOFTBALL/YOUTH BASEBALL FIELDS.

OTHER FACILITY CONSIDERATIONS• ADD PARKING TO “B”• UPGRADE PRACTICE FIELDS• FUTURE PHASE EXPANSION

• PERFORMANCE FIELDS• MULTI-USE ATHLETIC FIELDS

MERIT CENTER DRIVING TRACKPROJECT SCOPE

TOTAL PROJECT ESTIMATE• $7 MILLION

VEHICLE DRIVING CENTER• HARD SURFACE DRIVING COURSE (TRACK).• SKID PAD. • 4-CLASSROOM BUILDING, 2-OFFICES, STORAGE.• 3 TRAINING SIMULATORS (PROFESSIONAL DRIVING, DRIVERS EDUCATION, FIREARMS)

OTHER CONSIDERATIONS• SITE PROVIDES ACCOMODATION FOR FUTURE EXPANSION.

MERIT CENTER DRIVING TRACKSITE LOCATION

EXISTING FACILITY• C.R. 33/ERIE ROAD (BLACK LINE)

VEHICLE DRIVING CENTER EXPANSION• NORTH (YELLOW)

FUTURE EXPANSION OPTION• WEST (ORANGE)

PROJECT FINANCING

• December 18 – Implementation Ordinance.• Effective April 1, 2013.• Education January and February.• Corrective language 1.5% lodging and food

and beverage at upcoming legislative session.• Springsted Financial Analysis (February

Worksession).• Pro-Forma and Operating 3-5 Year Cash Flow

During Project Design Development Phases.

STATE BONDING REQUEST

MERIT• $1 MILLION 2010 AUTHORIZATION

(REQUESTED 2.4 MILLION).• 2013 REQUESTING ADDITIONAL $2 MILLION

THROUGH LEGISLATIVE REQUEST.

AMATEUR SPORTS FACILITY• 2013 REQUESTING $4 MILLION.• #1 PRIORITY AMATEUR SPORTS COMMISSION

AGENCY REQUEST.

PRELIMINARY DESIGN & CONSTRUCTION DELIVERY METHOD

CONSTRUCTION DELIVERY MODELS• GENERAL CONTRACTOR • CONSTRUCTION MANAGEMENT (RECOMMENDED)

BUILDING OUR TEAM1. CONSTRUCTION MANAGEMENT SERVICES (CM)

REQUEST FOR QUALIFICATIONS (RFQ) / REQUEST FOR PROPOSALS (RFP)2. ARCHITECTURAL SERVICES

REQUEST FOR QUALIFICATIONS (RFQ) / REQUEST FOR PROPOSALS (RFP)3. DRIVING COURSE CONSULTANT /MASTER PLAN UPDATE (MERIT ONLY).

REQUEST FOR QUALIFICATIONS (RFQ) / REQUEST FOR PROPOSALS (RFP)

• PROCESS FOR MERIT AND SPORTS CENTER CONCURRENT YET INDEPENDENT.• POTENTIAL FOR SAME OR SEPARATE CONTRACTS FOR MERIT AND SPORTS CENTER DEPENDENT ON QUALIFICATIONS. •JANUARY 8 – COUNCIL AUTHORIZATION FOR RELEASE, END JANUARY DEADLINE, THEREAFTER SELECTION REVIEW PROCESS.

COUNCIL APPROVALS

FUNDING• DECEMBER 18 – ORDINANCE IMPLEMENTATION.• STATE BOND REQUEST

DESIGN AND CONSTRUCTION CONSULTANT CONTRACTSCONSTRUCTION CM, ARCHITECTURAL, DRIVING CONSULTANT (MERIT ONLY)

REQUEST FOR QUALIFICATIONS (RFQ) / REQUEST FOR PROPOSALS (RFP) APPROVAL OF CONTRACT. PRE-DESIGN AND DESIGN PHASE. CONSTRUCTION DOCUMENT PHASE. BIDDING PHASE. CONSTRUCTION AWARDS AND COMMENCEMENT.

OPERATING AGREEMENTS (GOVERNANCE)

OPERATING BUDGETS DESIGN PHASE PROJECTIONS, BUDGET AND ACTUAL APPROVALS (ONGOING) REVENUES AND EXPENSES

OPEN DISCUSSION