Council Resolutions Outstanding Items 27 November 2018 to ......Nov 27, 2018 · Hardenberg, Jody 25/06/2019 15.1 Cr Karen Hockley - Cr Hockley - Disability Access in Blackwood ...

Council Resolutions – Outstanding Items 27 November 2018 to 23 February 2021

Infocouncil Page 1 of 23

Meeting Date

Item No

Outstanding Resolution

Resolution Progress General Manager

Officer

26/02/2019 3.5 Cr Stephen Fisher - Asset backlog reporting

That a report on the full extent of the Asset Backlog, broken down into appropriate categories (probably aligned to Asset Management Plans), and setting out how much of the Backlog has been “worked off” in recent years be provided to Council.

Existing asset backlogs, with reference to this resolution, were addressed when the draft AMPs were presented to Council 27th October 2020. The draft AMPs were also presented to Audit Committee 10th December 2020. We’ll be seeking endorsement of the AMP’s, inclusive of identified (condition-based) asset backlogs, in the coming months via report to Council – currently estimated to be March/April, depending on adjustments to the LTFP. The presentation of AMPs to Council will be coordinated with the ABP process.

Baker, Daniel

Haskas, Chris

26/03/2019 8.3 Blackwood Library Mural

That this item be deferred while investigation of the cost of installing the mural boards is done.

This item is on hold as future use of the site is linked to the Blackwood Hub project.

Harrison, Craig

Huntley, Stephanie

26/03/2019 15.4 Cr Tilley - Potential to increase open space

That Administration investigate options with the current owners of the property located on the corner of Belair Road and Brenchley Grove, Kingswood, including joint venture options, to allow the property to be used as open space for the community.

Regis have previously proposed that Council purchase this site. The site is currently being maintained as turf and trees by Regis.

Harrison, Craig

Polkamp, Anneke



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Item No



Officer

9/04/2019 8.4 Proposed Road Reserve Closure - Anderson Avenue, Mitcham

(1) That Council endorses that portion of the road reserve on Anderson Avenue, Mitcham (highlighted in yellow on Attachment A) being portion of the land comprised in Allotment 120, File Plan 19028 as surplus to requirements.

(2) That Council commences the process to close the above mentioned area of

road reserve pursuant to Section 12 of the Roads (Opening and Closing) Act 1991.

(3) That a report comes back to Council which considers;

The Community feedback from the consultation process Stormwater options relating to the said road closure and the adjacent

land Access points to the adjacent land and determines; whether to close the road, and if so, to dispose to the owner of the

adjoining property on Anderson Avenue, Mitcham. the financial and other consideration as part of any sale of land.

Engineering are currently considering options for stormwater drainage. Property are unable to progress further action until a stormwater drainage solution is resolved.

Harrison, Craig

Polkamp, Anneke

11/06/2019 8.3 Westbourne Park Guide Hall Request to Demolish

1. That Council approves the demolition of the Westbourne Park Guide Hall. 2. That a further report on the future use of the site be brought back to Council.

Demolition complete. Options for future uses of the site will be considered as ppart of the strategic review of property assets (refer Action 7.1 - review of community facilities). This action is proposed to be listed as complete.

Harrison, Craig

Hardenberg, Jody

25/06/2019 15.1 Cr Karen Hockley - Cr Hockley - Disability Access in Blackwood

1. That council engage with the following land owners in Blackwood to encourage them to improve disability access in the area.

the northern side of the Magnet Shopping Centre, and

disability access car parks in the Foodland complex.

2. That Administration provide feedback to Council following the engagement process with the two identified commercial land areas for a Council wide approach.

Blackwood Foodland - Council is currently following up with the leasing agent but completion of the 3D signage and footpath ramp cutaway appears to have been put on hold due to Covid restrictions over the past months.

Harrison, Craig

Reichelt, Jason

22/10/2019 9.7 Consent for rescission of land management agreement

(1) That Council agrees to rescind the Land Management Agreement over the whole of the land in Certificate of Title Register Book Volume 5282 Folio 664 (1A View Road, Blackwood) subject to a dwelling application being lodged, assessed and approved and the commencement of the construction of the approved dwelling.

Development Application has been lodged, currently negotiating with

Harrison, Craig

Lewis, Tegan



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Officer

(2) That all costs associated with resciding of the Land Management Agreement are

entirely born by the owner. (3) That Council authorises the Chief Executive Officer to execute all documents

required to give effect to the rescission of the Land Management Agreement, and where required, the Council authorises the Mayor and Chief Executive Officer to affix the Common Seal of the Council to all required documents to give effect to Council’s reslution in this matter.

applicant regarding design.

12/11/2019 9.2 Hawthorndene Oval Changeroom Development

1. That in-principle landlord support be granted for the development of change rooms with associated amenities, public toilet, umpires’ room and canteen (provided in Attachment A of this report).

2. That Council manage the project to deliver the design, construction and

commissioning stages of the project, noting that development approval will be required.

3. Should the necessary development approval be gained, that Council work closely

with the Coromandel Valley Ramblers Cricket Club to see what professional tradespeople connected with the club may be willing and available to volunteer their professional services and/or labour, with the aim of reducing the overall costs of this project.

4. In addition to the $65,000 already committed for this project, Council provides in-

principle support for the allocation of $117,000 new capital (to be considered at a future budget review) for this project, omitting, at this stage, the demolition of the existing toilet block and construction of the new car park.

5. Council authorises the Chief Executive Officer to execute the funding

agreement between Council and Coromandel Ramblers Cricket Club to enable the delivery of the project.

Democracy Co have been engaged as the external consultant to assist with community engagement

Harrison, Craig

Ashworth, Hayley

10/12/2019 9.5 Tennis Sponsorship Signs - Denman and Council wide tennis clubs

FORMAL MOTION - QUESTION LIE ON THE TABLE That the question lie on the table.

This action will remain on the table until it is retrieved by a resolution of Council. If this matter is still on the table at the end of the Council term, the CEO will prepare a report to inform the incoming Council.

O'Neill, Kate

Horton, Deb



Meeting Date

Item No



Officer

28/01/2020 9.3 Mitcham Sunday Market by the Creek

1. That Council endorse in-principle support for the trial of the “Mitcham Sunday Market by the Creek” and refers the endorsement of:

$4,438 for the trial of the “Mitcham Sunday Market by the Creek”, to Budget

Review 2 (two markets in 2019/20) $4,438 for the trial of the “Mitcham Sunday Market by the Creek” to the 2020/21

Annual Business Plan and Budget as a pre-commitment (two markets in 2020/2021, four markets in total).

2. That Administration continue conversations with the Rotary Club of Mitcham. 3. That the City of Mitcham receives recognition for its support of this event by way of

logo on fliers and other publication materials, and the Mayor to officially open the first market.

4. That the Rotary Club of Mitcham be required to observe the environmental

initiatives as outlined in the “Environmental Implications” section of this report. 5. That if Administration is not satisfied with the arrangements presented by the Rotary

Club of Mitcham as further detail is presented, then Administration has the right to forfeit Council’s support.

6. That a report be brought back to Council following the trial of the “Mitcham Sunday

Market by the Creek”.

The Rotary Club have placed this project on hold and will contact Council should they be in a position to proceed. Administration proposes to list this item as complete.

Harrison, Craig

Polkamp, Anneke

11/02/2020 9.2 Independent Review of a Council Decision - Leases and Licenses for Mortlock Park, Colonel Light Gardens

1. That Council notes the recommendation of the Independent Reviewer as provided in the Final Report at Attachment B of this report, being:

10.1 That the Council amend the Community Land Management Plan following the process in the Act in light of the Decision. 10.2 That the Council reconsider all the information before it at the time it made the Decision, the information submitted by the Applicant and this report and determine if the Decision was the best and / or preferable decision. 10.3 That in determining what, if any, action to take following its reconsideration of the Decision, the Council consider the public interest test.

2. That Council notes, that the Applicant provided submissions to inform the

independent review, however at the time of preparing this report, had not made a submission in relation to the Preliminary Report.

A report to Council on 8 December endorsed a city-wide review of community land management plans. Council endorsed an additional expenditure with priority given to Hawthorndene Oval/Apex Park, Mortlock Park, Manson Oval and Reade Park.

Harrison, Craig

Squires, Jacqui



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3. That Council having reconsidered the information that was before it in making the

decision on 11 September 2018, information submitted by the Applicant and the information provided in the Final Report (Attachment B), that Council determines that its 11 September 2018 decision may not be the best or preferable decision when having regard to the Community Land Management Plan for Mortlock Park, Colonel Light Gardens and amends its decision.

4. Following its consideration at paragraph 3 of this Decision, Council notes the

correspondence provided by the Goodwood Baseball Club (Attachment A) and directs Administration to terminate the current 10-year lease, draft a new lease / licence for a five-year period (all other terms and conditions remain unchanged).

5. That Council reviews the Community Land Management Plan for Mortlock Park,

Colonel Light Gardens following the process in the Local Government Act 1999. 6. That Council defers entering into a lease / licence with the following parties until the

review of the Community Land Management Plan for Colonel Light Gardens has been finalised and that such leases / licences be consistent with the Community Land Management Plan: • St Therese Primary School • Colonel Light Gardens Primary School • Colonel Light Gardens Football Club

7. That Administration advises the Applicant of this decision and their further review

rights.

10/03/2020 9.4 Kingswood Tennis Club Clubroom Redevelopment

1. That Council supports Kingswood Tennis Club’s Grant Application

2. That landlord approval be granted for the clubroom upgrade at Batchelor Reserve, Westbourne Park, subject to Development Approval

3. That Council endorse a one off capital contribution of $100,000 and an increase on

re-current operational costs of $21,000 per annum for the Clubroom upgrade at Batchelor Reserve, Westbourne Park to be included at Budget Review 3.

4. That Council approves Kingswood Tennis Club project managing the clubroom

upgrade subject to a works agreement and mechanisms being put in place, to the satisfaction of Administration, to manage and deliver the project and associated risks

Club have submitted a grant application for the Clubroom upgrade and court resurfacing at Batchelor Reserve to the Office for Recreation Sport and Racing. Notification due to be received in April 2021.

Harrison, Craig

Ashworth, Hayley



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Officer

5. That Council authorises the Chief Executive Officer to execute the funding agreement between Council and Kingswood Tennis Club to enable to delivery of the project subject to the success of the Kingswood Tennis Club grant application.

6. That Administration ensures approporiate recognition is made of Council’s

contribution to the project.

10/03/2020 11.1 Cr Jasmine Berry - Rescission Motion for Price Memorial Oval

That Council rescinds its decision of 28 January 2020 in regard to Decision 4 – Artificial Turf of Item 9.2 – Price memorial Oval Stage 2B – Outcomes of Community Consultation & Landlord Approval, being:

1. That Council supports installation of new irrigation and drainage and turf sods

to be laid at the community reserve (the former croquet club reserve) at Price Memorial Oval

2. That Council refers a one off capital contribution of $16,000 and an increase on

re-current operational costs of $8,500 per annum to the 2020/2021 Annual Business Plan deliberations as a pre committed ongoing cost.

And replace with:

That Council supports and provides landlord approval for the installation of artificial turf at the community reserve (the former croquet club reserve) as identified in Attachment A.

1. That Council endorses that the Sturt District Cricket Club & Mitcham Football

Club maintain the artificial turf at the community reserve (the former croquet club reserve) at Price Memorial Oval, which will be reflected in their license.

2. That Council refers an increase on re-current operational costs of $3,000 per

annum to the 2020/2021 Annual Business Plan deliberations as a pre committed ongoing cost, being for the future replacement of artificial turf at the community reserve (the former croquet club reserve) at Price Memorial Oval.

Artificial Pitch works have commenced with estimated completion by March 2021.

Harrison, Craig

Ashworth, Hayley

28/04/2020 9.2 Covid19 Response - Employment Stimulus Project Kingswood Oval Clubroom/Changeroom Redevelopment

1. That Council supports the clubroom/changeroom redevelopment at Kingswood Oval.

2. That Landlord approval be granted for the clubroom/changeroom redevelopment at

Kingswood Oval, subject to Development Approval. 3. That Council endorse a one off capital contribution of $791,000 and an increase on

re-current operational costs of $57,923 per annum for the clubroom/changeroom redevelopment at Kingswood Oval.

Tender awarded to Mykra for the upgrade of the changeroom/clubroom Works ready to commence, with estimated completion by August 2021

Harrison, Craig

Ashworth, Hayley



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4. That Council manage the project to deliver the design, construction and commissioning stages of the project.

5. That Council authorises Administration to submit a grant application to the

Grassroots Football, Cricket & Netball Facility Program for the clubroom/changeroom redevelopment at Kingswood Oval

6. That Council authorises the Chief Executive Officer to execute the funding

agreement between Council and Kingswood Sports and Social Club to enable the delivery of the project subject to the success of the grant application

7. That Adminstration ensures appropriate recognition is made of Council’s

contribution to the project

2/06/2020 11.4 Cr Darren Kruse - Blackwood Community Hub

That subject to the building of the Blackwood Hub on Waite Reserve comprising a new library, a new community centre and a new service centre. 1. That Council gives in principle support for the future sale of the surplus library and

adjoining land at 215 Main Road in a manner and time of Council’s choosing.

2. That Council gives in principle support for the future sale of the nursery and adjoining land at 207 Main Road in a manner and time of Council’s choosing.

New designs for the Blackwood Hub are being progressed in line with Council's resolution.

Harrison, Craig

Valentine, John

9/06/2020 9.1 Belair to City Bikeway Stage 2 - Funding Agreement

1. That Council notes the results of the community consultation feedback in response to the Belair to City Bikeway Stage 2 as detailed in this report and supports the continuation of the project.

2. That pursuant to Section 38 of the Local Government Act 1999, the Council authorises the Mayor and the Chief Executive Officer to affix the Common Seal of the City of Mitcham to execute the funding deed provided at Attachment A of this report and associated documents for the Belair to City Bikeway Stage 2 works.

3. That Administration advise the Department of Planning, Transport and

Infrastructure of Council’s decision through the provision of the signed funding deed with the Common Seal of the City of Mitcham affixed.

4. That Council notes that once implemented Council will incur an ongoing

additional operating and maintenance cost in the order of $2,700 per annum associated with the additional assets within this section of the project.

Belair to City Bikeway Stage 2 – Funding Agreement – Awaiting Department for Infrastructure and Transport to execute deed. Quotations have been received from contractors and have been evaluated.

Baker, Daniel

Haskas, Chris

14/07/2020 11.2 Cr Jane Bange - Institutional Bias Concerning Indigenous Australians

That the issue of institutional bias concerning Indigenous Australians be considered and addressed when developing the City of Mitcham’s Reconciliation Action Plan.

Decision noted. This will be further actioned as part of the

O'Neill, Kate

O'Neill, Kate



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Reflect Reconciliation Action Plan .

25/08/2020 9.1 Verdelho St / Star Lily St Egress Access Points

1. That Council endorses progressing to community consultation to seek feedback on a preferred option between the Verdelho Street or Star Lily Street proposed egress access point onto Cumming Street, Blackwood. That as part of the consultation, Administration include reference to the ‘Craigburn Farm Western Bypass Study’ welcoming community feedback on the broader study.

2. That Council in principle supports a priority budget bid of $12,000 be reflected in Budget Review 1 2020/21 for costs associated with community consultation and to undertake a detailed traffic assessment to evaluate the impacts of both the Verdelho Street and Star Lily Street egress access point options on the area, prior to undertaking community consultation and engagement.

3. That Administration reports back to Council on the outcomes of the consultation process and further actions proposed.

Part 1 – Community consultation responses are currently being reviewed and summarised into a report. It is anticipated that a Council Report will be presented to Council in April 2021. Part 2 – The detailed traffic assessment has been completed and was included in the engagement material. Part 3 – Noted.

Baker, Daniel

Tang, Richard

25/08/2020 9.2 Karinya Reserve Community Land Management Plan, Proposed Developments and Sturt Lions Lease/License

1. That Council consents to Sturt Lions acting on a Planning Consent including any minor amendments granted by the relevant planning authority for Development Application 080/0640/20, which includes:

Demolition of the current changeroom facility; Installation of a new artificial turf soccer pitch; Canopy including grandstand seating on southern side of existing soccer

pitch; Removal of one tree over 5 metres in height; and Construction of a new two storey-clubroom/changeroom facility at the

eastern end of the existing soccer pitch. 2. That Council notes that the 2020/21 Annual Business Plan & Budget includes a

Council contribution toward the project, consisting of a once-off capital cost of $700,000 and a recurrent operating cost of $86,215 per year for depreciation, interest and maintenance.

3. That Council notes that Administration under delegation has waived the planning assessment fee of $4,082.50 and has entered an agreement with Sturt Lions that the corresponding amount will be spent on additional native landscaping (to be negotiated with Trees for Life) around the perimiter of the new building & pitch for which Sturt Lions will be responsible for establishment.

Fusco Constructions appointed to manage the new clubroom and artificial pitch Works ready to commence with estimated completion by September 2021

Harrison, Craig

Ashworth, Hayley



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Officer

4. That Council approves Sturt Lions Football Club managing the development subject to a works agreement and mechanisms being put in place, to the satisfaction of Administration, to manage and deliver the project and associated risks

5. That Council authorises the Chief Executive Officer to execute the funding

agreement between Council and Sturt Lions Football Club to enable to delivery of the project.

6. That Administration ensures approporiate recognition is made of Council’s

contribution to the project

13/10/2020 9.2 Blackwood Tennis Club Landlord Approval for Lighting

1. That landlord approval be granted for the installation of lights to tennis courts 5 & 6 at Hewett Reserve, Blackwood as per Attachment A

2. That Council grants the following hours of use for the lights which is to be reflected in the Clubs lease (as per the existing times of use of the other existing lights):

Monday – Friday 5:00pm – 10:00pm

3. That Council notes that Blackwood Tennis Club were successful in receiving

$25,000 from the Office for Recreation, Sport and Racing towards the tennis court lighting and the balance of the project be funded by the Club.

4. That Council endorse an increase in recurrent operational costs of $3,125 per annum for the new lights to tennis courts 5 & 6 at Hewett Reserve, Coromandel Parade with the changes to be reflected in Budget Review 2.

5. That Council approves Blackwood Tennis Club project managing the lighting

installation subject to a works agreement and mechanisms being put in place, to the satisfaction of Administration, to manage the project and associated risks.

Works agreement has been issued to Blackwood Tennis Club for their review

Harrison, Craig

Ashworth, Hayley

27/10/2020 8.1 parking in Coreega Avenue, Springfield

That;

1. Council receive the petition.

2. Council notes the traffic assessment presented within this report.

3. The traffic assessment presented in this report be brought back to Council at a future meeting to consider implementation of parking restrictions in Coreega Avenue to limit parking during school hours on both sides of the road.

4. The lead petitioner be advised of this decision.

On-site observations have been completed. It is anticipated that a report will be presented to Council in March 2021.

Baker, Daniel

Tang, Richard



Meeting Date

Item No



Officer

27/10/2020 9.2 Council’s Commitment to Mitigating and Responding to a Changing Climate

1. That Council endorse the following capital funding for the following projects for an immediate start in the 2020/21 financial year, and reflects this funding decision (including any subsequent operating costs, together with any ongoing operating savings) in a future Budget Review:

a. $66,000 for the installation of solar photovoltaic panels at the

Westbourne Park Senior Citizens (located adjacent to Cumberland Park Community Centre), Hawthorn Community Centre, Mitcham Memorial Library and Colonel Light Gardens Hall resulting in an annual greenhouse gas emission reduction of 35 tonnes CO2e per annum;

b. $100,000 for the purchase of two electric vehicles to replace Council’s existing fleet vehicles that have reached the end of their useful life, together with four charging stations (with two stations to be located at the Belair Road Civic Centre, one to be located in the Blackwood Centre, and one to be located in the St Mary’s/Flinders precinct.

2. That Council endorse $75,000 of ‘once-off’ operating funding to be reflected in

Budget Review 2 for Administration to resource the following activities this financial year:

a. Action the projects identified in part 1 of this decision; b. Make recommendations to Council as part of the 2021/22 financial year

Annual Business Plan and Budget process in relation to other projects to mitigate climate change, including options for the conversion of the balance of streetlights across the City to LED, resulting in operating savings and an annual greenhouse gas emission reduction of 1,655 tonnes per annum;

c. Investigate options for promotion of renewable/clean energy, including a ‘behind the metre solar purchase power agreement’ that is accessible to sporting clubs, community groups and the community in general.

3. That Council brings forward a package of further funding requests responding to

2020-31 Greenhouse Gas Emissions Reduction Pathways Report once the extent of the reduction in Net Financial Liabilities is known from the Asset Management Plans under review.

In progress. Actions being undertaken to progress Council’s resolution of item 9.2 27/10/2020.

Harrison, Craig

Leonello, Ben

27/10/2020 9.4 Asset Management Plans - Community Engagement

That Council: (1) Approves community consultation for the draft Transport, Stormwater, Open Space

and Building Asset Management Plans as detailed in this report.

(2) Approves Consultation to be undertaken in accordance with the Community Engagement Plan, as per Attachment A.

Consultation period ended December 2020 and Council received minimal feedback. No changes to the content of the AMP

Baker, Daniel

Duggan, Piers



Meeting Date

Item No



Officer

were necessary as a result of the community consultation. We’ll be seeking endorsement of the AMP’s by Council in April 2021 via report to Council.

27/10/2020 9.5 Bellevue Heights Tennis Club Liquor Licence and Future Liquor Licence Delegation

1. That landlord approval be granted to allow the Bellevue Heights Tennis Club (Club) to apply to the licensing body for a liquor licence.

2. That Council endorse the licensed hours and areas as put forward by the Club (Attachment A).

3. That administration is granted approval to provide a submission to Consumer

Business Services in support of the proposed liquor license.

1. Complete - Council granted landlord approval for the Club to apply to the licencing body for a liquor licence and, 2. Complete - Council endorsed associated licensed hours and areas. 3. To be progressed once Bellevue Tennis Club apply for the license.

Harrison, Craig

Huntley, Stephanie

27/10/2020 9.6 Part road closure- Road Process Order - 28 Sycamore Crescent, Hawthorndene

That Council:

1) Approves, pursuant to Section 15 of the Roads (Opening and Closing) Act, 1991 the making of a Road Process Order to close and transfer to J and J Sims the land marked ‘A” on Attachment A of this report for the meeting of Council held on 26 October, 2020.

2) Authorises the Mayor and Chief Executive Officer to sign and affix the Council

seal to the Road Process Order and any other documentation requried to give effect to this resolution.

Council resolved to progress the part road closure. Road process order (as per Council's resolution) has been forwarded to the Surveyor General to progress the matter.

Harrison, Craig

Valentine, John

10/11/2020 9.3 AA Bailey Artificial Soccer Pitch Replacement

1. That Council waives Cumberland United Football Club’s $20,000 contribution towards the artificial soccer pitch at AA Bailey Reserve for 2019/20 and waives their requirement to transfer Council $20,000 per annum.

2. That the arrangement between Council and Cumberland United Football Club for the replacement of the artificial soccer pitch at AA Bailey Reserve is replaced with:

- Council enters into a separate contract arrangement with Cumberland United Football Club which will commence on January 1 2021 and run for the life of the asset;

Club have been notified and Lawyers engaged to draft contract.

Harrison, Craig

Ashworth, Hayley



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- Cumberland United Football Club opens a new Cash Reserve Account named ‘Pitch Refurbishment Account’ with Westpac Banking Corporation, the club's current bankers;

- The Account to have 2 designated club officials as signatories – President and Treasurer;

- Any interest earned on the account to remain with Cumberland United Football Club;

- Cumberland United Football Club will make a $5,000 contribution to this account quarterly;

- Once the transfer has been made, the Club will email a copy of the deposit/transfer receipt to Council – whomever you designate

- The Club will forward to the Council a copy of the bank statement annually showing the current balance of the account and provide a copy of their independent audit report on their financial situation. The timing of this will be on the completion of their yearly audit.

- The funding in this account is to be used towards the replacement of the artificial turf at AA Bailey

- This arrangement to mandate the sustainable management of the artificial turf once it is at the end of its useful life

8/12/2020 9.3 Community Consultation Feedback on proposed usage hours of organised sport at Manson Oval

That Administration write to the Office of Recreation Sport and Racing to discuss potential opportunities for Clubs currently based in the City of Mitcham to locate training and/or matches to the Women’s Memorial Playing Fields following the recent information received including that the South Australian Cricket Association is exiting the WMPFs.

Meeting held with ORSR staff on January 20. Update to be provided by ORSR in the coming weeks regarding management of site and any opportunities

Harrison, Craig

Ashworth, Hayley


1. That Administration bring back a report regarding the costs and number of car parks potentially provided by indented &/or angle parking on Sargent Parade as per the endorsed Manson Oval Masterplan.

2. That Council does not endorse $12,000 for a traffic study at this time.

Administration have commenced investigations pursuant to the Council resolution and it is anticipated that a report will be presented to Council in late March / April 2021.

Baker, Daniel

Tang, Richard


That Council endorses $12,000 be included in Budget Review 2 as a priority budget bid for progressing designs for indent &/or angle car parking on Sargent parade as per the endorsed Manson Oval Masterplan.

Administration have commenced investigations pursuant to the Council resolution and

Baker, Daniel

Tang, Richard



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it is anticipated that a report will be presented to Council in late March / April 2021.

8/12/2020 9.4 Apex Park & Hawthorndene Oval Review of Community Land Management Plan, Proposed Facility & Future Use

1. That Council endorses public consultation to seek community views on a draft lease and licence for the use of Hawthorndene oval and facilities exceeding 5 years in length for the Coromandel Valley Ramblers Cricket Club to use in line with the attached proposal (Attachment A) and in accordance with the City of Mitcham’s Public Consultation Policy.

2. That upon completion of public consultation a report is presented to Council to receive the consultation findings with recommendations on the final form and content of the lease and licence proposed to be issued to Coromandel Valley Ramblers Cricket Club for their use Hawthorndene Oval for endorsement. Noting that the lease and licence will only progress if following consultation the building and training nets is supported.

Democracy Co have been engaged to assist with community consultation and engagement which is due to commence in mid February

Harrison, Craig

Ashworth, Hayley


1. That Council endorses public consultation on the draft amended Community Land Management Plans for Hawthorndene Oval (Attachment B) in accordance with the City of Mitcham’s Public Consultation Policy.

2. That Council endorses public consultation on the draft amended Community Land

Management Plan for Apex Park (Attachment C) in accordance with the City of Mitcham’s Public Consultation Policy.

3. That upon completion of public consultation a report is presented to Council to

receive the consultation findings with recommendations on the final form and content of the Community Land Management Plan for Hawthorndene Oval for endorsement.


Harrison, Craig

Ashworth, Hayley


That Council endorses public consultation to seek community views on the Coromandel Valley Ramblers Cricket Club proposals for Hawthorndene Oval as per (Attachment D) and in accordance with the City of Mitcham’s Public Consultation Policy. This includes asking the community if they are supportive of the:

- Proposed Facility - Proposed Training Nets - Proposed Liquor Licence - Proposed Increase in licensed hours of sports usage at the oval

2. That upon completion of public consultation a report is presented to Council to

receive the consultation findings for Council’s consideration to granting landlord approval for the Coromandel Valley Ramblers Cricket Club proposals for Hawthorndene Oval.


Harrison, Craig

Ashworth, Hayley



Meeting Date

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1. That Council endorses the draft Communication and Engagement Plan contained in (Attachment E) for the proposed amendments to the Community Land Management Plan for Hawthorndene Oval, Hawthorndene.

2. That Council endorse a community working group being convened during the formal community consultation period. The working group is to comprise at least; (3) three community members representing local environmental, social and economic interests, (2) two Coromandel Valley Ramblers Cricket Club Members, (1) one SA Cricket Association staff member and (3) three Council staff members. The purpose of this group is to clarify issues, dispel mis information and discuss a range of ideas surrounding the future of Hawthorndene Oval. This group would meet fortnightly during the formal community consultation period and once at the completion of the consultation.

3. That Council endorses Administration to engage an independent community

engagement specialist to facilitate the community working group and to deliver a written report to Council at the conclusion of the deliberations.

4. That as part of the consultation process Administration consult with the City of

Onkaparinga to discuss their current allocation of resources to the Coromandel Valley Ramblers Cricket Club and if there may be potential for collaboration and resource sharing and report back to Council on the findings.

5. That Council delegates to the Chief Executive Officer all necessary powers to

execute and make amendments to the draft Communication and Engagement Plan to include the reference to the Community working group and any other changes as deemed appropriate.


Harrison, Craig

Ashworth, Hayley


That Council does not endorse lodging a new development application for the proposed changeroom facility and cricket nets until the consultation on the CLMP, lease/licence and Clubs proposed plans has concluded and been brought back to Council for review and endorsement.

No DA will be lodged until Community Consultation and Council decision

Harrison, Craig

Ashworth, Hayley

8/12/2020 9.2 Community Land Management Plans Review and Resourcing

1. That council resolves to expedite a city-wide review of community land management plans by approving an additional $150,000 pa recurrent expenditure, for 2 years with the review to commence as soon as practicable to ensure all community land management plans are compliant with the local government act, the coastal ecology supreme court decision and are relevant to community uses and aspirations. That the $150,000 be reflected in budget review 2.

Recruitment of a Project Manager for the CLMP review is underway in accordance with Council's resolution. A community engagement platform has been selected for

Harrison, Craig

Valentine, John



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2. That council approves an additional full time equivalent contract position to expedite the review of council’s community land management plans within the $150,000 pa (which also funds legal and consultation costs and a community engagement platform).

3. That the priority community land management plans for immediate review be Hawthorndene oval, Mortlock park, Manson oval and Reade park.

4. That administration prepare a report to council for review, regarding each draft

community land management plan and related community consultation prior to undertaking community consultation.

5. That administration report regularly to council on the progress of the citywide review of community land management plans.

6. That this decision be brought back to the chamber in late 2022, before the end of the present term of this council for review and possible extension.

broad and ongoing use across a range of community consultation projects.

15/12/2020 3.2 Rating Review That Council provides a 100% ongoing discretionary rate rebate for properties that have the land use description of Boy Scout or Girl Guide, in place of the current arrangement of providing and administering an annual grant in lieu of a rate rebate. That this be incorporated into the rate policy from 2021/22

The 100% ongoing discretionary rate rebate will be applied in the 2021/22 rating year and reflected in the rating policy to be adopted by Council as part of the Annual Budget and rates declaration in June 2021.

Reynolds, Wade

Harris, Luke

15/12/2020 3.2 Rating Review Redesign the rates notice to include dedicated space for a marketing banner

The redesigned rates notice will be implemented as part of the 2021/22 rating year starting with quarter one rates notice. The notice will be sent out to rate payers in August 2021

Reynolds, Wade

Harris, Luke

15/12/2020 3.2 Rating Review That Council considers as part of the 2021/22 Operating Projects budget process a project to investigate the feasibility of separate rate(s) for the purpose of promoting main

The proposed operating project has been included in the

Reynolds, Wade

Harris, Luke



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street economic development and other identified purposes if required, and the willingness to fund them via this mechanism. That consultation on any proposals that Council may wish to implement as a result of the project work would be undertaken during 2021/22 in order to be implemented from 2022/23.

Investment Options documentation sent to Elected Members as part of the 2021/22 Annual Budget deliberations and will be considered for funding on March 16th for endorsment in June.

15/12/2020 3.4 Mitcham Arts Advisory Group (MAAG) Public Art Grants Round 4 & Arts Activation Grant

1. That Council award an Arts Activation Grant to the project Native Bird Spotting to the value of $800 (excluding GST) to be installed on Surrey Street, Hawthorndene.

2. That Council award an additional Arts Activation Grant to the project Native Bird Spotting to the value of $400 (excluding GST) to be installed on Turner Street, Hawthorndene.

Awaiting installation approx. March 2021. May extend to April 2021 due to Fringe.

O'Neill, Kate

Olthoff, Rebecca


That Council award an Arts Activation Grant to the project Duck Crossing to be located on the fence of the Wittunga Botanic Gardens to the value of $1,000 (excluding GST).

Project delayed due to approvals for ducks to sit on crossing. Artist in discussions with DPTI. Project may delay to April/May 2021

O'Neill, Kate

Olthoff, Rebecca


1. That Council award an Arts Activation Grant to the project Return of the Blackwood Gnomes to be located in the Blackwood business district to the value of $1,000 (excluding GST).

2. That Council award an additional Arts Activation Grant to Return of the Blackwood Gnomes and rename it The Blackwood Gnomes Escape to the value of $1,000 (excluding GST)

3. The Return of the Blackwood Gnomes will be painted at community workshops located at Blackwood and in the Mitcham West Precinct.

4. The Gnomes will be installed in and around shops in consultation with shop owners in the same areas.

Estimated delivery date May/June 2021.

O'Neill, Kate

Olthoff, Rebecca


1. That Council award a Arts Activation Grant to the project Brown Hill Tree Art Project Stage 1 to the value of $1,000 (excluding GST).

2. That Council award a further $1,000+GST to the project Brown Hill Tree Art Project Stage 1 to provide for a better quality sign to enhance the artwork.

Artist currently negotiating sign. Will be installed by June 2021.

O'Neill, Kate

Olthoff, Rebecca



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1. That Council award a Public Arts Grant to the project Mural by Seb Humphries to the value of $25,000 (excluding GST).

2. The Water Tower Mural will be be installed on the Belair Water Tower located on Sheok Road, Belair.

Starting Friday 5 March (weather permitting). Estimated painting time during March 2021. Marketing will be interviewing Seb next week. Socials will not start until later in project as artwork starts with dark and ends with light.

O'Neill, Kate

Olthoff, Rebecca


That Administration call an additional Public Art Grant round for 2020/21 with the balance of unused annual budget from the Public Art and Art Activation Grant for projects to be undertaken in the Mitcham West Precinct including the Pasadena biodiversity corridor.

Currently preparing documentation. Estimated to be released Friday 5 March.

O'Neill, Kate

Olthoff, Rebecca


1. That Council appoints a Selection Panel consisting of the Mayor, Councillor Bange and the Team Leader, Community Development.

2. That the Selection Panel be responsible for making a recommendation to Council on the membership of the Mitcham Arts Advisory Group following the selection process set out in this report.

Applications rec’d and reviewed. Recommendations to go to Council 27 March.

O'Neill, Kate

Olthoff, Rebecca

19/01/2021 9.3 Local Roads and Community Infrastructure Program

1) That Council endorses the projects provided in the works schedule in Attachment

A of this report for allocation as part of the Local Roads and Community Infrastructure Program Extension (Phase 2) to be reflected in Budget Review 2.

2) That Administration submit the necessary documentation to Federal Government

and progress delivery of the projects under Phase 2 of the Local Roads and Community Infrastructure Program.

3) That Council refers the potential investment initiatives (new projects), listed within

Attachment B, for consideration as part of Councils 2021/22 Annual Business Plan process

1)Items included in Budget Review 2 2) Progressing

Baker, Daniel

Baker, Daniel

19/01/2021 9.5 Centennial Park Cemetery Authority - CHARTER

1. That Council notes the recommendation of the City of Mitcham Audit Committee from its meeting on 20 October 2020, being that:

That the audit committee recommends that board membership be restricted to independent board members (ie no elected member board members).

CPCA and City of Unley advises of Council's decision (21 January 2021). Currently awaiting

O'Neill, Kate

O'Neill, Kate



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2. That Council endorses the unanimous recommendation of the Board of the

Centennial Park Cemetery Authority Board and amends the Charter such that the composition of the Centennial Park Board be altered to five independent members only as soon as logistically possible.

3. That the membership and charter of the Owners Executive Committee be increased to include the Mayor, one (1) Councillor and the Chief Executive Officer from each owner Council.

4. That the role of the Owners Executive Committee be reviewed to ensure it provides

a mechanism for communication between the two (2) owner Councils, Elected Members and the Board of CPCA.

5. That the Board of Centennial Park Cemetery be advised of this decision. 6. That these draft changes to the CPCA Charter be referred to the City of Unley for

their consideration. 7. If endorsed by the City of Unley, the City of Mitcham extend Councillor Hockley and

Councillor Munro as board members of CPCA for a further three months or until new independent members are appointed (whichever is the shorter period).

feedback and advice in relation to the review of the Owners Executive Committee.

19/01/2021 9.7 Code of Conduct Complaint - Councillor Kruse

1. That Council receives for information the Final Report of the Local Government Governance Panel (“the Panel”) in relation to the complaint made by Councillor Christopoulous against Councillor Kruse, as provided at Attachment A of this report.

2. The Complaint be dismissed insofar as it alleges that Cr Kruse breached Clauses 2.3, 2.4 and 2.10 of the Code.

3. The Complaint of breach by Cr Kruse of Clause 2.9 of the Code be sustained. 4. Council note Cr Kruse’s acknowledgement of the need and ability to correct his

approach and manner. 5. Council resolve to assist Cr Kruse access support and feedback to identify and

moderate his behaviour. 6. Cr Kruse report back to Council as to the steps taken to support the awareness,

understanding of and modification to his approach and manner with fellow Elected Members by March 31 2021.

Local Government Governance Panel have been advised (for information only) of Council's decision. Elected Member Report flagged to be brought back to the chamber before 31 March 2021.

O'Neill, Kate

O'Neill, Kate



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7. The Council note and recommit to principles set our by the Code in all dealings with one another.

19/01/2021 16.1 Cr Andrew Tilley - Support of retaining 'The Gatehouse'

1. That in support of retaining ‘the gatehouse’ the City of Mitcham allow: a. A variable message board (VMS) sign promoting the retention of the

‘the gatehouse’ b. The VMS sign to be placed on Council land c. Banners to be placed on Council land using Council infrastructure d. the use of various Council channels to promote the retention of ‘the

gatehouse’

2. The support from the City of Mitcham includes promotion via various channels of a rally to peacefully protest against the planned demolition of ‘the gatehouse’, to be held on 31 January 2021.

Reynolds, Wade

Romaine, Matthew

19/01/2021 9.8 Windy Point Story Boards

1. That Council provides landlord consent for the installation of one history and two panoramic storyboards at Windy Point, Belair.

2. That the location / placement of the storyboards be determined by Administration in

consultation with the Blackwood Action Group.

3. That Administration submit the Development Application on behalf of the Blackwood Action Group for the one history and two panoramic and storyboards.

4. That Council endorses $600 recurrent operating for annual maintenance and

graffiti removal to be included at Budget Review three. 5. That the Blackwood Action Group be required to acknowledge Council on the

storyboards and related media / promotion of the project for its support of the project.

Mason Willis, Manager Open Space, has met with the Blackwood Action Group and locations for the boards are being finalised now. Will be installed within the next few months.

Baker, Daniel

Willis, Mason

9/02/2021 8.1 Petition - Craigburn Farm exit only roads

That:

1. Council receive the petition.

2. the petition be considered by Council along with the outcomes of the community consultation for ‘Have your Say on Craigburn Farm exit only roads’ when presented to Council in due course.

3. The lead petitioner be advised of this decision.

Part 1 – Noted Part 2 – Petition to be considered as part of the Verdelho St / Star Lily St Egress Access Points Council Report to be presented to Council in April 2021. Part 3 – Lead petitioner has been advised.

Baker, Daniel

Tang, Richard

9/02/2021 9.2 CiA Customer Request Management Business Case

1. That Council endorse an operating project that will deliver savings for the

community and improve the following customer experience outcomes:

Reynolds, Wade

Romaine, Matthew



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Reduced waiting times for customers to receive a service; Less bounce between teams and a more direct link from customers to the

relevant team; and A more intuitive and user-friendly digital platform for customers to request

services from Council.

2. That Council endorses a once-off operating investment of $172,000 for the delivery of the CiA Customer Request Project as outlined in this report, and reflects the necessary budget changes at Budget Review 3.

3. That Council notes that the project results in savings of $76,545, and that it also generates a recurrent operating cost of $27,500, resulting in a net recurrent operating saving of $49,045 to be included as part of the 2021/2022 budget deliberations.

9/02/2021 9.3 Rating Review Consultation

1. That community consultation be endorsed in accordance with the Communications and Engagement Plan in Attachment A, for a period of 28 days, commencing on 15 February 2021, with minor amendments delegated to the Chief Executive Officer.

2. That Council notes the outcomes of the community consultation will be presented to

Council in April and the final terms and conditions are due to be presented in June 2021, to form part of the rating policy adoption and declaration.

Results of the consultation to cease the early payment discount of 1% will be brought back to Council in April and a decision prior to adopting the rates as part of the 2021/22 Annual Business Plan

Reynolds, Wade

Harris, Luke

9/02/2021 9.6 Flag and Leasing / Licencing of Council Sporting Facilities Policy Review

1. That Council defers endorsing the revised Flag Flying Policy as provided at Attachment A of this report, with minor amendments delegated to the Chief Executive Officer

2. That the Flag Flying Policy be bought back to Chamber following the members of the Blackwood RSL voting on the topic, or 12 months whichever occurs first.

3. That staff advise as to the necessity of a Community Land Management Plan for the Blackwood War Memorial land.

Decision noted. Will be brought back to Council at the appropriate time.

O'Neill, Kate

Horton, Deb

23/02/2021 9.3 Planning Reform - Delegations under the Planning, Development and Infrastructure Act 2016

It is recommended 1. In exercise of the power contained in Section 44 of the Local Government Act 1999

the powers and functions under the Planning, Development and Infrastructure Act 2016 and statutory instruments made thereunder contained in the proposed

These delegations have been completed using Reliansy’s electronic register. That register will

O'Neill, Kate

Spinelli, Matthew



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Instrument of Delegation (annexed to the council report dated 23 February 2021 and entitled ‘Instrument A - Instrument of Delegation under the Planning, Development and Infrastructure Act 2016, Regulations, Planning and Design Code and Practice Directions of Powers of a Council as a Designated Authority, a Designated Entity, and a Council’ marked as Attachment A) are hereby delegated on this 23rd day of February 2021 to the person occupying or acting in the office of Chief Executive Officer of the Council subject to the conditions and/or limitations, if any, specified herein or in the Schedule of Conditions in the proposed Instrument of Delegation.

2. Such powers and functions may be further delegated by the Chief Executive Officer

in accordance with Sections 44 and 101 of the Local Government Act 1999 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation.

3. Council delegate the authority to make any final refinements to Instrument of

Delegation A to the Chief Executive Officer (provided that any such refinements do not alter the intent of the delegations specifically) to ensure that any explanatory information contained in the Instrument is removed prior to implementation.

4. Council continues to monitor these delegations as the new legislation comes into

force.

replace our current register after consultation with the Team Leader and GM. Governance will also work with Alex Mackenzie on looking at appropriate sub-delegate positions for the new planning powers.

23/02/2021 9.3 Planning Reform - Delegations under the Planning, Development and Infrastructure Act 2016

It is recommended 1. In exercise of the power contained in Section 100 of the Planning, Development

and Infrastructure Act 2016 the powers and functions under the Planning, Development and Infrastructure Act 2016 and statutory instruments made thereunder contained in the proposed Instrument of Delegation (annexed to the council report dated 23 February 2021 and entitled ‘Instrument B - Instrument of Delegation under the Planning, Development and Infrastructure Act 2016, Regulations, Planning and Design Code and Practice Directions of powers of a Council as a Relevant Authority’ and marked as Attachment B) are hereby delegated on this 23rd day of February 2021 to the person occupying or acting in the office of Chief Executive Officer of the Council subject to the conditions and/or limitations, if any, specified herein or in the Schedule of Conditions in the proposed Instrument of Delegation.

2. Such powers and functions may be further delegated by the Chief Executive Officer in accordance with Section 100(2)(c) of the Planning. Development and Infrastructure Act 2016 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation.

These delegations have been completed using Reliansy’s electronic register. That register will replace our current register after consultation with the Team Leader and GM. Governance will also work with Alex Mackenzie on looking at appropriate sub-delegate positions for the new planning powers.

O'Neill, Kate

Spinelli, Matthew



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3. Council delegate the authority to make any final refinements to Instrument of Delegation B to the Chief Executive Officer (provided that any such refinements do not alter the intent of the delegations specifically) to ensure that any explanatory information contained in the Instrument is removed prior to implementation.

23/02/2021 12.3 Cr Yvonne Todd - Tower Arts Centre land 2021

1. That an amount of UP TO $5,000 be endorsed now, to be used for consulting

with local residents on the best future use of the land on the corner of Daws

and Goodwood roads, in front of the Tower Arts centre.

2. That a consultation process asking for ideas for use of the land, be entered into

as quickly as possible, so that the outcomes can be shared with Department of

Infrastructure (DIT) as they progress the building of the intersection.

3. That a report be brought back to the Chamber as soon as possible, outlining

consultation outcomes and indicating what might be possible, so that the

Chamber can decide what the land will be used for.

Harrison, Craig

Mackenzie, Alex

23/02/2021 12.6 Mayor Heather Holmes-Ross - Request to Federal Government for the Change of Australia Day Date

That the City of Mitcham: 1. Writes to the relevant Federal and State Ministers (copied to City of Mitcham

Federal and State Local Members), to advocate for a change of the date to recognise and celebrate Australia as a Nation.

2. That the following Notice of Motion be submitted for consideration by the Australian

Local Government Association at the National General Assembly (June 2021): That the National General Assembly calls on Federal government to change the

date of recognition and celebration of Australia as a Nation.

Letter being drafted for Federal and State Ministers.

O'Neill, Kate

Barrett, Jamie

23/02/2021 12.8 Cr Karen Hockley - Flag Policy

That Council staff engage with Blackwood RSL to find out what (if any) assistance they need in relation to Council’s Decision 1 of Item 9.6 at its meeting on 9 February 2021 regarding the City of Mitcham Flag Flying Policy and report back via memorandum to Council on the cost of requested assistance and what would be required from Council.

Reynolds, Wade

Romaine, Matthew

23/02/2021 12.9 Cr Corin McCarthy - Mitcham Council will not seek major boundary reform

Council confirms it will not seek a merger or major boundary realignment with any of its

neighbouring Councils during this term of Council.

Decision noted. This decision will remain open for the term of the current Council.

O'Neill, Kate

O'Neill, Kate

23/02/2021 12.10 Cr Katarina Steele - Homelessness in the City of Mitcham

1. That Administration convene a meeting of service providers within the City of Mitcham (for example: housing, mental health, meals, welfare) to gain an understanding of their experience with homelessness within the City of Mitcham and recommendations for how Council can support or advocate on behalf of these service providers to improve community outcomes.

Decision noted. Administration currently identifying stakeholders.

O'Neill, Kate

McNamara, Sean



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2. That a report be brought back to Council following this meeting to present the findings and opportunities.

15/12/2020 3.1 Blackwood Community Hub Alternative Design

1. Council endorses Design B provided at Attachment C of this report to be progressed to a concept design, inclusive of floor plans, external elevations and three exterior 3-dimensional perspective images of the proposed design and cost estimate.

2. That Council notes that this design involves the demolition of the existing Community Centre and the construction of a new 2-storey building with the Library on Ground Floor and Community spaces on First Floor.

3. That Council notes the pros and cons of this design as provided within the body of

the report. 4. That Council requests that an additional cost estimate be provided for the inclusion

of a second floor, which could be constructed at some time in the future.

Report was presented on the 23 February and endorsed by Council. Decision noted.

O'Neill, Kate

Hickey, Ursula

15/12/2020 3.1 Blackwood Community Hub Alternative Design

1. That the concept design (capped at $12 million) endorsed at Decision 1 of this report, be developed to include:

A Community Centre of approximately 386m2 A Library of approximately 1254m2 No roof terrace Gallery (approximately $150,000 - $200,000) Maker a Space (approximately $125,000) Information Desk (approximately $75,000 - $100,000) Kitchen Servery (approximately $250,000) Toy Library (approximately $150,000 - $200,000) Library Lounge / Reading (approximately $150,000 - $175,000)

2. Designs to use space flexibly and innovate to achieve the above design elements

within a maximum budget of $12 million.

3. Project Management costs be included in the $12 million limit.

Report was presented on the 23 February and endorsed by Council. Decision noted.

O'Neill, Kate

Hickey, Ursula

Council Resolutions Outstanding Items 27 November 2018 to ......Nov 27, 2018 · Hardenberg, Jody 25/06/2019 15.1 Cr Karen Hockley - Cr Hockley - Disability Access in Blackwood ...

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