Council Meeting AGENDA NO. 7/21...2021/07/27 · Agenda of the Council Meeting No. 7/21, dated Tuesday 27 July 2021. 2 CONFIRMATION OF MINUTES - Council Meeting held on 29 June 2021

Council Meeting

AGENDA NO. 7/21 Meeting Date: Tuesday 27 July 2021 Location: Online Audio Visual Meeting Time: 7.00pm

Council Meetings will be recorded on audio tape for minute-taking purposes as authorised by the Local Government Act 1993. Council Meetings will also be webcast.

NOTICE OF BUSINESS Item Page 1 ITEMS PUT WITHOUT DEBATE ..................................................................... 1

2 CONFIRMATION OF MINUTES - Council Meeting held on 29 June 2021 ................................................................................................................. 2

3 DEFERRED REPORT - ITEM 4(3) - UPDATE TO CITY OF RYDE STATEMENT OF BUSINESS ETHICS FROM THE REPORT OF THE FINANCE AND GOVERNANCE COMMITTEE MEETING 4/21 held on 8 June 2021 ...................................................................................................... 32

4 REFERRAL OF 2020/21 DRAFT FINANCIAL STATEMENTS TO EXTERNAL AUDIT......................................................................................... 52

5 2020/21 CARRY FORWARDS ....................................................................... 54

6 CITY OF RYDE - RESPONSE TO THE CURRENT COVID-19 OUTBREAK ................................................................................................... 64

7 CALL FOR MOTIONS FOR THE LOCAL GOVERNMENT NSW ANNUAL CONFERENCE 2021 - HYATT REGENCY HOTEL - SYDNEY - 28 NOVEMBER TO 30 NOVEMBER 2021 .................................................. 81

8 EPPING SCOUTS REIMBURSEMENT FOR WORKS COMPLETED ......... 108

9 COMMUNITY GRANTS PROGRAM - ALLOCATION OF FUNDING SMALL GRANTS 2021, ROUND 2 .............................................................. 112

PRECIS OF CORRESPONDENCE 1 LETTER FROM SENATOR THE HON. ANNE RUSTON -

INTERNATIONAL WOMEN'S DAY .............................................................. 117

2 LETTER TO MINISTER STOKES REGARDING VILLA DEVELOPMENT - LOCAL ENVIRONMENTAL PLAN ................................. 120

Council Meeting

AGENDA NO. 7/21 Meeting Date: Tuesday 27 July 2021 Location: Online Audio Visual Meeting Time: 7.00pm

NOTICE OF BUSINESS (CONTINUED)

Item Page

NOTICES OF MOTION 1 DEFERRED NOTICE OF MOTION: ACKNOWLEDGEMENT PLAQUE

- ITALIAN MIGRANTS OF RYDE - Councillor Roy Maggio .......................... 122

2 DEFERRED NOTICE OF MOTION: PARKING MATTERS - NEIGHBOURING STREETS SURROUNDING THE RYDE AQUATIC LEISURE CENTRE - Councillor Roy Maggio ............................................... 122

3 DEFERRED NOTICE OF MOTION: APPRECIATION PLAQUE - Councillor Jordan Lane ................................................................................ 123

4 DEFERRED NOTICE OF MOTION: GRANT FOR EXPANDED YOGA SERVICES - Councillor Jordan Lane ........................................................... 123

5 DEFERRED NOTICE OF MOTION: TREATY ON THE PROHIBITION OF NUCLEAR WEAPONS - Councillor Christopher Gordon ....................... 124

6 PEDESTRIAN SAFETY AND TURNING SIGNALS AT COXS AND WICKS ROAD, NORTH RYDE - Councillor Penny Pedersen ...................... 125

7 EMERGENCY FOOD PARCELS IN RYDE DURING COVID LOCKDOWN - Councillor Penny Pedersen .................................................. 126

CONFIDENTIAL ITEMS 10 REQUEST FOR TENDER - COR-RFT-06/21 - LICENCE OF ELS

FIELD 1 AND CHRISTIE PARK FIELD 2 SYNTHETIC SPORTS FIELDS ......................................................................................................... 129

11 REQUEST FOR TENDER - COR-RFT-08/21 CHRISTIE PARK AMENITIES BUILDING ................................................................................ 164

12 REQUEST FOR TENDER - COR-RFT-01/21 - CLEANING SERVICES FOR NORTH RYDE OFFICE ....................................................................... 188

13 SSROC PAVING THE WAY PROGRAM - ROAD SURFACING, PATCHING AND ASSOCIATED WORKS .................................................... 219

14 ADVICE ON COURT ACTIONS ................................................................... 248

Council Reports Page 1

Agenda of the Council Meeting No. 7/21, dated Tuesday 27 July 2021.

1 ITEMS PUT WITHOUT DEBATE

Report prepared by: Civic Services Manager File No.: CLM/21/1/1/2 - BP21/651

REPORT SUMMARY In accordance with Council’s Code of Meeting Practice, Council can determine those matters on the Agenda that can be adopted without the need for any discussion.

RECOMMENDATION: That Council determine the Items on Council’s Agenda that will be adopted without debate. OR That Council determine all Items on the Agenda.



2 CONFIRMATION OF MINUTES - Council Meeting held on 29 June 2021


REPORT SUMMARY In accordance with Council’s Code of Meeting Practice, a motion or discussion with respect to such minutes shall not be in order except with regard to their accuracy as a true record of the proceedings.

RECOMMENDATION: That the Minutes of the Council Meeting 6/21, held on 29 June 2021 be confirmed.

ATTACHMENTS 1 MINUTES - Ordinary Council Meeting - 29 June 2021

Council Reports Page 3 ITEM 2 (continued) ATTACHMENT 1


Council Meeting MINUTES OF MEETING NO. 6/21

Meeting Date: Tuesday 29 June 2021 Location: Online Audio Visual Meeting Time: 7.02pm Councillors Present: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Kim, Lane, Maggio, Moujalli, Pedersen, Purcell, Yedelian OAM and Zhou. Note: Councillor Kim arrived at the meeting at 7.18pm during discussion on the

Matter of Urgency and confirmed that he had returned from his Leave of Absence.

Note: Councillor Kim left the meeting at 10.57pm and did not return. He was not

present for voting on Confidential Items 11, 12 and 13. Apologies: Nil. Staff Present: General Manager, Director – Customer and Community Services, Director – Corporate Services, Director – City Planning and Environment, Director – City Works, General Counsel, Chief Financial Officer, Manager – Communications and Engagement, Manager – Parks, Manager – Community and Ranger Services, Manger – Environment, Manager – RALC, Manager – People and Performance, Manager – Transport, Acting Manager – Corporate Governance, Senior Coordinator – RALC Operations, Senior Coordinator – Community Engagement, Acting Senior Coordinator – Communications, IT Applications Support Officer, Civic Services Manager and Civic Support Officer. PRAYER Reverend Jenni Stoddart of St Philip’s Anglican Church, Eastwood offered prayer prior to the commencement of the meeting. NATIONAL ANTHEM The National Anthem was sung prior to the commencement of the meeting.



DISCLOSURES OF INTEREST The Mayor, Councillor Laxale disclosed a Less than Significant Non-Pecuniary Interest in Item 5 – Four Year Delivery Program 2021-2025 including one year operational plan 2021/22, for the reason that he is a member of a political group. Councillor Pedersen disclosed a Less than Significant Non-Pecuniary Interest in Item 5 – Four Year Delivery Program 2021-2025 including one year operational plan 2021/22, for the reason that she is a member of a political party. Councillor Pedersen disclosed a Less than Significant Non-Pecuniary Interest in Item 9(G) – Traffic and Parking Matters approved by the Ryde Traffic Committee Meeting – June 2021 for the reason that she knows several disabled people from her local community who attend the North Ryde Community Church. Councillor Pedersen disclosed a Less than Significant Non-Pecuniary Interest in Notice of Motion 2 – Italian Migrants of Ryde for the reason that her half brother has Italian heritage and his father was born in Italy. Councillor Pedersen disclosed a Less than Significant Non-Pecuniary Interest in Notice of Motion 4 – Support for Ryde Italian Migrants Book for the reason that her half brother has Italian heritage and his father was born in Italy. Councillor Gordon disclosed a Less than Significant Non-Pecuniary Interest in Item 5 – Four Year Delivery Program 2021-2025 including one year operational plan 2021/22, for the reason that he is a member of a registered political party. Councillor Purcell disclosed a Less than Significant Non-Pecuniary Interest in Item 5 – Four Year Delivery Program 2021-2025 including one year operational plan 2021/22, for the reason that he is a politician who may use the services mentioned in the report as suggested as community feedback. Councillor Yedelian OAM disclosed a Less than Significant Non-Pecuniary Interest in Item 5 – Four Year Delivery Program 2021-2025 including one year operational plan 2021/22, for the reason that he is a member of a political group party and the Item discussed changing fees and charges for community organisations and political parties. Councillor Brown disclosed a Less than Significant Non-Pecuniary Interest in Item 5 – Four Year Delivery Program 2021-2025 including one year operational plan 2021/22, for the reason that a recommendation was made that impacts political parties hire and usage of Council Meeting rooms. Councillor Lane disclosed a Less than Significant Non-Pecuniary Interest in Item 5 – Four Year Delivery Program 2021-2025 including one year operational plan 2021/22, for the reason that he is a member of a political party. Councillor Lane disclosed a Less than Significant Non-pecuniary Interest in Notice of Motion 2 – Italian Migrants of Ryde Project for the reason that his partner is half Italian.



TABLING OF PETITIONS Councillor Maggio tabled a petition with approximately 60 signatures in relation to Notice of Motion 5 – Parking Matters – Neighbouring Streets surrounding the Ryde Aquatic Leisure Centre and a copy is ON FILE. Councillor Maggio stated that he would like to withdraw his submission and to thank staff for their help with The Ergon 1 Café at 20 Buffalo Road, Gladesville. PUBLIC PARTICIPATION ON ITEMS LISTED ON THE AGENDA The following persons made a written submission to Council:-

Name Topic Margaret Galluzzo Notice of Motion 2 – Italian Migrants of Ryde Project Angelina Bonifacio Notice of Motion 2 – Italian Migrants of Ryde Project Rose Martelli Notice of Motion 2 – Italian Migrants of Ryde Project Frank Carabetta Notice of Motion 2 – Italian Migrants of Ryde Project Barbara and Armando Papallo

Notice of Motion 2 – Italian Migrants of Ryde Project

Anna Mifsud Notice of Motion 2 – Italian Migrants of Ryde Project Mario Zarro Notice of Motion 2 – Italian Migrants of Ryde Project Dr Vanessa Berry – University of Sydney


Victor Tagg Notice of Motion 2 – Italian Migrants of Ryde Project Rose Steel (Galluzzo) Notice of Motion 2 – Italian Migrants of Ryde Project Jeanette Zakhem Notice of Motion 2 – Italian Migrants of Ryde Project Roseanna Gallo Notice of Motion 2 – Italian Migrants of Ryde Project Annette Bietola Lentini Notice of Motion 2 – Italian Migrants of Ryde Project Lydia Scuglia Notice of Motion 2 – Italian Migrants of Ryde Project Caroline Micallef (nee Mesiti)


Mary Oliveri Notice of Motion 2 – Italian Migrants of Ryde Project Kim Phillips – President Ryde District Historical Society Inc.


Macquarie University Notice of Motion 2 – Italian Migrants of Ryde Project Dr Samiul J Sorrenti Notice of Motion 2 – Italian Migrants of Ryde Project Angelina Bonifacio Notice of Motion 2 – Italian Migrants of Ryde Project Annette Lentini Notice of Motion 3 – Acknowledgement Plaque –

Italian Migrants of Ryde Dr Samiul Sorrenti Notice of Motion 3 – Acknowledgement Plaque –

Italian Migrants of Ryde Roseanna Gallo Notice of Motion 3 – Acknowledgement Plaque –

Italian Migrants of Ryde



Name Topic Genevieve Paton (representing the Yoga House, Gladesville)

Notice of Motion 7 – Grant for Expanded Yoga Services

Billie Shi – The Yoga House

Notice of Motion 7 – Grant for Expanded Yoga Services

Helen Rubin Notice of Motion 11 – Providing access for disabled speakers and swimmers in Ryde

Alan Burgess Notice of Motion 11 – Providing access for disabled speakers and swimmers in Ryde

Jenny Whiteley Notice of Motion 11 – Providing access for disabled speakers and swimmers in Ryde

PUBLIC PARTICIPATION ON ITEMS NOT LISTED ON THE AGENDA No addresses were made to Council. MATTER OF URGENCY Councillor Zhou advised the meeting that he wished to raise a Matter of Urgency regarding the election of Councillor Gordon as Acting Deputy Mayor until such time as the Deputy Mayor, Councillor Kim returns from his Leave of Absence, the time being 7.18pm. The Mayor, Councillor Laxale accepted this matter as an Urgent Item. RESOLUTION: (Moved by Councillor Zhou and the Mayor, Councillor Laxale) That Council consider a Matter of Urgency, raised by Councillor Zhou, regarding the election of Councillor Gordon as Acting Deputy Mayor until such time as the Deputy Mayor, Councillor Kim returns from his Leave of Absence. Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Clifton, Gordon, Pedersen, Purcell and Zhou Against the Motion: Councillors Brown, Lane, Maggio, Moujalli and Yedelian OAM



MATTER OF URGENCY – ELECTION OF COUNCILLOR GORDON AS ACTING DEPUTY MAYOR UNTIL THE DEPUTY MAYOR, COUNCILLOR KIM RETURNS FROM HIS LEAVE OF ABSENCE MOTION: (Moved by Councillors Zhou and Purcell) That Council consider the election of Councillor Gordon as Acting Deputy Mayor until such time as the Deputy Mayor, Councillor Kim returns from his Leave of Absence. Note: Councillor Kim joined the meeting at 7.18pm. The Mayor, Councillor Laxale

asked Councillor Kim if he has now returned from his Leave of Absence and Councillor Kim advised the meeting that he had returned from his Leave of Absence.

Note: As Councillor Kim advised the meeting that he had returned from his Leave of

Absence, the Mayor, Councillor Laxale ruled the above Motion ‘Out of Order’. MAYORAL MINUTES MM5/21 PASSING OF JOHN NEUHAUS – MANAGER LIBRARY SERVICES –

Mayor, Councillor Jerome Laxale RESOLUTION: (Moved by the Mayor, Councillor Laxale and Councillor

Gordon) (a) That the information regarding John Neuhaus be noted. (b) That a suitable item of remembrance be installed in Council’s Ryde

Library in consultation with John’s family. (c) That a donation of $500 from Council’s base budget be made in

memory of John Neuhaus to the Cure Brain Cancer Foundation. (d) That Council resolve to observe a minute’s silence as a mark of

respect.

Record of Voting: For the Motion: Unanimous Note: The Meeting then observed a one minute silence.



MM6/21 SMALL BUSINESS AND COMMUNITY SPORTS FINANCIAL SUPPORT

– Mayor, Councillor Jerome Laxale MOTION: (Moved by the Mayor, Councillor Laxale and Councillor

Maggio) (a) That the General Manager prepare a report as soon as practicable or

by the next Council Meeting outlining measures that could be implemented to support small businesses in Ryde adversely impacted by the current Greater Sydney 2021 lockdown.

(b) That the report identify and provide information on the financial

impact of small business fee/rent waivers (similar to those provided during the 2020/2021 financial year due to lockdowns) on the 2021/2022 budget.

(c) That the report identify and provide costings for, if required, fee

refunds for sporting and community groups in the City of Ryde who were unable to use grounds and facilities during the period of the Greater Sydney lockdown.

AMENDMENT: (Moved by Councillors Kim and Brown) (a) That the General Manager prepare a report as soon as practicable or






(d) That the General Manager also prepare a report to support city wide

small business grants similar to that of Eastwood Small Business Grant.

On being put to the Meeting, the voting on the Amendment was six (6) All. The Mayor, Councillor Laxale used his casting vote Against the Amendment. The Amendment was LOST. The Motion was then put and CARRIED.



Record of Voting: For the Amendment: Councillors Brown, Kim, Lane, Maggio, Moujalli and Yedelian OAM Against the Amendment: The Mayor, Councillor Laxale and Councillors Clifton, Gordon, Pedersen, Purcell and Zhou RESOLUTION: (Moved by the Mayor, Councillor Laxale and Councillor Maggio) (a) That the General Manager prepare a report as soon as practicable or






Record of Voting: For the Motion: Unanimous

COUNCIL REPORTS 1 ITEMS PUT WITHOUT DEBATE RESOLUTION: (Moved by Councillors Maggio and Kim)

(a) That Council adopt Item 2, Item 3, Item 3(3), Item 4, Item 4(5), Item 6,

Notice of Motion 8, Notice of Motion 10 and Notice of Motion 11 on Council’s Agenda as per the recommendations in the reports.

(b) That Notice of Motion 2 and Notice of Motion 4 be considered in

conjunction.



Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Kim, Lane, Maggio, Moujalli, Pedersen, Purcell and Zhou Against the Motion: Councillor Yedelian OAM

2 CONFIRMATION OF MINUTES - Council Meeting held on 25 May 2021 RESOLUTION: (Moved by Councillors Maggio and Kim)

That the Minutes of the Council Meeting 5/21, held on 25 May 2021 be confirmed. Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Kim, Lane, Maggio, Moujalli, Pedersen, Purcell and Zhou Against the Motion: Councillor Yedelian OAM

3 REPORT OF THE WORKS AND COMMUNITY COMMITTEE MEETING 5/21

held on 8 June 2021 RESOLUTION: (Moved by Councillors Maggio and Kim)

That Council determine Item 3 of the Works and Community Committee report 5/21, held on 8 June 2021 noting that Items 1, 2, 4, 5, 6, 7, 8(A), 8(B), 8(C), 8(D), 8(E), 8(F), 8(G) and 9 were dealt with by the Committee within its delegated powers. Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Kim, Lane, Maggio, Moujalli, Pedersen, Purcell and Zhou Against the Motion: Councillor Yedelian OAM 3 FUTURE USE OF UNNAMED PARK ON LANE COVE ROAD RESOLUTION: (Moved by Councillors Maggio and Kim) (a) That Council proceeds with Option 1: Maintain the existing land

classification and use of the Park with particular emphasis on planting out the land with trees as part of Council’s commitment to tree canopy coverage.



(b) That the General Manager prepare a report with appropriate funding

for this project to be brought back to Works and Community at the earliest.

(c) That Council writes to the strata committee of 1-15 Fontenoy Road,

Macquarie Park informing them of this decision. Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Kim, Lane, Maggio, Moujalli, Pedersen, Purcell and Zhou Against the Motion: Councillor Yedelian OAM

4 REPORT OF THE FINANCE AND GOVERNANCE COMMITTEE MEETING

4/21 held on 8 June 2021 RESOLUTION: (Moved by Councillors Maggio and Kim)

That Council determine Items 3 and 5 of the Finance and Governance Committee report 4/21, held on 8 June 2021 noting that Items 1, 2, 4, 6, 7 and 8 were dealt with by the Committee within its delegated powers. Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Kim, Lane, Maggio, Moujalli, Pedersen, Purcell and Zhou Against the Motion: Councillor Yedelian OAM 5 LARGE GENERATION SOLAR CERTIFICATES - RALC POWER

PLANT RESOLUTION: (Moved by Councillors Maggio and Kim) That Council resolves to sell the 436 currently registered LGC certificates generated from the RALC Solar Plant (for 2019 to January 2021) to Green Energy Trading for a price of $32.50 per LGC ex GST using the Australian Financial Markets Association (AFMA) Contract for spot purchase/sale of environmental products ATTACHMENT 1. providing a financial generation of $14,170 ex GST in income for the City of Ryde and project payback. That Council authorises the General Manager to sign the AFMA spot contract ATTACHMENT 1. with Green Energy Trading for this sale (pricing held until 30 June 2021). That Council authorises Council’s primary contact on the Clean Energy Regulator’s REC Registry website to transfer 436 LGCs to Green Energy Trading in accordance with the signed AFMA spot market contract.




6 LOCAL GOVERNMENT ELECTION 2021 - "ELECTORAL MATTER", USE OF

COUNCIL RESOURCES, CARETAKER PROVISIONS AND MEETING SCHEDULE

RESOLUTION: (Moved by Councillors Maggio and Kim) (a) That Council note and endorse the actions detailed in this report relating to

the use of Council resources and the publishing of ‘Electoral Matter’ during the regulated period which commences on 26 July 2021.

(b) That Council note the caretaker provisions as prescribed in the Local Government (General) Regulation 2005.

(c) That Council endorse 24 August 2021 as the last Council meeting prior to the 2021 Local Government Elections, noting that the caretaker provisions commence on 6 August 2021.


NOTICE OF MOTIONS 8 BAY DRIVE MEADOWBANK BUS SERVICE (518) - Councillor Bernard

Purcell RESOLUTION: (Moved by Councillors Maggio and Kim)

In response to the ongoing vehicular, pedestrian and cyclist safety concerns on Bay Drive Meadowbank, exacerbated by this year’s new 518 route we seek that:- (a) The Mayor seeks a meeting with the NSW Minister for Transport, with

residents and interested councillors, to discuss concerns about changes to bus routes in Ryde and the lack of adequate consultation with, and notice to, commuters.



(b) The General Manager write to Transport for NSW requesting that they

change the alignment of the 518 back to its previous route down Bowden Street Meadowbank instead of Bay Drive Meadowbank.

(c) The General Manager urgently request temporary safety solutions for Bay

Drive be investigated and installed from the Traffic Facilities Fund, after consultation with residents and the Ryde Traffic Committee, until such time as the route is realigned as per Recommendation (b) above.


10 MEN'S MENTAL HEALTH AND SUICIDE PREVENTION STRATEGY -

Councillor Penny Pedersen RESOLUTION: (Moved by Councillors Maggio and Kim)

(a) That Council note that the pandemic and financial stress during 2020/21

has placed a great deal of pressure on families, contributing to an increase in domestic violence and mental health issues.

(b) That the General Manager:-

(i) bring back to the Works and Community Committee a report on Men’s health in the City of Ryde outlining the current social services for men like mens sheds or meetings for men that are held in Ryde.

(ii) data showing suicide rates and numbers of men presenting to service providers who may be at risk.

(iii) options for developing a City of Ryde Suicide Prevention Strategy.




11 PROVIDING ACCESS FOR DISABLED SPEAKERS AND SWIMMERS IN

RYDE - Councillor Penny Pedersen Note: Helen Rubin, Alan Burgess and Jenny Whiteley made written

submissions on this Item. RESOLUTION: (Moved by Councillors Maggio and Kim) (a) That Council note the relatively large number of Ryde residents living with

a disability and the need to provide access for all residents to move freely around our city and engage in social, sporting and civic life.

(b) That the General Manager bring back a report identifying:-

(i) an appropriate lectern for guest speakers that use a wheelchair.

(ii) suitable disability steps for swimmers using the Olympic Pool at the Ryde Aquatic Leisure Centre (RALC).

(iii) identify a suitable funding source for both.


COUNCIL REPORTS 2 CONFIRMATION OF MINUTES - Council Meeting held on 25 May 2021 Note: This matter was dealt with earlier in the meeting as detailed in these

Minutes.

3 REPORT OF THE WORKS AND COMMUNITY COMMITTEE MEETING 5/21

held on 8 June 2021 Note: This matter was dealt with earlier in the meeting as detailed in these

Minutes. 3 FUTURE USE OF UNNAMED PARK ON LANE COVE ROAD Note: This matter was dealt with earlier in the meeting as detailed in these

Minutes.




4/21 held on 8 June 2021 Note: This matter was dealt with earlier in the meeting as detailed in these

Minutes. 3 UPDATE TO CITY OF RYDE STATEMENT OF BUSINESS ETHICS Note: Councillor Kim left the meeting at 8.23pm and was not present for

voting on this Item. RESOLUTION: (Moved by Councillors Purcell and Clifton) That consideration of this matter be deferred to later in the meeting, before Council moves into Confidential Session. Record of Voting: For the Motion: Unanimous

5 LARGE GENERATION SOLAR CERTIFICATES - RALC POWER

PLANT Note: This Item was dealt with earlier in the meeting as detailed in these

Minutes.

5 FOUR YEAR DELIVERY PROGRAM 2021-2025 INCLUDING ONE YEAR

OPERATIONAL PLAN 2021/22 Note: The Mayor, Councillor Laxale disclosed a Less than Significant Non-

Pecuniary Interest in this Item for the reason that he is a member of a political group.

Note: Councillor Pedersen disclosed a Less than Significant Non-Pecuniary

Interest in this Item for the reason that she is a member of a political party.

Note: Councillor Gordon disclosed a Less than Significant Non-Pecuniary

Interest in this Item for the reason that he is a member of a registered political party.

Note: Councillor Purcell disclosed a Less than Significant Non-Pecuniary

Interest in this Item for the reason that he is a politician who may use the services mentioned in the report as suggested as community feedback.



Note: Councillor Yedelian OAM disclosed a Less than Significant Non-

Pecuniary Interest in this Item for the reason that he is a member of a political group party and the Item discussed changing fees and charges for community organisations and political parties.

Note: Councillor Brown disclosed a Less than Significant Non-Pecuniary

Interest in this Item for the reason that a recommendation was made that impacts political parties hire and usage of Council meeting rooms.

Note: Councillor Lane disclosed a Less than Significant Non-Pecuniary Interest

in this Item for the reason that he is a member of a political party. Note: Councillor Kim was not present for consideration or voting on this Item. RESOLUTION: (Moved by Councillors Purcell and Gordon) (a) That Council adopts the proposed Four Year Delivery Program 2021-2025

including the One year Operational Plan for 2021/22 and 2021/22 Fees and Charges Schedule.

(b) That Council makes and levies the Rates and Charges for the 2021/22

financial year, as detailed in the Four Year Delivery Program 2021-2025 including One Year Operational Plan 2021/22 in accordance with the Local Government Act 1993.

(c) That Council sets the rate of interest payable in respect of rates and

charges that remain unpaid after they become due and payable be set at six percent (6%) per annum.

Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Lane, Maggio, Pedersen, Purcell and Zhou Against the Motion: Councillors Moujalli and Yedelian OAM

6 LOCAL GOVERNMENT ELECTION 2021 - "ELECTORAL MATTER", USE OF

COUNCIL RESOURCES, CARETAKER PROVISIONS AND MEETING SCHEDULE

Note: This Item was dealt with earlier in the meeting as detailed in these Minutes.



7 OUTCOMES FROM DOG OFF-LEASH TRIAL Note: Councillor Moujalli left the meeting at 9.03pm and was not present for

voting on this Item. Note: Councillor Kim returned to the meeting at 9.06pm during discussion on

this Item. RESOLUTION: (Moved by Councillors Pedersen and Maggio) (a) That the following parks be identified by Council as dog off leash areas:-

• Marsfield Park: Unfenced and off leash when not used for organised sport

• Monash Park: Unfenced and off leash when not used for organised sport.

• Moore Park: Enclosed off leash area at all times.

• Bennelong Park Foreshore – (alternate location to Kissing Point Park): Unfenced off leash swimming area at all times.

(b) That Council extend the Memorial Park trial for a further 12 months and undertake further works to improve its containment.

(c) That funding be identified in the next iteration of Council’s Four-Year Delivery Plan, for a capital project to install infrastructure at Moore Park to make an area fully fenced.

(d) That Council consult with the community with reference to the existing

Masterplan on constructing a fenced in area around Andrew Street, Meadowbank.


8 MEADOWBANK TRAFFIC AND TRANSPORT STUDY FUNDING Note: Councillor Moujalli returned to the meeting at 9.09pm.

RESOLUTION: (Moved by Councillors Lane and Kim) (a) That Council accept TfNSW’s funding for the Meadowbank Traffic and

Transport Study for 50% of the total project cost.



(b) That the Mayor write to the Minister for Transport and the local member

thanking them for the funding for this project. Record of Voting: For the Motion: Unanimous

9 TRAFFIC AND PARKING MATTERS APPROVED BY THE RYDE TRAFFIC

COMMITTEE MEETING - JUNE 2021 Note: Councillor Pedersen disclosed a Less than Significant Non-Pecuniary

Interest in Page (G) of this Item for the reason that she knows several disabled people from her local community who attend the North Ryde Community Church.

RESOLUTION: (Moved by Councillors Gordon and Purcell) That Council endorses the following Ryde Traffic Committee recommendations: (A) ROSS SMITH AVENUE, MEADOWBANK– STOP CONTROL That the following changes be made in Ross Smith Avenue, Meadowbank:

a) STOP signage and associated line marking be installed on Ross Smith Avenue at its intersection with Constitution Road West, Meadowbank.

(B) WEST PARADE, WEST RYDE - PARKING RESTRICTIONS That the following changes be made in West Parade, West Ryde:

a) No Stopping signage be installed on both sides of West Parade along the property frontages of No’s 60 to 64 where it intersects with Marlow Avenue, West Ryde.

(C) MEADOWBANK STATION, MEADOWBANK – PROPOSED MOTORBIKES ONLY ZONE That the following changes be made in the car park adjacent to the

Meadowbank Station, Meadowbank:

a) Two ‘Motorbikes Only’ parking spaces be installed on the northern end of the Meadowbank Station commuter car park adjacent to the property boundary of the Meadowbank Education and Employment Precinct.

(D) WICKS ROAD, MACQUARIE PARK - EXTENSION OF EXISTING RAISED MEDIAN WITHIN WICKS ROAD (NORTH OF EPPING ROAD) That the following changes be made in Wicks Road, Macquarie Park:



a) The existing raised median within Wicks Road (north of Epping Road) be extended by approximately 25m northerly across the driveway of 109 Wicks Road to create a left in/out arrangement in accordance with attached drawing No. 2020/898-01B (Dated 4/6/2021).

b) The extended median is to be constructed to Council and TfNSW specifications and installed by the applicant at no cost to Council.

(E) ROAD SAFETY UPDATE - ROAD SAFETY PROGRAMS

a) The Road Safety report be received and noted

(F) WESTMINSTER PARK- PEDSTRIAN CROSSING That the following changes be made in Ryde Road:

a) The existing pedestrian refuge on Ryde Road be upgraded to a zebra crossing be approved in principle, subject to detailed design and a lighting assessment being undertaken.

b) Funding be allocated for the above work to be undertaken.

(G) CUTLER PARADE, NORTH RYDE- PARKING RESTRICTIONS The following parking changes be made in Cutler Parade, North Ryde: That Council:

1) An 11m area of ‘No Parking – Wedding and Funeral Vehicles Excepted’ be installed on the southern side of Cutler Parade between the driveway access to North Ryde Community Church and the rear access to the Blenheim Road Shops.

2) Staff consult with the church and local residents to install two disabled parking spaces outside the church on Cutler Parade - Sunday 7am - 10pm.

3) Staff investigate the extension of 2 hour to 3 hour parking on Sundays in

the Carpark outside the community centre.

(H) PITTWATER ROAD, NORTH RYDE- PEDESTRIAN REFUGE The following changes be made in Pittwater Road, North Ryde:

a) That a pedestrian refuge on Pittwater Road in the vicinity of No.307 Pittwater Road be approved in principle and included in a future capital works program, subject to detailed design, lighting assessment and consultation with directly affected residents being undertaken.



(I) WATERLOO ROAD, MACQUARIE PARK- PARKING RESTRICTIONS AND ONE-WAY The following changes be made in Waterloo Road, Macquarie Park:

a) A C3 yellow line, signifying ‘No Stopping’, be installed around the inner island of the bus layover section of Waterloo Road.

b) The westbound one-way system in the bus layover loop on Waterloo

Road be endorsed and signposted accordingly. (J) OWEN STREET, GLADESVILLE- PARKING RESTRICTIONS The following parking changes be made in Owen Street, Gladesville:

a) A 2P 8am-6pm Mon-Fri Authorised Permit Holders Excepted - Zone 9 resident parking scheme be installed on the western side of Owen Street, Gladesville.

b) Residents be advised of the number of permits that they will be eligible for and invited to apply for permits.

(K) RYEDALE ROAD, WEST RYDE- TRAFFIC ARRANGEMENTS The following changes be made in Ryedale Road, West Ryde:

a) Council endorses the proposed access arrangements for the new commuter car park on Ryedale Road, with only a left turn movement being permitted from the egress point from the car park. The car park is to be signposted to ensure that motorists are aware of this left turn restriction when egressing from the car park.

b) All deficiencies as identified in the Road Safety Audit undertaken by GHD associated with this car park be undertaken by TfNSW at no cost to Council.

c) The existing 1/2P parking zone on the western side of Ryedale

Road preceding the zebra crossing be converted to a No Parking KISS and RIDE zone.

d) All unrestricted parking on the western side of Ryedale Road not

otherwise designated as bus zone be converted to 1P 8am -6pm Mon-Sun & Public Holidays.




INFORMATION REPORT 10 REPORT FOR THE INFORMATION OF COUNCIL - EXCLUSION OF ITEM OF

BUSINESS FROM THE COUNCIL MEETING HELD ON 25 MAY 2021 Note: An Information Report was presented to Council.

NOTICES OF MOTION 1 DEFERRED NOTICE OF MOTION: LOCAL ENVIRONMENTAL PLAN -

Councillor Roy Maggio MOTION: (Moved by Councillors Maggio and Kim)

(a) That the City of Ryde provides a comprehensive community consultation

advocating to the State Government to allow the City of Ryde to amend the current LEP to allow town houses and villas to be within the medium density planning instruments.

(b) That a workshop of Councillors is conducted to discuss the strategy put forward to the community.

(c) That the community consultation process commence in July for 28 days

with a full report to come back to full Council. AMENDMENT: (Moved by Councillor Pedersen and Purcell) That Council continue advocating for outcomes consistent with “Planning Ryde” - Local Strategic Planning Statement and the City of Ryde Local Housing Strategy in its regular meetings with the Department of Planning Industry, and Environment, the Greater Sydney Commission, and in relevant State policy consultations. On being put to the Meeting the voting on the Amendment was six (6) All. The Mayor, Councillor Laxale used his casting vote for the Amendment. The Amendment was CARRIED and then became the Motion Record of Voting: For the Amendment: The Mayor, Councillor Laxale and Councillors Clifton, Gordon, Pedersen, Purcell and Zhou Against the Amendment: Councillors Brown, Kim, Lane, Maggio, Moujalli and Yedelian OAM



FURTHER AMENDMENT: (Moved by Councillors Kim and Yedelian OAM) (a) That the Mayors letter to the Department of Planning and any

correspondence be published as a Precis of Correspondence at the next Council Meeting.

(b) That a workshop of Councillors is conducted to discuss the R3 Medium Density strategy with a view to put forward to the community. That the Workshop to be held as soon as practicable.

(c) That Council continue advocating for outcomes consistent with “Planning

Ryde” - Local Strategic Planning Statement and the City of Ryde Local Housing Strategy in its regular meetings with the Department of Planning Industry, and Environment, the Greater Sydney Commission, and in relevant State policy consultations.

On being put to the Meeting the voting on the Further Amendment was Unanimous. The Further Amendment was CARRIED and then became the Motion. The Motion was then put and CARRIED. Record of Voting: For the Amendment: Unanimous RESOLUTION: (Moved by Councillors Kim and Yedelian OAM) (a) That the Mayors letter to the Department of Planning and any

correspondence be published as a Precis of Correspondence at the next Council Meeting.

(b) That a workshop of Councillors is conducted to discuss the R3 Medium

Density strategy with a view to put forward to the community. That the Workshop to be held as soon as practicable.

(c) That Council continue advocating for outcomes consistent with “Planning

Ryde” - Local Strategic Planning Statement and the City of Ryde Local Housing Strategy in its regular meetings with the Department of Planning Industry, and Environment, the Greater Sydney Commission, and in relevant State policy consultations.




2 ITALIAN MIGRANTS OF RYDE PROJECT - Councillor Roy Maggio 4 SUPPORT FOR RYDE ITALIAN MIGRANTS BOOK – Councillor Sarkis

Yedelian OAM Note: Margaret Galluzzo, Angelina Bonifacio, Rose Martelli, Frank Carabetta,

Barbara and Armando Papallo, Anna Mifsud, Mario Zarro, Dr Vanessa Berry, Victor Tagg, Rose Steel, Jeanette Zakhem, Roseanna Gallo, Annette Bietola Lentini, Lydia Scuglia, Caroline Micallef, Mary Oliveri, Kim Phillips, Macquarie University and Dr Samiul J Sorrenti made written submissions on this Item.

Note: Councillor Pedersen disclosed a Less than Significant Non-Pecuniary

Interest in this Item for the reason that her half brother has Italian heritage and his father was born in Italy.

Note: Councillor Lane disclosed a Less than Significant Non-pecuniary Interest

in this Item for the reason that his partner is half Italian. MOTION: (Moved by Councillors Maggio and Yedelian OAM) (a) That Council allocate an amount of up to $40,000 to the Italian Migrants of

Ryde Project at the next budget quarterly review.

(b) That a meeting be facilitated within 10 days to discuss the financial implications of the project with the Italian Migrants Committee.

(c) That the proposed resolution (as set out in part (a) above) be exhibited for

a minimum period of 28 days with a further report being brought back to Council to determine the resolution following the public exhibition.

(d) That the report be presented to Council at the August 2021 meeting. AMENDMENT: (Moved by Councillors Pedersen and Gordon) (a) That Council note that the Italian Migrants of Ryde Book project received

a contribution of $5,000 under Councils Community Grants Program. (b) That Council notes that that Council’s existing community grants process

is an appropriate funding mechanism for projects of this nature. (c) That the Mayor write to the Italian Migrants of Ryde project acknowledging

the fantastic work undertaken so far by the Committee and to wish them well in completing this project.

(d) That City of Ryde staff assist the Italian Migrants of Ryde Committee in

applying for State and Federal grants to accompany their City of Ryde grant.



On being put to the Meeting, the voting on the Amendment was five (5) For and seven (7) Against. The Amendment was LOST. The Motion was then put and CARRIED. Record of Voting: For the Amendment: The Mayor, Councillor Laxale and Councillors Clifton, Gordon, Pedersen and Purcell Against the Amendment: Councillors Brown, Kim, Lane, Maggio, Moujalli, Yedelian OAM and Zhou RESOLUTION: (Moved by Councillors Maggio and Yedelian OAM) (a) That Council allocate an amount of up to $40,000 to the Italian Migrants of

Ryde Project at the next budget quarterly review. (b) That a meeting be facilitated within 10 days to discuss the financial

implications of the project with the Italian Migrants Committee. (c) That the proposed resolution (as set out in part (a) above) be exhibited for

a minimum period of 28 days with a further report being brought back to Council to determine the resolution following the public exhibition.

(d) That the report be presented to Council at the August 2021 meeting. Record of Voting: For the Motion: Councillors Brown, Kim, Lane, Maggio, Moujalli, Yedelian OAM and Zhou Against the Motion: The Mayor, Councillor Laxale and Councillors Clifton, Gordon, Pedersen and Purcell

QUESTIONS BY COUNCILLORS AS PER POLICY 1 QUESTIONS WITH NOTICE - Councillor Roy Maggio Question 1:

Please provide the consultant costs associated to the amount of Code of Conducts in this term of Council?



Answer 1: NSW Office of Local Government establishes a reporting period of 1 October to 30 September the following year under Section 440AA of the Local Government Act. The costs of engaging Conduct Reviewers are reported to Council in November each year for the previous reporting period. A copy of this report must also be provided to the NSW Office of Local Government in December. Annual reports were provided to Council on:-

• Reporting period: 1 October 2019 – 30 September 2020 o Reported to Council on 24 November 2020 o Cost: $31,839

• Reporting period: 1 October 2018 – 30 September 2019 o Reported to Council on 26 November 2019 o Cost: $28,801

• Reporting period: 1 October 2017 – 30 September 2018

o Reported to Council – on 27 November 2018 o Cost: $46,766

The current reporting period will end on 30 September 2021 and will be included in a report to Council during the next term of Council (November 2021) and then subsequently reported to the Office as per the Local Government Act.

CLOSED SESSION ITEM 11 – REQUEST FOR TENDER - COR-RFT-16/20 - LEASE TO OPERATE TENNIS COURT FACILITIES Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (d) (ii) information that would, if disclosed, confer a commercial advantage on a competitor of the council. ITEM 12 – REQUEST FOR TEDER - COR-RFT-03/21 - LEASE OF THE KIOSK WITHIN THE RYDE AQUATIC LEISURE CENTRE Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.



ITEM 13 - ADVICE ON COURT ACTIONS Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. Note: Councillor Clifton left the meeting at 10.55pm and was not present for voting

on this Item. RESOLUTION: (Moved by Councillors Pedersen and Gordon) That the Council resolve into Closed Session to consider the above matters. Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Gordon, Maggio, Pedersen, Purcell, Yedelian OAM and Zhou Against the Motion: Councillors Kim, Lane and Moujalli

Note: The Council closed the meeting at 10.55pm. The public and media left the webcast. CONFIDENTIAL COUNCIL REPORTS 11 REQUEST FOR TENDER - COR-RFT-16/20 - LEASE TO OPERATE TENNIS

COURT FACILITIES Note: Councillor Kim left the meeting at 10.57pm during discussion on this Item

and did not return. He was not present for voting on this Item. Note: Councillor Clifton returned to the meeting at 10.59pm during discussion

on this Item. RECOMMENDATION: (Moved by Councillors Purcell and Gordon) (a) That Council accept the tender from Rod Fahey Tennis School for COR-

RFT-16/20 for the amount of $550,000 ex GST for the management and operating lease of the Kotara Park Tennis facility for a 5-year term as recommended in the Tender Evaluation Report.



(b) That Council accept the tender from Sydney Sports Management Group

and Voyager Tennis Pty Ltd for COR-RFT-16/20 for the amount of $668,352 ex GST for the management and operating lease of the Olympic Park Tennis Facility and Meadowbank Park Tennis Facility for a 5 year term as recommended in the Tender Evaluation Report

(c) That Council delegate to the General Manager the authority to enter into a

lease agreement with the Rod Fahey Tennis School and Sydney Sports Management Group/Voyager Tennis Pty Ltd on the terms contained within the tender and for amendments to be made to the agreement as required.

(d) That Council direct funds received from the lease agreements to the Asset

Replacement Reserve and that renewal works at Council owned Tennis Centres be included in future iterations of the Four-Year Delivery Plan, funded from this Reserve.

Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Moujalli, Pedersen, Purcell and Zhou Against the Motion: Councillors Maggio, Lane and Yedelian OAM

EXTENSION OF TIME Note: Councillor Kim was not present for consideration or voting on this Item. RESOLUTION: (Moved by Councillors Clifton and Pedersen) That the meeting be extended to allow consideration of the remaining Confidential Items 12 and 13 on the Council Agenda, the time being 11.19pm. Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Pedersen, Purcell and Zhou Against the Motion: Councillors Lane, Maggio, Moujalli and Yedelian OAM



12 REQUEST FOR TENDER - COR-RFT-03/21 - LEASE OF THE KIOSK WITHIN

THE RYDE AQUATIC LEISURE CENTRE Note: Councillor Kim was not present for consideration or voting on this Item.

RECOMMENDATION: (Moved by Councillors Purcell and Clifton) (a) That pursuant to Clause 178(1)(a) of the Local Government (General)

Regulations 2005, Council accepts the tender from Advanced Catering Systems 2 Pty Ltd for the Lease of the Kiosk with the Ryde Aquatic Leisure Centre for the lump sum amount of $114,000 (excluding GST).

(b) That Council delegate to the General Manager the authority to enter into a contract with Advanced Catering Systems 2 Pty Ltd on the terms contained within the tender and for minor amendments to be made to the contract documents that are not of a material nature.

(c) That Council advise all the respondents of Council’s decision. Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Brown, Clifton, Gordon, Moujalli, Pedersen, Purcell and Zhou Against the Motion: Councillors Lane, Maggio and Yedelian OAM

13 ADVICE ON COURT ACTIONS Note: Councillor Kim was not present for consideration or voting on this Item.

RECOMMENDATION: (Moved by Councillors Purcell and Pedersen) That the report of the General Counsel be received. Record of Voting: For the Motion: The Mayor, Councillor Laxale and Councillors Clifton, Gordon, Moujalli, Pedersen, Purcell and Zhou Against the Motion: Councillors Brown, Lane, Maggio and Yedelian OAM



OPEN SESSION RESOLUTION: (Moved by Councillors Clifton and Purcell) (a) That the Council resolve itself into open Council. (b) That the recommendations of Items considered in Closed Session be

received and adopted as resolutions of Council without any alteration or amendment thereto.

(c) That all remaining Items be deferred to the next Ordinary Council Meeting to

be held on Tuesday, 27 July 2021. (d) That the Minutes of the Closed Session be adopted. Record of Voting: For the Motion: Unanimous

Note: Open Council resumed at 11.34pm. COUNCIL REPORT 4 REPORT OF THE FINANCE AND GOVERNANCE COMMITTEE MEETING

4/21 held on 8 June 2021 3 UPDATE TO CITY OF RYDE STATEMENT OF BUSINESS ETHICS

Note: This Item was deferred and will be dealt with at the Council Meeting on 27 July 2021.

NOTICE OF MOTIONS 1 DEFERRED NOTICE OF MOTION: LOCAL ENVIRONMENTAL PLAN –

Councillor Roy Maggio Note: This Item was dealt with earlier in the meeting as detailed in these

Minutes.

2 ITALIAN MIGRANTS OF RYDE: LOCAL ENVIRONMENTAL PLAN –

Councillor Roy Maggio Note: This Item was dealt with earlier in the meeting in conjunction with Notice

of Motion 4 as detailed in these Minutes.



3 ACKNOWLEDGEMENT PLAQUE - ITALIAN MIGRANTS OF RYDE -

Councillor Roy Maggio Note: This Item was deferred and will be dealt with at the Council Meeting on

27 July 2021.

4 SUPPORT FOR RYDE ITALIAN MIGRANTS BOOK - Councillor Sarkis

Yedelian OAM Note: This Item was dealt with earlier in the meeting in conjunction with Notice

of Motion 2 as detailed in these Minutes.

5 PARKING MATTERS - NEIGHBOURING STREETS SURROUNDING THE

RYDE AQUATIC LEISURE CENTRE - Councillor Roy Maggio Note: This Item was deferred and will be dealt with at the Council Meeting on

27 July 2021.

6 APPRECIATION PLAQUE - Councillor Jordan Lane Note: This Item was deferred and will be dealt with at the Council Meeting on

27 July 2021.

7 GRANT FOR EXPANDED YOGA SERVICES - Councillor Jordan Lane Note: This Item was deferred and will be dealt with at the Council Meeting on

27 July 2021.

8 BAY DRIVE MEADOWBANK BUS SERVICE (518) - Councillor Bernard

Purcell Note: This Item was dealt with earlier in the meeting as detailed in these

Minutes.

9 TREATY ON THE PROHIBITION OF NUCLEAR WEAPONS - Councillor

Christopher Gordon Note: This Item was deferred and will be dealt with at the Council Meeting on

27 July 2021.



10 MEN'S MENTAL HEALTH AND SUICIDE PREVENTION STRATEGY -

Councillor Penny Pedersen Note: This Item was dealt with earlier in the meeting as detailed in these

Minutes.

11 PROVIDING ACCESS FOR DISABLED SPEAKERS AND SWIMMERS IN

RYDE - Councillor Penny Pedersen Note: This Item was dealt with earlier in the meeting as detailed in these

Minutes.

The meeting closed at 11.34pm.

CONFIRMED THIS 27TH DAY OF JULY 2021

Chairperson



3 DEFERRED REPORT - ITEM 4(3) - UPDATE TO CITY OF RYDE STATEMENT OF BUSINESS ETHICS FROM THE REPORT OF THE FINANCE AND GOVERNANCE COMMITTEE MEETING 4/21 held on 8 June 2021


NOTE: This Report was deferred from the Council Meeting of 29 June 2021 REPORT SUMMARY Provided for in ATTACHMENT 1 are the Minutes of the Finance and Governance Committee Meeting 4/21 held on 8 June 2021. The Minutes will be listed for confirmation at the next Finance and Governance Committee Meeting. Items 1, 2, 4, 6, 7 and 8 were dealt with by the Committee within its delegated powers and Item 5 was dealt with at the Council meeting of 29 June 2021. Also provided for in ATTACHMENT 2 is the report presented to the Finance and Governance Committee meeting on 8 June 2021 regarding Item 3 – Update to City of Ryde Statement of Business Ethics. The following recommendation for Item 4(3) is submitted to Council for determination in accordance with the delegations set out in Council’s Code of Meeting Practice relating to Charters, functions and powers of Committees:


4/21 held on 8 June 2021 (3) UPDATE TO CITY OF RYDE STATEMENT OF BUSINESS ETHICS RECOMMENDATION: (Moved by Councillors Pedersen and Gordon) That the City of Ryde Statement of Business Ethics be updated to reflect the following:- (a) That Council do business with companies which are aware that their own

supply chain takes care of its workers with:- (i) fair pay (always paying at least minimum wage); (ii) sustainable work loads; and (iii) ethical work conduct.

(b) That Council has zero tolerance for organisations which engage in wage theft.

ATTACHMENTS 1 MINUTES - Finance and Governance Committee Meeting - 8 June 2021 2 Report to Finance and Governance Committee - Update to City of Ryde

Statement of Business Ethics



Finance and Governance Committee

MINUTES OF MEETING NO. 4/21

Meeting Date: Tuesday 8 June 2021 Location: Council Chambers, Level 1A, 1 Pope Street, Ryde and Online Time: 6.56pm Councillors Present: Councillors Purcell (Chairperson), Brown, Gordon and Pedersen. Councillors Present online via audio visual: Councillor Clifton. Apologies: Nil. Leave of Absence: Councillor Kim. Absent: Councillor Maggio. Note: The Deputy Chairperson, Councillor Purcell chaired the meeting on behalf of the

Chairperson, Councillor Clifton. Note: Councillor Clifton arrived at the meeting at 7.00pm and was not present for

consideration or voting on Item 1. Staff Present: General Manager, Director – Customer and Community Services, Director – Corporate Services, Director – City Works, Chief Financial Officer, Manager – Communications and Engagement, Manager – Environment, Acting Manager – Corporate Governance, Senior Coordinator – Community Engagement, System Support Officer, Civic Services Manager and Executive Assistant to Mayor and Councillors. DISCLOSURES OF INTEREST There were no disclosures of interest. 1 CONFIRMATION OF MINUTES - Finance and Governance Committee

Meeting held on 11 May 2021 Note: Councillor Clifton was not present for consideration or voting on this Item. RESOLUTION: (Moved by Councillors Pedersen and Gordon) That the Minutes of the Finance and Governance Committee 3/21, held on 11 May 2021, be confirmed. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.



2 ITEMS PUT WITHOUT DEBATE Note: Councillor Clifton arrived at the meeting at 7.00pm. RESOLUTION: (Moved by Councillors Gordon and Pedersen) That the Committee adopt Items 4, 7 and 8 on the Committee Agenda as per the recommendations in the reports. Record of Voting: For the Motion: Unanimous 4 FRAUD AND CORRUPTION PREVENTION IMPLEMENTATION POLICY/

STRATEGY UPDATES AND ACTION PLAN RESOLUTION: (Moved by Councillors Gordon and Pedersen) (a) That the Finance and Governance Committee endorse the minor changes as

made to the Policy and Strategy documents. (b) That the Finance and Governance Committee receives, reviews and

endorses the Implementation Action Plan for Fraud and Corruption Prevention.

Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.

LATE REPORTS 7 INVESTMENT REPORT AS AT 31 MAY 2021 RESOLUTION: (Moved by Councillors Gordon and Pedersen) That Council endorse the Investment Report as at 31 May 2021. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.



8 ANNUAL RATES RECEIPT RESOLUTION: (Moved by Councillors Gordon and Pedersen) That Council receives and notes the report. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.

3 UPDATE TO CITY OF RYDE STATEMENT OF BUSINESS ETHICS RECOMMENDATION: (Moved by Councillors Pedersen and Gordon) That the City of Ryde Statement of Business Ethics be updated to reflect the following:- (a) That Council do business with companies which are aware that their own

supply chain takes care of its workers with:- (i) fair pay (always paying at least minimum wage); (ii) sustainable work loads; and (iii) ethical work conduct.

(b) That Council has zero tolerance for organisations which engage in wage theft. Record of Voting: For the Motion: Unanimous Note: This matter will be dealt with at the Council Meeting to be held on 29 JUNE 2021 as

substantive changes were made to the published recommendation.

4 FRAUD AND CORRUPTION PREVENTION IMPLEMENTATION POLICY/

STRATEGY UPDATES AND ACTION PLAN Note: This Item was dealt with earlier in the meeting as detailed in these Minutes.



5 LARGE GENERATION SOLAR CERTIFICATES - RALC POWER PLANT RECOMMENDATION: (Moved by Councillors Pedersen and Gordon) That Council resolves to sell the 436 currently registered LGC certificates generated from the RALC Solar Plant (for 2019 to January 2021) to Green Energy Trading for a price of $32.50 per LGC ex GST using the Australian Financial Markets Association (AFMA) Contract for spot purchase/sale of environmental products ATTACHMENT 1. providing a financial generation of $14,170 ex GST in income for the City of Ryde and project payback. That Council authorises the General Manager to sign the AFMA spot contract ATTACHMENT 1. with Green Energy Trading for this sale (pricing held until 30 June 2021). That Council authorises Council’s primary contact on the Clean Energy Regulator’s REC Registry website to transfer 436 LGCs to Green Energy Trading in accordance with the signed AFMA spot market contract. Record of Voting: For the Motion: Unanimous Note: This matter will be dealt with at the Council Meeting to be held on 29 JUNE 2021 as it is

outside the Committee’s delegations.

6 REPORTS DUE TO COUNCIL RESOLUTION: (Moved by Councillors Gordon and Pedersen) That the report on Outstanding Council Reports be endorsed. Record of Voting: For the Motion: Unanimous Note: This is now a resolution of Council in accordance with the Committee’s delegated powers.

LATE REPORTS 7 INVESTMENT REPORT AS AT 31 MAY 2021 Note: This Item was dealt with earlier in the meeting as detailed in these Minutes.

8 ANNUAL RATES RECEIPT Note: This Item was dealt with earlier in the meeting as detailed in these Minutes.

The meeting closed at 7.26pm.

CONFIRMED THIS 10TH DAY OF AUGUST 2021.

Chairperson

































4 REFERRAL OF 2020/21 DRAFT FINANCIAL STATEMENTS TO EXTERNAL AUDIT

Report prepared by: Chief Financial Officer File No.: GRP/09/5 - BP21/677

REPORT SUMMARY Council is required to prepare Financial Statements and have them referred to audit as soon as practicable after 30 June each financial year. This report is seeking the release of Council’s draft 2020/21 Financial Statements for external audit purposes. The audit will commence in the first week of September 2021. It is proposed that at its meeting on 26 October 2021, Council will resolve to sign the audited 2020/21 Financial Statements prior to placing them on public exhibition. A presentation of Council’s audited Financial Statements and Auditor’s Report will also be made at this meeting. The signed Financial Statements will be forwarded to the Office of Local Government on or before 31 October 2021, and a further report attaching any public submissions will be tabled at the November Council meeting.

RECOMMENDATION: That Council releases the draft 2020/21 Financial Statements for external audit purposes, pursuant to section 413 of the Local Government Act 1993.

ATTACHMENTS There are no attachments for this report. Report Prepared By: Pav Kuzmanovski Chief Financial Officer Report Approved By: Mark Eady Director - Corporate Services

Council Reports Page 53 ITEM 4 (continued)


Discussion The Auditor-General (Audit Office) is responsible for ensuring the audit is performed in accordance with Australian Auditing Standards and the Local Government Act, 1993. The Auditor-General has engaged Grant Thornton to provide audit and/or assurance services on this engagement. However, the Auditor-General remains responsible for the audits, their performance and for issuing the Independent Auditor's Reports. The level of Audit Office involvement will vary depending on the size, nature, complexity and risk of the audit. The following timeline is proposed to ensure that Council fulfils its legislative requirements in accordance with the Local Government Act and as agreed with the Audit Office:-

Action Date Council resolves to release Draft Financial Statements for Audit (Council Meeting)

27 July

Review of Draft Financial Statements by independent members of ARIC

17 Aug

Audit is conducted by the Audit Office (via Grant Thornton) 6-24 Sept Audit presentation on the conduct of the Audit (Audit Office) and signing of the audited Financial Statements and release for public exhibition (Council Meeting)

26 Oct

Submit audited Financial Statements and Audit Reports to the Office of Local Government

29 Oct

Release for Public Exhibition 10 Nov Report to Council relating to the tabling of any public submissions received (Council Meeting)

23 Nov

In order to provide Council with the benefit of a final review of the Financial Statements before releasing them to the Audit Office for audit, the Financial Statements will be reviewed by the independent members of the Audit, Risk and Improvement Committee. At the 26 October 2021 Council meeting, the audited Financial Reports together with key findings will be presented to Council. Financial Implications Adoption of the recommendation will have no financial impact.



5 2020/21 CARRY FORWARDS

Report prepared by: Chief Financial Officer File No.: FIM/19/516 - BP21/676

REPORT SUMMARY This report is to outline the unspent funds being carried forward from the 2020/21 budget into the 2021/22 budget. The purpose of this report is to identify those projects that have not been completed and these funds are still required to continue the projects in the 2021/22 financial year. A carryforward usually arises from the following:- • Funding/grant notification was for new projects added to the program were

confirmed late in the financial year.

• The project was delayed due to circumstances beyond Council’s control.

• The project is a multiyear project and continues into the 2021/22 financial year. The COVID-19 pandemic has had an impact on cash flow projections of some projects this financial year. Whilst the majority of projects that were scheduled to be completed this financial year were completed on schedule, a number of projects that commenced in the 2020/21 financial year and scheduled to be completed in the 2021/22 or 2022/23 financial year saw a larger than anticipated carry forward as at 30 June 2021. The amount proposed to be carried forward is $61,125K.

RECOMMENDATION: That Council endorses the unspent 2020/21 funds to be carried forward into the 2021/22 financial year as outlined in this report.

ATTACHMENTS 1 20-21 Year End Carry Overs - Final

Report Prepared By: Pav Kuzmanovski Chief Financial Officer Report Approved By: Mark Eady Director - Corporate Services



Discussion A carry forward is when a project has not been completed at the end a financial year and the unspent funds are required to be carried into the following financial year in order for the project to be completed. A carry forward usually occurs:- - Funding/grant notification was for new projects added to the program were

confirmed late in the financial year.

- The project was delayed due to circumstances beyond Council’s control.

- The project is a multiyear project and continues into the 2021/22 financial year. The following table is a summary of the proposed carry forwards by directorate:-

Directorate Proposed Carry Forward Amount ($,000)

Corporate Services $1,234 City Planning and Environment Services $2,018 City Works (incl. Ryde Central) $57,115 Customer and Community Services $758 Total $61,125

Due to the impact of COVID-19, it has been difficult to forecast cash flows during the 2020/21 financial year. As a result, conservative cash flow projections were made for Council’s endorsement in the quarterly budget review reports. This ensured adequate funds were available so actual expenditure did not exceed budget allocation. The list of programs and standalone projects (and respective amounts) that require funds to be carry forward at ATTACHMENT 1 was incomplete as at the 30 June 2021. Accordingly, further details on the status of projects that may require additional carry forwards will be provided as a part of the June 2021 Quarterly Review report to Council.



Financial Implications The following table is representative of Council’s Capital and Non Capital projects and the adjustments made through the each Quarterly Review Process.

Budget Movement Type Amount ($,000) Original Budget (Operational Plan) 83,055 Adjustments 2019/20 Carry Forwards adjustment 23,120 Quarter 1 adjustments 3,553 Quarter 2 adjustments 3,784 Quarter 3 adjustments 1,463 Total Adjustments made after the adoption of the 2020/21 Operational Plan

31,920

Total Budget 114,975

The total budget for Capital and Non Capital projects was increased by $31,920K through adjustments made during the year after the adoption of the 2020/21 Operational Plan. The adjustments made through the quarterly review process were primarily related to economic stimulus related grants received for capital works. The preliminary year-end figures indicate $60M in capital works and projects were completed for the 2020/21 financial year against an original budget of $83,055K adopted in the 2020/21 Operational Plan. Cash flow projections will continue to be managed in a conservative manner in the 2021/22 financial year to ensure that projects have adequate budget until the COVID-19 pandemic ceases. The total amount of $61,125K dollars is proposed to be carried forward into the 2020/21 budget with no impact of Council’s Working Capital.

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6 CITY OF RYDE - RESPONSE TO THE CURRENT COVID-19 OUTBREAK

Report prepared by: Chief Financial Officer File No.: FIM/19/516 - BP21/681

REPORT SUMMARY This report is in response to the Mayoral Minute tabled at the June 2021 Council meeting for Small Business and Community Sports Financial Support. The report addresses the following:-

- Refunds to customers impacted by the current COVID-19 restrictions.

- Fee Waivers for Small Businesses and Library members.

- A $400 Rates Rebate for eligible ratepayers as outlined in the report.

- Eligible pensioners receiving a $50 one-off COVID supplement against their domestic waste rates.

- Zero interest rate on overdue rates until 31 December 2021.

- A revised COVID-19 Financial Hardship Policy, including rental relief.

- Financial monitoring of the impacts COVID-19 is having on Council’s Budget and long-term financial sustainability.

This report is submitted in the context of the NSW Public Health Order lockdown of Greater Sydney that commenced on 26 June 2021. The measures outlined in the report seek to mitigate the anticipated financial hardship created by the lockdown on some individuals, organisations and businesses in the Ryde Local Government Area. The measures seek to address both the response and recovery stages of this disruptive event in conjunction with State and Federal government support packages. The measures extend at this time until December 2021.

RECOMMENDATION: (a) That Council endorses the Fee Waivers outlined in the report. (b) That Council approves the $400 Rates Rebate and $50 rates supplement to

be publicly exhibited for 28 days as detailed in the report. (c) That Council endorses the budget adjustments to be made at the next

quarterly budget review.

ATTACHMENTS 1 Proposed 2021-2022 Fees and Charges to be Waived for period July to

December 2021

2 Draft Hardship Policy - COVID-19 - July 2021



Report Prepared By: Pav Kuzmanovski Chief Financial Officer Report Approved By: Mark Eady Director - Corporate Services



Background At the June 2021 Council meeting, Council resolved the following:-

(a) That the General Manager prepare a report as soon as practicable or by the next Council Meeting outlining measures that could be implemented to support small businesses in Ryde adversely impacted by the current Greater Sydney 2021 lockdown.

(b) That the report identify and provide information on the financial impact of

small business fee/rent waivers (similar to those provided during the 2020/2021 financial year due to lockdowns) on the 2021/2022 budget.

(c) That the report identify and provide costings for, if required, fee refunds for

sporting and community groups in the City of Ryde who were unable to use grounds and facilities during the period of the Greater Sydney lockdown.

This report will address the above resolution and the forecast financial implications of the latest COVID-19 outbreak in conjunction with support provided by the State and Federal government. Discussion As the latest outbreak of COVID-19 impacts Greater Sydney, the State Government imposed restrictions that have been in place since 6pm on the 26th of June 2021. These restrictions have resulted in lockdown measures across Greater Sydney that resulted in Council having to temporarily cease a number of services offered to the public. In order to provide some relief to those affected by the current COVID-19 restrictions in the Ryde LGA, the following is proposed:-

- Refunds to customers impacted by the current COVID-19 restrictions.

- Fee Waivers for Small Businesses and Library members.

- A one-off $400 Rates Rebate for eligible ratepayers as outlined in the report.

- Eligible pensioners receiving a $50 one-off COVID supplement against their domestic waste rates.

- Zero interest rate on overdue rates until 31 December 2021.

- A revised COVID-19 Financial Hardship Policy, including rental relief. In considering the above, Council must exercise prudent financial management as the duration and severity of this outbreak is unknown and may have long lasting impacts.



Council’s Economic Development team have also maintained communication channels with local businesses, advising them of current relief available from all levels of government. This will continue throughout the pandemic as different support packages are released. The proposed fee waivers and rebates outlined in this report will be communicated to all residents through the appropriate channels if adopted by Council. Refund of Fees and Charges As Council provides a number of services that require an advanced booking, a number of customers have either had to cancel their bookings or Council has had to cancel them due to the current COVID-19 restrictions. Such services as community hall hire, the RALC and sportsground hiring have not been available to the public and the associated bookings have been cancelled or placed on hold until this wave of the pandemic eases. Where payments have been made to Council and services not deemed rendered (on or after 6pm on Saturday 26 June 2021), a refund will be provided after contact is established with the entity or customer. Any cancellation fees associated with cancelling a booking will be waived as outlined below. Fee Waivers During the initial COVID-19 outbreak in April 2020, Council provided a number of fee waivers to assist the community and businesses to minimise the downturn in economic activity throughout the Ryde LGA. Fee waivers were initially introduced to assist individuals and sporting groups by waiving cancellation fees. As the initial restrictions eased, fee waivers were provided to small businesses to assist with reinvigorating the local economy. As the second wave of the pandemic progresses and the impact of the State mandated restrictions take effect, the following fees are proposed to be waived to assist those through the pandemic and also assist with the economic recovery of business impacted:-

- Outdoor Dining Fees - Environmental Health Inspection Fees - Cancellation Fees relating to services that have ceased due to the current

COVID-19 restrictions. - Library Overdue Fees including daily overdue charges, fast reads overdue

charges and replacement processing charges.

The proposed fees are provided for in ATTACHMENT 1. The proposed fees will be waived within the provisions of Council’s Fees and Charges schedule under the Fee Waiver category of ‘Adverse Climatic or Pandemic Related event’. It is proposed to waive the fees from 1 July 2021 until 31 December 2021. The proposed fee waivers relating to small business will complement both the State and Federal support packages for small and medium businesses.



Financial Hardship Policy At its meeting on 27 October 2020, Council adopted a COVID-19 Financial Hardship Policy that included a number of measures to assist those experiencing financial hardship. Since the initial pandemic eased, a number of provisions within the COVID-19 Financial Hardship Policy have lapsed. The highlights of the proposed COVID-19 Financial Hardship Policy are:-

- A zero percent interest rate on overdue rates from 1 July 2021 until 31 December 2021 applied to all ratepayers. It is proposed to reinstate the interest rate back to six percent as of 1 January 2022.

- A one-off $400 rate rebate for eligible ratepayers who receive the following: a. Commonwealth COVID-19 Disaster Payment b. Small and Medium Business Support Payment c. Federal/State Grants program for Micro Businesses

This rates rebate is available for eligible ratepayers (closing 31 December 2021) funded either by Council’s Domestic Waste Management Reserve or general revenue or other applicable reserves dependent on the rate payers circumstances. This will be applied to the November 2021 or February 2022 rates instalment (depending on the time of the application).

- An additional one-off $50 Domestic Waste rates supplement for eligible pensioners funded by Council’s Domestic Waste Management Reserve and will be applied to the November 2021 rates instalment. This will be automatically applied and communicated to recipients on their November 2021 of February 2022 rates instalment (dependant on the time of the pensioner application received). Rebates will apply to those applications received on or before 31 December 2021.

- Rental relief to Community/Commercial hirers that demonstrate Financial Hardship on a case by case basis will be available until 31 December 2021.

It is proposed to publicly advertise the following in accordance with section 356 of the Local Government Act 1993 as outlined above:

- $400 rates rebate program for eligible ratepayers. - $50 COVID rates supplement for eligible rate paying pensioners who are liable

for paying rates.

The updated COVID-19 Financial Hardship Policy is provided for in ATTACHMENT 2.



State and Federal Support Packages As the current wave of the pandemic progresses, the NSW State Government in conjunction with the Federal Government have announced the following support packages:

- Increased small business support payments of $7,500 and $10,500 or $15,000, depending on the decline in business turnover.

- A “JobSaver” employee retention scheme providing cashflow support to

businesses to help them retain staff. The cash boost will be up to 40% of weekly payroll with a payment of between $1,500 to a maximum of $10,000 per week, provided staffing levels are maintained at the level as of 13 July 2021. Non-employing businesses are eligible for $1,000 per week.

- $1,500 grants per fortnight for microbusinesses (annual turnover between

$30,000 and $75,000) that have suffered at least a 30% decline in turnover.

- Payroll tax deferrals for all businesses and a 25% concession for medium-sized businesses that have suffered a 30% revenue decline

- A requirement on landlords to participate in mediation before taking actions to evict or lock out tenants

- Up to 100% land tax concessions for commercial landlords who provide rent relief.

- A $75 million support package for the performing arts sector to be administered by Create NSW.

- A support package for the accommodation sector worth $26 million

- An increase in the payment amount for stood down workers from $500 to $600 per week for those who lost more than 20 hours, and to $375 for those who lost between 8 and 20 hours, and for it to be available to workers outside of the Greater Sydney lockdown areas

- Expanded mental health services with programs targeted at young people and

CALD communities As further announcements are made by the State and Federal Government, the updates will be communicated to stakeholders through the appropriate channels.



Financial Implications The estimated net financial impact of the current restrictions of COVID-19 on the 2021/22 budget is estimated to be $4.87 million. The following forecasts are based on the existing lockdowns being in place until the end of August 2021 and social distancing restrictions until December 2021.

• Ryde Aquatic Leisure Centre – $1.57 million net financial impact due to reduced business activity as a result of restrictions.

• Parking and Fines Income - $2.10 million net financial impact due to reduced business activity as a result of restrictions

• Community and Commercial Lease Income - $0.45 million net financial impact for rental relief and fee waivers for Outdoor dining until 31 December 2021.

• Parks and Sporting fields - $0.28 million net financial impact due to reduced activity as a result of restrictions.

• Environmental Health Inspections Fees - $0.25 million net financial impact as a result of proposed fee waivers until 31 December 2021.

• Library Fees and other Cancellation fees - $0.02 million net financial impact as a result of proposed fee waivers until 31 December 2021.

• Interest on Overdue Rates - $0.20 million net financial impact as a result of changing the interest rate from six percent to zero percent until 31 December 2021.

• $400 One-Off Rates Rebate - $0 net financial impact where funded by the Domestic Waste Reserve where applied against a domestic waste charge or general revenue or other applicable reserves if the rebate is applied against general rates. It is estimated that the total value of this rebate will be $0.20 million if applications remain open until 31 December 2021.

• $50 COVID One-Off Pensioner Rates Supplement - $0 net financial impact as it will be funded by the Domestic Waste Reserve. It is estimated that the total value of rebates will be $0.22 million based on the number of rates pensioners.

In order to balance the budget, it is necessary to develop a funding strategy whereby appropriate measures can be taken within the context of continuing to deliver a wide range of services and programs to the community in a financially responsible manner. A key objective of the funding strategy was to minimise the cancellation of programs and focus on those that could instead be deferred for up to 12 months without a discernable impact on the community.



The following programs have been for deferral from the 2021/22 budget to offset the $4.87 million financial impact of COVID-19:-

- Road Resurfacing Renewal Program - $3.58 million - Road Kerb Renewal Program - $1.29 million

The proposed budget adjustments will be made in the September 2021 Quarterly review. Conclusion The response to the current COVID-19 outbreak is a fiscally responsible approach which is targeted to assist businesses and the community within the Ryde LGA impacted by the restrictions. The response has been considered in conjunction with the State and Federal COVID-19 support packages to minimize the impacts on the community and the economy.

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7 CALL FOR MOTIONS FOR THE LOCAL GOVERNMENT NSW ANNUAL CONFERENCE 2021 - HYATT REGENCY HOTEL - SYDNEY - 28 NOVEMBER TO 30 NOVEMBER 2021

Report prepared by: Civic Support Officer File No.: CLM/21/1/1/2 - BP21/626

REPORT SUMMARY This report is presented to Council as part of a process for the consideration of any recommended Motions received from Councillors, to be submitted to Local Government NSW for inclusion in the Business Papers for the Conference. It is noted that no motions have been received from Councillors for consideration at the time of drafting this report. Consideration of attendance at the Conference will be at the first meeting of the new Council following the NSW Local Government Election.

RECOMMENDATION: That Council consider any recommended Motions received from Councillors to be submitted to the Local Government NSW for inclusion in the Business Papers for the Conference.

ATTACHMENTS 1 Letter of Invitation - LGNSW 2021 Annual Conference 2 LGNSW 2021 Annual Conference Motions Submission Guide 3 Rule 4 – Objects of the Local Government Association

Report Prepared By: Kathryn Fleming Civic Support Officer Report Approved By: Amanda Janvrin Civic Services Manager Rafik Meleka Acting Manager - Corporate Governance Mark Eady Director - Corporate Services



Discussion Conference The 2021 Local Government NSW Annual Conference will be held from Sunday, 28 November 2021 to Tuesday, 30 November 2021 at the Hyatt Regency Hotel, Sydney. A letter of Invitation to the LGNSW 2021 Annual Conference is provided in ATTACHMENT 1. The Conference is the annual policy making event for all Councils of New South Wales. It is the pre-eminent event of the Local Government year where local Councillors come together to share ideas and debate issues that shape the way we are governed. Motions Local Government NSW has requested input from Councils, to guide the content of business sessions at the Conference and is requesting Councils to ensure that the motions debate centres on advancing the sector wide policy agenda. A copy of the LGNSW 2021 Annual Conference Motions Submission Guide is provided for in ATTACHMENT 2. Councils were asked to identify motions relating to the following overall categories:- 1. Association Business (Industrial Relations and Employment policy) 2. Economic policy 3. Infrastructure and planning policy 4. Social and Community policy 5. Environmental policy 6. Governance and Accountability of Councils (eg. legislative and regulatory

setting, elections, participation, reform) Further, the LGNSW Board has resolved that motions will be included in the Business Paper for the Conference only where they meet the following criteria:- 1. Are consistent with the objects of the Association (see Rule 4 of the

Association’s rules provided for in ATTACHMENT 3); 2. Relate to Local Government in NSW and/or across Australia; 3. Concern or are likely to concern Local Government as a sector; 4. Seek to advance the Local Government policy agenda of the Association and/or

improve governance of the Association; 5. Have a lawful purpose (a motion does not have a lawful purpose if its

implementation would require or encourage non-compliance with prevailing laws);

6. Are clearly worded and unambiguous in nature; and 7. Do not express preference for one or several members over one or several

other members.



The Board has advised that it will not include motions in the Business Paper which do not advance the local government policy agenda. Therefore, a motion will not be included if it is operational, rather than strategic; not local government business; focused on a local issue only or if the motion is consistent with past policies and actions of LGNSW or the Local Government and Shire’s Association. Local Government NSW have advised all Councils to submit proposed motions by Monday, 27 September 2021, however, in accordance with the Local Government NSW rules, the latest date motions can be accepted for inclusion in the Conference Business Paper is Sunday, 31 October 2021. All Motions must be adopted by Council before submission to the Association. Councillors were invited through the Councillor Information Bulletin dated 13 July 2021 to submit proposed motions and notes for Council to consider endorsing for submission to Local Government NSW for inclusion in the Business Papers for the Conference. It is noted that no motions were received from Councillors. The Executive Team have also not proposed any motions for Council’s consideration. Critical Dates The following deadlines are required to be met:- Motions are to be determined and confirmed at the Council Meeting on

Tuesday, 27 July 2021.

Motions are to be submitted by 12 midnight on Monday, 27 September 2021 and no later than Sunday, 31 October 2021.

















































RULE 4 – OBJECTS OF THE LOCAL GOVERNMENT ASSOCIATION

4. The objects of the Association shall be in New South Wales and elsewhere:

(a) to encourage, promote, protect and foster an efficient and effective autonomous, democratic system of Local Government elected by and responsible to local communities with its position constitutionally guaranteed and with adequate resources including revenue from State and Commonwealth Governments;

(b) to promote, maintain and protect the interests, rights and privileges of Local Government in New South Wales and of the constituent members of the Association;

(c) to encourage and assist Local Government to seek out, determine, assess and respond to the needs and aspirations of its constituents;

(d) to encourage, assist, promote and foster the achievement and maintenance of the highest level of integrity, justice, competence, effectiveness and efficiency of Local Government;

(e) to develop, encourage, promote, foster and maintain consultation and co-operation between councils and Local, State and Commonwealth Governments and their instrumentalities;

(f) to develop, encourage, promote, foster and maintain the financial and economic well-being and advancement of Local Government and for such purposes to undertake, establish, acquire, conduct or dispose of any business, enterprise, undertaking or venture which in the opinion of the Association is necessary, desirable or convenient;

(g) to represent the members of the Association and Local Government generally in their dealings with State and Commonwealth Governments, with statutory and other corporations, with the media and with the public;

(h) to promote, support and encourage Local Government at a State and national level;

(i) to provide an industrial relations service to members including: (i) representing the interests of members in industrial matters before courts and

tribunals; (ii) assisting in negotiations relating to the settlement of disputes between members

and their employees; (iii) representing the interests of members in negotiating the establishment of and/or

variation of industrial awards and agreements; (iv) promoting training programs aimed at enhancing the performance of Local

Government. (j) to undertake or promote any activity which the Board determines to be for the

benefit and/or interest of members and local government in New South Wales.



8 EPPING SCOUTS REIMBURSEMENT FOR WORKS COMPLETED

Report prepared by: Parks Officer File No.: GRP/21/7 - BP21/591

REPORT SUMMARY At its meeting on 21 April 2021, Council resolved in part:-

(c) That Council provide a reimbursement for these works of $8,324 to the Epping Scout Group funded from the 2020/21 Park Buildings Maintenance Budget, subject to public exhibition.

(d) That the proposed recommendation as identified in part (c) above be

exhibited for a minimum period of 28 days with a further report being brought back to Council to determine the resolution following the exhibition period.

This report has been prepared in response to this resolution. In line with point (d), Council sought feedback from the community on the proposal to reimburse the Epping Scout Group for refurbishment works to the public amenities and infrastructure. The public exhibition opened 17 May 2021 and closed 13 June 2021. Council received a total of three (3) written submissions from the community, all of which were in favor of the proposal to reimburse the Epping Scout Group. As such, it is recommended that Council proceed with this reimbursement.

RECOMMENDATION: (a) That Council provide a reimbursement to the Epping Scout Group for the

toilet upgrade and seawall work, totaling $8,324. (b) That the reimbursement be funded from the 2021/22 Park Buildings

Maintenance Budget. ATTACHMENTS There are no attachments for this report. Report Prepared By: Dale Fillingham Parks Officer Report Approved By: Simon James Manager - Parks Wayne Rylands Director - City Works



Background At its meeting on 21 April 2021, Council resolved:-

(a) That Council notes the Epping Scout Group have spent $4,540 for toilet upgrades and $3,784 for sea wall works (total $8,324) in their recent Meadowbank Boatshed development.

(b) That Council notes the refurbishment includes works to public amenities and infrastructure.

(c) That Council provide a reimbursement for these works of $8,324 to the

Epping Scout Group funded from the 2020/21 Park Buildings Maintenance Budget, subject to public exhibition.

(d) That the proposed recommendation as identified in part (c) above be

exhibited for a minimum period of 28 days with a further report being brought back to Council to determine the resolution following the exhibition period.

This report has been prepared in response to this resolution.

Image 1: Site Location



Site History The 1st Epping Scout Group (Sea Scouts) facility was originally constructed and opened in the early 1940’s utilising old scrap timber and was subsequently rebuilt in the late 1970’s with a brick structure. Construction of the adjacent Meadowbank Ferry Wharf led to Council receiving multiple requests from members of the public, particularly with mobility issues, for the provision of a public toilet close to the wharf. Council considered a range of potential options, identified the existing Sea Scout building as the preferred location and subsequently contacted the group in 2008 with a proposal to construct a toilet on the north eastern side of the building, which the group supported. As the proposed land adjoining the Epping Scout Group building is state owned, Council sought Landowners consent from Transport for NSW (previously NSW Maritime) and were given approval with a requirement to enter into a lease to accept responsibility for maintaining the facility. Construction of the toilet was complete in 2008.

Image 2: Epping Scout Building 2008

In 2018, a development application was submitted by the group for the renovation of the existing boatshed including rendering of the walls, new roof, enlarging the boatshed, expanding the deck, replacing existing timber skid ramp with a pontoon and gangways, adjustment of levels. The application was approved, and refurbishment works commenced in April 2020 and officially opened in November 2020.



Throughout the development application process, it was identified that refurbishment works to the Scout building alone and leaving the toilet as existing brick work would not be good outcome for the community. Staff indicated to the scouting group that funding had not been identified refurbish the toilet facility and that Council funding could not be utilised to pay for works that were not procured through Council’s required process. The Epping Boys Scouting Group determined that their works would incorporate the refurbishment of the toilet at the same time for consistency. Additionally, throughout the construction, essential rectification works of the sea wall were undertaken by the group prior to the new driveway concrete slab being poured.

Image 3: Epping Scout Building May 2020

Community Consultation In line with point (d), Council sought feedback from the community on the proposal to reimburse the Epping Scout Group for refurbishment works to the public amenities and infrastructure. A Have Your Say Page was created and opened 17 May 2021 and closed 13 June 2021, allowing the community to view the relevant Council resolution and provide feedback on the proposal. Council received a total of three (3) written submissions from the community, all of which were in favor of the proposal to reimburse the Epping Scout Group. Financial Implications Should Council resolve to reimburse the group for works to the public toilet and sea wall, it will result in a financial impact of $8,324. This can be accommodated within the 2021/22 Park Buildings Maintenance Budget without any major effect.



9 COMMUNITY GRANTS PROGRAM - ALLOCATION OF FUNDING SMALL GRANTS 2021, ROUND 2

Report prepared by: Team Leader - Community Services File No.: GRP/21/11 - BP21/503

REPORT SUMMARY Council’s Community Grants Program is a strategic tool aimed at building community capacity and well-being. This is achieved by supporting projects, which address community need in line with the Ryde 2028 Community Strategic Plan. The Small Grants category is specifically designed to respond to the changing circumstances and emerging needs between the larger grant rounds. Round 2 of the Small Grants opened on the 3 May 2021 and closed on the 11 June 2021. In this round, applicants could apply for up to $2,500 per application. A total of ten grant applications were received, however, one application was deemed ineligible during the initial screen, as they were seeking funds for operational costs. Nine applications were assessed in line with the City of Ryde Community Grants Program Guidelines. An amount of $10,000 has been allocated from the Community Grants Program budget for this Small Grants Round. Six grant applications are recommended for funding in this round totaling $12,775. It is recommended that the full $10,000 be allocated for this Small Grants Round and an additional $2,775 be allocated from the Community Grants Reserve.

RECOMMENDATION: (a) That Council endorse funding the following organisations for Small Grants

2021, Round 2:-

Ref No.

Organisation Amount Requested

Amount Recommended

Project Name/ Description

Other Comments

1 SM01 Riding for the Disabled- Ryde Centre

$2,500 $2,500 Open Day 10 Years Birthday Celebration

2 SM08 Ryde Regional Radio

$1,225 $1,225 Career Development Seminar

3 SM11 BaptistCare NSW & ACT

$2,500 $2,500 Cycling without Age- Trishaw rides for seniors in Ryde



Ref

No. Organisation Amount

Requested Amount Recommended


Other Comments

4 SM14 Sydney Korean Women’s Association

$2,500 $1,750 Helping Hands- Social inclusion project for Korean women in Ryde

Funding for Public Liability Insurance not eligible, as ongoing operational expense

5 SM16 The Shepherd Centre

$2,300 $2,300 Kidscape- arts and music learning program for children with hearing loss and their families in Ryde

6 SM17 StreetWork Australia Ltd

$2,500 $2,500 Ready for School, Ready for Life- intervention and prevention program for young people in Ryde at risk of disengaging from education

$12,775 (b) That funding of $10,000 is available from the Round 2 Community Grants

Program budget to fund the recommendation applications outlined in recommendation (a) and an additional $2,775 be funded from the Community Grants Program Reserve.

(c) That Council does not endorse the following applications for funding:-

Ref No.

Organisation Amount Requested


Not Recommended

7 SM06 Eastwood Senior Citizens Club (ESCC)

$2,500 ESCC Choir- shared grooming kit and uniforms (to improve the presentation of choir members when they perform at voluntary events) plus transport costs for travel to performances across Sydney.

Does not demonstrate outcomes for the Ryde community. Funding has been requested for a grooming kit and uniforms to improve the presentation of the group plus transport across Sydney. The group provides voluntary performances at nursing homes/ community events, but the application does not indicate how these activities will benefit City of Ryde.



Ref

No. Organisation Amount

Requested Project Name/ Description

Not Recommended

8 SM13 Chinese Precinct Chamber of Commerce

$2,500 Building an artistic platform for Chinese ethnic minority groups to celebrate and share their arts and culture

Does not demonstrate outcomes for the Ryde community. Does not provide a clear project plan that meet the aims of the Small Grants category. The application does not include evidence of measurable community benefits, as funding is for costume and instrument hire.

9 SM15 Community Migrant Resource Centre

$2,500 Chinese Seniors Dance Group

Requested funding for venue hire, however, the application did not demonstrate that support was required due to financial hardship, as per the Community Grants Program Guidelines. The applicant would be eligible for a subsidised venue hire rate as a not-for-profit organisation, as per Council fees and charges.

(d) That the successful and unsuccessful applicants be advised in writing of the

outcomes of their applications.

ATTACHMENTS There are no attachments for this report. Report Prepared By: Tania Gamble Team Leader - Community Services Report Approved By: Sue Verhoek Senior Coordinator - Social Development & Capacity Building Lindsay Godfrey Manager - Community and Ranger Services Angela Jones-Blayney Director - Customer and Community Services



Discussion The Small Grants, Round 2 was promoted extensively including advertisements in local and culturally specific newspapers, social media, Council’s website, emails to previous applicants, the rates newsletter and via local interagency groups. Applications were submitted via SmartyGrants, an online grant management system. Assistance was available for groups that were unable to access the internet or that had English, as a second language. A total of nine applications were assessed with six applications recommended for funding in this round totaling $12,775. The ineligible application was not formally assessed in this round, however, the applicant will be contacted and provided with feedback to assist them in submitting eligible applications in future rounds. All applications were assessed in line with the Community Grants Policy 2020 and the Community Grants Guidelines 2021. Each application was reviewed by a minimum of two Council officers. Letters to successful applicants will contain information about how Council can work with recipients if their project is impacted by COVID-19. Options include extending the funding period or delivering the program via an alternative format. Financial Implications The amount of funding available for the Small Grants, Round 2, 2021 from the Community Grants Program budget is $10,000. The total amount of funding recommended in this round is $12,775. It is recommended that the outstanding amount of $2,775 is funded from the Community Grants Program Reserve.

Correspondence Page 117


PRECIS OF CORRESPONDENCE

1 LETTER FROM SENATOR THE HON. ANNE RUSTON - INTERNATIONAL WOMEN'S DAY

Report prepared by: Executive Assistant - Mayor and Councillors File No.: MYR/07/10/7 - BP21/627

CORRESPONDENCE: Submitting correspondence from the Minister for Families and Social Services and Minister for Women’s Safety, Senator the Hon. Anne Ruston dated 22 June 2021, regarding International Women’s Day. RECOMMENDATION: That the correspondence be received and noted.

ATTACHMENTS 1 Letter from Senator the Hon. Anne Ruston dated 22 June 2021 regarding

International Women's Day

Report Prepared By: Linda Smith Executive Assistant - Mayor and Councillors Report Approved By: Amanda Janvrin Civic Services Manager Rafik Meleka Acting Manager - Corporate Governance Mark Eady Director - Corporate Services

Correspondence Page 118 CORRESPONDENCE 1 (continued) ATTACHMENT 1




Correspondence Page 120


2 LETTER TO MINISTER STOKES REGARDING VILLA DEVELOPMENT - LOCAL ENVIRONMENTAL PLAN

Report prepared by: Executive Assistant - Mayor and Councillors File No.: MYR/07/10/7 - BP21/674

CORRESPONDENCE: Submitting correspondence from the Mayor, Councillor Laxale to the Minister for Planning, The Hon. Rob Stokes MP dated 27 January 2021, regarding Council’s Local Environmental Plan. This correspondence is submitted following a Notice of Motion at Council’s meeting of 29 June 2021. RECOMMENDATION: That the correspondence be received and noted.

ATTACHMENTS 1 Letter to the Minister for Planning, The Hon. Rob Stokes MP dated 27

January 2021 regarding Villa Development

Report Prepared By: Linda Smith Executive Assistant - Mayor and Councillors Report Approved By: Amanda Janvrin Civic Services Manager Rafik Meleka Acting Manager - Corporate Governance Mark Eady Director - Corporate Services



Notice of Motions Page 122


NOTICES OF MOTION

1 DEFERRED NOTICE OF MOTION: ACKNOWLEDGEMENT PLAQUE - ITALIAN MIGRANTS OF RYDE - Councillor Roy Maggio

File Number: CLM/21/1/1/6 - BP21/618

NOTE: This Notice of Motion was deferred from the Council Meeting of 29 June 2021

MOTION: (a) That Council consult with the Italian Migrants of Ryde Committee to discuss

inclusion of an acknowledgement plaque displayed on a wooden block in front of the Mall as part of the Coxs Road Precinct Upgrade.

(b) That the plaque acknowledge the history of the predominant migrant Italian market gardens and pioneers of North Ryde/City of Ryde.

(c) That a report be brought back to full Council in December 2021 with the options

to be presented including an implementation plan with a funding source.

2 DEFERRED NOTICE OF MOTION: PARKING MATTERS - NEIGHBOURING STREETS SURROUNDING THE RYDE AQUATIC LEISURE CENTRE - Councillor Roy Maggio



MOTION: (a) That Council consult with the residents of all neighbouring streets surrounding

the Aquatic Centre about the parking matters.

(b) That a meeting be organised at the Aquatic Centre at as soon as practicable after work hours. That all residents are informed by a formal letter.

(c) That the proposed changes to the Residents Parking Permit Plan be retracted

and that residents have the freedom to once again park on their street as per the previous policy.

(d) That the outcomes of the meeting be reported to the Traffic Committee with

outcomes achieved for the betterment of the residents.



3 DEFERRED NOTICE OF MOTION: APPRECIATION PLAQUE - Councillor Jordan Lane



MOTION: (a) That Council organise and present an appreciation plaque to Ms Youn Kyung

Lee, the President of Korean Harmony Culture Group Inc, for organising the 3rd Korean Senior Festival in Ryde on 15 May 2021.

(b) That Council organise a morning tea to mark the occasion, funded from the Mayor’s budget.

4 DEFERRED NOTICE OF MOTION: GRANT FOR EXPANDED YOGA SERVICES - Councillor Jordan Lane



MOTION: (a) That Council arranges for staff to meet with The Yoga House, Gladesville who

are interested in offering expanded yoga services that improve the physical and mental wellbeing of our local community.

(b) That Council prepares a report before the August 2021 Council meeting outlining options for Council to assist them in applying for a grant and/or any other opportunities to support this exciting initiative.



5 DEFERRED NOTICE OF MOTION: TREATY ON THE PROHIBITION OF NUCLEAR WEAPONS - Councillor Christopher Gordon



MOTION: (a) That Council notes with deep concern the grave threat that nuclear weapons

pose to communities throughout the world. (b) That Council recognises that the residents of the City of Ryde have the right to

live in a world free from this threat and that any use of nuclear weapons, whether deliberate or accidental, would have catastrophic, far-reaching and long-lasting consequences for people and the environment.

(c) That Council therefore warmly welcomes the adoption of the Treaty on the

Prohibition of Nuclear Weapons by the United Nations in 2017, which entered into force in January 2021, and calls upon the Australian Government to sign and ratify it as a humanitarian imperative.

(d) That Council endorses the unanimous resolution of the 2021 National General

Assembly of the Australian Local Government Association (seconded by the City of Ryde) which calls upon the Federal Government to sign and ratify the Treaty on the Prohibition of Nuclear Weapons.

(e) That Council writes to the Prime Minister, the Foreign Minister, the Federal

Leader of the Opposition, and the Shadow Foreign Minister to inform them of Council’s resolution.



6 PEDESTRIAN SAFETY AND TURNING SIGNALS AT COXS AND WICKS ROAD, NORTH RYDE - Councillor Penny Pedersen


MOTION: (a) That Council note:-

(i) That the Holy Spirit Catholic Primary School and Pre-school children,

along with their families, Macquarie Hospital consumers and visitors, the elderly and other pedestrians cross from all four corners of Wicks and Coxs Roads, just east of the Coxs Road Shopping precinct and that this is a busy carriageway for buses, trucks and other vehicles.

(ii) City of Ryde has installed pedestrian safety barriers on all four corners to help improve the safety of pedestrians.

(iii) Currently, only one corner at this intersection has a turning arrow and

pedestrians on the other three corners are at risk of collisions with turning vehicles.

(iv) There have been recent pedestrian injuries at this intersection.

(v) These traffic signals are the responsibility of TfNSW.

(b) That the Mayor write to the Minister for Transport, the Hon. Andrew Constance MP, with supporting information on the accident history of the site from City of Ryde staff, requesting that ‘red-hold’ turning arrows and appropriate signal phasing be implemented by TfNSW and any additional suggested pedestrian safety devices be installed at the intersection of Coxs and Wicks Road, North Ryde as soon as possible.

(c) That a copy of this letter be posted to the Member for Ryde, the Hon. Victor

Dominello MP.



7 EMERGENCY FOOD PARCELS IN RYDE DURING COVID LOCKDOWN - Councillor Penny Pedersen


MOTION: (a) That Council note:-

(i) Many in our community, through loss of employment and reduced

business are suffering financial loss.

(ii) A large percentage of weekly income is allocated to rent or mortgage, and some members of the community will have way less money to provide food for themselves and their family.

(iii) Vulnerable people who are not vaccinated may not be able to shop or

source food delivery.

(iv) That due to the increased infectiousness of the COVID Delta variant, Council would put volunteers and staff at risk by remounting the food donation/distribution program it ran during the 2020 lockdown.

(b) That Council donate the sum of $10,000 to Foodbank NSW & ACT Incorporated

to provide emergency food packages for eligible members of the community through the Foodbank local charity partners.

(c) That Council advise the community, through the Mayors Column and Council website, that emergency food parcels will be available through the Foodbank local charity partners.

(d) That Council through Council channels promote other food drive campaigns

being run by recognised organisations and encourage those in the community who are able to contribute.

(e) That funding for the donation be sourced from Community and Ranger Services

base budget.

Confidential Items Page 127


CONFIDENTIAL ITEMS

10 REQUEST FOR TENDER - COR-RFT-06/21 - LICENCE OF ELS FIELD 1 AND CHRISTIE PARK FIELD 2 SYNTHETIC SPORTS FIELDS

Report prepared by: Parks Officer Report approved by: Manager - Parks; Director - City Works Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (d) (ii) information that would, if disclosed, confer a commercial advantage on a competitor of the council. File Number: GRP/21/7 - BP21/592 Page Number: 129 11 REQUEST FOR TENDER - COR-RFT-08/21 CHRISTIE PARK AMENITIES

BUILDING

Report prepared by: Project Manager Report approved by: Program Delivery Manager; Manager - Project Development;

Director - City Works Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND (d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. File Number: PCM2021/14/5 - BP21/645 Page Number: 164

Confidential Items Page 128


12 REQUEST FOR TENDER - COR-RFT-01/21 - CLEANING SERVICES FOR

NORTH RYDE OFFICE

Report prepared by: Senior Coordinator - Buildings Report approved by: Manager - Operations; Director - City Works Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND (d) (ii) information that would, if disclosed, confer a commercial advantage on a competitor of the council. File Number: GRP/21/7 - BP21/694 Page Number: 188 13 SSROC PAVING THE WAY PROGRAM - ROAD SURFACING, PATCHING

AND ASSOCIATED WORKS

Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND (d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Report prepared by: Senior Coordinator - Infrastructure Services File No.: GRP/21/7 - BP21/664 Page Number: 219 14 ADVICE ON COURT ACTIONS

Confidential This item is classified CONFIDENTIAL under Section 10A(2) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. Report prepared by: General Counsel File No.: GRP/21/8 - BP21/653 Page Number: 248

Council Meeting AGENDA NO. 7/21...2021/07/27 · Agenda of the Council Meeting No. 7/21, dated Tuesday 27 July 2021. 2 CONFIRMATION OF MINUTES - Council Meeting held on 29 June 2021

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