CITY OF ANNANDALE COUNCIL MEETING AGENDA Meeting #10 September 11, 2017 Regular Meeting 7:00 P.M. Mayor: Dwight Gunnarson Councilmember’s: Matthew Wuollet Corey Czycalla Shelly Jonas Jullie Hastings NOTE: If you wish to address the Council on a particular item, please approach the podium, ask to be recognized, clearly state your name and address and sign the roster. The Citizens Forum is intended for comments on items not on this meeting’s agenda. 1. CALL TO ORDER/ROLL CALL/ADOPT AGENDA 2. MINUTES – August 7, 2017 3. AUDITING CLAIMS 4. VISITORS A. Greg Roth- Insurance Renewal 5. PUBLIC HEARINGS 6. CITIZEN’S FORUM 7. CONSENT AGENDA A. Departments 1) Police – July Report 2) Finance – July Report 3) Public Works – July Report 4) Fire – July Report 5) Deputy Registrar- July Report B. Other 1) Donations 2) Employment Anniversaries/Step Increases 3) Fund Transfers/Fund Closures 4) Pay Estimates 5) Oktoberfest (See Reverse Side for Additional Agenda Items)
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CITY OF ANNANDALE COUNCIL MEETING AGENDA
Meeting #10 September 11, 2017 Regular Meeting 7:00 P.M.
Mayor: Dwight Gunnarson Councilmember’s: Matthew Wuollet
Corey Czycalla Shelly Jonas Jullie Hastings
NOTE: If you wish to address the Council on a particular item, please approach the podium, ask to be recognized, clearly state your name and address and sign the roster. The Citizens Forum is intended for comments on items not on this meeting’s agenda.
1. CALL TO ORDER/ROLL CALL/ADOPT AGENDA
2. MINUTES – August 7, 2017
3. AUDITING CLAIMS
4. VISITORSA. Greg Roth- Insurance Renewal
5. PUBLIC HEARINGS
6. CITIZEN’S FORUM
7. CONSENT AGENDAA. Departments
1) Police – July Report2) Finance – July Report3) Public Works – July Report4) Fire – July Report5) Deputy Registrar- July Report
B. Other 1) Donations2) Employment Anniversaries/Step Increases3) Fund Transfers/Fund Closures4) Pay Estimates5) Oktoberfest
(See Reverse Side for Additional Agenda Items)
8. UNFINISHED BUSINESS-
9. NEW BUSINESSA. Resolution 17-26 Approving VarianceB. Ordinance 360 Rezoning Property and Resolution 17-27 Approving CUPC. Resolution 17-28 Approving CUPD. Resolution 17-29 Approving Variance and CUPE. Resolution 17-30 Approving Preliminary 2018 Levy and Budget and Set TNT DateF. Resolution 17-31 Abating Debt Service LevyG. Resolution 17-32 Transfer of Cenex Tobacco LicenseH. Resolution 17-33 PERA BerkowitzI. Approval of Fire Department Calendar ExpenseJ. Sale of 1984 Tanker TruckK. Request for Use of PavilionL. Eastview Meter ReadsM. Extension of Housing IncentiveN. Review offer on City Owned propertyO. Expansion of Business ParkP. Amendment to Solar AgreementQ. Business Associate Agreement with Christensen GroupR. Approval of Quote for Tuck Pointing at the Water Treatment PlantS. Concession Stand at the Rec ParkT. Resolution 17-34 Summary Publication
11. MAYOR/COUNCIL REPORTS
12. ADJOURNMENT
A. AC at Pavilion
MINUTES ANNANDALE CITY COUNCIL
August 7, 2017 CALL TO ORDER/ROLL CALL: The City Council of Annandale, Minnesota met for a regular meeting on August 7 at 7:00 p.m. at the City Hall Council Chambers. Mayor Gunnarson called the meeting to order at 7:00 p.m. City Council Present: Gunnarson, Hastings, Jonas and Czycalla. Wuollet was in attendance at 7:45. City Council members absent: Hastings. Also present were Administrator Hinnenkamp, Chief Machovsky, Public Works Director Joe Haller, Tim Waldschmidt, Russ Fortner, Friends of the Library, Carla Asfeld and the Annandale Advocate. SET AGENDA: Motion was made by Czycalla and seconded by Jonas, to adopt the agenda as presented. The motion carried unanimously. All motions are approved unanimously unless otherwise noted. MINUTES: A motion was made by Jonas and seconded by Gunnarson, to approve the minutes of the July 10, 2017 as presented. AUDITING CLAIMS: A motion was made by Czycalla and seconded by Jonas to approve the claims: Checks 53149-53171, 53190-53258 and Payroll Checks 53145-53148, 53190-53258. VISITORS: Annandale Kiwannis- Flag Program- Tim Waldschmidt presented a flag program the Kiwannis are propsing to manage. They are requetsing to be able to place flags in Veteran’s Memorial Park during Labor Day weekend to promote the program. A motion was made by Czycalla, Gunnarson, to allow for the flags to be in Veterans Memorial Park for Labor Day 2017. Annandale Friends of the Library GRRL- Carla Thanked the City for their support. She encouraged everyone to have a library card and explained that their funding is based on the valid library cards. PUBLIC HEARINGS: NONE CITIZEN’S FORUM: NONE CONSENT AGENDA: A motion was made by Gunnarson and seconded by Czycalla, to approve Consent Agenda as presented: Police, Finance, Fire, Deputy Registrar – January Reports, Employment Anniversaries/Step Increases, Fund Transfer/Closures, Donations, Pay Estimate #3 Southside Trail, Planning Commission Minutes, Park Commission Minutes, Out of state travel for Weiers, MN Lawful Gambling All Night Grad. OLD BUSINESS: Ordinance 357 Amending Cemetery Regulations- The Council reviewed the proposed amendments to create guildelines for buy back of cemetery lots. A motion was made by Jonas and seconded by Gunnarson to approve Ordinance 357 Amending Cemetery regulations as presented. NEW BUSINESS: Resolution 17-21 Minor Subdivision and Variance/Ordinance 358 Approving Rezoning- After receiving the recommendation of approval from the Planning Commission, a motion as made by Czycalla and seconded by Jonas to approve Resolution 17-21. ROLL CALL: Ayes: Jonas, Czycalla and Gunnarson.
Nays: None. Absent: Hastings, Wuollet. Abstain: None. Resolution 17-21 adopted on a 3-aye, 0-nay, 2-absent, 0-abstain vote. Resolution 17-22 Conditional Use Permit Request- After receiving the recommendation of approval from the Planning Commission, a motion was made by Czycalla and seconded by Gunnarson to approve Resolution 17-22. ROLL CALL: Ayes: Jonas, Czycalla and Gunnarson. Nays: None. Absent: Hastings, Wuollet. Abstain: None. Resolution 17-22 adopted on a 3-aye, 0-nay, 2-absent, 0-abstain vote. Planning Commission recommendation on Zoning Text Amendment- Hinnenkamp informed the Council the Planning Commission is recommending the Council consider reviewing the city requirement for driveway access width. A motion was made by Gunnarson and seconded by Jonas to consider an amendment to the zoning text for the required maximum width of a driveway access. Resolution 17-23 Appointment of Officer- A motion as made by Czycalla and seconded by Jonas to approve Resolution 17-23 appointing Ben Berkowitz to PT Police Officer. Purchase of Suppressors- A motion was made by Jonas and seconded by Czycalla to approve the purchase of suppressors as presented. Appointment of Fire Fighter Edwards- A motion was made by Gunnarson and seconded by Jonas to appoint Edwards to the position of Fire Fighter. Accept Resignation of Fire Fighter Kurkowski- A motion was made by Gunnarson and seconded by Czycalla to accept the resignation of Fire Fighter Kurkowski. Wuollet entered the meeting at 7:45 pm Ordinance 359 Establishing Emergency Response Fees/Wright County Joint Cooperative Agreement- A motion was made by Jonas and seconded by Czycalla to approve Resolution 359 Establishing Emergency Response Fees. A motion was made by Czycalla and seconded by Jonas to approve Resolution 17-24 Wright County Joint Cooperative Agreement. ROLL CALL: Ayes: Jonas, Czycalla and Gunnarson. Nays: None. Absent: Hastings. Abstain: None. Resolution 17-24 adopted on a 4-aye, 0-nay, 1-absent, 0-abstain vote. Request by Annandale Evangelical Free Church for use of Pavilion- The Council discussed the request from the Free Church to use the pavilion during off peak times. A motion was made by Wuollet and seconded by Czycalla to approve the use of the pavilion for the Free Church during off peak time for the purpose of a fundraiser. Closure of Oak Avenue for Halloween- A motion was made by Czycalla and seconded by Jonas to approve the closure of Oak Avenue for Halloween Chamber event on October 31, 2017. Dental/Life Insurance Policies- A motion was made by Czycalla and seconded by Wuollet to approve the Dental/Life Insurance Policies. AC at the Pavilion- Following Council discussion, a motion was made by Gunnarson and seconded by Jonas to move forward with the lower level proposal from Howard’s Plumbing and table the upper proposal from Lano for further research for both AC and Heat Pump Split Units. Parking on Brown Avenue- Staff explained the need to have no parking on one side of Brown in the Hunter’s Cove Subdivision. The street is narrower then city standards making it impossible for emergency vehicles to get through if cars are parked on both sides. A motion was made by Wuollet and seconded by Czycalla to install no parking signs on one side of the street on Brown Avenue.
Resolution 17-25 Transfer of Southbrook Tobacco License- A motion was made by Wuollet and seconded by Czycalla to approve the transfer of Southbrook Tobacco License. ROLL CALL: Ayes: Wuollet, Jonas, Czycalla and Gunnarson. Nays: None. Absent: Hastings. Abstain: None. Resolution 17-25 adopted on a 4-aye, 0-nay, 1-absent, 0-abstain vote. MAYOR/COUNCIL REPORTS: Joe updated the Council on the status of the Municipal Park basketball court and the new Significant Industrial User in Wastewater Commission Chief Machovsky informed the Council his department has been busy with calls. They recently responded to a call where they were successful in resuscitating an individual. Chief Machovsky praised Chief Herr who was the first one on the scene and started the resuscitation. Chief Machovsky also talked about NNO. The mayor thanked all the departments for their involvement in this event. Lastly, Chief Machovsky informed the Council that the Spilled Grain Event went well and the tips from the evening were donated to the Fire Department. ADJOURNMENT: Moved by Czycalla seconded by Wuollet to adjourn. The meeting was adjourned at 8:15.
_____________________________ Dwight Gunnarson, Mayor
ATTEST: __________________________________ Kelly Hinnenkamp, City Administrator/Clerk
CITY OF ANNANDALE Payment Approval Report - for City Council Page: 1
Vendor Vendor Name Invoice Number Description Invoice Date Net Amount Paid Date Paid Voided
Invoice Amount
Dated: __________________________________________
Mayor: __________________________________________
Dwight Gunnarson
City Council: __________________________________________
Shelly Jonas
__________________________________________
Jullie Hastings
__________________________________________
Corey Czycalla
__________________________________________
Matthew Wuollet
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
Invoice Detail.GL Account = "101"-"699"
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 4A
Agenda Section: Visitors
Item: Greg Roth- Insurance Renewal
BACKGROUND See the attached summary of the City Insurance Renewal. The City’s Insurance Agent, Greg Roth will be present to answer any questions. RECOMMENDATION Will be discussed at the meeting
I' NORTH RISK PARTNERS' ROTH
INSURANCE
ST. CLOUD
September 7, 2017
City Council Members City of Annandale
Attached is a renewal summary for the various types of insurance currently provided for the City of Annandale with the League of Minnesota Cities Insurance Trust.
The total premiums billed by LMCIT for 2016 were $111,497.00. However, the city received a property casualty dividend in the amount of $38,591.00. This resulted in a net cost of $72,906.00
Plan year 2017 premiums without dividends, will be $113,631.00. This reflects a 1% reduction for property and liability rates, and workers compensation increase of 7%. Please note that due to very favorable work comp claims history a $16,375.00 credit has been applied from the manual rate.
I appreciate your business.
Greg Roth
MELROSE MONTICELLO ALBANY WILLMAR ANNANDALE 622 Roosevelt Rd. 5 Fifth Ave. SE 611 Walnut St. 601 Railroad Ave. 436 Litchfield Ave. SW 10 Elm St. W Suite 240 Melrose, MN 56352 St. Cloud, MN 56301 Phone (320) 256-7401 Phone (320) 253-1122 Fax (855) 927-6655 Fax (855) 927-6655
Replacement cost coverage on building and contents
And property in open
Mobile Equipment
Auto Coverage's
$1,500,000 Liability per occurrence
$500,000 Maximum per person
$200,000 UM/UIM
Comprehensive
Collision
Basic PIP
Coverage with $2,500.00 deductible
$4409.00
$9,894.00
$26,292.00
$2270.00
$10,680.00
Basic Municipal Liability
1,500,000 Coverage each occurrence $20,361.00 $21,458.00
500,000 per personal bodily injury and Property damage
1,500,000 Public Officials Errors or Omissions Liability
1,000,000 Excess Liability $5,946.00 $6,220.00
Provides additional 1,000,000 Coverage over basic 1,500,000 coverage On Auto, General Liability, & Errors or Omission Liability
Crime
$100,000 money coverage inside and off Premises N/C N/C
Blanket faithful performance Bond $350,000 $566.00 $566.00
Open Meeting law defense cost reimbursement N/C 100% of defense cost of to $50,000
No fault sewer back-up coverage $2,500.00 deductible $1448.00 $1446.00
Equipment Breakdown Boiler & Machinery
5,000,000 Coverage per anyone accident
Combined property, business interruption
SUBTOTAL
Workers Compensation
TOTAL PREMIUM
2016 2017
$2114.00 $2047.00
$71,674.00 $70,979.00
$39,823.00 $42,652.00
$111,497.00 $113,631.00
~~ MINNESOTA
CONNECTING & INNOVATING SINCE 1913
CITIES
LIABILITY COVERAGE- W AIYER FORM
LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. Please return the completed form to your underwriter or email to [email protected]
This decision must be made by the member's governing body every year. You may also wish to discuss these issues with your attorney.
League of Minnesota Cities Insurance Trust (LMCIT) members that obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects:
, If the member does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits apply regardless of whether the city purchases the optional excess liability coverage.
If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants.
" If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of clai,rnants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name
Check one: ] D The member DOES NOT WAIVE the monetary limits on municipal tort liability eitablished by Minnesota Statutes,
Section 466. 04. ,
' I D The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section
466.04 to the extent of the limits of the liability coverage obtained from LMCIT.
Date of city council/governing body meeting -------
5/31/2013 CD-GE Capital Bank Inc. Salt Lake City, UT 36161TKYO 0.50% 24 Mos 06/01/15 Matured $498.63 7/18/2013 CD-Amer Express, Salt Lake Clty, UT 02587DQD3 0.70% 24 Mos 07/20/15 Matured $1,026.17 8/23/2013 CD-First Bank of Puerto Rico, Santurce PR 33764JYY5 0.50% 15Mos 11/24/14 Matured 3126/2014 CD-Ally Bank, Midvale UT 02006LDNO 0.50% 24 Mos 03126/16 Matured $252.05
7/9/2014 CD-Discover Bank, Greenwood DE 2546712C3 0.65% 24 Mos 07/11/16 Matured $655.34 11/2812014 CD-Ally Bank, Midvale UT 02006LMA8 1.05% 24 Mos 11/28/16 Matured $1,052.88 311112015 CD-BMW Bank of North Amer Sall Lake City, UT 05580ABE3 0.90% 2Y'5 03/13/17 Matured $451.23 $453.70 6/10/2015 CD-Discover Bank, Greenwood DE 254672PV4 1.05% 2Yo; 06/12/17 Matured $529.32 $1,052.88 6124/2015 CD-Amer Express, Salt Lake City, UT 02587DZB7 0.80% 18Mos 12127/16 Matured $808.77 7/23/2015 CD-Compass Bank, Birmingham Al 20451PMR4 1.25% 18Mos 07/24117 Matured $654.45 $1,316.09 $1,316.09 3131/2016 CD-Ally Bank, Midvale UT 02006LZG1 1.05% 24MOS 04/02/18 $107,000.00 $560.21 $563.29 7/20/2016 CD-Discover Bank, Greenwood DE 254672D62 0.95% 24Mos 07/20/18 $100,000.00 $471.10 $950.00 1211/2016 CD-Ally Bank, Midvale UT 02006LS46 1.55% 3Yo; 1212/2019 $100,000.00
12129/2016 CD-Capital One Bank NA, McLean VA 14042RFD8 1.75% 3 Yo; 12130/2019 $100,000.00 12129/2016 CD-Capital One Bank USA NA, Glen Allen, VA 140420835 1.75% 3 Yo; 12130/2019 $100,000.00
3/2112017 CD-HSBC Bank USA NA Mclean, VA 40434YGK7 2.45% 5 Yo; 3121/2022 $100,000.00 6/1512017 CD-Bank of China, New York NY 06426WJR4 1.20% 1Yc 611512018 $105,000.00 7/2612017 CD-Discover Bank, Greenwood DE 2.55E+09 1.90% 3 Yo; 712712020 $105,000.00
10/29/2013 CD-Sallie Mae Bk, Salt Lake City, UT 795450RC1 1.20% 3 Yo; 11/07/16 Matured $608.22 11/4/2013 CD-Sallie Mae Bk, Salt Lake City, UT 795450RC1 1.20% 3 Yo; 11/07/16 Matured $677.47 9/16/2015 CD-Comenity Bank Jumbo, DE 20099AZR1 2.00% 4 Yo; 09/16/19 $100,000.00 $164.38 $1,365.54 $1,835.58
Subtotal Smith Barney Accts. $100,000.00 $164.38 $1,365.54 $3,121.27
Subtotal Northland Security $0.00 $0.00 $0.00
12129/2010 CD-Gulf Coast Bank & Trust, New Orleans 402194-CZ-5 1.75% 4 Yo; 12129/14 Called 1/1412011 CD-BMW Bank of NA, Salt Lake City , UT 05568PD46 1.30% 3 Yo; 01/14/14 Matured 6/2412011 CD-Oriental Bank & Trust, SanJaun, PR 686184SFO 1.05% 3 Yo; 06/24/14 Called
1212912011 CD-GE Capital Financial Inc 1119/2012 CD-Barclays Bank 412512012 CD-Discover Bk, Greenwood DL 113112014 CD-First Bank PR Santurece 412112014 CD-Goldman Sachs Bk, New York
1212912014 CD-GE Capital Bank Retail 112312015 CD-Banco Santander PR San Juan
21412015 CD-Goldman Sachs Bk, New York 61412015 CD-Amer Express Centurion,
811912015 CD-Capital One BK USA Natl, Glen Allen, VA 811712016 CD-Wells Fargo BK NA Sioux Falls, SD 111212016 CD-Wells Fargo BK NA Sioux Falls, SD
Subtotal First Empire Securities
816/2014 CD-State Bank of India, IL 01109/0215 CD-State Bank of India, IL 080912016 CD-State Bank of India, IL
Subtotal Sauk Valley
Totals and Average rate for 1+ to 4 years
INVESTMENTS OF 5+ YEARS: 712412002 CD - Capita\ One Bank 211512008 CD-American Chartered Bank II 411312013 FHLB 711312011 FHLB Mtg Corp
FHLB 312312016 CD-Golf Coast Bank, New Orleans LA 121712016 CD-Toyota Finl Savings, NV
Smith Barney Cash account Subtotal SB Accts. Totals and Average rate for 5+ years
TOTAL EARNINGS PAID:
TOTAL CURRENT ACCOUNTS/INVESTMENTS:
Sauk Valley Bank & Trust ICO First Empire Securities NS SB ASB - Checking
4M Fund Total from Investment Spreadsheets:
Total from Civic Cash Allocation Report: WSR Deposits in Transfer
Difference
Liquid Cash at Month End:
Annandale State Bank Cash Available Liquid Cash Money Market
Total Liquid Cash
As of Statement Month End: Total Liquid at Month End Total Locked at Month End
TOTAL:
As of Next Month End: Total Liquid at Month End Total Locked at Month End
Enclosed please find three signed copies of Payment Estimate No. 2 for the above referenced project. The estimate includes all work completed through June 30, 2017. We have reviewed the estimate and recommend approval as submitted. Please review the estimate, and if acceptable, sign and date all copies of the pay estimate and forward one copy to Landwehr Construction with payment, one copy to me, and keep one copy for your records.
Bolton & Menk is an equal oppo rlu n1ty emp loye r.
CONTRACTOR'S PAY REQUEST DISTRIBUTION:
SOUTHSIDE TRAIL EXTENSION CONTRACTOR (1)
CITY OF ANNANDALE, MINNESOTA OWNER (1)
SP 086-090"006 ENGINEER (1)
BMI PROJECT NO, WlS.108698 BONDING CO. (1)
TOTAL AMOUNT BID PLUS APPROVED CHANGE ORDERS $408,628.60 TOTAL, COMPLETEDWORKTO DATE $366,583.00 TOTAL, STORED MATERIALS TO DATE $0.00 DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED $0.00 TOTAL, COMPLETED WO.RK & STORED MATERIALS $366,583.00 RETAINED PERCENTAGE ( 5%) $18,329.15 TOTAL AMOUNT OF OTHER PAYMENTS OR (DEDUCTIONS) $0.00 NET AMOUNT DUE TO CONTRACTOR TO DATE $348,253.85 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES $68,169.82 PAY CONTRACTOR AS ESTIMATE No·. 2 $280,084.03
{ Certj.ficate for Partial Payment
I hereby certify that, .to. the best of my knowledge and belief, all items quantities and prices
of work and material shown. on- this Estimate are correct and that all work has been
performed in full accordance with the terms and conditions of the Contract for this project
between the Owner arid the undersigned Contractor, and as amended by any
authorized changes; and that the foregoing is a true and. correct statement of the
contract amount for the period covered by this Estimate.
Contractor: Landwehr Construction PO Box. 1086 Q SI. Cloud, MN 563~
By J · 'n ,,_A) 12~.-/ /,,, . Pfl/1 - ?{/ Vl¥ 'Title
Date 1-- /0,-17 . CHECKED AND APPROVED AS TO QUANTITIES ANO AMOUNT:
SP OS6-090-006 BMI PROJECT NO. Wt8.108598 :,,vORK COMPtETEO THROUGH JULY 30, 2017
ITEM
NO. IT(M
51 1575.56 'HYDRAULIC MATRIX TYPE BONDEO FISER
52 2582.501 PAVEMEt>/T MESSAGE EPOXY
53 2582.SOZ 4" SDl!D LINE WHITE;-EPOXY
54 258<.502 4" DOUBLE SCUD LINE YELLOW-EPOXY
SS 2582 502 4" BROKEN LINE WHITE-EPOXY
2
TOTAL AMOUNT:
AS BIO
UNJT ESTIMAT!O I PRICE QUANTITY
$2.45 2559 POUND $16.00 18 SOFT
$0.90 1064 UNFT
$1.BO 688 LINH $0.90 50 LIN FT
I
.. PREVIOUS EST•MATE COMPLETED TO OA TE
ESTIMATED ESTIMATED I EST•MATED ESTIMATED I ESTIMATED
AMOUNT QUANTlTY AMOUNT QUANTITY AMOUNT
$6,269.SS POU NO S0.00 a.co POUND so.oo --5288.00 SQFT $0.00 0.00 SQFT $0.00
$957.60 LIN FT so.co 0.00 !JN FT so.co $1,238AO LIN Fl' $0.00 0.00 l.INFT so.co
$45.00 LIN FT $0.00 0.00 LlNFT so.co
i I $408,628.60 ! $71,757.70 $366,583.0C -·
Spilled Grain Brewhouse Oktoberfest (Similar to Anniversary event from August 2017 and Oktoberfest event 2016) Saturday, September 30th, 2017 2pm-11pm
Event security includes: • Snow fence along all exposed property • One main entrance • ID Checks/Wristbands at main entrance • Patio included in snow fence barricade • Porta-Potties in fenced-in area • Garbage cans in fenced-in area • Parking agreement with Petty Brothers
o We are adjusting our open times and are starting the event at 2pm so not to create too much of a traffic jam at Petty Brothers
• Staff/Volunteers will be directing traffic and parking – and will have bright t-shirts on
• Minimum of 2 staff/volunteers in parking area at Petty Brothers at all times
• Music is scheduled from 330-10pm • Neighbors will be notified of event and music
schedule • All beer will be served in plastic cups – we will
have Oktoberfest glasses for sale, too • All volunteers/staff will have bright t-shirt on • Additional lights have been rented and will be
located throughout parking lot, and over by Porta-Potties
Parking
Entrance
Event Main Contact Anastacia Schnabel – 763-438-0148
Alternate Contacts
Jacob Schnabel – 701-306-8266 Dave Hartley – 320-980-6911
Map Legend Snow Fence barricade
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 8A
Agenda Section: Old Business
Item: AC at Park Pavilion
BACKGROUND Attached are the quotes for the AC at the Park Pavilion. Lano has included an additional unit in his price and we have a quote from Braun to update the electrical in order to accommodate the additional units. RECOMMENDATION Will be discussed at the meeting.
Item: Resolution 17-26 Approving Variance for Mackereth
REQUEST A variance request to vary the maximum garage size from 1,200 square feet to 2,080. SITE INFORMATION Address: 495 Pleasant Crest Circle Zoning District: R-1, One Family Residential REVIEW AUTHORITY Variance The City’s authority in granting a variance is found in Section 150.16 of the City’s Zoning Codes, which states the following:
“The City Council may issue a variance to a provision of this Chapter to provide relief to the landowner where this Chapter imposes undue hardship on the property owner. In granting a variance, the Council shall consider the advice and recommendations of the Planning Commission and shall only grant a variance which is in compliance with the variance requirements and considerations of Minnesota Statutes Chapter 462.”
BACKGROUND/RECOMMENDATIOM The property owner is in need of additional indoor storage. He is proposing to add on to his existing detached garage. The existing detached garage is currently 26’ by 26’ (676 sf) and they are proposing to extend that garage an additional 28’. The total finished detached garage would be 54’ by 26’ (1404 sf). The existing attached garage is 24’ by 26’ (624 sf). The City’s maximum allowed square footage for garages space is 1200 sf. The City requires this to discourage commercial use in residential districts. Variance Considerations In consideration of variances, Minnesota State Statutes requires variances to meet the following criteria:
1. The variance must be in harmony with the general purposes and intent of the City’s Zoning Ordinance
2. The variance must be consistent with the City’s Comprehensive Plan. 3. The applicant has demonstrated there are practical difficulties in complying with the
zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; Economic considerations alone do not constitute practical difficulties.
4. The variance is due to circumstances unique to the property and not created by the landowner.
5. If granted, the variance will not alter the essential character of the neighborhood. The Planning Commission may impose conditions in the granting of variances. A condition must be directly related to and must bear a rough proportionality to the impact created by the variance. FINDINGS The following findings are recommended:
1. The subject property is located in the R-1 Zoning District 2. The addition will have an appearance that will not have an adverse effect upon adjacent
properties. 3. The variance is consistent with the purposes of City Code and the purposes of the zoning
district in which the applicant is located. 4. The variance will not adversely affect the character of the neighborhood. 5. The variance is the minimum required action to allow the applicant to reasonably use their
property
RECOMMENDATION The Planning Commission held their public hearing on August 29, 2017. After hearing no input from the public, the Commission recommended approval on a 5-0 vote with the following conditions:
1. The applicant is responsible for obtaining all necessary permits for the construction of the addition.
2. The addition should have the same quality, materials and appearance of the existing structure.
3. The property and structures must be used for residential properties only. 4. The variance will be recorded at the Wright County Recorder’s Office.
Attachments: Application Site Plans
CITY OF ANNANDALE RESOLUTION 17-26
RESOLUTION APPROVING VARIANCE FOR 495 PLEASANT CREST
CIRCLE
WHEREAS, the City of Annandale has received an application for a request by Brian and Sharon Mackereth for a variance to vary the maximum garage size from 1,200 square feet to 2,028 for the property located at 495 Pleasant Crest Circle and in the R-1, One Family Residential District.
; and
WHEREAS, the Planning Commission held a duly-noticed public hearing on the application on August 29, 2017; and
WHEREAS, the City Council reviewed the application on September 11, 2017;
and
WHEREAS, the City Council by this Resolution desires to set forth its findings and ruling with respect to the application; and
NOW THEREFORE, BE IT RESOLVED by the City of Annandale that it hereby
makes the following findings of fact on the requested variance: 1. The subject property is located in the R-1 Zoning District 2. The addition will have an appearance that will not have an adverse effect upon
adjacent properties. 3. The variance is consistent with the purposes of City Code and the purposes of the
zoning district in which the applicant is located. 4. The variance will not adversely affect the character of the neighborhood. 5. The variance is the minimum required action to allow the applicant to reasonably
use their property
BE IT FURTHER RESOLVED that the City Council approves the request with the following conditions:
1. The applicant is responsible for obtaining all necessary permits for the construction of the addition.
2. The addition should have the same quality, materials and appearance of the existing structure.
3. The property and structures must be used for residential properties only. 4. The variance will be recorded at the Wright County Recorder’s Office.
PASSED AND ADOPTED this 11th day of September, 2017 _________________________ City Clerk
Planning & Zoning Department PO Box K Phone: 320.274.3055
30 Cedar Street E Fax: 320.274.5728 Annandale, MN 55302 [email protected]
Application for Planning Consideration
Type of Request
0 Comprehensive Plan Amendment
0 Concept Plan Review
0 Conditional Use Permit
0 Plat Subdivision D Preliminary Plat DFinalPlat
0 Interim Use Permit
0 Planned Unit Development
0 Rezoning
0 Zoning Text Amendment
0 Minor Subdivision D Lot Subdivision D Lot Combination D Lot Line Rearrangement
0 Site and Building Plan Review
0 Variance D Subdivision Regulations Dzoning
Note: All application submittals require a preapplication meeting with the City Administrator
Applicant (If other than the owner): Name. --------------Address. -------------City. State. __ Zip. __ _ Telephone (Home). _______ _
(Business)------------(Fax) ___________ _
Effects of Proposed Use: List impacts the proposed use will have on property in the vicinity, including, but not limited to traffic, noise, light, smoke/odor, parking, and describe the steps taken to mitigate or
eliminate impacts: ----------
Fee Statement and Responsibilities:
I hereby apply for the above consideration and declare that the information and materials submitted with this application are in compliance with City Ordinance and Policy Requirements and are complete and accurate to the best of my knowledge.
I understand that the application will be processed for the next available meeting agenda after review of the information submitted to determine if any other data is needed and after completion of a staff report.
Reason Why Request Should Be Granted: I understand that all City incurrnd professional J1(D - -- -,,s~ 6!t. -A' ., r fees and expenses associated with the ·~S:'h ~ ~V-5J~u~ processing of this request are the responsibility
C~tl!! _ l S G . j 1 of the property owner and/or applicant and should be promptly paid. If payment is not
Existing Use of the Property/Nature of received from the applicant, the property owner Facility or Business: acknowle_dges and agrees to be responsible for
the unpaid fee balance either by direct payment or a special assessment against the property.
If a request for planning/zoning action on the subject site or any part thereof has been previously sought, please describe it below:
What?
When? -------------
Project Name, if applicable: _____ _
Checklist: Please review the checklist for the type of application you are applying for. Minnesota State Statute provides 15 days to determine the application's completeness. Completeness depends on whether or not the checklist items are fulfilled.
Review Timeline: All applications must be received at least 30 days before the next Planning Commission to be considered for formal review. Applications must be complete before being formally reviewed.
2
By signing this form, the applicant is solely responsible for any and all fees associated with the land use application from the plan review stage to the construction monitoring stage through to the release of any financial guarantee for an approved project. If a project is denied by the City Council, the fees associated for the project until such denial, remain the applicant's responsibility. If the property fee owner is not the applicant, the applicant must provide written authorization by the owner to make application.
I UNDERSTAND THE FEE STATEMENT AND RESPONSIBILITIES ASSOCIATED WlTH THIS LAND USE APPLICATION:
Date: Z- /'-f-17
~~======~ Date: ------
City Planning Application Fees and other related fees
Comprehensive Plan Amendment $100 per aoplication Concept Plan Review $100 per annlication Conditional Use Permit $100 per application + $46 County recording fee CUP Monitoring $35 per inspection Platting (Preliminary and Final)* $100 plus $5 per lot over 2 lots Interim Use Permit $100 per application
IUP Monitorina $35 oer insoection Planned Unit Development* Rezoning Amendment $100 per application Simple (Minor) Subdivision $100 per application Site and Building Plan Review* $100 or actual cost Vacation $100 per aoolication Variance $100 per application + $46 Countv recording fee * Developer shall be responsible for all escrow fees (landscape, hook-up, etc) and for the fees incurred to produce the Developer's Agreement.
Approved_ Denied __ by the Planning Commission on: Date:--------Approved_ Denied __ by the City Council on: Date: _______ _
Distribution City Planner: ____ _ City En ineer:
Building/Zoning Official: ____ _ Public Work/Parks:
Fire Dept.:----~ Police Dept:
Transfer of Application and Fee Obligation
I, existing applicant), and (existing land owner if different) hereby recognize the transfer of this land use application, fees and associated deadlines with said application to the following: (new applicant).
New Applicant Information: Name: _________________ _ Address: ________________ _
City, State, Zip:---------------Phone: _________________ _
Email:------------------
I UNDERSTAND THE FEE STATEMENT AND RESPONSIBILITIES ASSOCIATED WITH THE LAND USE APPLICATION:
1 1\ 1 1. :: '.< 11 t:. P li 1 .(: t' I·'. 1 r 1 Promote. Protect. Preserve.
August 23rd, 2017
City of Annandale C/O Planning Commission 30 Cedar Street East I PO BOX I< Annandale, MN 55302
CLEARWATER RIVER WATERSHED DISTRICT 75 Elm Street East, P.0.BOX 481
Annandale, MN 55302 (320) 274-3935 I www.crwd.org
To the members of the City of Annandale Planning Commission,
The Clearwater River Watershed District (CRWD) appreciates the opportunity to comment on the variance request for PID #102-038-001010. The request is to allow the addition to a detached garage that exceeds the maximum square footage allowed. The CRWD did a desktop review of the parcel to evaluate this request.
The CRWD offers the following comments for the commission's consideration: 1. It seems the result of this request will be additional impervious surfaces on the parcel.
Due to its close proximity to Pleasant Lake, care should be taken to minimize stormwater runoff generated from this and all impervious surfaces. As an example, rain gutter downspouts should be directed in such a manner as to direct flow away from the wetland downslope as well as any roadway curb & gutter. Downspouts should be configured in such a manner as to dissipate energy- examples could be a rain garden, a rain barrel or a no-mow swale.
2. If construction does commence on this parcel, the CRWD encourages the commission to require erosion and sedimentation control measures. In addition, the CRWD suggests the city incorporate a site inspection both during and after construction to ensure erosion and sedimentation control measures are installed and maintained correctly, such that stormwater runoff from the construction site does not enter either Pleasant Lake or its adjoining wetland.
If there are any questions on these comments, please feel free to contact me.
Best regards,
Cole Loewen I Administrator I CRWD
Page 1of1
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9B
Agenda Section: New Business
Item: Ordinance 360 Rezoning Property and Resolution 17-27 Approving CUP for Bruggeman
REQUEST A request for a CUP and Rezone to allow the construction of a private storage facility with a PID of 102-500-302430. REVIEW AUTHORITY Rezone Requests The Council may adopt amendments to this Chapter and the zoning map, including changes to land uses within a particular district, to the location of the district line, or to the changing of any parcel or parcels from one zoning district to another. Such amendments shall not be made as a matter of course, but shall be adopted only as a means to reflect changes in the goals and policies of the City as reflected in the Comprehensive Plan or changes in conditions in the City. Conditional Use Permit In granting a conditional use permit, the City should consider the effect of the proposed use on the Comprehensive Plan and upon the health, safety, morals and general welfare of occupants of surrounding lands. In permitting a new conditional use or the alteration of an existing conditional use, the City may impose, additional conditions which the Council considers necessary to protect the best interest of the surrounding area or the community as a whole. The conditions applicable to the requested application may include:
A. Controlling the location and number of vehicle access points. B. Limiting the number, size, location, or lighting of signs. C. Requiring screening, landscaping or other facilities to protect adjacent or nearby
property. BACKGROUND/RECOMMENDATION The applicant is requesting to rezone the property from C-2 to C-3 and a Conditional Use Permit to allow the construction of a private storage facility. The applicant is proposing to construct a storage facility similar to the two that are existing on adjacent lots. The site has limited access. There drive in front of the properties are considered private. The lots have access through easements of properties to the east. I have confirmed with the City’s attorney that these easements provide these properties with access for the purposes of public safety vehicles accessing the property. As part of the approval/denial the Commission and Council should create findings and conditions that are pertinent to the operation of the facility. The following are recommended by staff:
Findings of Fact:
1. The subject property is located in the C-2 Zoning District 2. The use as proposed will not create an excessive burden on existing parks, schools, streets,
and other public facilities and utilities which serve or are proposed to serve the area. 3. The use, in the opinion of the Council, is reasonably related to the overall needs of the City
and to the existing land use and will not endanger the public health, safety, morals, comfort, convenience, or general welfare of the neighborhood or the City.
4. The use is consistent with the purposes of City Code and the purposes of the zoning district in which the applicant intends to locate the proposed use.
5. The use is not in conflict with the Comprehensive Plan of the City. The Planning Commission held their public hearing on August 29, 2017. After hearing no input from the public, the Commission recommended approval on a 5-0 vote with the following conditions:
1. The Conditional Use Permit is recorded at Wright County Recorder’s office. 2. The properties should maintain the private easements to the property. 3. The storage facility cannot be rented to third parties without City approval of an
amendment to the Conditional Use Permit. 4. The property will not be served with private sewer or water services. 5. The property is permitted for private storage with no commercial use on site. 6. Addition of any lights are subject to administrative approval to verify the addition meets
city standards. 7. The buildings must be consistent with existing storage building adjacent to property.
Attachments: Application Site Plans
CITY OF ANNANDALE RESOLUTION 17-27
RESOLUTION APPROVING CONDITIONAL USE PERMIT
PID- 102-500-302430
WHEREAS, the City of Annandale has received an application for a request by Steve Bruggeman for a CUP to allow the construction of a private storage facility located in the C-3, Highway Commercial District; and
WHEREAS, the Planning Commission held a duly-noticed public hearing on the application on August 29, 2017; and
WHEREAS, the City Council reviewed the application on September 11, 2017;
and
WHEREAS, the City Council by this Resolution desires to set forth its findings and ruling with respect to the application; and
NOW THEREFORE, BE IT RESOLVED by the City of Annandale that it hereby
makes the following findings of fact on the requested variance: 1. The subject property is located in the C-3 Zoning District 2. The use as proposed will not create an excessive burden on existing parks,
schools, streets, and other public facilities and utilities which serve or are proposed to serve the area.
3. The use, in the opinion of the Council, is reasonably related to the overall needs of the City and to the existing land use and will not endanger the public health, safety, morals, comfort, convenience, or general welfare of the neighborhood or the City.
4. The use is consistent with the purposes of City Code and the purposes of the zoning district in which the applicant intends to locate the proposed use.
5. The use is not in conflict with the Comprehensive Plan of the City.
BE IT FURTHER RESOLVED that the City Council approves the request with the following conditions:
1. The Conditional Use Permit is recorded at Wright County Recorder’s office. 2. The properties should maintain the private easements to the property. 3. The storage facility cannot be rented to third parties without City approval of an
amendment to the Conditional Use Permit. 4. The property will not be served with private sewer or water services. 5. The property is permitted for private storage with no commercial use on site. 6. Addition of any lights are subject to administrative approval to verify the addition
meets city standards. 7. The buildings must be consistent with existing storage building adjacent to
property.
PASSED AND ADOPTED this 11th day of September, 2017 _________________________ City Clerk
Planning & Zoning Department PO Box K Phone: 320.274.3055
30 Cedar Street E Fax: 320.274.5728 Annandale, MN 55302 [email protected]
Ap_plication for Planning Consideration
Type of Request
0 Comprehensive Plan Amendment
0 Concept Plan Review
0 Conditional Use Permit
0 Plat Subdivision D Preliminary Plat DFinal Plat
0 Interim Use Permit
0 Planned Unit Development
0Rezoning
0 Zoning Text Amendment
0 Minor Subdivision D Lot Subdivision D Lot Combination D Lot Line Rean-angement
0 Site and Building Plan Review
Ovariance D Subdivision Regulations Dzoning
Note: All application submittals reqnire a preapplication meeting with the City Administrator
Applicant (If other than the owner): Name. S•G.\lf 'M.1.A.<Hrf.Mi'\,,J Address. ~o 1.9 'O City. i1-AA.>f\11~t. State. _MM.Zip. «}.?"'Telephone (Home). 4 \'?,. 88"1~ $. 'l.y $' (Business) .l'2..oo "2.'7'{ ~'7~'1 (Fax) ,3.1..0 "2.'1'=1 S'Z.10
Effects of Proposed Use: List impacts the proposed use will have on property in the vicinity, including, but not limited to traffic, noise, light, smoke/odor, parking, and describe the steps taken to mitigate or
eliminate impacts: ----------
Reason Why Request Should Be Granted:
Existing Use of the Property/Nature of Facility or Business:--------
If a request for planning/zoning action on the subject site or any part thereof has been previously sought, please describe it below:
Project Name, if applicable: ____ _
Checklist: Please review the checklist for the type of application you are applying for. Minnesota State Statute provides 15 days to determine the application's completeness. Completeness depends on whether or not the checklist items are fulfilled.
Review Timeline: All applications must be received at least 30 days before the next Planning Commission to be considered for formal review. Applications must be complete before being formally reviewed.
2
Fee Statement and Responsibilities:
I hereby apply for the above consideration and declare that the information and materials submitted with this application are in compliance with City Ordinance and Policy Requirements and are complete and accurate to the best of my knowledga.
I understand that the application will be processed for the next available meeting agenda after review of the information submitted to determine if any other data is needed and after completion of a staff report.
I understand that all City Incurred professional fees and expenses associated with the processing of !his request are the responsibility of the property owner and/or applicant and should be promptly paid. If payment Is not received from the applicant, the property owner acknowledges and agrees to be responsible for the unpaid fee balance either by direct payment or a special assessment against the property. By signing this form, the applicant is solely responsible for any and all fees associated with the land use application from the plan review stage to the construction monitoring stage through to the release of any financial guarantee for an approved project. If a project is denied by the City Council, the fees associated for the project until such denial, remain the applicant's responstblftty. If the property fee owner is not the applicant, the applicant must provide written authorization by the owner to make application.
I UNDERSTAND THE FEE STATEMENT AND RESPONS.IBILITIES ASSOCIATED WITH THIS LAND USE APPLICATION:
Signature(s) of Owner(s):
Date: _____ ~
Date: \\!.( G '1 7-011
Citv Planning Application Fees and other related fees
Comprehensive Plan Amendment $100 Per annlication Concept Plan Review $100 per annlication Conditional Use Permit $100 per application + $46 County recording fee CUP Monitorin!l $35 per inspection
Plattina <Preliminarv and Final!* $100 olus $5 oer lot over 2 lots lnterirn Use Permit $100 per application
IUP Monitorina $35 oer insoection Planned Unit Development* Rezonina Amendment $100 oer annlication Simple (Minor) Subdivision $100 per annlication Site and Buildina Plan Review* $100 or actual cost Vacation $100 oer annlication Variance $100 per aoolication + $46 Countv recordina fee • Developer shall be responsible for all escrow fees (landscape, hook-up, etc) and for the fees incurred to produce the Developer's Agreement.
Approved_ Denied_ by the Planning Commission on: Date:--~----Approved_ Denied_ by the City Council on: Date:--------
Distribution City Planner:----Cit En ineer:
Building/Zoning Official:----Public Work/Parks:
Fire Dept.:----~ Police De t:
Transfer of Application and Fee Obligation
I, existing applicant), and (existing land owner if different) hereby recognize the transfer of this land use application, fees and associated deadlines with said application to the following: (new applicant).
New Applicant Information: Name: _________________ ~
I UNDERSTAND THE FEE STATEMENT AND RESPONSIBILITIES ASSOCIATED WITH THE LAND USE APPLICATION:
Previous Applicant Signatu~. ~~
New Applicant Signature: · ~gJMM Date: \\\A.(, 1 ?&l1
3
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Promote. Protect. Preserve.
August 23rd, 2017
City of Annandale
C/O Planning Commission
30 Cedar Street East I PO BOX K
Annandale, MN 55302
CLEARWATER RIVER WATERSHED DISTRICT 75 Elm Street East, P.O.BOX 481
Annandale, MN 55302
(320) 274-3935 J www.crwd.org
To the members of the City of Annandale Planning Commission,
The Clearwater River Watershed District (CRWD) appreciates the opportunity to comment on
the conditional use permit request for PID #102-500-302430. The request is to allow the construction of a private storage structure. The CRWD did a desktop review of the parcel to
evaluate this request.
The CRWD offers the following comments for the commission's consideration: 1. It seems the result of this request will be new impervious surface on the parcel. As the
parcel is within the watershed above Pleasant Lake, care should be taken to minimize stormwater runoff generated from this new impervious surface. As an example, rain gutter downspouts should be configured in such a manner as to dissipate energyexamples could be a rain garden, a rain barrel or a no-mow swale.
a. Depending on the size of the structure, on-site treatment/ storage may be warranted, given expectations for further development in this area.
2. If construction does commence on this parcel, the CRWD encourages the commission to require erosion and sedimentation control measures. In addition, the CRWD suggests the city incorporate a site inspection both during and after construction to ensure erosion and sedimentation control measures are installed and maintained correctly, such that stormwater runoff from the construction site does not enter either Pleasant
Lake or its adjoining wetland.
If there are any questions on these comments, please feel free to contact me.
Best regards,
Cole Loewen I Administrator I CRWD
Page 1of1
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9C
Agenda Section: New Business
Item: Resolution 17-28 Approving CUP for Bishop
REQUEST A request for a CUP and Rezone to allow the construction of a private storage facility with a PID of 102-500-302440 and 102-500-302424. REVIEW AUTHORITY Conditional Use Permit In granting a conditional use permit, the City should consider the effect of the proposed use on the Comprehensive Plan and upon the health, safety, morals and general welfare of occupants of surrounding lands. In permitting a new conditional use or the alteration of an existing conditional use, the City may impose, additional conditions which the Council considers necessary to protect the best interest of the surrounding area or the community as a whole. The conditions applicable to the requested application may include:
A. Controlling the location and number of vehicle access points. B. Limiting the number, size, location, or lighting of signs. C. Requiring screening, landscaping or other facilities to protect adjacent or nearby
property. BACKGROUND/RECOMMENDATIOM The applicant is requesting a Conditional Use Permit to allow the construction of a private storage facility. The applicant is proposing to construct a storage facility similar to the two that are existing. The site has limited access. There drive in front of the properties are considered private. They lots have access through easements of properties to the east. I have confirmed with the City’s attorney that these easements provide these properties with access for the purposes of public safety vehicles accessing the property. As part of the approval/denial the Commission and Council should create findings and conditions that are pertinent to the operation of the facility. The following are recommended by staff: Findings of Fact:
1. The subject property is located in the C-3 Zoning District 2. The use as proposed will not create an excessive burden on existing parks, schools, streets,
and other public facilities and utilities which serve or are proposed to serve the area. 3. The use, in the opinion of the Council, is reasonably related to the overall needs of the City
and to the existing land use and will not endanger the public health, safety, morals, comfort, convenience, or general welfare of the neighborhood or the City.
4. The use is consistent with the purposes of City Code and the purposes of the zoning district in which the applicant intends to locate the proposed use.
5. The use is not in conflict with the Comprehensive Plan of the City. The Planning Commission held their public hearing on August 29, 2017. After hearing no input from the public, the Commission recommended approval on a 5-0 vote with the following conditions:
1. The Conditional Use Permit is recorded at Wright County Recorder’s office. 2. The properties should maintain the private easements to the property. 3. The storage facility cannot be rented to third parties without City approval of an
amendment to the Conditional Use Permit. 4. The property will not be served with private sewer or water services. 5. The property is permitted for private storage with no commercial use on site. 6. Addition of any lights are subject to administrative approval to verify the addition meets
city standards. 7. The buildings must be consistent with existing storage building adjacent to property.
Attachments: Application Site Plans
CITY OF ANNANDALE RESOLUTION 17-28
RESOLUTION APPROVING CONDITIONAL USE PERMIT
PID- 102-500-302440 AND 102-500-302424
WHEREAS, the City of Annandale has received an application for a request by Jefferson Bishop for a CUP to allow the construction of a private storage facility located in the C-3, Highway Commercial District; and
WHEREAS, the Planning Commission held a duly-noticed public hearing on the application on August 29, 2017; and
WHEREAS, the City Council reviewed the application on September 11, 2017;
and
WHEREAS, the City Council by this Resolution desires to set forth its findings and ruling with respect to the application; and
NOW THEREFORE, BE IT RESOLVED by the City of Annandale that it hereby
makes the following findings of fact on the requested variance: 1. The subject property is located in the C-3 Zoning District 2. The use as proposed will not create an excessive burden on existing parks,
schools, streets, and other public facilities and utilities which serve or are proposed to serve the area.
3. The use, in the opinion of the Council, is reasonably related to the overall needs of the City and to the existing land use and will not endanger the public health, safety, morals, comfort, convenience, or general welfare of the neighborhood or the City.
4. The use is consistent with the purposes of City Code and the purposes of the zoning district in which the applicant intends to locate the proposed use.
5. The use is not in conflict with the Comprehensive Plan of the City.
BE IT FURTHER RESOLVED that the City Council approves the request with the following conditions:
1. The Conditional Use Permit is recorded at Wright County Recorder’s office. 2. The properties should maintain the private easements to the property. 3. The storage facility cannot be rented to third parties without City approval of an
amendment to the Conditional Use Permit. 4. The property will not be served with private sewer or water services. 5. The property is permitted for private storage with no commercial use on site. 6. Addition of any lights are subject to administrative approval to verify the addition
meets city standards. 7. The buildings must be consistent with existing storage building adjacent to
property.
PASSED AND ADOPTED this 11th day of September, 2017 _________________________ City Clerk
Planning & Zoning Department PO Box K Phone: 320.274.3055
30 Cedar Street E Fax: 320.274.5728 Annandale, MN 55302 [email protected]
Application for Planning Consideration
Type of Request
0 Comprehensive Plan Amendment
0 Concept Plan Review
"¢.conditional Use Permit
0 Plat Subdivision D Preliminary Plat D Final Plat
0 Interim Use Permit
0 Planned Unit Development
0 Rezoning
0 Zoning Text Amendment
0 Minor Subdivision D Lot Subdivision D Lot Combination D Lot Line Rearrangement
0 Site and Building Plan Review
0 Variance D Subdivision Regulations Dzoning
Note: All application submittals require a preapplication meeting with the City Administrator
Effects of Proposed Use: List impacts the proposed use will have on property in the vicinity, including, but not limited to traffic, noise, light, smoke/odor, parking, and describe the steps taken to mitigate or
eliminate impacts: ----------
Reason Why Request Should Be Granted:
Existing Use of the Property/Nature of Facility or Business: --------~
If a request for planning/zoning action on the subject site or any part thereof has been previously sought, please describe it below:
What?
When? -------------
Project Name, if applicable: _____ _
Checklist: Please review the checklist for the type of application you are applying for. Minnesota State Statute provides 15 days to determine the application's completeness. Completeness depends on whether or not the checklist items are fulfilled.
Review Timeline: All applications must be received at least 30 days before the next Planning Commission to be considered for formal review. Applications must be complete before being formally reviewed.
2
Fee Statement and Responsibilities:
I hereby apply for the above consideration and declare that the information and materials submitted with this application are in compliance with City Ordinance and Policy Requirements and are complete and accurate to the best of my knowledge.
I understand that the application will be processed for the next available meeting agenda after review of the information submitted to determine if any other data is needed and after completion of a staff report.
I understand that all City incurred professional fees and ei<penses associated with the processing of this request are the responsibility of the property owner and/or applicant and should be promptly paid. If payment is not received from the applicant, the property owner acknowledges and agrees to be responsible for the unpaid fee balance either by direct payment or a special assessment against the property. By signing this form, the applicant is solely responsible for any and all fees associated with the land use application from the plan review stage to the construction monitoring stage through to the release of any financial guarantee for an approved project. If a project is denied by the City Council, the fees associated for the project until such denial, remain the applicant's responsibility. If the property fee owner is not the applicant, the applicant must provide written authorization by the owner to make application.
I UNDERSTAND THE FEE STATEMENT AND RESPONSIBILITIES ASSOCIATED WITH THIS LAND USE APPLICATION:
Date: -'-+---'-i'-1-_,_-
f#*e qr¢~):
City Planning Application Fees and other related fees
Comprehensive Plan Amendment $100 per aoolication Concept Plan Review $100 per application Conditional Use Permit $100 per application + $46 County recording fee CUP Monitoring. $35 per inspection Platting (Preliminary and Final)* $100 plus $5 per lot over 2 lots Interim use Permit $100 per application
IUP Monitorina $35 per insoection Planned Unit Development* Rezoniha Amenoment $100 oer aoplication Simple(Minorl Subdivision $100 per annlication Site and Buildina Plan Review* $100 or actual cost Vacation . $100 per. aonlication Variance $100 per aoolication + $46 County recordina fee * Developer shall be responsible for all escrow fees (landscape, hook-up, etc) and for the fees incurred to produce the Developer's Agreement.
Approved_ Denied __ by the Planning Commission on: Date:-------Approved_ Denied __ by the City Council on: Date:--------
Distribution City Planner: ____ _ Cit En ineer:
Building/Zoning Official:----Public Work/Parks:
Fire Dept.:----~ Police De I:
Transfer of Application and Fee Obligation
I, existing applicant), and (existing land owner if different) hereby recognize the transfer of this land use application, fees and associated deadlines with said application to the following: (new applicant).
New Applicant Information: Name: ------------------Address:_~---------------City, State, Zip:--------------Phone: ------------------Em a i I:------------------
I UNDERSTAND THE FEE STATEMENT AND RESPONSIBILITIES ASSOCIATED WITH THE LAND USE APPLICATION:
Previous Applicant Signature:---------------
New Applicant Signature:-----------------
Date:-----------
3
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Clearwater River I// i'. .( I. :~ \ !I ;, I' I'· ! '.·· '!' I' ! 1- i Promote. Protect. Preserve.
August 23cd, 2017
City of Annandale
C/O Planning Commission
30 Cedar Street East I PO BOX K Annandale, MN 55302
CLEARWATER RIVER WATERSHED DISTRICT 75 Elm Street East, P.O.BOX 481
Annandale, MN 55302
(320) 274-3935 I www.crwd.org
To the members of the City of Annandale Planning Commission,
The Clearwater River Watershed District (CRWD).appreciates the opportunity to comment on
the conditional use permit request for PID #102-500-302440. The request is to allow the construction of a private storage structure. The CRWD did a desktop review of the parcel to evaluate this request.
The CRWD offers the following comments for the commission's consideration:
1. It seems the result of this request will be new impervious surface on the parcel. As the parcel is within the watershed above Pleasant Lake, care should be taken to minimize stormwater runoff generated from this new impervious surface. As an example, rain gutter downspouts should be configured in such a manner as to dissipate energyexamples could be a rain garden, a rain barrel or a no-mow swale.
a. Depending on the size of the structure, on-site treatment/ storage may be
warranted, given expectations for further development in this area. 2. If construction does commence on this parcel, the CRWD encourages the commission to
require erosion and sedimentation control measures. In addition, the CRWD suggests the city incorporate a site inspection both during and after construction to ensure erosion and sedimentation control measures are installed and maintained correctly,
such that stormwater runoff from the construction site does not enter either Pleasant Lake or its adjoining wetland.
If there are any questions on these comments, please feel free to contact me.
Best regards,
Cole Loewen I Administrator I CRWD
Page 1of1
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9D
Agenda Section: New Business
Item: Resolution 17-29 Approving CUP and Variance for Mike Braun
REQUEST A request for a CUP and Variance to vary the side year setback for a structure which would allow the construction of 21 storage unit facility. SITE INFORMATION Address: 247 Myrtle Drive South Zoning District: C-2 REVIEW AUTHORITY Conditional Use Permit In granting a conditional use permit, the City should consider the effect of the proposed use on the Comprehensive Plan and upon the health, safety, morals and general welfare of occupants of surrounding lands. In permitting a new conditional use or the alteration of an existing conditional use, the City may impose, additional conditions which the Council considers necessary to protect the best interest of the surrounding area or the community as a whole. The conditions applicable to the requested application may include:
A. Controlling the location and number of vehicle access points. B. Limiting the number, size, location, or lighting of signs. C. Requiring screening, landscaping or other facilities to protect adjacent or nearby
property. Variance The City’s authority in granting a variance is found in Section 150.16 of the City’s Zoning Codes, which states the following:
“The City Council may issue a variance to a provision of this Chapter to provide relief to the landowner where this Chapter imposes undue hardship on the property owner. In granting a variance, the Council shall consider the advice and recommendations of the Planning Commission and shall only grant a variance which is in compliance with the variance requirements and considerations of Minnesota Statutes Chapter 462.”
BACKGROUND/RECOMMENDATIOM The applicant is requesting a Variance and Conditional Use Permit to allow the construction of a 21-unit storage facility. The current facilities consist of four different buildings. With the location of the current structures, the applicant is requesting a variance for side yard setback for
the east property line. He is requesting a setback of 6’. The current setback requirement is ½ the building height. The building height is unknown at this time. The proposed building will be setback 24’ from the existing structure allowing for access to storage units. The applicant is proposing to remove the existing pine trees. The Council should discuss screening between the proposed site and residential properties to the east. The City has received public comment prior to the meeting on the application. See the attached public comment from Clearwater Watershed District. Another resident on Myrtle Drive expressed concentered over the increased traffic on Myrtle Drive and the impact it will have on the existing road conditions. As part of the approval/denial the Commission and Council should create findings and conditions that are pertinent to the operation of the facility. The following are recommended by staff: Findings of Fact:
1. The subject property is located in the C-2 Zoning District 2. The use as proposed will not create an excessive burden on existing parks, schools, streets,
and other public facilities and utilities which serve or are proposed to serve the area. 3. The use, in the opinion of the Council, is reasonably related to the overall needs of the City
and to the existing land use and will not endanger the public health, safety, morals, comfort, convenience, or general welfare of the neighborhood or the City.
4. The use is consistent with the purposes of City Code and the purposes of the zoning district in which the applicant intends to locate the proposed use.
5. The use is not in conflict with the Comprehensive Plan of the City. The Planning Commission held their public hearing on August 29, 2017. After hearing no input from the public, the Commission recommended approval on a 5-0 vote with the following conditions:
1. The Variance and Conditional Use Permit are recorded at Wright County Recorder’s office.
2. The applicant shall remove all portable storage units on site by a date approved by the Planning Commission prior to the end of 2017.
Attachments: Application Site Plans
CITY OF ANNANDALE RESOLUTION 17-29
RESOLUTION APPROVING VARIANCE AND CONDITIONAL USE PERMIT
247 Myrtle Drive South
WHEREAS, the City of Annandale has received an application for a request by Mike Braun for a CUP and Variance to vary the side year setback for a structure which would allow the construction of 21 storage unit facility; and
WHEREAS, the Planning Commission held a duly-noticed public hearing on the application on August 29, 2017; and
WHEREAS, the City Council reviewed the application on September 11, 2017;
and
WHEREAS, the City Council by this Resolution desires to set forth its findings and ruling with respect to the application; and
NOW THEREFORE, BE IT RESOLVED by the City of Annandale that it hereby
makes the following findings of fact on the requested variance: 1. The subject property is located in the C-2 Zoning District 2. The use as proposed will not create an excessive burden on existing parks,
schools, streets, and other public facilities and utilities which serve or are proposed to serve the area.
3. The use, in the opinion of the Council, is reasonably related to the overall needs of the City and to the existing land use and will not endanger the public health, safety, morals, comfort, convenience, or general welfare of the neighborhood or the City.
4. The use is consistent with the purposes of City Code and the purposes of the zoning district in which the applicant intends to locate the proposed use.
5. The use is not in conflict with the Comprehensive Plan of the City.
BE IT FURTHER RESOLVED that the City Council approves the request with the following conditions:
1. The Variance and Conditional Use Permit are recorded at Wright County Recorder’s office.
2. The applicant shall remove all portable storage units on site by a date approved by the Planning Commission prior to the end of 2017.
PASSED AND ADOPTED this 11th day of September, 2017 _________________________ City Clerk
Planning & Zoning Department PO Box K Phone: 320.274.3055
30 Cedar Street E Fax: 320.274.5728 Annandale, MN 55302 [email protected]
Application for Planning Consideration
Type of Request
0 Comprehensive Plan Amendment
0 Concept Plan Review
~Conditional Use Permit
0 Plat Subdivision D Preliminary Plat DFinal Plat
0 Interim Use Permit
0 Planned Unit Development
0 Rezoning
0 Zoning Text Amendment
0 Minor Subdivision D Lot Subdivision D Lot Combination D Lot Line Rearrangement
0 Site and Building Plan Review
~Variance D Subdivision Regulations Dzoning
Note: All application submittals require a preapplication meeting with the City Administrator
Applicant (If other than the owner): Name. ____________ ~ Address. -------------City. State. __ Zip. __ _ Telephone (Horne). _______ _ (Business) ___________ _ (Fax) ___________ _
Description of Request: V1111.: Mlt 4o b u,\J d,_\ kt\;±:::.
Effects of Proposed Use: List impacts the proposed use will have on property in the vicinity, including, but not limited to traffic, noise, light, smoke/odor, parking, and describe the steps taken to mitigate or eliminate impacts: _________ _
Reason Why Request Should Be Granted:
Existing Use of the Property/Nature of Facility or Business: ________ _
If a request for planning/zoning action on the subject site or any part thereof has been previously sought, please describe it below:
What?
Project Name, if applicable: _____ _
Checklist: Please review the checklist for the type of application you are applying for. Minnesota State Statute provides 15 days to determine the application's completeness. Completeness depends on whether or not the checklist items are fulfilled.
Review Timeline: All applications must be received at least 30 days before the next Planning Commission to be considered for formal review. Applications must be complete before being formally reviewed.
2
Fee Statement and Responsibilities:
I hereby apply for the above consideration and declare that the information and materials submitted with this application are in compliance with City Ordinance and Policy Requirements and are complete and accurate to the best of my knowledge.
I understand that the application will be processed for the next available meeting agenda after review of the information submitted to determine if any other data is needed and after completion of a staff report.
I understand that all City incurred professional fees and expenses associated with the processing of this request are the responsibility of the property owner and/or applicant and should be promptly paid. If payment is not received from the applicant, the property owner acknowledges and agrees to be responsible for the unpaid fee balance either by direct payment or a special assessment against the property. By signing this form, the applicant is solely responsible for any and all fees associated with the land use application from the plan review stage to the construction monitoring stage through to the release of any financial guarantee for an approved project. If a project is denied by the City Council, the fees associated for the project until such denial, remain the applicant's responsibility. ff the property fee owner is not the applicant, the applicant must provide written authorization by the owner to make application.
I UNDERSTAND THE FEE STATEMENT AND RESPONSIBILITIES ASSOCIATED WITH THIS LAND USE APPLICATION:
Signa~re(s) of Owner(s): ~ 1b+=-=
Date: __ :i.._-1~8_-l_l-~-
Signature of Applicant(s):
Date: _____ _
City Planning Application Fees and other related fees
Comorehensive Plan Amendment $100 per aoolication Conceot Plan Review $100 per aoolication Conditional Use Permit $100 per application + $46 County recording fee CUP Monitorino $35 per insoection Plattino (Preliminary and Final)* $100 plus $5 per lot over 2 lots Interim Use Permit $100 per application
IUP Monitorinq $35 per inspection Planned Unit Development* Rezonino Amendment $100 per apolication Simole (Minor) Subdivision $100 per annlication Site and Buildinq Plan Review* $100 or actual cost Vacation $100 per aonlication Variance $100 per application + $46 Countv recording fee * Developer shall be responsible for all escrow fees (landscape, hook-up, etc) and for the fees incurred to produce the Developer's Agreement. ·
Approved_ Denied __ by the Planning Commission on: Date:-------Approved_ Denied __ by the City Council on: Date:--------
Distribution City Planner: ____ _ Cit Engineer:
Building/Zoning Official: ____ _ Public Work/Parks:
Fire Dept:----~ Police De t:
Transfer of Application and Fee Obligation
I, existing applicant), and (existing land owner if different) hereby recognize the transfer of this land use application, fees and associated deadlines with said application to the following: (new applicant).
New Applicant Information: Name: ------------------Address:_..,,,,,......--------------City, State, Zip:---------------Phone: _________________ _
Email:------------------
I UNDERSTAND THE FEE STATEMENT AND RESPONSIBILITIES ASSOCIATED WITH THE LAND USE APPLICATION:
Previous Applicant Signature:---------------
New Applicant Signature:-----------------
Date:-----------
3
Clearwater River \'! h l ;:. n Y I! l. l! f) ! j 1 P ! c T Promote. Protect. Preserve.
August 241h, 2017
City of Annandale C/O Planning Commission 30 Cedar Street East I PO BOX K Annandale, MN 55302
CLEARWATER RIVER WATERSHED DISTRICT 75 Elm Street East, P.O.BOX 481
Annandale, MN 55302 (320) 274-3935 I www.crwd.org
To the members of the City of Annandale Planning Commission,
The Clearwater River Watershed District (CRWD) appreciates the opportunity to comment on the conditional use permit and variance request for PIO #102-500-304127. The request is to allow the construction of an additional building at a storage unit facility. The CRWD did a desktop review of the parcel to evaluate this request.
The CRWD offers the following comments for the commission's consideration: 1. It seems the result of this request will be new impervious surface on the parcel. Given
that ~24% amount of the parcel is already impervious and the parcel is within a portion of the watershed above Clearwater Lake, care should be taken to minimize stormwater runoff generated from this new impervious surface. As an example, rain gutter downspouts should be configured in such a manner as to dissipate energy- examples could be a rain garden, a rain barrel or a no-mow swale.
a. Depending on the size of the structure, on-site treatment/ storage may be warranted, given expectations for further development in this area.
2. There seems to exist within a small depression area in the northeast portion of the parcel evidence of a culvert and/or intake system. We would suggest the city verify the status of this element; its purpose and whether it conveys flow to another area should be known in order to evaluate the need for stormwater minimization techniques.
3. If construction does commence on this parcel, the CRWDencourages the commission to require erosion and sedimentation control measures. In addition, the CRWD suggests the city incorporate a site inspection both during and after construction to ensure erosion and sedimentation control measures are installed and maintained correctly, such that stormwater runoff from the construction site does not enter either Pleasant Lake or its adjoining wetland.
If there are any questions on these comments, please feel free to contact me.
Best regards,
Cole Loewen I Administrator I CRWD
Page 1of1
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SITE PLAN LEGAL DESCRIPTION OF PROPERTY SURVEYED:
The We•l•rlt 300 feel of the Soulhorty 220 feel or the following descrtbed trac~
Beginning ~the Southeast comer of Northeast Ouartor or Soulheast Quarter cf Section :ro, Township 121, Range 27, wrtght County, Minnesota; lhence West on the 1/16~secUon line 12.14 chains: thence due North 10.30 ChaU!s: thence Sou1heaol«i)' along !he Railway right of way 13.54 chains: 1henco South on the SecHon llnei.15 chains to beginning, Wright County, MinneS<lto.
Except lherJrom:
The West 5.12 feet of the Soulh S5 feet of the North 60 feet ol the above descJ1bed tract.
Thalparlof!he North.as! Quarter of the Soulhoa•!Quarter, Secuon 30, Township 121, Rango 27, Wright County Minnesota described as follows:
Commencio; at the Southwest comer of seid Northeast Quarter of Illa Southeast ou.arter; lheoce on an assumed bearing of North 69 degrees 54 minutes 29 seconds East, along tile South line of said Northeast Quarter of tfle Soutfloast Quarter, a distance ofll6.24 feet; lllence North OD degrees 15 mlnules23 seconds Eas~ parallel wi!hlhe West line of sold Northeast Quarter of lhe Soulheast Quarter, a distance orl2.0.0() feet to lhe Norlh line of the Soulh 220.00 feet of said Northeast Quarter of!h• Southeast Quarter, as measured at rtgh! angles 1o'lhe South lina lhoreor and lhe aclual po!nl or beginning of the land to ha descnbed; thence ccn~nue North 00 degree• 15 minute• 23 second• Ea•t, along said parallel line, a dislance of 13.00 feet; lhenco5oulh 87 degree• 36 mlnulas 32 seconds East a dlslance or 300.26 feet lo said Nol!hr.n .. ; !hence Soulh 89 dearees 54 minutes 32 seconds Wes1, along uld North lino a<lslanco ol 300.06 feel !o the polnl of beginning.
NOTES:
1) Tlle legaldescrJpUon as shown hereon was ob"'ined from a Ownets Polley ollltle l1110rance, losued hy Old Republic National Ule Insurance Company, Fiie number 1009M5.
2) Please nolo lhal additional Boundary deta~s are shown on lhe Certl~oate or SuNey forlhis project
3}Area:61J511 SqFt 1.6Acre•
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CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9E
Agenda Section: New Business
Item: Resolution 17-30Approving Preliminary 2018 Levy and Budget and Call TNT Hearing Date
BACKGROUND Attached is the Resolution and proposed budget and levy for year 2018. The City is required to submit the proposed levy by September 30, 2017 and hold a Truth-in-taxation Hearing prior to adopting the final Budget and Levy for 2017. RECOMMENDATION Approve Resolution 17-30 and set Truth-in-Taxation hearing date for December 4, 2017.
RESOLUTION 17-30
Councilmember _______ introduced the following resolution and moved for its adoption:
ESTABLISHING THE 2018 PROPOSED TAX LEVY AND BUDGET
WHEREAS, the City Council is desirous of establishing a Proposed Tax Levy and Budget for 2018; and
WHEREAS, the City Council has determined that it is advisable and in the best interest of the City to preliminarily approve the attached 2018 budget for purposes of its proposed 2018 tax levy; and
WHEREAS, a summary of the proposed 2018 budget is as follows:
General Fund (101) Expenditures: $ 1,751,455 Sources Tax Levy: $ 1,104,685 Govt. Aids: $ 451,853 Other: $ 469,143
$
Net Gain/Loss: $ -0-
WHEREAS, the City Council proposes the 2018 tax levy to be as follows:
General Fund Tax Levy: Debt Service Tax Levy:
TOTAL:
$ 974,742$ 457,443 $ 1,432,185
NOW, THEREFORE, BE IT RESOLVED by the City Council of Annandale, Wright County, Minnesota, that the tax levy and budget as contained herein are hereby established as the City’s 2016 proposed tax levy and budget.
The foregoing resolution was duly seconded by Councilmember ____, upon a vote being taken thereon, the following members voted in favor thereof: ______; the following members voted against: __; the following members abstained: __; the following members were absent: __.
WHEREUPON, said resolution was declared duly passed and adopted this 11th day of September, 2017.
Park Commission 3,459$ 3,459$ -$ Parks 98,969$ 107,907$ 8,938$ COL/Workers Comp Ins./Comp Ins/Electric Library 15,020$ 15,489$ 469$ COL/Comp Ins
Total Expenses before Transfers Out 1,678,530$ 1,751,455$ 72,925$
CIP-Building Capital -$ -$ -$ CIP-PD Equp Capital 20,000$ 20,000$ -$ CIP-FD Equp Capital 30,000$ 30,000$ -$ Twp Contribution Fire Hall Debt
CIP-PW Equp Capital 60,000$ 60,000$ -$ CIP-Streets Capital -$ -$ -$ CIP-Street Maintenance 30,000$ -$ (30,000)$ CIP-Parks 20,000$ 20,000$ -$ CIP-Other Capital -$ 14,283$ 14,283$ CIP-Debt Service Transfers 136,445$ 129,943$ (6,502)$ Fire Hall D/S
Total CIP Transfers 296,445$ 274,226$ (22,219)$ Total General Fund Expenses 1,974,975$ 2,025,681$ 50,706$ General Fund Revenue: Levy - General 1,104,685$ 1,104,685$ -$ Special Levy - Unalottment -$ -$ -$
Local Govt. Aid 420,242$ 451,853$ 31,611$ Building Permit Fees 35,000$ 35,000$ -$ Commissions 20,000$ 20,000$ -$ Rural Fire Service 140,964$ 140,964$ -$
Other 254,084$ 273,179$ 19,095$ Total Revenue 1,974,975$ 2,025,681$ 50,706$
Revenue Vs Expenses -$ -$ -$
2018 Levy'sFund 101 Levy - General 1,104,685$ 1,104,685$ -$ Fund 101 Levy - Special Levy Unallottment -$ -$ -$ Subtotal Fund 101 Levy 1,104,685$ 1,104,685$ -$
Fund 300 Levy - Debt Service - Streets 285,000$ 300,000$ 15,000$ 2011 StreetsFund 300 Levy - Debt Service - Pumper 25,000$ 25,000$ -$ Fund 423 Tax Abatement-Dingmann Marine 2,500$ 2,500$ -$ Subtotal Debt Service Levy 312,500$ 327,500$ 15,000$
Total Levy 1,417,185$ 1,432,185$ 15,000$
City of Annandale2018 Proposed Budget
Fund Description Revenues ExpendituresNet Year Fund
BACKGROUND At the time the City issues a bond, certain revenues are pledged towards that bond in order to repay the bond. When the City pledges tax levy as one of those sources of revenues, this amount is included as part of the levy certification form reported to the County and it is called debt service levy. When the City has additional funds from other sources, like sewer and water revenues, the debt service levy amount can be reduced because it is not needed in order to make the bond payment that year. The County is requesting the City approve a resolution documenting the changes to the debt service levy. The proposed resolution is attached. RECOMMENDATION Motion to approve Resolution 17-31 Abating Debt Service Levy
CITY OF ANNANDALE RESOLTUION 17-31
RESOLTUION ABATING DEBT SERVICE LEVIES
WHEREAS, the City Council is the official governing body of the City of Annandale; and,
WHEREAS, the City Financial Staff has advised the City Council that the amount of money available in the City’s Enterprise and Capital Funds will be sufficient principal and interest due on the following bonds during the year 2018.
Bond Issue Original Levy Reduced Levy
GO EQUIPMENT CERTIFICATE, SERIES 2016A 65,454 61,454
GO IMPROVEMENT BONDS, SERIES 2015A 11,794 1,794
GO REFUNDING BONDS, SERIES 2012A 205,494 100,494
GO IMPROVEMENT NOTE OF 2011 58,715 50,000
GO REFUNDING BONDS, SERIES 2011B 204,996 100,053
GO IMPROVEMENT BONDS, SERIES 2011A 94,296 3,011
GO IMPROVEMENT BONDS, SERIES 2008B 58,286 38,286
GO CIP BONDS, SERIES 2008A 85,900 10,900
WHEREAS, The City is authorized, pursuant to the provisions of the respective Bond Resolution, and of the Minnesota Statues, Sections 475.61, to direct the City Clerk of the City to certify to the County that sufficient funds are available to pay principle and interest due on the Bonds during the year 2015 and to request that the County reduce the levy for payable 2018 with respect to the Bonds.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Annandale that:
1. The City Council hereby directs the City Clerk to certify to Wright county that the balance of monies indicated above is on hand and available in their respective Funds, and that such amounts are sufficient to pay the principal and interest due on the indicated bonds during the year 2017 and, therefore, to request the County Auditor to reduce the levy with respect to the bond issue for the year 2018 to amount shown above.
2. That the form of the certification to be delivered by the City Clerk to Wright County is attached hereto as Exhibit A and incorporated in the minutes of this meeting and approved.
Passed this 11th day of September, 2017.
___________________________________
Mayor
ATTEST:
___________________________________
City Clerk
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9G
Agenda Section: New Business
Item: Resolution 17-32 Transfer of Tobacco License
BACKGROUND Attached is resolution 17-32 Approving the Transfer of Tobacco License to Lake Region Cooperative. They recently purchased the Cenex Gas Station. RECOMMENDATION Motion to approve Resolution 17-32 Approving Transfer of Tobacco License.
RESOLUTION
17-32
Councilmember ___ introduced the following resolution and moved for its adoption:
APPROVING TOBACCO LICENSES
WHEREAS, the City Council received a request to transfer the Tobacco License from
Cenex- CentraSota to Cenex- Lake Region Coop for the remainder of the year 2017 (January 1, 2017 through December 31, 2017); and
WHEREAS, upon receipt of the appropriate license fee from the applicant, the City
Clerk is hereby authorized to issue the following licenses: Tobacco Cenex- Lake Region Coop
NOW, THEREFORE, BE IT RESOLVED that the City Council of Annandale, Wright County, Minnesota hereby authorizes the above referenced licenses contingent upon payment of fees.
The foregoing resolution was duly seconded by Councilmember ____ upon a vote being taken thereon, the following members voted in favor thereof: ____; the following members voted against: ____; the following members abstained: ___; the following members were absent: None.
WHEREUPON, said resolution was declared duly passed and adopted this 11th day of
September, 2017. _______________________________
City Clerk
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9H
Agenda Section: New Business
Item: Resolution 17-33 PERA Resolution
BACKGROUND Attached is Resolution 17-33 Approving the PERA contribution for PT Police Officer Berkowitz. Berkowitz was appointed at the last meeting and the attached resolution is required by PERA. RECOMMENDATION Motion to approve Resolution 17-33 PERA- Berkowitz.
RESOLUTION 17-33
Councilmember _____ introduced the following resolution and moved for its adoption:
RESOLUTION DECLARING PERA ELIGIBILITY FOR PART TIME POLICE OFFICER
(Berkowitz)
WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below. BE IT RESOLVED that the City of Annandale, hereby declares that the position titled part-time Police Officer, currently held by Ben Berkowitz, meets all of the following Police and Fire membership requirements:
1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
2. Said position’s primary (over 50%) duty is the enforce the general criminal laws of state;
3. Said position charges this employee with the prevention and detection of crime; 4. Said position gives this employee the full power of arrest, and 5. Said position is assigned to a designated police or sheriff’s department. BE IT FURTHER RESOLVED that this governing body hereby requests that the above
named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.
The foregoing resolution was duly seconded by Councilmember Gunnarson, upon a vote being taken thereon, the following members voted in favor thereof: Wuollet, Jonas, Hastings, Czycalla, Gunnarson; the following members voted against: None ; the following members abstained: None; the following members were absent: None.
WHEREUPON, said resolution was declared duly passed and adopted this 6th day of March, 2017. _______________________________
City Clerk
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9I
Agenda Section: New Business
Item: Approval of Calendar Expense
BACKGROUND The Fire Department annually creates a calendar that is distributed in the month of October for Fire Prevention month. The department contracts with GBC to print the calendars and the cost is $4,186.11. This cost is covered by the advertisements within the calendar. RECOMMENDATION Motion to approve the quote from GBC in the amount of $4186.11 to print the calendars.
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Fire Department
Meeting Date: September 11, 2017
Agenda No. 9J
Agenda Section: New Business
Item: Sale of Tanker Truck
BACKGROUND The Fire Department is proposing the sale of the 1984 Tanker Truck that was replaced with the recent tanker purchase. The City of Kelliner is proposing to purchase for $7500. RECOMMENDATION Motion to approve the sale of the 1984 Tanker Truck in the amount of $7500 to the City of Kelliner.
COUNCIL Darin Latterell, Mayor Richard Skoe Eva Jourdan Laura Nelson Carver Nelson
Our firemen expressed their gratitude to the kindness and hospitality from your fire department and
Joe Haller for the warm welcome they received. They were very impressed with your Fire Hall!
Enclosed is the payment for your 1984 GMC Tanker Truck if you choose to approve the sale. If the
purchase is approved, please mail the necessary paperwork to needed to transfer the title in the
enclosed envelope. If you do not approve the sale, kindly return this check.
Sincerely,
Shelli Krueth
City Clerk/Treasurer
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9K
Agenda Section: New Business
Item: Request for use of Pavilion
BACKGROUND The City was asked to consider the use of the pavilion for local events. One is for the High School Football team dinner before home games. This was traditionally held in the home of one of the players. The dates for this would be September 8, 15, 29 and October 13. The second request is to use the space as a backup in case of weather for an event to be held at the park. Dawn Schaeffer Stumpf is working with The Fungus Among Us Theater Co. based out of Dassel. They would like to have the production down by the lake, but would like to sue the Pavilion as a back in case of rain. This would be for next summer. The City allows one free rental for non-profit organizations located in Annandale. This limitation allows for the city to participate in the organizations work, but also limits from over use of the facility as we have costs associated with each use. These individuals are not part of any organization so they would not fall under this category. RECOMMENDATION Will be discussed at the meeting
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9L
Agenda Section: New Business
Item: Eastview Meters
BACKGROUND Eastview is currently served by two water mains, which are metered and read by City staff. The City bills Eastview monthly based on this read, less 10% for water loss. There are additional meters at each home to measure the water consumed by each homeowner. This is read by the owners of the park and they bill their tenants accordingly for their individual use. The owners of Eastview have brought to our attention that they do not feel the main meters accurately measure consumption because they feel the back flow preventers do not work properly. They have noticed a significant variation in our reads of the main meters and the reads they receive from the individual homes when both valves are turned on. The experts they have spoken to informed them that back flow preventers do not work properly when the pressure varies between the two main feeds. When the back flow preventers do not work, the pressure fluctuation causing some of the water to go back and forth through the meter which results in the water being accounted for more than once. The owners have experimented with this by shutting down one of the mains and only feeding the park with one main. When they do this for the month, the reading is very close to the City’s read. When they turn the second valve on, they see the significant fluctuation again. Staff has worked with the Eastview owners for many months to determine what the best solution is. One possible solution is to leave one of the mains shut, but this would significantly impact the water pressure to the park and could impact fire coverage. We determined this would not be a viable option. Another option is the owners could attempt to repair the back flow preventers, but the individuals they spoke to have said this may not fix the problem because of the variation in pressure. The third option is to base their consumption each month on the reads they generate from the individual homes. The owners and staff feel this would be the most cost effective and efficient way to address the issue. There is some risk that they could have leaks in their system they neglect to repair, but we could address by simply shutting off the water to the park. Because the read would be coming from the meter at the home, the city would no longer provide 10% for water loss as we currently do. RECOMMENDATION If the Council would like to change how the meter reads are collected from Eastview, staff will create an agreement for consideration at the October meeting.
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Sewer and Water
Meeting Date: September 11, 2017
Agenda No. 9M
Agenda Section: New Business
Item: Eastview Meters
BACKGROUND The City Council approved up to 8 homes this year that could benefit from the Housing Incentive, that waives the SAC/WAC fees for any new construction home valued over $190,000. We issued our last home eligible for this in the month of August. We had a builder pull four permits, taking the last three eligible waivers and for the fourth permit they paid for the SAC/WAC. The City received one additional permit since. When the Council decided on 8 homes for this year, there was discussion if we ran out the City would consider if we were going to increase this amount. Staff is bringing this back to you for discussion. RECOMMENDATION Will be discussed at the meeting.
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9N
Agenda Section: New Business
Item: Review of Offer on City Owned Property- 55 Myrtle Avenue
BACKGROUND The City received an offer for the property owned at 55 Myrtle Avenue. The City should consider closing the meeting to discuss the response to any real estate transactions. RECOMMENDATION Will be discussed at the meeting.
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9O
Agenda Section: New Business
Item: Expansion of Business Park
BACKGROUND The City has discussed expansion of the City business park to the south side of Highway 55. This land is currently up for auction. The City should discuss if we want to pursue the purchase of the property and if there is interest, the City should close the meeting to discuss how to proceed. RECOMMENDATION Will be discussed at the meeting.
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9P
Agenda Section: New Business
Item: Solar Agreement
BACKGROUND The City was contacted by US Solar regarding an amendment that is needed with our agreement. Their legal counsel requested some minor amendments to the Subscriber Agreements- see the attached proposed agreement. The City Attorney has reviewed the amendment and the only part she commented on was that with the amendment we would have to get their financing to approve the transfer of our credits if we were consider selling them. Because of the volume, the City would likely be transferring to a commercial entity. She felt there was a high probability financing could deny our request for transfer based upon the higher risk associated with a private company versus the City, which would trump the “consent shall not be unreasonably denied” in the amendment. That being said, however she commented that the chances that the City will ever want to transfer their credits is pretty minimal and would only likely happen if the City decided to develop its own solar. RECOMMENDATION Will be discussed at the meeting.
First Amendment – Revision Summary
1. The recitals describe how Minnesota Solar obtained the subscription agreement from US Solar and that Minnesota Solar has now assigned it to its wholly-owned subsidiary, and is in the process of financing the construction of the project.
2. The change in 1.1 is merely to reflect that US Solar is no longer the operator of the project. The Minnesota Solar subsidiary is now the operator under the subscription agreement.
3. The change in 1.2 simply adds the words “or tax equity financing” to the definition of Financing Party, which is needed because some of the financing for the project comes from us bringing in a tax equity investor who can use the tax credits generated by the project.
4. The change in 1.3 is to add a definition of Force Majeure, which had been used in the subscription agreement but was not defined.
5. The change in 1.4 is make sure that any notice the subscriber sends to operator, should also be sent to the Financing Parties.
6. The change in 1.5 is to provide that the Financing Parties must approve a request by subscriber to transfer their subscription to a new party.
7. The change in 1.6 is to clarify that operator could terminate the Subscriber’s CSG Allocation if Subscriber had an Event of Default as described in Section 10.2. That was already implicit in the agreement, but financing parties want that to be expressly stated.
8. The change in 1.7 is ensure that the subscription agreement is not treated as a lease under IRS rules. If this were characterized as a lease, the project would not be eligible for the investment tax credits or accelerated depreciation.
9. Section 2 has the Bill Credit Rate table in effect currently, and these numbers come directly from the Xcel Energy tariff filing for the Solar Reward program.
10. Section 3 provides the addresses for two Financing Parties who should receive any notices that Subscriber sends to operator.
11. Section 4 is where subscriber is asked to confirm the subscription agreement is still in force, and that the subscription agreement contains the entire agreement between the parties; that is, there are no “side agreements” between subscriber and operator.
Minnesota Solar CSG 4, LLC: Montgomery Winsted (3MWac) Site This site is known as our Montgomery Winsted project and it is 3 x 1MWac solar gardens in McLeod County. City of Annandale is subscribing to 658,734 kWhs at this site. I will notify you via email once we have allocated your Account and Premise numbers to each garden. This site is under construction at this time and we are aiming for a placed in service date of October 31, 2017.
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Administration
Meeting Date: September 11, 2017
Agenda No. 9Q
Agenda Section: New Business
Item: Business Associate Agreement
BACKGROUND Attached is the Business Associate Agreement required for the City’s Insurance Agent, Jim Latour. The new company he works under requires this agreement to data privacy of health information. RECOMMENDATION Will be discussed at the meeting.
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Business Associate Agreement
This Business Associate Agreement (the “Agreement”), dated __________, 20__ (“Effective Date”) is entered into by and between _______________________________ (“Covered Entity”) and Christensen Group (“Business Associate”) (each a “Party” and collectively the “Parties”).
Recitals
WHEREAS, the purpose of this Agreement is to assure the privacy and security of Protected Health Information and Electronic Protected Health Information in accordance with the regulations (the “HIPAA Rules”) issued by the Department of Health and Human Services (“HHS”) under the Health Insurance Portability and Accountability Act of 1996 as codified at 42 U.S.C. §1320d (“HIPAA”) as amended by the Health Information Technology for Economic and Clinical Health Act as codified at 42 U.S.C.A. prec. § 17901 (“HITECH”), enacted as part of the American Recovery and Reinvestment Act (“ARRA”); and
WHEREAS, Covered Entity has engaged Business Associate to perform services on its behalf;
WHEREAS, Covered Entity possesses Individually Identifiable Health Information that is protected under HIPAA, the HIPAA Privacy Regulations, the HIPAA Security Regulations and the HITECH Standards and is permitted to use or disclose such information only in accordance with such laws and regulations;
WHEREAS, Business Associate may receive such information from Covered Entity or create and receive such information on behalf of Covered Entity;
WHEREAS, Covered Entity wishes to ensure that Business Associate will appropriately safeguard Individually Identifiable Health Information;
NOW THEREFORE, for good and valuable consideration, the sufficiency of which we hereby acknowledge, the Parties agree as follows:
Article I
Definitions 1.1 Catch-all definitions. The following terms used in this Agreement shall have the same meaning as those terms in HIPAA, the HITECH Act, and any current and future regulations promulgated under HIPAA or HITECH: Data Aggregation, Designated Record Set, Disclosure, Health Care Operations, Individual, Minimum Necessary, Notice of Privacy Practices, Protected Health Information, Required By Law, Secretary, Security Incident, Subcontractor, Unsecured Protected Health Information, and Use. 1.2 Specific definitions:
(a) Breach. “Breach” shall mean the acquisition, access, use or disclosure of
Protected Health Information in a manner not permitted under 45 C.F.R. Part 164, Subpart E (the
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“HIPAA Privacy Regulations”) which compromises the security or privacy of the Protected Health Information. “Breach” shall not include:
(i) Any unintentional acquisition, access, or use of Protected Health Information by a workforce member or person acting under the authority of Covered Entity or Business Associate, if such acquisition, access or use was made in good faith and within the scope of authority and does not result in further use or disclosure in a manner not permitted under the HIPAA Privacy Regulations; or
(ii) Any inadvertent disclosure by a person who is authorized to access Protected Health Information at Covered Entity or Business Associate to another person authorized to access Protected Health Information at Covered Entity or Business Associate, respectively, and the information received as a result of such disclosure is not further used or disclosed in a manner not permitted under the HIPAA Privacy Regulations; or
(iii) A disclosure of Protected Health Information where Covered Entity or Business Associate has a good faith belief that an unauthorized person to whom the disclosure was made would not reasonably have been able to retain such information.
(b) Business Associate. ”Business Associate” shall generally have the same meaning as the term “business associate” at 45 CFR 160.103, and in reference to the Party to this Agreement, shall mean the person/entity named above.
(c) Covered Entity. “Covered Entity” shall generally have the same meaning as the
term “covered entity” at 45 CFR 160.103, and in reference to the Party to this Agreement, shall mean the entity names above.
(d) Electronic Protected Health Information. “Electronic Protected Health
Information” shall mean Protected Health Information that is transmitted by or maintained in electronic media as defined by the HIPAA Security Regulations.
(e) HIPAA Rules. “HIPAA Rules” shall mean the Privacy, Security, Breach Notification, and Enforcement Rules at 45 CFR Part 160 and Part 164.
(f) HITECH Standards. “HITECH Standards” shall mean the privacy, security and security Breach notification provisions applicable to a Business Associate under Subtitle D of the HITECH Act and any regulations promulgated thereafter.
(g) Individually Identifiable Information. “Individually Identifiable Information” means information that is a subset of health information, including demographic information collected from an individual, and:
(i) is created or received by a health care provider, health plan, employer or
health care clearinghouse; and
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(ii) relates to past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present or future payment for the provision of health care to an individual; and:
(A) that identifies the individual; or
(B) with respect to which there is a reasonable basis to believe the information can be used to identify the individual.
Article 2 Obligations and Activities of Business Associate
2.1 Limited Use or Disclosure of PHI. To the extent the Business Associate is to carry out one or more of Covered Entity’s obligation(s) under Subpart E of 45 CFR Part 164, Business Associate agrees to comply with the requirements of Subpart E that apply to the Covered Entity in the performance of such obligation(s). Business Associate further agrees not use or disclose Protected Health Information other than as permitted or required by the Agreement, in furtherance of the services provided by Business Associate for Covered Entity, or as required by law. Business Associate will not sell Protected Health Information and Electronic Health Records or use or disclose Protected Health Information for marketing or fundraising purposes as set forth in 42 U.S.C. § 17935(d) or 42 U.S.C. § 17936(a), respectively. The Business Associate shall secure Protected Health Information in accordance with 42 U.S.C. § 17932(h) and the related regulations at 45 C.F.R Part 14, subpart D, as well as any guidance issued by the Secretary of Health and Human Services that specifies secure technologies and methodologies such that Unsecured Protected Health Information is not maintained by the Business Associate.
2.2 Safeguards. The Business Associate shall implement and use appropriate safeguards to prevent the use or disclosure of PHI other than as permitted by this Agreement, including establishing procedures that limit access to PHI within its organization to those employees with a need to know the information. The Business Associate agrees that it will implement reasonable administrative, physical, and technical safeguards to protect the confidentiality, integrity and availability of electronic PHI that it creates, receives, maintains or transmits on behalf of the Covered Entity, as required by the HIPAA Rules.
Business Associate acknowledges and agrees that the administrative, physical and technical safeguards requirements of 45 C.F.R. Sections 164.308, 164.310 and 164.312 shall apply to the Business Associate in the same manner that such sections apply to the Covered Entity. The Business Associate shall comply with the provisions of 45 C.F.R. Part 164, Subpart C of the HIPAA Rules with respect to Electronic PHI to prevent any use or disclosure of PHI other than as permitted by this Agreement, and shall implement and maintain in written form reasonable and appropriate policies and procedures to comply with the standards, implementation specifications or other requirements of the HIPAA Rules, in accordance with 45 C.F.R. Section 164.316.
2.3 Notice of Use, Disclosure, Security Incident or Breach.
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(a) Business Associate agrees to notify the designated Privacy Officer of the Covered Entity of any use or disclosure of Protected Health Information by Business Associate not provided for by the Agreement, including breaches of Unsecured Protected Health Information as required at 45 CFR 164.410, and any security incident of which it becomes aware without unreasonable delay, but in no case more than thirty (30) days following discovery of breach, including instances in which an agent or subcontractor has improperly used or disclosed PHI. For purposes of this Agreement, a Breach shall be treated as discovered as of the first day that the Business Associate knows of, or should reasonably have known of such Breach. Business Associate further agrees to provide the following information in such notice to Covered Entity:
(i) the identification of each Individual whose Unsecured Protected Health Information has been, or is reasonably believed by Business Associate to have been, accessed, acquired, or disclosed during such Breach;
(ii) a description of the nature of the Breach including the types of Unsecured Protected Health Information that were involved, the date of the Breach and the date of discovery;
(iii) a description of the type of Unsecured Protected Health Information acquired, accessed, used or disclosed in the Breach (e.g., full name, social security number, date of birth, etc.);
(iv) the identity of the person who made and who received (if known) the unauthorized acquisition, access, use or disclosure;
(v) a description of what the Business Associate is doing to mitigate the damages and protect against future breaches; and
(vi) any other details necessary for Covered Entity to assess risk of harm to Individual(s), including identification of each Individual whose Unsecured Protected Health Information has been Breached and steps such Individuals should take to protect themselves.
(b) Covered Entity will be responsible for providing notification to Individuals whose Unsecured Protected Health Information has been disclosed, as well as the Secretary and the media, as required by the HITECH Standards.
(c) Business Associate agrees to establish procedures to investigate the Breach, mitigate losses, and protect against any future Breaches, and to provide a description of these procedures and the specific findings of the investigation to Covered Entity in the time and manner reasonably requested by Covered Entity.
(d) The Parties agree that this section satisfies any notice requirements of Business Associate to Covered Entity of the ongoing existence and occurrence of attempted but Unsuccessful Security Incidents (as defined below) for which no additional notice to Covered
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Entity shall be required. For purposes of this Agreement, “Unsuccessful Security Incidents” include activity such as pings and other broadcast attacks on Business Associate’s firewall, port scans, unsuccessful log-on attempts, denials of service and any combination of the above, so long as no such incident results in unauthorized access, use or disclosure of Electronic Protected Health Information.
2.4 Mitigation. Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is known to Business Associate of a use or disclosure of Protected Health Information by Business Association in violation of this Agreement.
2.5 Subcontractors. Business Associate agrees to act in accordance with 45 CFR 164.502(e)(1)(ii) and 164.308(b)(2), if applicable, to ensure that any Subcontractors that create, receive, maintain, or transmit Protected Health Information on behalf of the Business Associate agree to the same restrictions, conditions, and requirements that apply to the Business Associate with respect to such information.
2.6 Access. Within ten (10) business days of a request by the Covered Entity for access to PHI about an Individual maintained by Business Associate in a Designated Record Set, the Business Associate shall make available to the Covered Entity such PHI for so long as such information is maintained in a Designated Record Set. In the event any Individual requests access to PHI directly from such Business Associate, the Business Associate shall notify Covered Entity and respond to the request for PHI within fifteen (15) business days. If the requested PHI is maintained electronically, Business Associate must provide a copy of the PHI in the electronic form and format requested by the Individual, if it is readily producible, or, if not, in a readable electronic form and format as agreed to by Covered Entity and the Individual. Any denials of access to the PHI requested shall be the responsibility of Covered Entity.Business Associate may charge Covered Entity or Individual for the actual labor cost involved in providing such access.
2.7 Security of Electronic Protected Health Information. Business Associate agrees to implement administrative, physical and technical safeguards that are reasonably and appropriately designed to protect the confidentiality, integrity and availability of Electronic Protected Health Information that it creates, receives, maintains or transmits on behalf of Covered Entity; (2) ensure that any agent, including a subcontractor, to whom it provides such information agrees in writing to implement reasonable and appropriate safeguards to protect it; and (3) report to the Covered Entity any security incidents of which it becomes aware in accordance with Section 2.3.
2.8 Minimum Necessary. Business Associate agrees to limit its uses and disclosures of, and requests for, Protected Health Information (a) when practical, to the information making up a Limited Data Set; and (b) in all other cases subject to the requirements of 45 C.F.R. §164.502(b) and 42 U.S.C. § 17935(b), to the minimum amount of Protected Health Information necessary to accomplish the intended purpose of the use, disclosure or request.
2.9 Amendments. Business Associate agrees to make any amendment(s) to Protected Health Information in a designated record set as directed or agreed to by the Covered Entity, upon
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request of Covered Entity or an Individual, pursuant to 45 CFR 164.526, or take other measures as necessary to satisfy Covered Entity’s obligations under 45 CFR 164.526 within thirty (30) days. 2.10 Accounting. The Business Associate agrees to maintain and make available to the Covered Entity an accounting of disclosures of PHI made by Business Associate as would be required for the Covered Entity to respond to a request by an Individual made in accordance with 45 CFR 164.528. At a minimum, the accounting of disclosures shall include the following information:
a. Date of disclosure;
b. The name of the person or entity who received the PHI, and if known, the address of such entity or person;
c. A brief description of the PHI disclosed; and
d. A brief statement of the purpose of such disclosure which includes an explanation of the basis of such disclosure.
In the event the request for an accounting is delivered directly to the Business Associate, the Business Associate shall notify the Covered Entity and respond to the request within fifteen (15) business days. Any denials of a request for an accounting shall be the responsibility of Covered Entity. The Business Associate agrees to implement an appropriate recordkeeping process to enable it to comply with the requirements of this Section. 2.11 Disclosure of Practices, Books and Records. Business Associate agrees to make its internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by Business Associate on behalf of Covered Entity, available to Covered Entity or the Secretary in a time or manner designated by the Covered Entity or Secretary, for purposes of determining compliance with the HIPAA Rules.
Article 3 Permitted Uses and Disclosures by Business Associate
3.1 Permitted Use and Disclosure. Except as otherwise limited in this Agreement, Business Associate may use or disclose Protected Health Information to perform functions, activities, or services for, or on behalf of, Covered Entity provided that such use or disclosure would not violate the HIPAA Rules.
(a) Business Associate may use or disclose Protected Health Information as necessary to perform and in furtherance of the services to Covered Entity, which may include use and disclosure in databases, software and aggregation services available to Business Associate.
(b) Business Associate is authorized to use Protected Health Information to de-
identify the information in accordance with 45 CFR 164.514(a)-(c).
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(c) Business Associate may use or disclose Protected Health Information as required by law. Business Associate shall disclose the minimum amount necessary to satisfy the requirement and shall make reasonable efforts to obtain assurances that confidential treatment be accorded to Protected Health Information.
(d) Business Associate agrees to limit its uses and disclosures of, and requests for, Protected Health Information (i) when practical, to the information making up a Limited Data Set; and (ii) in all other cases to the minimum amount of Protected Health Information necessary to accomplish the intended purpose of the use, disclosure or request.
(e) Business Associate may use Protected Health Information for the proper management and administration of the Business Associate or to carry out the legal responsibilities of the Business Associate.
Article 4 Obligations of Covered Entity
4.1 Notice of Privacy Practices of Covered Entity. Covered Entity shall notify Business Associate in writing of any limitation(s) in the notice of privacy practices of covered entity under 45 CFR 164.520, to the extent that such limitation may affect Business Associate’s use or disclosure of Protected Health Information.
4.2 Restrictions in Use of Protected Health Information. Covered Entity shall notify Business Associate in writing of any changes in, or revocation of, the permission by an individual to use or disclose his or her Protected Health Information, to the extent that such changes may affect Business Associate’s use or disclosure of Protected Health Information.
4.3 Changes in the Use of Protected Health Information. Covered Entity shall notify Business Associate of any restriction on the use or disclosure of Protected Health Information that Covered Entity has agreed to or is required to abide by under 45 CFR 164.522, to the extent that such restriction may affect Business Associate’s use or disclosure of Protected Health Information.
4.4 Permissible Requests by Covered Entity. Except as otherwise provided in this Agreement, Covered Entity will not ask Business Associate to use or disclose Protected Health Information in any manner that would violate the HIPAA Rules or the HITECH Standard if done by Covered Entity.
Article 5 Term and Termination
5.1 Term. The initial term of this Agreement shall begin on the Effective Date and continue for one year from the Effective Date. Thereafter this Agreement shall continue until either party provides the other ninety (90) days written notice to terminate or on the date either party terminates for cause as authorized in Section 5.2, whichever is sooner.
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5.2 Termination for Cause. Upon either Party’s reasonable determination that the other Party has committed a violation or material breach of this Agreement, the non-breaching Party may take one of the following steps:
(a) Provide an opportunity for the breaching Party to cure the breach or end the violation, and if the breaching Party does not cure the breach or end the violation within thirty (30) days, terminate this Agreement;
(b) Immediately terminate this Agreement if the other Party has committed a material breach of this Agreement and cure of the material breach is not possible as acknowledged by both parties; or
(c) If neither cure nor termination is feasible, elect to continue this Agreement and report the violation or material breach to the Secretary in accordance with the requirements set forth in the HIPAA Rules.
5.3 Obligations of Business Associate Upon Termination. Upon termination of this Agreement for any reason, Business Associate, with respect to Protected Health Information received from Covered Entity, or created, maintained, or received by Business Associate on behalf of Covered Entity, shall:
(a) Retain only that Protected Health Information which is necessary for Business Associate to continue its proper management and administration or to carry out its legal responsibilities;
(b) Return to Covered Entity or destroy the remaining Protected Health Information that the Business Associate still maintains in any form;
(c) Continue to use appropriate safeguards and comply with Subpart C of 45 CFR Part 164 with respect to Electronic Protected Health Information to prevent use or disclosure of the Protected Health Information, other than as provided for in this Section, for as long as Business Associate retains the Protected Health Information;
(d) Not use or disclose the Protected Health Information retained by Business Associate other than for the purposes for which such Protected Health Information was retained and subject to the same conditions set out at Section 3.1 which applied prior to termination; and
(e) Return to Covered Entity or, if agreed to by Covered Entity, destroy the Protected Health Information retained by Business Associate when it is no longer needed by Business Associate for its proper management and administration or to carry out its legal responsibilities.
(f) Notwithstanding anything to the contrary herein, Covered Entity authorizes Business Associate to transmit Protected Health Information to another business associate of Covered Entity.
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5.4 Survival. The obligations of Business Associate under this Section shall survive the termination of this Agreement.
Article 6 Miscellaneous
6.1 Regulatory References. A reference in this Agreement to a section in the HIPAA Rules means the section as in effect or as amended.
6.2 Amendment. The Parties agree to take such action as is necessary to amend this Agreement from time to time as is necessary for compliance with the requirements of the HIPAA Rules and any other applicable law.
6.3 Interpretation. Any ambiguity in this Agreement shall be interpreted to permit compliance with the HIPAA Rules.
6.4 Prior Agreement. This Agreement shall replace and supersede any prior Business Associate Agreement between the Parties.
6.5 Indemnification. Each Party shall indemnify and hold harmless the other Party and its affiliates, directors, officers, employees, partners, contractors or agents, from and against any and all claims, actions, causes of action, demands, or liabilities of whatsoever kind and nature, including judgments, interest, reasonable attorneys’ fees, and all other costs, fees, expenses, and charges (collectively, “Claims”) to the extent that such Claims arise out of or were caused by the negligence or willful misconduct of the indemnifying Party or from any material breach of the Agreement by the indemnifying Party, unless such Claims arose from or were caused by the negligence or willful misconduct of the party seeking indemnification hereunder.
IN WITNESS WHEREOF, the Parties hereby execute this Agreement to be effective as of the date written above.
Name: Bruce A. Christensen Name: Title: President/CEO Title: Address: 11000 West Bren Road Address:
Minnetonka, MN 55343
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Water Department
Meeting Date: September 11, 2017
Agenda No. 9R
Agenda Section: New Business
Item: Tuckpointing Quote
BACKGROUND Attached is a quote for tuckpointing work to be done at the Water Treatment facility. Only one quote was received from Kostreba Tuckpointing because of the availability of contractors. The cost is $6,345 and was included as part of the budget for 2017.
RECOMMENDATION Approve quote from Kostreba Tuckpointing
PROPOSAL
KOSTREBA TUCKPOINTING and ROOFING, LLC Brian L. Kostreba
3701 - 118th Street N.W. RICE, MINNESOTA 56367
(320) 393-4657 fax: (320) 393-2889
PROPOSAL SUBMITTED TO PHONE
I DA~E/29/16 City of Annandale Attn: Joe Haller 320-274-3055 STREET JOB NAME
30 Cedar St. East P.O. Box K [email protected] CITY, STATE and ZIP CODE JOB LOCATION
Annandale, MN 55302 citv works# 274-8520
Work to be done on exterior of-wateM:fe~liJl~t
- Remove all expansion joints on building.
- Install new backer- rod as needed fill joints with caulking, color redwood tan.
- Remove cracked block joints, as discussed with Joe.
- Joints to match existing as closley as possible.
- Cut new expansion joints on running cracks on walls.
We propose hereby to furnish material and labor - complete in accordance with the above specifications, for the sum of:
Six thousand three hundred forty-five dollars no/100 ........................................... $6,345.00
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra cost will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. This proposal may be withdrawn by us if not accepted within __ days.
Authorized signature
Acceptance of Proposal -The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined
above. Signature Date of Acceptance
Retarn whrte copy for your fries. Srgn and return yellow copy.
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Admin
Meeting Date: September 11, 2017
Agenda No. 9S
Agenda Section: New Business
Item: Concession Stand
BACKGROUND Attached are the plans for the concession stand at the Rec Park. The City has received $41,000 in donations from the Lion’s that were earmarked for the concession stand project. They have also agreed to donate labor towards the project.
Because these funds are held at the City we are going to run his portion of the project through the City. This includes the foundation, plumbing, electrical and the construction of the structure. Phase 1 will entail the foundation and getting the plumbing rough in complete so the concrete floor can get poured this fall. Phase 2 will consist of the remaining work and the plan is to start this next Spring.
RECOMMENDATION Will be discussed at the meeting
THIS PROJECT UPDATED MN
SHALL BE BUILDING AND
CONSTRUCTED TO ENERGY CODE.
FIELD VERIFY ALL DIMENSIONS ON THIS NEW CON STRU CTI ON PRODJECT
THE
11
NOTE: ATTIC VENTILATION PER LOCAL CODES AND REQUIREMENTS
SITE NOTE: DUE TO VARIOUS SITE CONDITIONS
OF INDIVIDUAL LOTS, THE GRADE LINES
REPRESENTED BY THIS PRINT ARE FOR ILLUSTRATIVE PURPOSES ONLY. THEY DO NOT
REFLECT ACTUAL FINISHED GRADE.
EXTERIOR MATERIALS NOTE:
HARDI LAP SIDING (ALL ELEVATIONS)
FUTURE 42" BRICK WAINSCOATING
ROOFING NOTE: 2'-0" OVERHANG ON MAIN HIP ROOF 4'-0" OVERHANG EYEBROW ROOF ALUMINUM SOFFIT & FASCIA
FLASHING NOTE: ALL OPENINGS TO EXTERIOR MUST BE CAULKED & FLASHED TO INDUSTRY STANDARDS.
FLASHING IS REQUIRED WHERE ALL ROOF & VERTICAL SURFACES MEET OR WHERE
SIDING MATERIAL CHANGES.
GENERAL NOTES I. ALL WORKSHALLBEPREPAREDINACCORDANCE WITHALLAPPLJCABLE
NATIONAL, STATE, AND LOCAL CODES, REGULATIONS, AND H. U.D. M.P.S. 2 CONTRACTOR SHALL VERIFY ALL CONDmONS AND DIMENSIONS AT SITE
BEFORE BEGINNING CONSTRUCTION. ANY DISCREPANCIES SHALL BE REPORTED TO EDMONSON INK DRAFTING & DESIGN CO, FOR JUSTIFICATION AND/ OR CORRECTION BEFORE PROCEEDING WITH WORK CONTRACTORS SHALL ASSUME RESPONSIBILITY FOR ERRORS TifAT ARE NOT REPORTED.
3. ALL DIMENSIONS SHOULD BE READ OR CALCULATED AND NEVER SCALED. 4. ALL FOOTINGS TO BE BELOW FROST LINE (SEE LOCAL CODE)AND MUST
REST ON UNDISTURBED SOIL CAPABLE OF HANDLING THE BUILDING. CONSULT LOCAL ENGINEER FOR PROPER FOOTING AND REINFORCING SIZES.
5. CONTRACTOR SHALL INSURE COMPATIBILITY OF THE BUIWING WITH ALL SITE REQUfflEMENTS.
6. IF BACKFILL EXCEEDS 4' AGAINST ANY FOUNDATION WALL, REINFORCE ASPER CODE.
Z ALL FOUNDATION AND STRUCTURAL MEMBERS MAY BE VERIFIED AND STAMPED BY AN ENGINEER IN THE STATE WHERE CONSTRUCTION IS OCCURING DUE TO A WIDE VARIANCE IN LOCAL CODES, SOIL BEARING CONDITIONS, FROST LINE DEPlliS, GEOGRAPHICAL AND WEATHER CONDITIONS, ETC. THE CONTRACTOR IS RESPON.~IBLE FOR ADJUSTING AND VERIFYING ALL STRUCTURAL DETAILS AND CONDITJONS TO MEET ALL LOCAL CODES AND TO INSURE A QUALITY AND SAFE STRUCTURE.
8. ALL WOOD, CONCRETE. AND STEEL STRUCTURAL MEMBERS SHALL BE OF A GOOD GRADEAND QUALITY AND MEET ALL NATIONAL, STATE, AND LOCAL BUIWING CODES WHEREAPPLJCABLE.
9. ALL COLUMNS OR SOLID FRAMING SHOULD BE DESIGNED TO CARRY LOADS AND SHOULD EXTEND DOWN THRU lliE LEVELS BELOW AND TERMINATE AT THE BASEMENT FLOOR OR AT OTHER BEARING POINTS DESIGNED TO CARRY THE LOAD.
GENERAL FRAMING NOTES THE FOLLOWING NOTES ARE SUGGESTED MINIMUM REQUIREMENTS ONLY. DUE TOA VARIANCE OF CODES PER REGION, PLEASE REFER AND COMPLY WITH ALL YOUR LOCAL CODES. CONSULT WITH LOCAL ENGINEERS FORALL STRUCTURAL REQUIREMENTS IF APPLICABLE.
I. ALL FRAMED WALL DIMENSIONS ARE BASE ON 2x6 STUDS UNLESS NOTED OTHERWISE. PROVTDE PURLTNS AT Mm HETGHTOF ALL WALLS lF REQ'D.
2 ALL FWORAND RAFTER TRUSSES SHALL BE ALIGNED OVER STUDS BELOW 3. ALL HEADERS SHALL BE 2--2"10 #SPF. WITH I/2" PLYWOOD
PLATE BETWEEN UNLESS NOTED OTHERWISE. 4. FRAMER TO INSTALL DOUBLE FLOOR TRUSS UNDER PARTITION WALL
BRACED WITH l!Z' CDX PLYWOOD. NAILING SCHEDULE SHALL BE &I COMMONS AT6" O.C. AT ALL EDGES AND &I COMMONS AT 12' O.C. AT ALL INTERMEDIATE STUDS. (OPTION-APPROVEDDIAGONAL CORNER BRACES BOTH DIRECTIONS AT ALL CORNERS).
Z Al.I. COT.UMNS OR SOUTJ FRAMTNG SHAU, EXTF.ND DOWN THRU Al.I, LEVELS AND TERMINATE AT THE BASEMENT FLOORANDBE SUPPORTED BY A THICKENED SLAB, GRADE BEAM, OR FOOTING DESIGNED TO CARRY LOAD.
8. PROVIDE 2x4 TEMPORARY BRACING AND 2x6LATERAL BRACING MINIMUM 6' O.C.
9. ROOF DECKING SHALL BE 112" O.S.B. OR CDX PLYWOOD MINIMUM. 10. muss MANUFACTURER MUST PROVIDE SHOP DRAWINGS WHICH BEAR SEAL OF
REGISTERED ENGINEER IN STATE IN WHICH WORK JS TO BE PREFORMED. II. ALL FLOOR AND CEILING TRUSSES TO BEAR ON LOAD BEARING
WALLS DESIGNED TO CARRY LOAD THRU ALL LEVELS AND TERMINATE AT BASEMENT FLOOR AND BE SUPPORTED BYlliICK.ENED SLAB GRADE BEAM OR FOOTING DESIGNED TO CARRY LOAD.
12. ALL STEEL BEAMS TO HAVE A 2xNAILERATTACHED TO TOP OF FLANGE WI 1/2" DIA BOLTS@ 48" 0.C.
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1. ALL WORK SHALL BE PREPARED IN ACCORDANCE WI11f ALLAPPIJCABLE NATIONAL, STATE, AND LOCAL CODES, REGULATIONS, AND H U.D. MP.S.
2 CONTRACTOR SHALL VERIFY ALL CONDITIONSANDDIMENSIONSAT SITE BEFORE BEGINNING CONSTRUCTION. ANY DISCREPANCIES SHALL BE REPORTED TO EDMONSON INK DRAFTING & DESIGN CO, FORJUSTJFICATION ANDI OR CORRECTION BEFORE PROCEEDING WI11l WORK. CONTRACTORS SHALL ASSUME RESPONSIBILITY FOR ERRORS 1HAT ARE NOT REPORTED.
3. ALL DIMENSIONS SHOUW BE READ OR CALCULATED AND NEVER SCALED. 4. ALL FOOTINGS TO BE BELOW FROST LINE (SEE LOCAL CODE) AND MUST
REST ON UNDISTURBED SOIL CAPABLE OF HANDLING THE BUILDING. CONSULT LOCAL ENGINEER FOR PROPER FOOTING AND REINFORCING SIZES.
5. CONTRACTOR SHALL INSURE COMPATIBILITY OF THE BUIWING WITH ALL SITE REQUIREMENTS.
6. IF BACKFILL EXCEEDS 4' AGAINST ANY FOUNDATION WALL, REINFORCE ASPER CODE.
Z ALL FOUNDATION AND STRUCTURAL MEMBERS MAY BE VERIFIED AND STAMPED BY AN ENGINEER IN THE STATE WHERE CONSTRUCTION IS OCCURING DUE TOA WIDE VARIANCE IN LOCAL CODES, SOIL BEARING CONDITIONS, FROST LINE DEPTHS, GEOGRAPHICAL AND WEATHER CONDITTONS, ETC. THE CONTRACTOR IS RESPONSIBLE FOR ADJUSTING AND VERIFYING ALL STRUCTURAL DETAILS AND CONDITIONS TO MEET ALL LOCAL CODES AND TO INSURE A QUALITY AND SAFE STRUCTURE.
8. ALL WOOD, CONCRETE, AND STEEL STRUCTURAL MEMBERS SHALL BE OF A GOOD GRADEAND QUALITY AND MEET ALL NATIONAL, STATE, AND WCAL BUIWING CODES WHEREAPPLICABLE.
9. ALL COLUMNS OR SOLID FRAMING SHOUW BE DESIGNED TO CARRY LOADS AND SHOULD EXI'END DOWN T1lRU T1lE LEVELS BELOW AND TERMINATE AT THE BASEMENT FLOOR OR AT OTHER BEARING POINTS DESIGNED TO CARRY THE LOAD.
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FOUNDATION LAYOUT SCALE 1 /4" - 1 '-0"
GENERAL FRAMING NOTES THE FOLLOWING NOTES ARE SUGGESTED MINIMUM REQUIREMENTS ONLY. DUE TO A VARIANCE OF CODES PER REGION, PLEASE REFER AND COMPLY WI11f ALL YOUR LOCAL CODES. CONSULT WI11f LOCAL ENGINEERS FORALL STRUCTURAL REQUIREMENTS IF APPIJCABLE.
1. ALL FRAMED WALL DIMENSIONS ARE BASE ON 2W STUDS UNLESS NOTED OTHERWISE. PROVIDE PURLINSAT MID HEIGHT OF ALL WALLS IF REQ'D.
2. ALL FLOOR AND RAFTER TRUSSES SHALL BE ALIGNED OVER STUDS BELOW. 3. ALL HEADERS SHALL BE 2-2xIO #SPF. WIT1l 1/Z' PLYWOOD
PLATE BETWEEN UNLESS NOTED OTHERWISE. 4. FRAMER TO INSTALL DOUBLE FWOR TRUSS UNDER PARTITION WALL
PARALLEL TO TRUSS DIRECTTON. 5. PROVIDE2WLATERALBRACINGATMINIMUM 10' O.C. 6. ALL EXJ'ERIOR CORNERS (INSIDE AND OUTSIDE CORNERS) SHALL BE
BRACED WI11f 112" CDX PLYWOOD. NAILING SCHEDULE SHALL BE 8d COMMONS ATfJ' O.C. AT ALL EDGES AND 8d COMMONS AT 12" O.C. AT ALL INTERMEDIATE STUDS. (OPTION -APPROVED DIAGONAL CORNER BRACES BOTH DIRECTIONS AT ALL CORNERS).
7. ALL COLUMNS OR SOLID FRAMING SHALL EXJ'END DOWN THRU ALL LEVELS AND TERMINATE AT THE BASEMENT FLOOR AND BE SUPPORTED BY A T1lIC.KENED SLAB, GRADE BEAM, OR FOOTING DESIGNED TO CARRY LOAD.
8. PROVIDE 2x4 TEMPORARY BRACING AND 2WLA1ERAL BRACING MINIMUM 6' 0.C.
9. ROOF DECKING SHALL BE 112" O.S.B. OR CDX PLYWOOD MINIMUM. 10. TRUSS MANUFACTURER MUST PROVIDE SHOP DRAWINGS WHICH BEAR SEAL OF
REGISTERED ENGINEER IN STATE IN WHICH WORK IS TO BE PREFORMED. 11. ALL FLOOR AND CEILING TRUSSES TO BEAR ON LOAD BEARING
WALLS DESIGNED TO CARRY LOAD T1lRU ALL LEVELS AND TERMINATE AT BASEMENT FLOOR AND BE SUPPORTED BY THICKENED SLAB GRADE BEAM OR FOOTING DESIGNED TO CARRY LOAD.
12 ALL STEEL BEAMS TO HAVE A 2xNAILERATTACHED TO TOP OF FLANGE WI 1/211 DIA BOLTS @ 4811 0. C
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MAIN FLOOR LAYOUT SCALE 1 /4" - 1'-0"
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** NO UNAUTHORIZED REPODUCTION WITHOUT WRITTEN CONSENT
L ALL WORK SJIALL BE PREPARED JN ACCORDANCE WITJIALLAPPLICABLE NATIONAL, STATE, AND LOCAL CODES, REGULATIONS, AND H.U.D. MP.S.
2. CONTRACTOR SHALL VERIFY ALL CONDfiONSAND DIMENSIONS AT SITE BEFORE BEGINNING CONSTRUCTION. ANY DISCREPANCIES SHALL BE REPORTED TO EDMONSON INK DRAFTING & DESIGN CO, FOR JUSTIFICATION ANDI OR CORRECTION BEFORE PROCEEDING WITH WORK CONTRACTORS SHALL ASSUME RESPONSIBILITY FOR ERRORS THAT ARE NOT REPORTED.
3. ALL DIMENSIONS SJIOULD BE READ OR CALCULATED AND NEVER SCALED. 4. ALL FOOTINGS TO BE BELOW FROST LINE (SEE LOCAL CODE) AND MUST
REST ON UNDISTURBED SOIL CAPABLE OF HANDLING THE BUILDING. CONSULT LOCAL ENGINEER FOR PROPER FOOTING AND REINFORCING SIZES.
5. CONTRACTOR SHALL INSURE COMPATIBILITY OF THE BUILDING WI1HALL SITE REQUIREMENTS.
6. IF BACKFILL EXCEEDS 4' AGAINST ANY FOUNDATION WALL, REINFORCE ASPER CODE.
7. ALL FOUNDATION AND STRUCTURAL MEMBERS MAYBE VERIFIED AND STAMPED BY AN ENGINEER IN THE STATE WHERE CONSTRUCIION JS OCCUR/NG DUE TO A WIDE VARL4NCE IN LOCAL CODES SOIL BEARING CONDfiONS, FROST LINE DEPTifS, GEOGRAPHICAL AND WEATHER CONDfiONS, ETC. TifE CONTRACTOR JS RESPONSIBLE FORADIUSTING AND VERIFYING ALL STRUCTURAL DETAILS AND CONDfiONS TO MEET ALL LOCAL CODES AND TO INSURE A QUALITY AND SAFE STRUCTURE.
8. ALL WOOD, CONCRETE, AND STEEL STRUCTURAL MEMBERS SHALL BE OF A GOOD GRADE AND QUALITY AND MEET ALL NATIONAL, STATE, AND LOCAL BUILDlNG CODES WHEREAPPLICABLE.
9. ALL COLUMNS OR SOLID FRAMING SHOULD BE DESIGNED TO CARRY LOADS AND SHOULD EXTEND DOWN THRU THE LEVELS BELOW AND 'TERMINATE AT TJIE BASEMENT FLOOR OR AT OTJIER BEARING POJNTS DESIGNED TO CARRY THE LOAD.
GENERAL FRAMING NOTES THE FOLLOWING NOTES ARE SUGGESTED MINIMUM REQUIREMENTS ONLY. DUE TOA VARL4NCE OF CODES PER REGION, PLEASE REFER AND COMPLY WI1HALL YOUR LOCAL CODES. CONSULT WITH LOCAL ENGINEERS FOR ALL STRUCTURAL REQUIREMENTS IF APPLICABLE.
1. ALL FRAMED WALL DIMENSIONS ARE BASE ON 2x6 STUDS UNLESS NOTED OTHERWISE. PROVIDE PURLINSAT MID HEIGHT OF ALL WALLS IF REQ'D.
2. ALL FLOORAND RAFTER TRUSSES SHALL BE ALIGNED OVER STUDS BELOW. 3. ALL HEADERS SHALL BE 2-2x10 #SPF. WITH 112'' PLYWOOD
PLATE BETWEEN UNLESS NOTED OTHERWTSE. 4. FRAMER TO INSTALL DOUBLE FLOOR TRUSS UNDER PARTITION WALL
PARALLEL TO TRUSS DIRECTION. 5. PROVIDE 2x6 LATERAL BRACING AT MINIMUM 10' O.C. 6. ALL EX'I'ERIOR CORNERS (INSIDE AND OUTSIDE CORNERS) SHALL BE
BRACJ;D WITH 1/2" CDX PLYWOOD. NAILING SCHEDULE SHALL BE 8d COMMONSAT6" O.C. AT ALL EDGES AND Bd COMMONS AT 12" O.C. AT ALL INTERMEDIATE STUDS. (OnJON -APPROVED DIAGONAL CORNER BRACES BOTH DIRECTIONS AT ALL CORNERS).
7. ALL COLUMNS OR SOLID FRAMING SHALL EXTEND DOWN THRU ALL LEVELSAND TERMINATE AT THE BASEMENT FLOOR AND BE SUPPORTED BY A TifICKENED SLAB, GRADE BEAM, OR FOOTING DESIGNED TO CARRY LOAD.
8. PROVIDE 2x4 TEMPORARY BRACTNG AND 2x6 LATERAL BRACTNG MINIMUM6' O.C.
9. ROOF DECKING SHALL BE I12" O.S.B. OR CDX PLYWOOD MINIMUM. 10. TRUSS MANUFACTURER MUST PROVIDE SHOP DRAWINGS WHICH BEAR SEAL OF
REGISTERED ENGINEER IN STATE IN WHICH WORK IS TO BE PREFORMED. 11. ALL FLOOR AND CEILING TRUSSES TO BEAR ON LOAD BEARING
WALLS DESIGNED TO CARRY LOAD TifRU ALL LEVELS AND TERMINATE AT BASEMENT FLOORAND BE SUPPORTED BY THICKENED SLAB GRADE BEAM OR FOOTING DESIGNED TO CARRY LOAD.
12. ALL STEEL BEAMS TO HAVE A 2x NAILER ATTACHED TO TOP OF FLANGE WI 112' DIA BOLTS@ 48" O.C.
** NO UNAUTHORIZED REPODUCTION WITHOUT WRITTEN CONSENT
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REVISION #I
7-31-1 7 I F'AE
BUILDER: T.B.D.
PROJECT:
Concession Stand Rec. Park
FINISHED SQ. FT.
LOWER FLOOR NA
MAIN FLOOR 1,024
UPF'ER FLOOR 1,024
TOTAL SQ. FT. 2,048
TITLE:
PRESS BOX FLOOR PLAN, WALL SECTIONS
[ DATE: 7-31-17 J
5HEET:
3oF3
CITY OF ANNANDALE
REQUEST FOR COUNCIL ACTION
Originating Department: Admin
Meeting Date: September 11, 2017
Agenda No. 9T
Agenda Section: New Business
Item: Summary Publication
BACKGROUND Attached is resolution 17-34 Summary Publication for Ordinance 359 that was approved in August. RECOMMENDATION Motion to approve 17-34 Summary Publication for Ordinance 359
RESOLUTION 17-34
CITY OF ANNANDALE RESOLUTION AUTHORIZING SUMMARY PUBLICATION
OF ORDINANCE 359
RECITALS: WHEREAS, the City Council for the City of Annandale has adopted Ordinance 359 which authorizes the City of Annandale to establish and charge user service charges for Emergency Services; and WHEREAS, the City of Annandale desires to publish the Ordinance by Summary Publication. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. The City Council has reviewed the proposed Summary Publication and finds that the summary of the Ordinance clearly informs the public of the intent and effect of the Ordinance. 2. The City Council directs the City Clerk/Administrator to publish the Ordinance by Summary Publication. Adopted this ____ day of ___________, 2017, by a vote of ____ in favor and ____ opposed. CITY OF ANNANDALE By Dwight Gunnarson, Mayor ATTEST: By Kelly Hinnenkamp, City Clerk/Administrator