Council for Education Policy, Research and Improvement Council Meeting October 8, 2003 Tallahassee, Florida.

Council for Education Policy, Council for Education Policy, Research and ImprovementResearch and Improvement

Council MeetingCouncil MeetingOctober 8, 2003October 8, 2003

Tallahassee, FloridaTallahassee, Florida

WELCOMEWELCOME

AGENDAAGENDA

II.II. Approval of MinutesApproval of Minutes

III.III. Chairman’s ReportChairman’s Report

IV.IV. Executive Director’s ReportExecutive Director’s Report

V.V. State Board of Education ReportState Board of Education Report

VI.VI. Board of Governors’ ReportBoard of Governors’ Report

VII.VII. Legislative AssignmentsLegislative Assignments

VIII.VIII. Master PlanMaster Plan

II.II. Approval of MinutesApproval of Minutes

III.III. Chairman’s Report Chairman’s Report

IV.IV. Executive Executive Director’s Director’s ReportReport

V.V. State Board of State Board of Education ReportEducation Report

VI.VI. Board of Board of Governors’ Governors’ ReportReport

VII.VII. Legislative AssignmentsLegislative Assignments

A.A. University ContractsUniversity Contracts• Staff ReportStaff Report• Public TestimonyPublic Testimony• Council Discussion and ActionCouncil Discussion and Action

B.B. Workforce Development Workforce Development Education FundingEducation Funding

• Staff ReportStaff Report• Council Discussion Council Discussion

University ContractsUniversity Contracts

• Proviso in General Appropriations Act:Proviso in General Appropriations Act:– Study feasibility of 5-year contractStudy feasibility of 5-year contract– Identify the services and programsIdentify the services and programs– Identify the desired outcomesIdentify the desired outcomes– Procedures to collect dataProcedures to collect data– PenaltiesPenalties– Anticipated obstaclesAnticipated obstacles– Cost of each contractCost of each contract

Feasibility of ContractsFeasibility of Contracts

• Legalities of Multi-Year Contracts:Legalities of Multi-Year Contracts:– One legislature can not bind future One legislature can not bind future

legislaturelegislature– Executive branch can not bind Executive branch can not bind

legislaturelegislature– Funding contingency statement Funding contingency statement

neededneeded– Constitution can require legislature Constitution can require legislature

to provide annual fundingto provide annual funding

Parties to the ContractParties to the Contract

• Board of GovernorsBoard of Governors– Constitutional responsibilityConstitutional responsibility

• Contract could:Contract could:– Provide opportunity to define Provide opportunity to define

performance expectations of each performance expectations of each university, based on its missionuniversity, based on its mission

– Provide link between flexibility, Provide link between flexibility, funding expectations, and funding expectations, and performance expectationsperformance expectations

Parties to the ContractParties to the Contract

• Contract could Contract could NOTNOT::– Guarantee a certain level of Guarantee a certain level of

fundingfunding

• For successful implementation, the For successful implementation, the contract needs to be embraced by:contract needs to be embraced by:– LegislatureLegislature– GovernorGovernor– Board of GovernorsBoard of Governors– UniversitiesUniversities

The ContractThe Contract

• Process for contracting - p. 13Process for contracting - p. 13

• Contract template – p.19Contract template – p.19– Signed by Board chairsSigned by Board chairs– Three-year contract, with Three-year contract, with

annual renewalsannual renewals– Disputes resolved by: Disputes resolved by:

renegotiation, mediation, or renegotiation, mediation, or cancellationcancellation

Contract SpecificationsContract Specifications

• Template – p. 21Template – p. 21

• Fiscal SpecificationsFiscal Specifications– Funds to be requested for FTE Funds to be requested for FTE

growthgrowth– Tuition and Out-of-State Fee Tuition and Out-of-State Fee

FlexibilityFlexibility

Contract SpecificationsContract Specifications

• Performance ExpectationsPerformance Expectations– Increase supply of teachersIncrease supply of teachers– Producing graduates in scientific and Producing graduates in scientific and

technical fieldstechnical fields– Assisting students to stay on track Assisting students to stay on track

and reduce time to degreeand reduce time to degree– Student access and graduationStudent access and graduation– Containing student costsContaining student costs– Feedback from students and Feedback from students and

employersemployers– Maintaining accreditationMaintaining accreditation

Incentives and PenaltiesIncentives and Penalties

• Tuition flexibility should be rewardTuition flexibility should be reward

• Development of plans when Development of plans when performance standards are not metperformance standards are not met

• Loss of flexibility if performance Loss of flexibility if performance does not meet standards on critical does not meet standards on critical measures in one year (i.e., measures in one year (i.e., university could not continue university could not continue increasing fees)increasing fees)

Contract ProposalContract Proposal

• Public TestimonyPublic Testimony

• Council DiscussionCouncil Discussion– Changes to RecommendationsChanges to Recommendations– Other changes to Draft Other changes to Draft

ReportReport

RecommendationsRecommendations

#1 – Clarify contract is between Board of #1 – Clarify contract is between Board of Governors and university Board of Governors and university Board of TrusteesTrustees


• #21 – Use language in Executive Summary #21 – Use language in Executive Summary rather than on page 35 of the Draft Reportrather than on page 35 of the Draft Report

• Page 35 has the following language for Page 35 has the following language for #21:#21:– The DOE should examine the feasibility The DOE should examine the feasibility

of procedures that would allow state of procedures that would allow state financial aid programs to adjust to financial aid programs to adjust to university flexibility in establishing university flexibility in establishing variable fee schedules such as block variable fee schedules such as block fees and differential fees by time of day.fees and differential fees by time of day.


• #23 – Delete the following sentence #23 – Delete the following sentence from the explanation of the from the explanation of the Recommendation:Recommendation:

The College should have the flexibility The College should have the flexibility it needs to design and implement its it needs to design and implement its teacher education programs to meet teacher education programs to meet the contract’s performance the contract’s performance expectations.expectations.


• #35 – Change “lose its tuition #35 – Change “lose its tuition flexibility” to “lose its ability to flexibility” to “lose its ability to continue increasing tuition”continue increasing tuition”

• #36 – Add s. 1008.31 (4), F.S., to list #36 – Add s. 1008.31 (4), F.S., to list of statutes related to data collectionof statutes related to data collection

Draft ReportDraft Report

Council DiscussionCouncil Discussion

Workforce Development Workforce Development Education FundingEducation Funding

ApprenticeshipApprenticeship

What is Apprenticeship?What is Apprenticeship?

• Employer BasedEmployer Based– Joint or non-joint; Joint or non-joint;

Individual or GroupIndividual or Group– Programs Programs

registered by the registered by the Florida Florida Department of Department of EducationEducation

• College or district College or district – Enter into local Enter into local

agreement with agreement with program sponsorprogram sponsor

– $$$ provided for $$$ provided for related training related training and OJT and OJT supervisionsupervision

Program Sponsor

State

College/District Partnerships College/District Partnerships with Apprenticeship Sponsorswith Apprenticeship Sponsors

• Facilities:Facilities: Most Colleges/Districts have programs Most Colleges/Districts have programs using using their facilities their facilities

• Funding:Funding:– Majority of programs provide services on behalf Majority of programs provide services on behalf

of the programs (pay instructors, provide of the programs (pay instructors, provide supplies)supplies)

– Some programs provide the funding directly to Some programs provide the funding directly to the program sponsor in return for certain the program sponsor in return for certain guarantees (number enrolled, production of guarantees (number enrolled, production of OCPs)OCPs)

– Most programs provide additional support for Most programs provide additional support for non-instructional costs like administrative, job non-instructional costs like administrative, job site coordinators (amount varies by program and site coordinators (amount varies by program and college/district)college/district)

Apprenticeship Funding Apprenticeship Funding Issues:Issues:

Funding MethodologyFunding Methodology

• Funding is part of the Workforce Funding is part of the Workforce Development Education Funding Formula Development Education Funding Formula (postsecondary adult vocational fund)(postsecondary adult vocational fund)

• No separate appropriation category existsNo separate appropriation category exists– It is impossible to identify a specific It is impossible to identify a specific

amount of “funded” enrollment for amount of “funded” enrollment for apprentices.apprentices.

• In the current formula, apprentices only In the current formula, apprentices only receive credit for completion, not receive credit for completion, not placement since they are already placement since they are already employed.employed.


Fee ExemptionFee Exemption

• Students in registered apprenticeship Students in registered apprenticeship programs are “exempt from the payment of programs are “exempt from the payment of tuition and fees, including lab fees, at a tuition and fees, including lab fees, at a school district that provides postsecondary school district that provides postsecondary career and technical programs, community career and technical programs, community college, or state university” - college, or state university” - Florida Statutes 1009.25 (2)(b)

• Six colleges and districts report that some Six colleges and districts report that some sort of fee is charged to apprenticeship sort of fee is charged to apprenticeship students (e.g., ID tag, membership fee). students (e.g., ID tag, membership fee). – It is not clear if such charges violate the It is not clear if such charges violate the

statute.statute.


Fee ExemptionFee Exemption

• In the 2002 CEPRI report, the following recommendation In the 2002 CEPRI report, the following recommendation was adopted:was adopted:

• Amend the statutory exemption to give the community college or school district the discretion to grant the exemptions for matriculation, registration and laboratory fees, under the following conditions--a) Fees may only apply to the related training instruction

hours b) The community college or school district should consider

the local contributions of the program sponsor toward the related training instruction

c) The program sponsor should have the flexibility to seek a partnership agreement with another LEA if an agreement on fees cannot be reached between the sponsor and the LEA, allowing for the transfer of base and performance funding

d) The waivers granted by the local LEA for apprenticeship students should be excluded from the waiver limit of eight percent for workforce development appropriations.

Survey: Apprenticeship Survey: Apprenticeship SponsorsSponsors

• 83 apprenticeship sponsors responded with all 83 apprenticeship sponsors responded with all of the requested informationof the requested information– 28 affiliated with community colleges– 55 with school districts

• Examined operating expenditures provide by Examined operating expenditures provide by the sponsor and the college/district These the sponsor and the college/district These sponsors reported that they provided sponsors reported that they provided approximately $8.1 M in operating approximately $8.1 M in operating expenditures for their programs in 2002-03expenditures for their programs in 2002-03– This represents about 49 percent of their

reported operating cost for their programs, the remainder was provided by the college/district.

Survey: Apprenticeship Survey: Apprenticeship SponsorsSponsors

• About 20 percent of the program About 20 percent of the program sponsors reported that sponsors reported that allall the the operating expenses for the program operating expenses for the program were provided by the college or district were provided by the college or district – About half of these programs were for child

care training

• 40 percent reported that the sponsor 40 percent reported that the sponsor provided more than half of the provided more than half of the operating cost (12 percent indicated operating cost (12 percent indicated that they provided 75 percent or more that they provided 75 percent or more of the cost).of the cost).

Summary of Apprenticeship Summary of Apprenticeship Funding Policies in Other Funding Policies in Other

StatesStates

• About 60 percent of the surveyed states About 60 percent of the surveyed states provide some state funding for provide some state funding for apprenticeship trainingapprenticeship training– Usually through enrollment-based funding or through

a line item appropriation that covers certain expenses.

• Two-thirds of the states reported that Two-thirds of the states reported that students enrolled in local technical students enrolled in local technical centers or college pay tuition for centers or college pay tuition for coursework.coursework.

• A few states charge fees to indentured A few states charge fees to indentured apprentices or to programs; this funding apprentices or to programs; this funding is used to support administrative costs is used to support administrative costs (not instructional)(not instructional)

Recent Trends: EnrollmentRecent Trends: Enrollment

As with other career and technical As with other career and technical training programs, enrollment increased training programs, enrollment increased from 1999-00 to 2001-02, more than from 1999-00 to 2001-02, more than 2,000 students, 2,000 students, a 15% increasea 15% increase..

School DistrictSchool District Community Community CollegeCollege

About 500 more About 500 more studentsstudents

5% Increase5% Increase

About 1600 more About 1600 more studentsstudents

34% Increase34% Increase

Recent Trends: Recent Trends: Program ExpendituresProgram Expenditures

Expenditures for apprenticeship Expenditures for apprenticeship programs have generally decreased as programs have generally decreased as total workforce funding has total workforce funding has decreased, from 1999-00 to 2001-02.decreased, from 1999-00 to 2001-02.

School DistrictSchool District Community Community CollegeCollege$3.1 M less in

reported costs (26% decrease)

$308K more in reported costs$800 K less if one community college were excluded (12 % decrease)

Direct Cost per Funded OCP for Apprenticeship Programs

$2,441

$1,608

$3,322

$1,790

$-

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

District Community College

1999-00 2001-02

Challenges to Addressing Challenges to Addressing Apprenticeship Funding IssuesApprenticeship Funding Issues

• Diversity of arrangements at Diversity of arrangements at colleges and district centerscolleges and district centers

• Lack of consistent, time-series data Lack of consistent, time-series data on enrollments, OCPs and on enrollments, OCPs and expenditures expenditures

• Ability of colleges and districts under Ability of colleges and districts under the workforce funding formula to the workforce funding formula to shift funds around based on shift funds around based on institutional prioritiesinstitutional priorities

Critical Questions for Apprenticeship Funding

• Should apprenticeship programs be Should apprenticeship programs be funded using the same methodology as funded using the same methodology as other career and technical training other career and technical training programs?programs?

• How should new funding be provided How should new funding be provided for the start-up of new apprenticeship for the start-up of new apprenticeship programs?programs?

A New Funding A New Funding Methodology for Methodology for

Workforce EducationWorkforce EducationIssues and ChallengesIssues and Challenges

Issue #1:Issue #1:A Separate Budget Fund CategoryA Separate Budget Fund Category

for Workforce Educationfor Workforce Education

PROSPROS

• Simplifies State’s ability Simplifies State’s ability to focus resources on an to focus resources on an area of emerging needarea of emerging need

• School Districts have less School Districts have less concern of workforce concern of workforce dollars being absorbed by dollars being absorbed by larger K-12 missionlarger K-12 mission

CONSCONS

• For community colleges, it For community colleges, it is difficult to separate is difficult to separate costs between academic costs between academic and workforce programsand workforce programs

– College credit mission College credit mission shared by AA & AS shared by AA & AS programsprograms

• Separate fund not only Separate fund not only attractive for increased, attractive for increased, targeted resources, but targeted resources, but also cutsalso cuts

Issue #2:Issue #2:The Governance of Workforce Education The Governance of Workforce Education

under the Community Collegesunder the Community Colleges

PROSPROS

• Eliminates Eliminates duplication of duplication of servicesservices

• Provides a single Provides a single point of delivery to point of delivery to students and industrystudents and industry

• Allows school Allows school districts to focus on districts to focus on their primary K-12 their primary K-12 missionmission

CONSCONS

• Dual-delivery system Dual-delivery system encourages encourages competitioncompetition

• School districts may School districts may be in better position be in better position to serve special to serve special populationspopulations

• Potential for Potential for significant up-front significant up-front costscosts

Issue #3:Issue #3:Competition Between All Competition Between All Institutions to Earn Back Institutions to Earn Back

Performance DollarsPerformance Dollars

PROSPROS

• Competition will produce Competition will produce innovation and greater innovation and greater efficiency among efficiency among institutionsinstitutions

• Provides incentives to Provides incentives to maximize performance maximize performance

– Leads to a more Leads to a more targeted use of targeted use of resources toward resources toward programs that are programs that are highly productivehighly productive

– Leads to cuts in low-Leads to cuts in low-performing programsperforming programs

CONSCONS

• With overall workforce With overall workforce funding decreasing or funding decreasing or remaining constant, gains remaining constant, gains in funding will always in funding will always come at the expense of come at the expense of other institutionsother institutions

• Inability to determine the Inability to determine the amount of performance amount of performance gain needed in order to gain needed in order to earn back performance earn back performance fundsfunds

Issue #3:Issue #3:Competition Between All Competition Between All Institutions to Earn Back Institutions to Earn Back

Performance DollarsPerformance Dollars

CONCON

• Inability to determine Inability to determine the amount of the amount of performance gain performance gain needed in order to needed in order to earn back earn back performance fundsperformance funds

EXAMPLEEXAMPLE

From 2000-01 to 2001-02, Under From 2000-01 to 2001-02, Under the current Funding Formula:the current Funding Formula:

63 local educational agencies 63 local educational agencies (LEAs) reported an increase in (LEAs) reported an increase in performance pointsperformance points

Of those 63 LEAs, 46 (73%) Of those 63 LEAs, 46 (73%) lost performance dollarslost performance dollars

Issue #4:Issue #4:Performance-Driven Funding Performance-Driven Funding

Model:Model:Concept and MeasurementConcept and Measurement

PROSPROS

• Greater accountabilityGreater accountability

• Increased emphasis on Increased emphasis on tangibletangible outcomes deemed outcomes deemed important to the Stateimportant to the State

– Provides incentives to Provides incentives to increase increase completions/placements completions/placements in areas of critical need to in areas of critical need to the State (e.g., nursing)the State (e.g., nursing)

– Provides incentives to Provides incentives to increase increase completions/placements completions/placements by targeted populationsby targeted populations

CONSCONS

• Ability to fund for enrollment Ability to fund for enrollment growth and new programs in growth and new programs in critical, emerging fields critical, emerging fields difficultdifficult

• Will eventually create inequity Will eventually create inequity in fundingin funding

• Direct connection between Direct connection between actual performance outcomes actual performance outcomes and funding can be unclearand funding can be unclear

– Weighted performancesWeighted performances

– Timeliness of data Timeliness of data collectioncollection

– Potential conflict between Potential conflict between measures and desired measures and desired outcomesoutcomes



CONCON

• Direct connection Direct connection between actual between actual performance performance outcomes and outcomes and funding can be funding can be unclearunclear

– Weighted Weighted performancesperformances

EXAMPLEEXAMPLE

From 2000-01 to 2001-02, Under From 2000-01 to 2001-02, Under the current Funding Formula:the current Funding Formula:

• Weighted performance Weighted performance points, which are used to points, which are used to allocate performance allocate performance dollars, increased at a rate dollars, increased at a rate of 21.4%of 21.4%

• Actual performance Actual performance outcomes increased by a outcomes increased by a lesser rate of 16.6%lesser rate of 16.6%



CONCON

• Direct connection Direct connection between actual between actual performance performance outcomes and outcomes and funding can be funding can be unclearunclear

– Timeliness of Data Timeliness of Data CollectionCollection

EXAMPLEEXAMPLE

• Under current funding Under current funding formula, performance formula, performance dollars are based on past dollars are based on past program completions and program completions and job placementsjob placements

• Performance allocation is Performance allocation is based on completions from based on completions from 2 years prior, and the job 2 years prior, and the job placements of completers placements of completers from 3 years priorfrom 3 years prior



CONCON

• Direct connection Direct connection between actual between actual performance performance outcomes and funding outcomes and funding can be unclearcan be unclear

– Potential conflict Potential conflict between measures between measures and desired and desired outcomesoutcomes

EXAMPLEEXAMPLE

• The use of Occupational The use of Occupational Completion Points Completion Points (OCPs) as a measure of (OCPs) as a measure of program completion program completion

• The weighting of job The weighting of job placementsplacements

Legislative ChargeLegislative Charge

Develop a funding methodology thatDevelop a funding methodology that

– Rewards Program PerformanceRewards Program Performance– Accommodates GrowthAccommodates Growth– Provides for Long Term StabilityProvides for Long Term Stability

New Funding Methodology:New Funding Methodology:The ChallengesThe Challenges

Reward PerformanceReward Performance

• Whatever funding formula/methodology is adopted, the Whatever funding formula/methodology is adopted, the institutions will respondinstitutions will respond– Performance Points have increased 47% since 1999-00Performance Points have increased 47% since 1999-00– However, gains in performance points have not generally However, gains in performance points have not generally

led to increases in fundingled to increases in funding

The ChallengeThe Challenge• Create a system that produces the outcomes the State Create a system that produces the outcomes the State

desiresdesires– Clear connection between the measures and the desired Clear connection between the measures and the desired

outcomesoutcomes• Create a system that provides institutions with an Create a system that provides institutions with an

opportunity to receive funding for increases in opportunity to receive funding for increases in performancesperformances


-6%

-4%

-2%

0%

2%

4%

6%

8%

10%

82-83

83-84

84-85

85-86

86-87

87-88

88-89

89-90

90-91

91-92

92-93

93-94

94-95

95-96

96-97

97-98

98-99

99-00

00-01

Community College FTE Non-Farm Employment

Economic RealitiesEconomic Realities

• Generally, Generally, enrollment enrollment growth occurs growth occurs when economic when economic times are badtimes are bad

The ChallengeThe Challenge

• Create a system Create a system that provides that provides institutions with institutions with the budgetary the budgetary flexibility to deal flexibility to deal with growth with growth during economic during economic downturnsdownturns

Accommodate GrowthAccommodate Growth


Provide For Long Term StabilityProvide For Long Term Stability

• With funding dependent on past performance, With funding dependent on past performance, and performances not being funded at a and performances not being funded at a stable rate, institutions have not received a stable rate, institutions have not received a stable funding base for workforce education. stable funding base for workforce education.

The ChallengeThe Challenge• Create a system that will reward performance Create a system that will reward performance

without compromising the ability of without compromising the ability of institutions to increase their performances institutions to increase their performances each year.each year.

Working LunchWorking Lunch

Invited Speakers/Public TestimonyInvited Speakers/Public Testimony

VIII. Master PlanVIII. Master PlanMajor InitiativesMajor Initiatives

Staff report – Staff report – Leadership, Leadership, Collaborative EffortsCollaborative Efforts

Council DiscussionCouncil Discussion

Florida’s Sunshine Law-Florida’s Sunshine Law- Chapter Chapter 286286All meetings by all public All meetings by all public boards and agencies at all boards and agencies at all levels of government must levels of government must be open to the public at all be open to the public at all times in absence of a times in absence of a specific statutory specific statutory exemption.exemption.

Master Plan - LeadershipMaster Plan - Leadership

Florida’s Public Records LawFlorida’s Public Records Law-Ch. -Ch. 119119

Creates a right of access to Creates a right of access to all records made or received all records made or received in connection with official in connection with official business of a public body.business of a public body.


Florida’s Sunshine Law requires:Florida’s Sunshine Law requires:• All meetings open to public.All meetings open to public.• Reasonable notice of Reasonable notice of

meetings’ time, place and meetings’ time, place and agenda.agenda.

• All voting done in public.All voting done in public.• Minutes must be recorded & Minutes must be recorded &

kept open.kept open.


Exemptions to Law – granted by Exemptions to Law – granted by Legislature, such as:Legislature, such as:

• School personnel records.School personnel records.• Educational records of Educational records of

individual Students.individual Students.• Limited access records at Limited access records at

university.university.


Survey ResponsesSurvey Responses

Positive Impact:Positive Impact: 1717Negative Impact:Negative Impact: 1717No Impact:No Impact: 8 8


Positive CommentsPositive Comments

• The Public’s right to know.The Public’s right to know.• Law is working and does not Law is working and does not

impede the operation of impede the operation of institution.institution.

• Law is the best friend of Law is the best friend of accountability in accountability in government.government.


Points of ConcernPoints of Concern

• Open Executive Searches.Open Executive Searches.• Law inhibits open dialogue Law inhibits open dialogue

and exchange of and exchange of information.information.

• Specific personnel issues.Specific personnel issues.• Open Real estate & Labor Open Real estate & Labor

negotiations.negotiations.


Respondent RecommendationsRespondent Recommendations

• Preliminary hiring process Preliminary hiring process for pres./supt. - done in for pres./supt. - done in private.private.

• Special provisions for Special provisions for sensitive personnel issues sensitive personnel issues and performance and performance evaluations.evaluations.


Respondent RecommendationsRespondent Recommendations

• Use executive sessions for Use executive sessions for land and labor negotiations.land and labor negotiations.

• Freedom for additional Freedom for additional interaction among board interaction among board members.members.


IX.IX. Other Items of Other Items of InterestInterest

X.X. AdjournmentAdjournment

Council for Education Policy, Research and Improvement Council Meeting October 8, 2003 Tallahassee, Florida.

Documents

contract contract

accreditation slide

florida slide

welcome slide

cancellation slide

contract template

contract process

annual funding slide