Council Business Meeting November 2013

AGENDALANSDALE BOROUGH COUNCIL MEETING

WEDNESDAY, NOVEMBER 20, 20137:00PM

1. Meeting called to order by Council President, Matthew West

2. Pledge of Allegiance

3. Silent Meditation

4. Roll Call

5. President’s Comments

Employee Milestone Anniversaries

6. Petitions– Council may consider receiving written petitions. They may be read to a limit of five minutesbeing manifestly clear that there will be no verbal discussion or response to the petitions until that timedesignated for the hearing of persons later in the meeting.

7. Presentation – 2014 Preliminary Budget Review by Timi Kirchner, Borough Manager

8. Lansdale residents to be heard on any item (five minutes)

9. Action Items:

A. Councilman Dunigan - Motion to approve the Treasurer’s Report.

B. Councilman Dunigan - Motion to approve the Bills over $1,000.00.

C. Councilman Dunigan - Motion to approve the October 2013 Council meeting minutes.

D. Councilman Dunigan – Motion to approve the advertisement of the 2014 Budget.

E. Councilman Dunigan - Motion to prepare and advertise the 2014 Real Estate Tax Ordinance.

F. Councilman Dunigan – Motion to adopt Ordinance 1847 to close and vacate a section of WoodStreet and a section of a private alley.

G. Councilman Dunigan – Motion to approved and adopt an addendum to the Personnel PolicyManual.

H. Councilman Dunigan – Motion to amend the Prudential Retirement Plan for non-unionmanagement personnel.

I. Councilman Dunigan – Motion to execute an agreement for the Lansdale Cemetery.

J. Councilman Dunigan – Motion to fill vacancies on the Board of Manager of the LansdaleCemetery Association.

K. Councilman Dunigan – Motion to adopt Res. 13-38 policy for disposal of surplus personalproperty.

L. Councilman DiGregorio – Motion to award a contract for an electric substation.

M. Councilman Sobel – Motion to adopt Ordinance 1846 authorizing the designation of a loadingzone at 826 N. Broad Street.

N. Councilman Malagari – Motion to award a contract for refuse and recyclables for Boroughowned properties.

O. Councilman Malagari – Motion to authorize payment #2 for work completed on the temporarymunicipal parking lot.

P. Councilman Malagari – Motion to approve change order #3 for work completed on the 2013Roads Program (Utilities) Phase 1.

Q. Councilman Malagari – Motion to authorize payment #9 for work completed the 2013 RoadsProgram (Utilities) Phase 1.

R. Councilman Malagari – Motion to authorize payment #3 for work completed on the JenkinsAvenue Project.

S. Councilman Malagari – Motion to authorize payment #1 for work completed 2013 RoadsProgram (Paving) – Phase 2.

T. Councilman Malagari – Motion to adopt Res. 13-39 granting preliminary and final landdevelopment for the Madison Lot Project.

10. Information Items

A. Mayor’s Report

B. Solicitor’s Report

C. Borough Manager’s Report

D. Comments for the good of Council

11. Old Business

12. New Business

13. Adjournment

**The Work Session of Lansdale Borough Council will be held on Wednesday, December 4 2013 at9:00pm. This meeting will be held at the North Penn ESC Building – 401 E. Hancock Street, Lansdale.

*** The Business Meeting of Lansdale Borough Council will be held on Wednesday, December 18, 2013at 7:00pm. This meeting will be held at the North Penn ESC Building – 401 E. Hancock Street, Lansdale.

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BOROUGH OF LANSDALETREASURER'S REPORT

AS OF OCTOBER 31, 2013

TD BankOperating Account 2,428,831.83$ Credit Card Deposit Account 1,219,395.99 ACH Deposit Account 168,898.96

Citizens BankUtility Payment Lockbox Account 1,337,688.59 Payroll Account 28,405.17

UnivestParking Meter Collections 451,731.82 Reserves 9,934,727.52

PLGIT 85,870.82 US Bank 3,395,000.94

PLUS: Deposit in Transit (TD Bank) 11,904.85$ Deposit in Transit (Credit Cards) 24,310.17

LESS: Outstanding Checks - Accounts Payable (203,777.16) Outstanding Checks - Payroll (27,207.96)

Cash In Bank 18,855,781.54$

Beginning Balance 21,715,684.68$ ADD: Receipts/Transfers 8,583,621.13 LESS: Disbursements/Transfers (11,443,524.27)

Ending Balance - Total per Borough 18,855,781.54$

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DISPOSAL POLICY FOR PERSONAL PROPERTY OF

BOROUGH

PURPOSE: The purpose of this policy is to provide a procedure for disposing the Borough’s personal property that is not needed, in poor condition, or obsolete. This policy is in accord with Borough Code. 1

SCOPE: This policy specifically covers any personal property, either individual items or lots of items, the fair market value of which is estimated to be less than one thousand dollars ($1,000). It is applicable to all Borough departments including, Administration, Code Enforcement, Electric, Parks & Recreation, Police, Public Works and Wastewater Treatment. Sale of personal property of the Borough with an estimated fair market value of one thousand dollars ($1,000) or more, requires approval from the Borough Council, and shall not be sold except to the highest bidder after due notice in accord with the Borough Code.2 When in doubt it is best to discuss the proposed property disposal or transfer with the Borough’s Director of Finance or designee. DISPOSAL PROCESS: The Finance Department shall be responsible to keep an equipment schedule for all personal property of the Borough. It assigns an asset number to all such property. The disposal process depends on the estimated fair market value of the personal property. As such there are two disposal processes: one for property estimated to be less than $1000; and another for property estimated to be $1000 or more: A. Disposal process for property estimated to be less than $1000: Any department proposing to dispose personal property of the Borough with estimated fair market value to be less than one thousand dollars ($1,000) must follow the following procedure:

1 See Borough Code, Section 1201.2 [Personal Property]. This section is attached as Appendix 1. 2 Id. at Section 1201.2(a). 

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1. The disposal of any personal property of the Borough must be recorded on an Inventory Form. The transfer of any personal property from one Borough department to another also must be recorded on the Inventory Form.

2. The Department Head or designee will notify the Director of Finance regarding the disposal of the personal property , its associated inventory number (if applicable), and a statement of the property’s condition.

3. The Director of Finance or designee will send the Inventory Form with the property information to all Borough Department Heads to see if other Departments are interested in the property.

4. If no Borough Departments are interested in the property, then the Director of Finance or designee will notify the Borough Manager to request disposal of the property.

5. If the property is in good condition, it may be donated to a non-profit organization (i.e., schools, charities, etc.). If the property is in poor condition and is no longer able to be utilized, it may be disposed of or recycled (if applicable). Any monies received for the recycling is the property of the Borough and should be forwarded to the Director of Finance for appropriate accounting.

6. Once approved, the Director of Finance or designee will take the final step to dispose of the property.

B. Disposal process for property estimated to be $1000 or more: Any department proposing to dispose any personal property of the Borough with an estimated fair market value to be one thousand dollars ($1,000) or more must follow the following procedure:

1. The disposal of any personal property of the Borough must be recorded on an Inventory Form. The transfer of any personal property from one Borough department to another also must be recorded on the Inventory Form.

2. The Department Head or designee will notify the Director of Finance regarding the disposal of the personal property , its associated inventory number (if applicable), and a statement of the property’s condition.

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3. The Director of Finance will notify the Borough Manager. The Borough Manager will place the item on the Borough Council’s Agenda for consideration to place such property out to public bidding or auction in accord with the Borough Code. 3

4. Once approval is received from the Council, the property is able to go to public bidding or auction through an authorized company in accord with the Borough Code.

*** The bidding and advertising requirements mentioned above, and more fully set forth in Appendix 1 do not apply to the following transactions:

1. If personal property of the borough is being traded in or exchanged for other personal property.

2. The sale or lease of personal property to any municipal corporation, the Federal Government, the Commonwealth or any institution district, school district, municipality authority, county, public utility, volunteer fire company, nonprofit corporation engaged in community industrial development, volunteer ambulance service or volunteer rescue squad located within the Borough, nonprofit corporation organized as a public library, nonprofit medical service corporation, nonprofit housing corporation, nonprofit organizations providing community service or development activities or nonprofit corporation established for the preservation of historical, architectural or aesthetical sites or artifacts.

3 See Appendix 1. 

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APPENDIX 1 Section 1201.2 of the Borough Code

Section 1201.2. Personal Property.--(a) (1) Except as otherwise hereinafter

provided in the case of personal property of an estimated fair market value of less than one thousand dollars ($1,000), no borough personal property shall be disposed of, by sale or otherwise, except upon approval of council, by resolution. In cases where council shall approve a sale of the property, it shall estimate the fair market value of the entire lot to be disposed of. If council shall estimate the fair market value to be one thousand dollars ($1,000) or more, the entire lot shall be advertised for sale once, in at least one newspaper of general circulation, not less than ten days prior to the date fixed for the opening of bids or public auction, and the date of opening of bids or public auction, shall be announced in the advertisement, and sale of the property so advertised shall be made to the best responsible bidder. (2) A public auction of personal property may be conducted by means of an online or electronic auction sale. During an electronic auction sale, bids shall be accepted electronically at the time and in the manner designated in the advertisement. During the electronic auction, each bidder shall have the capability to view the bidder's bid rank or the high bid price. Bidders may increase their bid prices during the electronic auction. The record of the electronic auction shall be accessible for public inspection. The purchase price shall be paid by the high bidder immediately or at a reasonable time after the conclusion of the electronic auction as determined by council. In the event that shipping costs are incurred, they shall be paid by the high bidder. A borough that has complied with the advertising requirements of this section may provide additional public notice of the sale by bids or public auction in any manner deemed appropriate by council. The advertisement for electronic auction sales authorized in this paragraph shall include the Internet address or means of accessing the electronic auction and the date, time and duration of the electronic auction. (3) Council may reject any bids received if the bids are believed to be less than the fair market value of the property. If no bids are received after advertisement, the applicable procedures in the act of October 27, 1979 (P.L.241, No.78), entitled, as amended, "An act authorizing political subdivisions, municipality authorities and transportation authorities to enter into contracts for the purchase of goods and the sale of real and personal property where no bids are received," shall be followed.

(b) Council shall, by resolution, adopt a procedure for the sale of surplus personal

property, either individual items or lots of items, of an estimated fair market value of less than one thousand dollars ($1,000) and the approval of council shall not be required for any individual sale that shall be made in conformity to the procedure.

(c) The provisions of this section shall not be mandatory where borough personal

property is to be traded in or exchanged for new or used personal property being acquired by the borough, except that the trade or exchange shall be by resolution.

(1201.2 renumbered from 1201 and amended May 17, 2012, P.L.262, No.43)

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