Council 10 19 15

INVOCATION

AGENDA. TROY CITY COUNCIL MONDAY. OCTOBER 19, 2015. 7:00 P.M.

COUNCIL CHAMBERS, CITY HALL

PLEDGE OF ALLEGIANCE

ROLL CALL Excuses excuses by motion/second/roll call vote

SUMMARY OF MINUTES

COMMITIEE REPORTS

October 5, 2015 motion/second/roll call vote

Citizen comments on committee reports or agenda items - two minute limit

RESOLUTIONS

R-52-2015

ORDINANCES

Authorizing review of speed limit on McKaig Road/McKaig Avenue between Dorset Road and SR 718

1st Reading

0-38-2015 Storm sewer easement vacation/dedication, IL 10510 EMERGENCY 1st Reading

0 -39-2015 Amend Ordinances related to Mobile Food Vehicles

COMMUNICATIONS/ANNOUNCEMENTS

COMMENTS:

COMMENTS:

COMMENTS:

COMMENTS:

ADJOURN

Mayor, Director of Public Service & Safety, Director of Law, Auditor, Council President

Council

Staff

Audience

CITY OF TROY MISSION STATEMENT:

1st Reading

Through sound and prudent leadership, the City of Troy is committed to sustaining its continued prominence as a regional hub by providing a well-balanced community for its residents, businesses and visitors, consisting of a vibrant downtown, growing economic base, strong educational environment, and plentiful recreational opportunities strengthened by public/private cooperation and grounded in financial stability.

DISPOSITION OF ORDINANCES AND RESOLUTIONS

Date of Meeting: Oct. 19, 2015 Troy City Council Meeting

DESCRIPTION RESOLUTION NO. 1ST READING 2ND READING 3RD READING PUBLIC HEARING SUSPENSION ADOPTION

McKaig Speed Limit R-52-2015 ---------------- ---------------- ---------------- ---------------- ---------------- ------------------------ ---------------- ----------------ORDINANCE NO.

Storm Sewer Easement vacate/ded. 0-38-2015 -------- --------Mobile Food Vehicles 0-39-2015 -------- ------------------------ ---------------- ---------------- ---------------- ------------------------ ---------------- --------

October 5, 2015 MINUTES OF COUNCIL

A regular session of Troy City Council was held Monday, October 5, 2015, at 7:00 p.m. in Council Chambers.

Members Present: Clark, Heath, Kendall , Oda, Phillips, Schweser, Snee, Tremblay and Twiss.

Presiding Officer: Alan R. Clark, President of Council Pro Tern Mr. Clark commented that as Mayor Beamish is not available to attend the meeting to sign legislation that may be approved, in accordance with the Ohio Revised Code, Mrs. Baker is Acting Mayor and he is presiding as President Pro T em .

Others Present: Martha A. Baker, Patrick E. J. Titterington, James R. Livingston, John A. Stickel ,

Acting Mayor Director of Public Service and Safety Director of Law Auditor

INVOCATION: The meeting began with an invocation given by Mr. Clark, followed by the Pledge of Allegiance.

PRESENTATION: Tamara Ganger, Executive Director of the Troy Senior Citizens Center, presented cookies to elected officials to thank them for their efforts on behalf of the community.

MINUTES: The Clerk gave a summary of the minutes of the September 21, 2015, meeting of Troy City Council. There were no corrections or add itions to these minutes. A motion was made by Mr. Phillips, seconded by Mr. Schweser, to approve these minutes. Motion passed by unanimous roll call vote.

COMMITTEE REPORTS: Community & Economic Development Committee: Mr. Twiss, Chairman, reported as follows:

1) Committee recommends legislation be prepared to accept the dedication of right-of-way of 2.451 acres of existing IL 6898 along Experiment Farm Road just south of 1501 Experiment Farm Road, which rightof-way acceptance has been recommended by the Troy Planning Commission.

2) Committee recommends legislation be prepared to accept the dedication of right-of-way of 0.189 acres of existing I Ls 8659 and 7159 along the south side of W. Market Street/SR 55 and the west side of Barnhart Road, which right-of-way acceptance has been recommended by the Troy Planning Commission. Committee supports emergency legislation as the property owner, Segna, Inc., is plann ing a business expansion and cannot commence work until the plat including the right-of-way is approved and filed .

Reports signed by Kendall, Schweser and Twiss. Mrs. Oda asked if Senga, Inc. is already located on the property associated with lnlots 8659 and 7159, and Mr. Titterington stated that the company is located on the lots.

Law & Ordinance Committee: Mr. Schweser, Chairman, reported as follows: Committee recommends legislation be prepared to commence the process of annexing three parcels of Cityowned property:

• 4.584 acre parcel located to the north of Treasure Island Park, donated by Hobart Brothers Company. • 0.283 acre parcel located just north of the area donated by Hobart Brothers Company, parcel donated by

Dr. Jason Johnston. • 117.278 acre parcel , formerly known as the Huelskamp farm .

Report signed by Phillips, Snee and Schweser.

Safety & Health Committee: Mrs. Oda, Chairman, reported that Committee recommends legislation be prepared to approve the 2016 funding to the Miami County Health District for public health services for Troy citizens in the amount of $335,767.69. Report signed by Clark, Heath and Oda.

CITIZEN COMMENTS: NONE

RESOLUTION NO. R-51-2015 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH THE MIAMI COUNTY GENERAL HEAL TH DISTRICT FOR HEAL TH SERVICES

This Resolution was given first title reading.

October 5, 2015 Page Two

Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Kendall . Yes: Kendall , Oda, Phillips, Schweser, Snee, Tremblay, Twiss, Clark and Heath. No: None. Mr. Kendall moved for adoption. Motion seconded by Mr. Schweser. Yes: Oda, Phillips, Schweser, Snee, Tremblay, Twiss, Clark, Heath and Kendall . No: None. RESOLUTION ADOPTED

ORDINANCE NO. 0-35-2015 ORDINANCE ACCEPTING THE DEDICATION OF A RIGHT-OF-WAY

This Ordinance was given first title reading.

Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Twiss. Yes: Phillips, Schweser, Snee, Tremblay, Twiss, Clark, Heath, Kendall and Oda. No: None. Mr. Kendall moved for adoption. Motion seconded by Mr. Schweser. Yes: Schweser, Snee, Tremblay, Twiss, Clark, Heath, Kendall, Oda and Phillips. No: None. ORDINANCE ADOPTED

ORDINANCE NO. 0-36-2015 ORDINANCE ACCEPTING THE DEDICATION OF A RIGHT-OF-WAY AND DECLARING AN EMERGENCY


Mr. Phillips moved for suspension of rules requiring three readings . Motion seconded by Mr. Twiss. Yes: Snee, Tremblay, Twiss, Clark, Heath, Kendall, Oda, Phillips and Schweser. No: None. Mr. Schweser moved for adoption. Motion seconded by Mr. Twiss. Yes: Tremblay, Twiss, Clark, Heath, Kendall, Oda, Phillips, Schweser and Snee. No: None. ORDINANCE ADOPTED

ORDINANCE NO. 0-37-2015 ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO PETITION THE BOARD OF COMMISSIONERS OF MIAMI COUNTY, OHIO FOR ANNEXATION OF REAL PROPERTY TO THE CITY OF TROY


Mr. Kendall moved for suspension of rules requiring three readings. Motion seconded by Mr. Tremblay. Yes: Twiss, Clark, Heath, Kendall, Oda, Phillips, Schweser, Snee and Tremblay. No: None. Mr. Phillips moved for adoption. Motion seconded by Mr. Twiss. Yes: Clark, Heath, Kendall, Oda, Phillips, Schweser, Snee, Tremblay and Twiss. No: None. ORDINANCE ADOPTED

COMMENTS OF THE ACTING MAYOR: Acting Mayor Baker, noted the following upcoming events:

• October 15, Meet the Candidate event, 7 p.m. • October 24, Halloween Parade for Children, 9 a.m. followed by Trick or Treat at downtown businesses. • October 24, Mayor's Prayer Breakfast, 9 a.m. at First Baptist Church. • October 29, Trick or Treat, 6-8 p.m.

COMMENTS OF THE DIRECTOR OF PUBLIC SERVICE AND SAFETY: Mr. Titterington noted that the new recycling program using the 65 gallon containers is underway. Mrs. Oda commented that she has observed residents placing the containers in the grass and not the curb, and Mr. Titterington noted that the education process will take some time. Mr. Kendall commented he observed the drivers placing the containers in an appropriate location so they could be emptied.

COMMENTS OF THE PRESIDENT OF COUNCIL PRO TEM: Mr. Clark passed around letters some students had sent thanking those involved with bringing the Lincoln Funeral Train to Troy in September.

October 5, 2015 Page Three

AUDIENCE COMMENTS: -Scott Frank of DP&L noted that DP&L has re-designed their bill; he provided a copy of a "community briefing" flyer the company intends to provide to the City on a quarterly basis; and introduced a flyer about "Right Tree, Right Place" to introduce "utility friendly trees" and help citizens avoid planting a tree in a location where it will interfere with utility lines. He announced that DP&L will soon launch a grant program of a total of $50,000 available to communities that have the Tree City USA designation and involves funds for trees. -Lester Conard, 1210 S. Clay Street, commented that he understands regular refuse, as well as the recycling, will no longer be picked up in the alley, and he does not feel that information has been well communicated. -Penny Rife, Katie Goodrich, Pamela Jenkins, Valerie Harris, and Carmen Tharpe, residents from the Staunton Commons apartment complex, explained that the complex owner charges tenants for DP&L and City water as a part of the rent, but is considerably behind in the payment of these utilities and, as a result, the tenants have experienced frequent shutoff of water and electricity, they have no mechanism to have the utilities transferred into their names to avoid this, and they asked for any assistance. Mr. Titterington explained that the City has to follow certain regulations, and DP&L has to follow the regulations of PUCO, but he is willing to see if there is anything that can be suggested and also suggested the residents talk to Mr. Frank of DP&L.

EXECUTIVE SESSION: A motion was made by Mr. Twiss, seconded by Mr. Phillips, that Council recess into Executive Session for discussion of preparing for, conducting or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment. Motion passed by unanimous roll call vote.

At 7:35 p.m. Council recessed into Executive Session.

A motion was made by Mr. Twiss, seconded by Mrs. Oda that Council return to regular session. Motion passed by unanimous roll call vote. Council returned to regular session at 8:02 pm .

There being no further business, the meeting adjourned at 8:03 p.m.

Clerk of Council President of Council

TO:

COMMITTEE REPORT TROY CITY COUNCIL

Mrs. Baker, President of Council DATE: October 12, 2015

FROM: Law & Ordinance Committee

SUBJECT: AMENDMENTS TO MOBILE FOOD VENDOR PROVISIONS

SUMMARY REPORT: (To be read at Council meeting) This Committee met on October 12, 2015, to review amendments proposed by staff related to mobile food vendor provisions. The amendments were proposed in response to requests to provide opportunities during certain special events and events that may be sponsored by the City at which mobile food vendors may exceed the one hour time fame to remain stationary in one location and operating for sales purposes.

RECOMMENDATION: (To be read at Council meeting) It is the recommendation of this Committee that legislation be prepared to amend the provisions related to mobile food vehicles to provide more opportunities for the operators of those vehicles as proposed by staff with a change from the staff recommendation that Section 721.10 ( d) (2) read: " ... shall not remain stationary in one location for longer than six (6) hours ... "

DETAILED REPORT:

Respectfully submitted,

Bobby W. Phillips

Lynne B. Snee

John W. Schweser, Chairman Law and Ordinance Committee

This Committee met on October 12, 2015, to consider amendments to the provisions regarding mobile food vendors. This meeting was also attended by Council President Baker, all Members of Council, the Director of Public Service and Safety, members of the City staff, and citizens.

In 2012 Council enacted legislation to update regulations regarding vendors, including the applicability of the regulations to mobile food vehicles. Those regulations include that a mobile food vehicle may be stationary at one location and operating for sales purposes for a one hour period. Particularly in recent months there have been requests that the provisions be less restrictive to provide opportunities during certain special events and events that may be sponsored by the City at which mobile food vendors may exceed the one hour time fame to remain stationary in one location and operating for sales purposes. The Committee reviewed proposed amendments in response to those requests, with the following primary proposed changes:

The one hour stationary limitation is increased to four hour on private property; A mobile food vehicle would be permitted to be within 100 yards of an eating establishment with the written approval of the owners of any such eating establishment; and On land owned by the City or an educational institution, and with approval of the Director of Public Service and Safety, a mobile food vehicle could remain stationary in one location for up to a 48-hour period, excluding the time for set up and tear down.

COMMITTEE REPORT PAGE TWO

Our discussions noted that the prov1s1ons still provide protections to downtown businesses and the investments the owners have made in those businesses and that if the owner of an eating establishment did not want to provide the written approval for the location of a mobile food vehicle, such food vehicle would not be permitted to be located within 100 yards of that eating establishment. As this was discussed, several members of Council indicated a preference that the increased period (for the mobile food vehicle to be in one location) should be from one hour to six hours on private property, rather than one hour to four hours.

RECOMMENDATION: It is the recommendation of this Committee that legislation be prepared to amend the provisions related to mobile food vehicles to provide more opportunities for the operators of those vehicles as proposed by staff with a change from the staff recommendation that Section 721 .10 (d) (2) read " ... shall not remain stationary in one location for longer than six (6) hours ... "

Cc: Council, Mayor, Mr. Livingston, Mr. Stickel, Mr. Titterington, Clerk, staff, media

TO:


Mrs. Baker, President of Council

FROM: Streets & Sidewalks Committee

DATE: October 12, 2015

SUBJECT: REVIEW OF MCKAIG ROAD/MCKAIG A VENUE SPEED LIMIT BETWEEN DORSET ROAD AND SR 718

SUMMARY REPORT: (To be read at Council meeting) This Committee met on October 12, 2015, related to the speed limit of McKaig Road/McKaig Avenue between Dorset Road and SR 718. A westbound vehicle passes a corporate limit 10 times within this roadway area. To stabilize the speed limit, the Ohio Revised Code (ORC) has established a process that can be followed.

RECOMMENDATION: (To be read at Council meeting) It is the recommendation of this Committee that legislation be prepared, as provided by the ORC, authorizing the Director of Public Service and Safety to request the Director of the Ohio Department of Transportation (ODOT) to perform/review a study related to the speed limit of McKaig Road/McKaig Avenue between Dorset Road and SR 718 and that the City support that the Director then establish a speed deemed appropriate and safe based on the study and the response of ODOT related to stabilizing the speed limit for this portion of McKaig Road/McKaig Avenue within the corporate boundary.

DETAILED REPORT:


Brock A Heath

Lynne B. Snee

Bobby W. Phillips, Chairman Streets & Sidewalks Committee

This Committee met on October 12, 2015, related to the speed limit of McKaig Road/McKaig Avenue between Dorset Road and SR 718. This meeting was also attended by Council President Baker, Council Members Oda, Twiss, Clark and Tremblay, the Director of Public Service and Safety, and members of the City staff.

The speed limit on McKaig Road/McKaig Avenue between Dorset Road and SR 718 will vary between 25 MPH for the roadway within the incorporated area and 55 MPH for the roadway outside the incorporated area. A westbound vehicle passes a corporate limit 10 times within this area. Citizens have made requests that the speed limit be stabilized. The Ohio Revised Code (ORC) has established a process that can be followed to stabilize the speed limit.

The Office of the Miami County Engineer has completed a speed study for this area of the roadway. As a result of the study, the City could request that the Ohio Department of Transportation (ODOT) support the revised speed limit to be 45 MPH as provided by the ORC. We were advised that ODOT is aware that the study has been done and is supportive of the proposed speed limit. The ORC process is that the legislative body would request the Director of Public Service and Safety to request ODOT to perform a study/review of the speed limit study of the County and, upon receipt of the response of ODOT, approve the Director to establish a standard speed limit.

The speed limit of 25 MPH will remain for McKaig east of Dorset Road. Currently, a driver traveling east on McKaig could legally drive at 55 MPH when reaching the 25 MPH limit.

COMMITTEE REPORT PAGE TWO

The Committee and members of Council commented that enforcement jurisdiction may still be a concern at times due to the areas of McKaig that are not within the City of Troy. However, the members of the Committee concurred that a consistent speed on this portion of McKaig Road/McKaig Avenue is preferable to the current situation.

RECOMMENDATION: It is the recommendation of this Committee that legislation be prepared, as provided by the ORC, authorizing the Director of Public Service and Safety to request the Director of the Ohio Department of Transportation (ODOT) to perform/review a study related to the speed limit of McKaig Road/McKaig Avenue between Dorset Road and SR 718 and that the City support that the Director then establish a speed deemed appropriate and safe based on the study and the response of ODOT related to stabilizing the speed limit for this portion of McKaig Road/McKaig Avenue within the corporate boundary.



TO: Mrs. Baker, President of Council

FROM: Utilities Committee

DATE: October 12, 2015

SUBJECT: VACATION/DEDICATION OF STORM SEWER EASEMENT AT 15 N. KINGS CHAPEL DRIVE

SUMMARY REPORT: (To be read at Council meeting) This Committee met on October 12 to consider the vacation and dedication of a storm sewer easement at 15 N. Kings Chapel Drive to allow for an expansion of the business. The easement vacation and dedication is part of a replat process. However, Council action is required to provide the for vacation/dedication of the storm sewer easement.

RECOMMENDATION: (To be read at Council meeting) It is the recommendation of this Committee that legislation be prepared approving the vacation/dedication of a storm sewer easement for the property at 15 N. Kings Chapel Drive. We support emergency legislation so that a project expansion can proceed without delay.

DETAILED REPORT:


Alan R. Clark

William C. Twiss

Douglas W. Tremblay, Chairman Utilities Committee

This Committee met on October 12, 2015, to consider the vacation and dedication of a storm sewer easement at 15 N. Kings Chapel Drive to allow for an expansion of a business. This meeting was also attended by Council President Baker, Council Members Oda and Phillips, the Director of Public Service and Safety, and members of the City staff.

Early in 2013, Council approved the vacation of a storm sewer easement associated with the location of the Car Star business on Kings Chapel Drive. The business is now planning an expansion at the same location. The expansion will require the relocation of the storm sewer utility and the easement for the proposed route of the new storm sewer. This is part of a replat that can be approved by the City Engineer; however, Council action is required to provide for the storm sewer easement vacation/dedication. All costs associated with the relocation of the storm sewer utility will be paid by the property owner. We were advised that to accommodate the additional development and to allow the utility to be relocated during optimum construction season, the property owner asked for consideration of emergency legislation.

RECOMMENDATION: It is the recommendation of this Committee that legislation be prepared approving the vacation/dedication of a storm sewer easement for the property at 15 N. Kings Chapel Drive. We support emergency legislation so that a project expansion can proceed without delay.


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CITY OF TROY, OHIO

RESOLUTION No._=-R--=52=--=20-'--=15~-D~ylon Ug~J Bl~nk. In~

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RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO REQUEST THAT THE DIRECTOR OF THE OHIO DEPARTMENT OF TRANSPORTATION !ODOTl PREFORM/REVIEW A STUDY RELATED TO THE SPEED LIMIT OF McKAIG ROAD/McKAIG AVENUE BETWEEN DORSET ROAD AND SR 718 AND AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY TO ESTABLISH A SPEED LIMIT FOR THAT ROADWAY AREA BASED ON THE RESPONSE OFODOT

WHEREAS, currently inconsistent speed limits exist on McKaig Road/McKaig

Avenue between Dorset Road and SR 718 where such roadway goes in and out of the

Corporate Limits of the City of Troy several times, and

WHEREAS, the Miami County Engineer has conducted a speed study of the

roadway area of McKaig Road/McKaig Avenue between Dorset Road and SR 718.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Troy, Ohio

as follows:

SECTION I: That the Director of Public Service and Safety of the City of Troy,

Ohio is hereby authorized to request the Director of the Ohio Department of Transportation

(ODOT) to perform/review a study related to the speed limits of McKaig Road/McKaig Avenue

between Dorset Road and SR 718, and that the Director of Public Service and Safety of the City

of Troy, Ohio is hereby authorized to establish a speed deemed appropriate and safe based on

the study and the response of the Director of the Ohio Department of Transportation related to

stabilizing the speed limit for this portion of McKaig Road/McKaig Avenue between Dorset Road

and SR 718 within the corporate boundary.

SECTION II: That this Resolution shall be effective at the earliest date allowed

bylaw.

Adopted: ___________ _ President of Council

Approved: ___________ _

Clerk of Council Mayor

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CITY OF TROY, OHIO

ORDINANCE No. o-3s-201s

ORDINANCE APPROVING THE REPLAT OF INLOT 10510 IN THE CITY OF TROY, OHIO, AND THE VACATION AND DEDICATION OF STORM SEWER EASEMENTS AND DECLARING AN EMERGENCY

WHEREAS, a request has been made to replat current lnlot 10510 in the City of

Troy, Ohio, and to relocate storm sewer easements thereon, and

WHEREAS, such replat has been submitted to this Council for approval,

NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Troy, Ohio,

as follows:

SECTION I: That the replat of current lnlot 10510, in the City of Troy, Ohio, as

shown on the attached map as Exhibit A, including the vacation of a storm sewer

easement and the dedication of a new storm sewer easement, is hereby approved and

accepted.

SECTION II: That the proper officials of the City of Troy, Ohio are hereby

authorized to execute such replat, and authorized to file said replat for record in the office

of the Recorder of Miami County, Ohio.

SECTION Ill: That th is Ordinance is an emergency measure necessary for the

immediate preservation of the public peace, health and safety of the City of Troy, Ohio,

and for the further reason that the replat approval will allow for a business expansion on

the lot to commence prior to the end of the construction period this year, NOW

WHEREFORE, this Ordinance shall be effective immediately upon its adoption and

approval by the Mayor.

Adopted: __________ _ President of Council

Approved: __________ _

Attest: ___________ _


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CITY OF TROY COUNCIL

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CITY OF TROY, OHIO

ORDINANCE No. 0-39-2015 ~~~~~~~~~

ORDINANCE AMENDING SECTIONS 721.10 AND 721.15 OF THE CODIFIED ORDINANCES OF THE CITY OF __ TROY, OHIO RELATED TO MOBILE FOOD VEHICLES

WHEREAS, the Law and Ordinance Committee of Troy City Council has recommended

to Troy City Council that the Ordinance provisions related to mobile food vehicles be amended.

NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Troy, as follows:

SECTION I: That Section 721 .10, attached hereto as Exhibit "A", and Section 721 .15,

attached hereto as Exhibit "B", of the Codified Ordinances of the City of Troy, Ohio, are hereby

repealed.

SECTION II: That Section 721 .10 of the Codified Ordinances of the City of Troy, Ohio is

hereby enacted as follows:

" 721.1 0 ADDITIONAL REQUIREMENTS FOR MOBILE FOOD VEHICLES. In addition to the provisions of this Chapter that apply to all Vendors, the

following shall apply to the owners/operators of mobile food vehicles: (a) The issued Mobile Food Vehicle Vending License is valid for one (1)

vehicle only.

{b) There shall be Issued to each vendor for whom a Mobile Food Vehicle Vending License has been issued, a suitable decal that shall be permanently and prominently affixed to the vehicle for which issued at all times.

( c) Each operator of a mobile food vehicle shall have been issued a current Vendor License issued under this Chapter and the owner of each mobile food vehicle shall pay a separate Mobile Food Vehicle Vending License fee and be issued a separate Mobile Food Vehicle Vending License 'under this Chapter for each mobile food vehicle operated in the City of Troy.

(d) Mobile Food Vendors operating for sales purposes in the public Right-ofWay are allowed in all zoning districts defined in Section 1141.01(d-e) of the Codified Ordinances of the City of Troy, Ohio in accordance with 721.10(d){1 ). Mobile Food Vendors operating for sales purposes on private property are only allowed in Commercial and Industrial zoning districts as defined in Section 1141.01(d-e) of the Codified Ordinances of the City of Troy, Ohio in accordance with 721 .10(d){2), with the exception of land owned by the City of Troy or on land owned by educational institutions. Mobile Food Vendors operating for sales purposes on private property on land owned by educational institutions are allowed in all zoning districts defined in Section 1141.01(d-e) of the Codified Ordinances of the City of Troy, Ohio in accordance with 721 .10(d)(3). Mobile Food Vendors operating for sales purposes on city owned land are allowed in all zoning districts defined in Section 1141.01(d-e) of the Codified Ordinances of the City of Troy, Ohio in accordance with 721.10{d)(3).

(1) In the public Right-of-Way, a mobile food vehicle shall not remain stationary in one location for longer than one ( 1) hour while open for business and operating for sales purposes. This restriction does not prohibit a mobile food vehicle which is not open for business and not operating for sales purposes from being legally parked for a duration longer than one ( 1) hour. After a mobile food vehicle has been stationary in one location and operating for sales purposes for a period of one ( 1) hour, the mobile food vehicle must be moved to a location at least one hundred {100} yards from the previous location.

(2) On private property, land not deemed public Right-of-Way, City of Troy owned property or on land owned by educational institutions, a Mobile Food Vehicle shall not remain stationary in one location for longer than six (6) hours while open for business and operating for sales purposes, provided that Mobile Food Vehicles are setback a minimum of ten (10) feet from the public Right-of-Way and located in the rear yard as defined by Section 1133.02 (179) of the Codified Ordinances of the City of Troy, Ohio. If a rear yard does not exist on a property then the Mobile Food Vehicle shall be located opposite of the yard which serves as the front entrance of the building.

ORDINANCE NO. 0-39-2015 PAGE TWO

(3) On land owned by the City of Troy or by an educational institution, a Mobile Food vehicle shall not remain stationary in one location for longer than forty-eight ( 48) hours while open for business and operating for sales purposes, provided that Mobile Food Vehicles are setback a minimum of thirty (30) feet from the _public Right-of-Way and approved by the Director of Public Service and Safety.

(e) A mobile food vehicle shall not be open for business or operate for sales purposes within one hundred (100) yards of an eating place, carry out; eating place, drive-in; eating place No.1; or eating place No.2 as defined in Sections 1133.02 (71) through (74) of the Codified Ordinances of the City of Troy, Ohio, unless written approval is received from each business that falls within one hundred (100) yards of an eating place as described in this section, and approved by the Director of Public Service and Safety.

(f) While located upon a public street, all food or drink items shall be sold. offered for sale or dispensed only from the curb side of a mobile food vehicle .

(g) A mobile food vehicle shall be operated or parked so as not to obstruct or impede the normal movement of traffic. A mobile food vehicle shall be parked or stopped with the curb-side wheels parallel with and not more than twelve (12) inches from the curb when food items are sold or dispensed.

(h) Flashing lights shall be operated continuously at all times when a mobile food vehicle is parked, stopped, or otherwise open for business and operating for sales purposes on a public street so as to be clearly visible to drivers of other vehicles approaching such vehicle from the front or rear.

(i) The owner/operator of each mobile food vehicle licensed by the City of Troy shall comply with all provisions of federal, state and local laws and ordinances.

U) The owner/operator of any mobile food vehicle licensed by the City of :rroy shall comply with all notices, orders, decisions, and rules and regulations made by the Police Department of the City of Troy or any other City of Tray Department and/or Agency. "

SECTION Ill: That Section 721 .15 of the Codified Ordinances of the City of Troy, Ohio

is hereby enacted as follows:

law.

"721 .15 EXCEPTIONS. A member working without consideration or individual profit for or on behalf of

any recognized educational , civic, religious or charitable organization, shall be exempt from the licensing provisions of this chapter. Additionally, authorized individual vendors and operators of mobile food vehicles conducting business at special community events sponsored by any recognized educational, civic, religious or charitable organization, shall be exempt from the licensing provisions of this chapter. However, those not required to obtain a Vendor License or a Mobile Food Vehicle Vending License shall be required to comply with Sections 721 .10 (d) through U), 721.11and721.12 hereinabove. City sponsored events shall not be required to comply with Section 721.10, as approved by the Director of Public Service and Safety."

SECTION IV: That this Ordinance shall be effective at the earliest date allowed by

Adopted: ___________ _

President of Council

Approved: _ __________ _

Adopted :. ___________ _


Exhibit "A"

7 21 • 1 o · ADDITIONAL REQUIREMENTS FOR MOBILE FOOD VEHICLES. In addition to the provisions of this Chapter that apply to all Vendors, the following shall apply to the

owners/operators of mobile food vehicles: (a) The issued Mobile Food Vehicle Vending License is valid for one (1) vehicle only. (b) There shall be Issued to each vendor for whom a Mobile Food Vehicle Vending License has been

issued, a suitable decal that shall be permanently and prominently affixed to the vehicle for which issued at all times.

( c) Each operator of a mobile food vehicle shall have been issued a current Vendor License issued under this Chapter and the owner of each mobile food vehicle shall pay a separate Mobile Food Vehicle Vending License fee and be issued a separate Mobile Food Vehicle Vending License under this Chapter for each mobile food vehicle operated in the City of Troy.

(d) A mobile food vehicle shall not remain stationary in one location for longer than one (1) hour while open for business and operating for sales purposes. This restriction does not prohibit a mobile food vehicle which is not open for business and not operating for sales purposes from being legally parked for a duration longer than one (I) hour. After a mobile food vehicle has been stationary in one location and operating for sales purposes for a period of one (I) hour, the mobile food vehicle must be moved to a location at least one hundred (I 00) yards from the previous location. : 1

( e) A mobile food vehicle shall not be open for business or operate for sales purposes within one hundred (I 00) yards of an eating place, carry out; eating place, drive-in; eating place No. I; or eating place No.2 as defined in Sections 1133.02 (71) through (74) of the Codified Ordinances of the City of Troy, Ohio.

(f) While located upon a public street, all food or drink items shall be sold, offered for sale or dispensed only from the curb side of a mobile food vehicle.

(g) A mobile food vehicle shall be operated or parked so as not to obstruct or impede the normal movement of traffic. A mobile food vehicle shall be parked or stopped with the curb-side wheels parallel with and not more than twelve (12) inches from the curb when food items are sold or dispensed.

(h) Flashing lights shall be operated continuously at all times when a mobile food vehicle is parked, stopped, or otherwise open for business and operating for sales purposes on a public street so as to be clearly visible to drivers of other vehicles approaching such vehicle from the front or rear.

(i) The owner/operator of each mobile food vehicle licensed by the City of Troy shall comply with all provisions of federal, state and local laws and ordinances.

G) The owner/operator of any mobile food vehicle licensed by the City of Troy shall comply with all notices, orders, decisions, and rules and regulations made by the Police Department of the City of Troy or any other City of Troy Department and/or Agency.

Exhibit "B"

721 .15 EXCEPTIONS. A m~mber ~o.rking ."".ithout consi.deration or individual profit for or on behalf of any recognized

e~ucat10nal, c1v1~, .rehg10us or ch.anta?le .o~ganization shall be exempt from the licensing provisions of this chapter. Additionally, authonzed md1v1dual vendors and operators of mobile food vehicles conducting business at special community events sponsored by any recognized educational civic religious or charitable organization shall be exempt from the licensing provisions of this ch~pter. ' Howev~r, those not required to obtain a Vendor License or a Mobile Food Vehicle Vending License shall be requ1red to comply with Sections 721.10 ( d) through G), lli,lland llL.Ll_ hereinabove.

TROY OHIO

11 .

.

'<1elediatia11 ··~)(~ 't

TO:

FROM:

DATE:

ITEMS OF INTEREST

Mayor Beamish Mrs. Baker, President of Council r

I

' Council Members

Patrick E. J. Titterington, Director of Public Service and Safety

October 16, 2015

We are providing the following for your information:

• The bid opening for the Fa9ade Improvements to 121 Public Square was held on Thursday, October 8. Two bids were received ranging from $67,245 - $69,500. Council authorized $65,000 for this project, which is from CDBG Funds. Staff is reviewing the bids.

• Major Project Update: o Sidewalk Program 8 - the work has been completed. Quantities are being

finalized in order to send letters to the property owners receiving new sidewalks through the City's contractor.

o Curbside Recycling Program for FY 2015-2017 was awarded to Rumpke of Ohio, Inc. The new 65 gallon recycling containers were delivered to residents and program started the week of October 6. Staff members continue to respond to residents who have questions or concerns related to the new containers.

o McKaig Road Improvement Phase 2 - effective June 15, McKaig Avenue was closed to through traffic from Monroe Street to Madison Street for the construction of the McKaig Road Improvement Project Phase 2. This area will be closed until mid-November, 2015. Access for residents in the construction area is being maintained. Stormwater main installation is complete and curbs were poured this week. Road base will proceed next.

o Marina Building - interior work progresses as the drywall is now complete in the fireplace room. Ceiling grids are placed in all but two of the rooms in which the HV AC duct work is being finalized. Electrical work continues throughout the building and some of the fixtures are now being installed. The materials for the front entry have arrived and the framing is underway. The concrete in front of the building has been placed and the paver placement will begin next.

o Treasure Island Park - plantings designed to prevent erosion and minimize maintenance on the island's slopes are scheduled to be placed in early November. Base work is complete for the parking areas and bike trails around the marina building. Paving is scheduled for late October for the first course of asphalt. Support posts are up for the amphitheater and the shelter house posts are underway.

Items of Interest October 16, 2015 Page Two

o Streetscape (East Main Street between Walnut and Mulberry Streets) -work on the south side of the street is complete except for the delivery and setting of the traffic signal poles. Work on the north side of East Main Street is progressing. Traffic signal bases are being set and the contractor is waiting delivery of the poles which are scheduled for delivery in 2016. Staffis discussing temporary lighting with the contractor.

o Paving Program - the grinding work and resurfacing is complete. Restriping will commence with modifications to Adams Street's existing striping.

• The first round of leaf collection began on Monday, October 5 and is in full swing. Weather permitting, round 2 will begin on November 2. This information and a map are also posted on the web site.

• Fire Chief Simmons announced that on Sunday, October 18 the Fire Department will be dedicating their new fire engine at Fire Station 1. This will be celebrated with an "Open House" from 3:00 - 5:00 p.m. In an effort to highlight October as "National Fire Prevention Month," and educate the public, fire prevention information will be available along with Fire Department's inflatable smoke house.

• Hobart Arena has appointed David Kerg as Hobart Arena Concessions/Food and Beverage Manager effective October 19. Mr. Kerg comes to us from the Olive, an urban dive restaurant in the Oregon District, where he was the lead chef and kitchen manager.

• October 24, the Children's Halloween parade sponsored by the Noon Optimist Club will start at 9:45 a.m. at the parking lot of the Miami County Public Library. Costume judging will take place on Prouty Plaza. This will be followed by a downtown merchant trick-or-treat for the children. There is no rain location for the costume contest.

• As a reminder that Trick or Treat will be on Thursday, October 29, from 6-8 pm.

• In the next couple of weeks, DP&L's tree trimming vendor will begin trimming trees northwest of Troy, between Farrington Road and SR-41 and also between Stillwell Road and 1-75. DP&L representative Terry Meeks informed the City that they will be contacting, via phone, all customers affected by the tree trimming, and the tree company will also be making contact with each property owner prior to trimming the trees.

• Other information provided by City departments is attached.

Items of Interest October 16, 2015 Page Three

Upcoming Events at Hobart Arena October 24, 2015 Night Ranger and Dennis DeYoung: The Music of

STYX Concert November 20, 2015 November 21, 2015

December 4, 2015

December 6, 2015

Calendar of Meetings October 1 9, 2015

October 21, 2015 October 28, 2015 November 2, 2015

Great White and Slaughter Concert Randy Houser We Went Tour Featuring Frankie Ballard A Rockin' Blue Christmas featuring Mike Albert and The "E" Band A Celtic Tenors Christmas Concert/Dayton Philharmonic

7:00 p.m. Council

4:00 p.m. Recreation Board 3:30 p.m. Planning Commission 7:00 p.m. Council

City Hall Council Chambers Hobart Arena City Hall City Hall Council Chambers

If you have any questions, please do not hesitate to contact this office.

Enclosure

cc: Department Heads

.·~ ); ~·~. !

TROY OHIO

ii '

'

Street - including Solid Waste - Jerry Mullins, Foreman

Operations Items of Interest October 2, 2015

• Collected and transported 230 tons of residential trash since last report of 249 tons.

• Asphalted one water service and five areas marked for repair including seam repair on S. Dorset from W. Main to McKaig Road.

• Worked on mowing ditches and rights-of-way. • Used over 675 tons of asphalt on street repairs throughout the City. • Completed alley trimming operations. • Collected T-bags and brush. Several letters were sent out for non-compliant

brush piles. We are reminding citizens that brush must be bundled or placed in T-bags in order for it to be collected by the city. We also are reminding citizens that the Dye Mill Facility is open, and we encourage them to take their brush to that facility in lieu of placing it to the curb.

• Recycling program: The recycling program has begun and seems to be slowly catching on. We have had fewer calls after the first week of the program than we had before the program started.

Electrical - Brian Ferree, Foreman • Completed Ohio Utilities Protection Service requests as needed. • Raised the signals at East Main Street and Counts Street which had been below the

recommended height requirements. • Repaired a light at Fire Station #2. • Repaired PED buttons at the intersection of West Main Street Dorset Road. • Repaired a light at Hobart Arena. • Repaired the ultraviolet module at the Wastewater Treatment Plant. • Repaired a street light and sports lighting on softball fields 2 and 3 at Duke Park. • Installed temporary electric on the levee to power the Christmas lights on the big pine

trees. • Began decorating the downtown trees with mini-lights.

Water Distribution/Sewer Maintenance - Tom Parsons, Foreman • Marked Ohio Utilities Protection Service tickets. • Investigated the high consumption alerts. • Completed a number of work orders for Billing and Collection. • Shut-off non-payment customers and reconnected as payments were made. • Upgraded water services at residents at North Walnut Street, South Mulberry

Street, Lincoln Avenue & East Canal Street. • Disconnected an old abandoned service at Mulberry Street and East Main Street. • Pressure tested a new line on West Market Street. • Reset water pits on East Main Street for street rehab.

• Raised a meter box at Treasure Island Park. • Replaced a broken valve on Stanfield Road. • Shut water off for an emergency repair ar a residence on Stonyridge Avenue. • Shut water down on Nottinghill to move the service out of the sidewalk. • Investigated sink holes on West Main Street east of Elm Street and the at Vincent

Avenue and Elmwood Avenue. • Repaired a catch basin and repaired soil erosion at on Brookpark Drive. • TV'd and videoed South Dorset Road from McKaig Road to Tyrone Road and

North Dorset Road to Trade Square.

Water Treatment Plant - Jeff Monce • For the month of September 2015, the WTP pumped a total of 111.525 million

gallons (MG) to our distribution system and customers in West Milton and parts of Miami County (avg. 3.718 MG/day). Total precipitation recorded at the WTP for Sept. was 1.13". Respective totals for Sept. in previous years are:

2014: 115.010 MG; 1.91" 2013: 132.228 MG; 2.32" 2012: 121.435 MG; 5.90" 2011: 123.794 MG; 8.11" 2010: 129.391 MG; 1.71" 2009: 120.378 MG; 3.36" 2008: 127 .185 MG; 2.07" 2007: 129.549 MG; 2.72" 2006: 113. 701 MG; 3. 76" 2005: 148.319 MG; 6.71"

• 10 bulk water account holders withdrew a total of 122, 140 gallons from the WTP Bulk Water Station during the month of September, total revenue was $1,095.44.

• A total of 9,337,315 gallons were pumped to the Extra High Service pressure zone in northwest Troy by the EHS Booster Station in September, for an average daily consumption in that zone of 0.3220 MG.

• Magnetic door switches have been installed at all elevated towers and the EHS Booster Station. These sensors are tied into existing WTP alarm systems via microwave radio-linked SCADA to improve security at these locations. An alarm system for all hatches to the 4 MG finished water reservoir will be installed after evaluation of design options.

• Annual sampling of 19 monitoring wells within the 1-year and 5-year time of travel zones was completed. Samples will be analyzed by MASI Laboratories and thoroughly evaluated for any contaminants emerging in the aquifer. This sampling is part of Troy's early-warning system to detect pollutants in source water long before they can reach our production wells.

• Updates to the WTP Contingency Plan and Source Water Assessment Plan are being completed by the WTP Superintendent.

• Annual basin changeover was conducted on October 12. Train 2 clarifiers are in service and operating well. Train 1 will be drained this week with cleaning and inspection to begin as soon as possible.

• High Service Pump 3 was removed October 15 and will be completely refurbished.

Wastewater Treatment Plant - Tim Snider • The paving project at the plant is complete. • Vendor was on site to complete fourth quarter calibration of the plant gas

monitoring equipment. • Three staff members attended the Heavy Truck Driver Training refresher course,

provided by the City.

• Vendor completed the painting project on FST #3 and FST #5. • Staff completed repairs to south primary clarifier. This unit is now available for

operation. • Gravity sludge thickener #2 was put back into service and took gravity sludge

thickener # 1 out of service and cleaned. • Staff removed the motor from Race Drive pump #2. Motor has been taken to our

vendor to be re built. • Contractor took over operation of the biosolids dewatering and disposal

operations on October 1. • Completed the required preventive maintenance work orders. • September 14 marked the 1 year anniversary of single shift staffed operations

since the completion of the SCADA/ Automation project. Third shift was eliminated on May 31, 2014 and second shift was eliminated on September 14, 2014. As of September 14 this has resulted in 6,148 hours of unstaffed operations at the WWTP. During this time period there have been 22 call-ins, via the auto dialer system alerting staff to alarm conditions, totaling 50.5 hours of overtime at a cost of $2, 176.52. This has resulted in an overall savings of $234,435.40.

• Average Daily Effluent Flow for September was 3.58 MGD. • Average Daily Effluent Total Suspended Solids for September was 8.3 MG/L with

96.5% removal efficiency. • Average Daily Effluent C-BOD5 for September 9.3 MG/L with 95.5% removal

efficiency.

PROJ#

2013-11

Items of Interest -- --------------··- ------- -

___ __§_ngi~e~!Irl9 Departm_ent October 15, 2015

- - - - --- - ---------- -

PRO..fEcT _____ f ACTIVE PROJECTS STATUS - ------1

Barnhart Road, Arthur Road, Oak Street, Scott Street & Frank Street

Waterlines

I Contract was awarded to Sturm Construction. Work and restoration is complete. The contractor has provided the I Maintenance & Guarantee Bond and provided the red line markups to staff, which will be reviewed for accuracy and coordinated with the Engineer.

2014-04 Southview & NE River Sewer Relining Contract was awarded to Layne lnliners and Miller Pipeline. Layne lnliners' portion of the project is complete.

2014-0_5 ·--______ 8_"'!._ ~nte~~-=~~~~-~elini~g _ _ ]Miller Pipeline has co~~leted relining and ma_~-~o~e- lining . Working to close out project to finalize the contracts.

I ODOT will fund a portion of this project. LJ Deweese Co., Inc. was awarded the project. Construction began the I beginning of August on the south side of the street and it is complete except for the areas where the poles have yet

2015_01

MIA - Troy East Main Street Downtown 1 to be set. On September 14 work started on the north side of the street. Contractor has removed sidewalk and Streetscape (PIO 93240) I installed electrical conduit on the north side of the block. Traffic signal bases are being set and the contractor is

2014-16

2014-17

2014-18

2014-07

-------

Hobart Arena Renovation and Expansion

Marina & Boathouse Renovation

I waiting delivery of the poles. Poles are scheduled for delivery in 2016. Temporary lighting is being discussed with lthe contractor.

I City entered into an agreement with MSA Architects for the design of the project. Bid alternates are being analyzed. iThe construction documents phase is coming to a close with several review meetings scheduled. The project has I been authorized at a cost not to exceed $7.35 million. Bids are scheduled to be opened on November 4. I ----------- -·-- - -----

I

Interior work progresses as the drywall is now complete in the fireplace room. Ceiling grids are placed in all but two of the rooms in which the HVAC duct work is being finalized. Electrical work continues throughout the building and some of the fixtures are now being installed. The materials for the front entry have arrived and the framing is I underway. The concrete in front of the building has been placed and the paver placement will begin next.

- --- --- - -- ------ - - - --- -- ---- - - - ----r-----

Treasure Island Marina & Park I Plantings designed to prevent erosion and minimize maintenance on the island's slopes will be placed in early ! November. Base work is complete for the parking areas and bike trails around the marina building. Paving is

Improvements I scheduled for late October for the first course of asphalt. Support posts are up for the amphitheater and the shelter _ _ _ _ ______ J ~9use posts are underway.___ _ ______ _ ________ ___ ____ __ _ _

[This phase includes work from Monroe Street to Madison Street (RR tracks). The contract was awarded to McKaig Road Improvements Phase 2 Finfrock Construction Company. McKaig Road will be closed until mid-November for street reconstruction .

Stormwater main is complete. Curbs were poured this week with road base proceeding after curb.

Council authorized an agreement for the design of a new Extra High Service Water Tower with the firm of EMH&T. 2014-12 Extra High Service (EHS) Water Tower 1 Final site purchase along W. Stanfield is approved and closing will proceed in the next month. A site layout is being

finalized as part of the design with bidding scheduled for early 2016.

1of4

PROJ#

2014-03

2015-05

2015-03

Items of Interest -

__ ___ _ __ _ ___ __ _ ____ _Engineeril"lg _f:?~_P~_r!ment

PROJECT

Water Regionalization Study

October 15, 2015

------- -- --------------- - - -- - ·--·---------

ACTIVE PROJECTS STATUS -

Council authorized a contract with RA Consultants. The City provided estimated hours for operations and administration necessary for West Milton and Miami County infrastructure. Staff continues to work with the consultant.

----- ----·---- - - -- ------ -- ------

Council has authorized a contract with RA Consultants, LLC. The City provided estimate hours for operations and Sewer Regionalization Study I administration necessities for West Milton and Miami County infrastructure and continue to work through with the

_________ [consultant. Meeting at the end of Oc;t()~e~_tQ_ _ reyiew rate structure. _ ___ ______ _

Washington Road Waterline I Choice One Engineering Company is designing a water loop along Washington Road from West Main Street to 1West Stanfield Road. Staff has provided comments regarding the construction plans. Plans are being finalized.

Staff entered into an agreement with Access Engineering, LLC for the design of a gravity sewer from the

201 04 N . h S bd' . . S G 't ,Nottingham Subdivision to Piqua-Troy Road at Troy-Urbana Road . Design is progressing. Easement requests are

5- otting am u ivision ewer ravi Y I being coordinated with the property owners. Preliminary layout has been reviewed and the design continues. Staff

2015-10

__ ___ __ ! ~~~_e_r()yjd_~d C::()i:i'!llleil_~~~~c~_~() !1113 ~rig in~~. an~ design is being finalized. _____ __ _

Troy Recreational Trail Resurfacing (PID 100778)

Council approved the ODOT LPA Agreement including accepting ODOT funding and to begin to acquire bike path according to federal regulations. Resurfacing is scheduled to occur SFY 2020 (calendar year July 2019). The project will be Local-Let (i.e. implemented by City Staff) and will be funded 80/20 ODOT/Troy.

- -----·------------- --------- -- - --··-- ------ - - -

s· 1 W t A

1 . t W t M k t ,Analysis has been completed by Choice One Engineering Co. and submitted to ODOT. ODOT provided comments

2015-16 ignSat ta(rSraRn 55

n) a ydsisFa esR adr e ;I and the study has been approved. Design of the signal is proceeding and scheduled for construction in 2016. ree an enner oa F d' .11 b h d . . , t' t . f' 1. d

-----L- ~n_ _ 1_11g_\,IV1 ___ e ae_p~Q.?C _ ~_ ~991n<:>_nc::~ci_n_~rig1ri_eE3~S es 1ma e 1s ma 1ze . _ _ _ _ _ _ _

2014-21

2015-14

96435

ANNUAL/OTHER PROJECTS

- - - -- -- ---- --- -------- ···--- ---·--- - --- - - - -- -- ---- - -·-·-----·--·--- ····-- --- -

i Council authorized bidding for the Phase 8 sidewalks where the property owner did not take out a permit to do the Sidewalk Program 8 'work. Project was awarded to l.F. Weber. Work is complete and the assessment process is being finalized so

__ _ -·--___ ! letters can be sent to e_r()p~f!Y O\.\f_rie~:_ _____ _

Paving Program

I Council authorized a paving program in the amount of $1,068,000. That amount includes paving of City streets and other City properties. The contract was awarded to the only bidder, John R. Jurgensen Co. Grinding and resurfacing of the streets is complete. Restriping will commence with modifications to Adams Street's existing

·--- -~!r1Ei!1.9.· -- ----------------- ---- - - - -------------

1

0DOT-Let and funded project. Staff is reviewing the Stage 3 documents which are approximately 90 percent MIA- 55 - 11.83 Bridge Redecking ,design. Project will begin construction in June 2016. The bridge will remain open but traffic will be modified with half North Market Street (PID 96435) lof the bridge closed at a time. Resurfacing of North Market Street from Water Street to Staunton Road will be

1completed as part of the redecking project at an 80/20 cost split (ODOT/City).

2 of4

- --- - -----------

Items of Interest --------------- - - - - -- --- -- -------

_ _ _ Engil'l~~!!l".99 Departmen~--October 15, 2015

------- -

-- - - . ------- ---- ----------- ------- ----1 - --------- - ---------- ---------- -PROJ#

2015-11

2012-08

2015-07

2007-25

2015-06

PROJECT i ACTIVE PROJECTS STATUS ---

I Staff has started working with Miami Valley Lighting (MVL) and MVCC to determine the best way to convert the

Mv L. ht' St t L' ht C t t City's Mercury Vapor (MV) street lights to High Pressure Sodium (HPS) street lights as required by law. As a trial , 1g mg ree 1g on rac - I . · St t L' ht C . LED street lights have been installed on Plum Street, Short Street, Adams Street, and along Shaftsbury Road at

ree ig onversion I Adams Street. Street light additions and possible excess lighting are being monitored in conjunction with the Police

-------- ~g~p_9rtment. __ _

!Staff has been working with an outside contractor to make the Engineering electronic files organized in such a way

Engineering Electronic File Reorganization

1lthat all staff can have access to most documents. This will improve efficiency with document filing and is expected to reduce the volume of space necessary to keep the electronic files. Staff is re-implementing project numbers as 1well. Record drawings organization, personnel files clean-up, and project processes continue. P&Z files are also I being organized. The project categorization and filing process is being finalized.

-----

U d . c·t C t f St d d I Staff is working with Choice One Engineering to update their standards. Staff received the revised/ updated P ating 1 Y ons rue ion an ar s 'standards to review and discuss, and will schedule a meeting with the consultant once comments are reviewed. ---- -----

Sensus MOM software system purchased with the upgraded meter reading system in 2008 requires updating due to age of server and lack of technical support by Sensus. Sensus proposed an upgrade from the MOM to Analytics.

Sensus Analytics Controlled Launch Since Analytics has been released full scale, Sensus offered the City a free implementation and a Controlled I Launch (i.e. beta test) for two (2) months allowing the City input prior to the full scale release. A kick-off meeting

jwas held in September. Awaiting water tower contract discussions prior to attaching to the tower.

GPS Data Collection ]Collection of dat~- continues. _ Staff is obtaining OUPS markings fr-o_ m the Vectren gas main work occurring ___ __ _ _ _ __ __ _ __ througho_ut the City:___ ____ _ ____________ _____ ___ _ _______ _ _____ _

Sidewalk, Sewer, and Sump Inspections I Inspections are continuing to be completed as requested .

- ---- - --- --- -- - ---- - ---- ------------ --- -- --·-- - - ·-· ·---··. -- - - -- -

Edgewater

Halifax -

Hawk's Nest

Nottingham

SUBDIVISION STATUS

--------- - --------

I section 7 has obtained final course of asphalt, and escrow agreement will be held until final buildout of subdivision. -- -- i·section 1 undergrounc:fut~itie-s- installation and the initial course of asphalt have been installed. House construction

_ _ ,_h3_s __ ~egun._ _____ ___ __ _ _ _ _______ _ :section 2 awaiting final course of asphalt.

-- is-ection?'finalcourseofasphalt will be completed in the next month. Lowering of water main will be completed prior to Section 7 being completed . Section 8 construction has intermediate course complete and housing

1development will beain in the next month.

3 of 4

Items of Interest __ E'!gi_~_e_ering Depe1_rt~ent

October 15, 2015 - -- --

-------- -

PROJ# PROJECT t -

ACTIVE PROJECTS STATUS --- ------- ----- ------

2003 35 V.11 f C d (f 1 0 k t) I Section 5 is awaiting final punch list and final course of asphalt. Due to the lack of construction progress in recent

- 1 ages o oncor ormery a man . th c·t . . t' t' th t t' 1 f 1 t' th bd' · · · · I years, e 1 y 1s mves 1ga mg e po en 1a o comp e mg e su 1v1s1on via spec1a assessment process.

2007-19

2013-19

-- - rs-ectlon 3 is awaiting final-cc)u-rse of asphalt. Du-eto-the lack of construction progress in recent years, the City is Pleasantview Estates I investigating the potential of completing the subdivision via special assessment process. Section 4 plat has been

-----~§pproved. Constructiof'l__ bas_Q_q~y~!-begun_. _ _ _ _______ _

Stonebridge Meadows )Section 2-B awaiting final course of asphalt and has been scheduled to occur prior to the end of year. Section 3 construction has begun with houses construction anticipated to begin in October 2015. Due to fill issues, the escow aaeement will be re-evaluated with the develooer for additional fill that is necessarv to meet final arade.

4 of 4

MEMO

To: Patrick Titterington, Director of Public Service and Safety

From: Tim Davis, Planning & Zoning Manager

Date: October 13, 2015

Subject: Planning Division Update

I have attached two reports which summarize concerns that are being addressed by the Planning Division from September 30, 2015 to October 13, 2015. The first report shows all permits that were issued by the Planning Division. The report contains the address and type of permit and separates the information by each ward. There were 25 permits issued during this time period.

The second report contains the address, type of concern, and a summary of the current status of on-going issues. Both open and closed concerns are listed and are separated by each ward.

As in the past, all costs associated with the removal of trash and elimination of noxious weeds will be invoiced to the property owner. If the property owner does not pay the invoice, the cost will be assessed to the property taxes.

CITY OF TROY PERMIT WORK TYPE STATISTICS REPORT

PERMIT DATE: 09/30/2015 TO 10/13/2015

SUBTOTALS PERMITS FEES EST. COST -------------------------------------------------------------------F FENCE 4 40.00 0 OC CHANGE OF USE 1 25.00 0 OC OFFICE 1 0.00 0 OC OTHER 1 50.00 0 s BANNER 1 25.00 0 s FREESTANDING SIGN 1 89.90 0 s WALL SIGN 1 247 . 50 0 ST SEWER TAP - RES 2 2,400.00 0 SU SUMP 1 0.00 0 T COMMERCIAL 2 100 . 00 0 WT WATER TAP-RES 2 3,200.00 0 z COMMERCIAL 1 1,990.16 0 z DECK 1 50.00 0 z PARKING LOT ADDTN-COMM 1 157.49 0 z POOL HOUSE 1 25.00 0 z PORCH ENCLOSE 1 25.00 0 z RENOVATION 1 0.00 0 z SHED 1 25.00 0 z SINGLE FAMILY W/BASMNT 1 90.73 0

GRhND TOTAL 25 $8,540.78

CITY OF TROY - WARD ONE PERMIT REPORT

09/30/2015 TO 10/13/2015 ------------------------------------------------------------

201507 6F 10/2/2015 1220 STEPHENSON DR YOUTZ, MARK AND DONNA 0 FENCE D081013 98 1220 STEPHENSON DR 10.00

N/A LV 0 FENCE - 9/29/15 TROY, OH 45373 NL 0 NORTHBROOK 6 0/0/ BA 0

I

-------------------------------------3013ST 10/6/2015 1072 WINDMILL CT PATRICK, GLORIA & DARRELL 0 SCOTT C TEMPLE BUILDERS SEWER TAP - RES N/A 3955 RANGELINE RD S 1200.00 4686 OLD SPRINGFIELD RD

10522 LV 3600 VANDALIA, OH 45322 5/8" SEWER TAP - RESIDENTIAL - 10/6/15 WEST MILTON, OH 45383 NL 1100 937-477-5480

0/0/ BA 0 I

-------------------------------------1272WT 10/6/2015 1072 WINDMILL CT PATRICK, GLORIA & DARRELL 0 SCOTT C TEMPLE BUILDERS WATER TAP-RES N/A 3955 RANGELINE RD S 1200.00 4686 OLD SPRINGFIELD RD

10522 LV 3600 VANDALIA, OH 45322 3/4" WATER TAP - RESIDENTIAL - 10/5/15 WEST MILTON, OH 45383 NL 1100 937-477-5480

0 / 0 / BA 0 I

CITY OF TROY - WARD TWO PERMIT REPORT

09/30/2015 TO 10/13/2015 ------------------------------------------------------------

2015188Z 10/7 /2015 641 LOXLEY LN KEYSTONE HOMES IN TROY 0 KEYSTONE HOMES SINGLE FAMILY W/BASMNT N/A P. 0. BOX 980 90.73 PO BOX 980

10535 LV 1751 TROY, OH 45373 SGL FAMILY W/BASEMENT - 10/5/15 TROY, OH 45373 NL 2250 937-332-8669

0/0/ BA 1751 I

-------------------------------------1271WT 10/5/2015 641 LOXLEY LN KEYSTONE HOMES IN TROY 0 KEYSTONE HOMES WATER TAP-RES N/A P. 0. BOX 980 2000.00 PO BOX 980

10535 LV 1751 TROY, OH 45373 l" WATER TAP - RESIDENTIAL - 10/5/15 TROY, OH 45373 NL 2250 937-332-8669

0/0/ BA 1751 I

-------------------------------------3012ST 10/5/2015 641 LOXLEY LN KEYSTONE HOMES IN TROY 0 KEYSTONE HOMES SEWER TAP - RES N/A P. 0. BOX 980 1200.00 PO BOX 980

10535 LV 1751 TROY, OH 45373 5/8" WATER TAP - RESIDENTIAL - 10/5/15 TROY, OH 45373 NL 2250 937-332-8669

0/0/ BA 1751 I

2015017T COMMERCIAL

2015186Z

10/12/2015 301 MAIN ST W N/A N/A

TROY CITY SCHOOLS 500 MARKET ST N

TROY HAYNER-TENT(UP-10/22 DOWN-10/26/15 TROY, OH 45373 0/0/

I

10/2/2015 PARKING LOT ADDTN-COMM

1523 MARKET ST N N/A

BENTLEY, LINDA 1523 MARKET ST N

N/A BENTLEY DENTISTRY-PARKING LOT-9/14/15

0/0/ I

TROY, OH 45373

20150590C 10/1/2015 604 MICHIGAN AVE KOWRACH, MICHAEL 604 MICHIGAN AVE CHANGE OF USE D08028270

2015077F FENCE

2015078F FENCE

2015079F FENCE

2015189Z SHED

N/A CHANGE/USE-WAREHSE TO RESIDENTIAL 9/15 TROY, OH 45373 CULBERTSON HEIGHTS 0/0/

10/7/2015 432 SHAFTSBURY RD D08040380 N/A FENCE - 10/1/15 SHERWOOD MANOR 1

10/7/2015 56 DAKOTA ST W N/A N/A FENCE - 10/1/15

10/9/2015 434 GARFIELD AVE D08012850 N/A FENCE - 10/7 / 15

10/7/2015 308 MOREHEAD ST DO B017290 N/A SHED - 9/30/15

I

I

I

I

0/0/

ANGELA AND KEITH BURROWS 432 SHAFTSBURY RD

TROY, OH 45373

CITY OF TROY - WARD THREE PERMIT REPORT

09/30/2015 TO 10/13/2015

0/0/

0/0/

0/0/

VANCHURE, TONY & LISA 56 DAKOTA ST W

TROY, OH 45373

MAY, LEISA 434 GARFIELD AVE

TROY, OH 45373

STEADMAN, DAVID 308 MOREHEAD ST

TROY, OH 45373

LV NL BA

LV NL BA

LV NL BA

LV NL BA

LIJ

NL BA

LV NL BA

LV NL BA

0 50.00

0 0 0

0 157.49

0 5749

0

0 25.00

0 0 0

0 10.00

0 0 0

0 10.00

0 0 0

0 10.00

0 0 0

0 25.00

0 110

0

I

-------------------------------------2015192Z 10/ 9 /2015 312 SIMPSON ST W FOX, MIKE 0 PORCH ENCLOSE N/A 312 SIMPSON ST W 25.00

N/A LV 42 ENCLOSE SIDE OF PORCH - 10/7/15 TROY, OH 45373 NL 0

0/0/ BA 0 I

CITY OF TROY - WARD FOUR PERMIT REPORT

09/30/2015 TO 10/13/2015 ------------------------------------------------------------

2015185Z 10/1/2015 1300 ARCHER DR SABEAN, RAPHAEL TRUSTEE & SONI 0 RENOVATION D08056490 17890 BLANCO RD STE 401

N/A LV 3045 WENDY'S-EXTERIOR & INTERIOR REN0-9/29/l SAN ANTONIO, TX 78232 NL 0

0/0/ BA 0 I

----------------------------------20150600C 10/13/2015 840 ARTHUR DR TROY BUSINESS PARK 0 OTHER N/A 3050 TIPP COWLESVILLE RD 50.00

N/A LV 9400 JJJ CHILDCARE-SPACE EXPANSION-10/7/15 TIPP CITY, OH 45371 NL 0 N/A 0/0/ BA 0

I

--------------------------------------2015016T 9/30/2015 700 DORSET RD S TROY CHRISTIAN SCHOOLS 0 COMMERCIAL N/A 700 DORSET RD S 50.00

N/ A LV 0 TROY CHRISTIAN SCHOOLS - TENT - 9/29/15 TROY, OH 45373 NL 0

0/0/ BA 0 I

-------------------------------------2015078S 10/9/2015 998 DORSET RD S UPPER VALLEY MEDICAL CENTER 0 WALL SIGN N/A 110 MAIN ST N 247.50

N/A LV 0 PREMIER HEALTH-LETTER SIGNS-9/ 23/15 DAYTON, OH 45402 NL 0

0/0/ BA 0 I

-------------------------------------2015077S 10/9/2015 998 DORSET RD S UPPER VALLEY MEDICAL CENTER 0 FREESTANDING SIGN N/A 110 MAIN ST N 89.90

N/A LV 0 PREMIER HEALTH-FS SIGN-9/23/15 DAYTON, OH 45402 NL 0

0/0/ BA 0 I

--------------------------------------2015028SU 9/30/2015 1620 GRAY HAWK CT RYAN HOMES 0 RYAN HOMES SUMP N/A 884 PLEASANT VALLEY DR 884 PLEASANT VALLEY

10448 LV 2356 SPRINGBORO, OH 45066

2015184Z COHMERCIAL

2015191Z DECK

SUMP - 7/13/15

9 /30/2015 1400 MARKET ST W N/A N/A

I 0/0/

SPRINGBORO, OH 45066

CLOPAY CORPORATION 1400 MARKET ST W

CLOPAY-NEW WAREHOUSE ADDITIONS.- 9 /11/15 TROY, OH 45373 0/0/

10/9/2015 505 PETERS AVE N/A N/ A DECK - 10/7/15

I

I 0/0/

SCHOEWE, JASON 505 PETERS AVE

TROY, OH 45373

CITY OF TROY - WARD FIVE PERMIT REPORT

09/30/2015 TO 10/13/2015

No permits were issued in this Ward.

CITY OF TROY - WARD SIX PERMIT REPORT

09/30/2015 TO 10/13/2015 ------------------------------------------------------------

2015190Z 10/7 /2015 711 SEDGWICK WAY KNOPINSKI, GREG AND AMY POOL HOUSE N/A 711 SEDGWICK WAY

10057 INGROUND POOL & POOL HOUSE 9 /29/15 TROY, OH 45373 STONEBRIDGE 0/0/

I

-------------------------------------20150765 10/7 /2015 41 STANFIELD RD S WALTER, THOMAS A BANNER D08058949 41 STANFIELD RD S, UNIT A

N/A TS 10/8/15-11/4/15 TROY, OH 45373

0/0/ I

-------------------------------------20150580C 10/1/2015 101 STANFIELD RD S HONDA OF AMERICA OFFICE D08058864 1919 TORRENCE BLVD

N/A NISSIN INT'L TRANSPORT (OC) 9/28/15 TORRENCE, CA 90501

0/0/ I

NL BA

LV NL BA

LV NL BA

LV NL BA

LV NL BA

LV NL BA

855 937-521-330 6 458

0 BRUNS GENERAL CONTRACTING 1990.16 3050 TIPP COWLESVILLE RD

189016 TIPP CITY, OH 45371 0 937-339-2300 0

0 50.00

0 160

0

0 BUCKEYE POOLS 25.00 5847 FAR HILLS AVE

0 DAYTON, OH 45429 968 937-434-7916

0

0 KAP SIGNS 25.00 1608 KUNTZ RD

0 DAYTON, OH 45404 0 937-223-2155 0

0

0 0 0

CITY OF TROY VIOLATION STATISTICS REPORT BY DATE

09/30/2015 TO 10/13/2015

REASON

EXCESSIVE ANi t'1ALS (Z) BRUSH LETTER (Z) PROPERTY MAINTENANCE (Z) PERMIT VIOLATIONS (Z) SIGN VIOLATIONS (Z) TALL WEEDS/GRASS TRASH & DEBRIS (Z) ZONING PROBLEMS (Z)

TOTAL:

INSPECTIONS

1 2 1 2

10 1

15 1

33

No violations issued in this Ward.

CITY OF TROY - WARD ONE VIOLATIONS BY ADDRESS

09/30/2015 TO 10/13/2015

CITY OF TROY - WARD TWO VIOLATIONS BY ADDRESS

09/30/2015 TO 10/13/2015

104 MADISON ST N EXCESSI VE ANIMALS 10/05/15 10/05/15 02/02/16 N/ A 20152143 LIETTE, EDWIN

10-5-15 dp I received a text from Sgt. Canan regarding this location. He was on-site and saw this tenant had 4 dogs. Send letter both way s to Edwin Liette and cc tenant follow up 11-13-15.

522 MADISON ST N ZONING PROBLEMS N/A

10/06/15 20152146

10/06/15 LUX, JUDY C

02/03/1 6

10-6-15 dp Late in the day on 10-5-15 I receiv ed information from Sgt. J. Canan of the Tro y PD that a Motorhome at this location was hooked up to power and was being used to "watch t v ". Sgt. Canan believes the y are using this as additional living quarters. I made contact with individuals there and explained the Zoning Code regarding using recreational vehicles as living quarter s . The y advised the y would cease this and asked for more time to remov e this v ehicle as Sgt. Canan has written it up as a Junk Vehicle as it does not currently run. The tenants said the y believ e it needs an alternator and would not be able to get one for a couple of weeks. I told them I would contact Sgt. Canan and ask him if this would work for him to which he responded he would giv e them until 10-19-15. I will continue to monitor the utilities being hooked up. Sgt Canan gav e me a report number of 15TR18039 regarding this Junk Vehicle. 10-6-15 dp I received info back from Sgt. Canan and he is giving this 2 weeks and will follow up on 10-19-15 and I will do the same.

614 MAIN ST E SIGN VIOLATIONS N/A

10/12/15 20152179

10/12/15 BOERSA, GAIL E

02/09/16

10-12-15 dp There has been a temp. sign in the yard as work was performed at this location. The work has now been completed, so I am sending a friendly letter requesting same. Follow up 10-16-15.

1055 MAIN ST E TRASH & DEBRIS 10/07/15 10/07/15 02/04/16 10/13/15 N/A 20152154 GRUMP, JAMES REMOVED BY CONTRACTOR

10-7-15 dp I noticed some debris in front of the garage and a pile of brush in the street. Letter sent certificate, follow up 10-13-15. 10-13-15 dp Trash remains and some has been added, sent to OZ fro clean-up, close.

550 MARKET ST N SIGN VIOLATIONS N/A

10/05/15 20152140

10/05/15 DRAKE, SANDRA

02/02/16 10/09/15 COMPLETED

10-5-15 dp This location had an entire roof tear-off and replacement. Usuall y the yard sign for the company is left alone while the work is ongoing but once the work is complete these must come down. I will send a friendl y letter requesting that this be removed. If not removed then I will send a violation letter and hav e it remov ed. Follow up 10-8-15. 10-9-15 dp Ms. drake called and thanked me for the letter. She felt the sign should hav e gone sooner and she has removed it close.

103 MARKET ST S SIGN VIOLATIONS 10/06/15 20152149

10/06/15 DAVEY RENTALS

02/03/16 10/07/15 COMPLETED

10-5-15 dp I spoke with Mr. Chane y at this location today and we discussed his banner that is still up. I explained that this would need to be removed as it has expired. He agreed and said he would get this taken care of asap. Follow up 10-7-15. 10-7-15 dp Sign gone close.

818 WASHINGTON ST TRASH & DEBRIS 10/09/15 10/09/15 02/06/16 20152178 LIETTE, ED & DOUG

10-9-15 dp Co~laint of a mattress and box spring in the side yard at this l ocation. Sent letter both wa ys, follow up 11-14-15.

CITY OF TROY - WARD THREE VIOLATIONS BY ADDRESS

09/30/2015 TO 10/13/2015

106 Ch NAL ST W 10/08/15 20152167

10-8-15 sb Yard debris and trash in ROW. Certified, follow up 10-15-15.

TAASH & DEBRIS 10/08 / 15 02/05/16 BENNING, RICHARD

807 DRURY LN TAASH & DEBRIS 10/08/15 10/08 /15 02/05/16 20152171 TUBBS, RICHARD

10-8-15 sb Pile of brush in rear yard, mattresses along the alley . Certificate, follow up 10-14-15.

TAASH 5. DEBRIS 10/08/15 10/08/15 02/05/16 20152169 LEVORCHICK, DAVID

10-8-15 sb Brush beside garage. Certificate, follow up 10-14-15. ------------------------------------------------------

612 MC KAIG AVE TAASH & DEBRIS 10/08/15 10/08/15 02/05/16 N/A 20152168 ELK HORN RENTALS

10-8-15 sb Trash beside garage. Complainant said it had been there awhile. Certified. Follow up 10-15-15.

19 MULBERRY ST S TAASH & DEBRIS 10/13/15 10/13/15 02/10/16 20152182 MITCHEL, TED

10-13-15 dp I noticed a fair amount of trash out for pick up. Made contact with the owner (Ted) and he said the tenants put out . what the prev ious ones had left. He said he wo uld get it. He then called later in the day and asked me to do a letter. Hand-delivered follow up 10-17-15.

800 SCOTT ST TAASH & DEBRIS 10/12/15 20152181 WRIGHT, STEVE AND DONNA

10-12-15 dp Complaint of tra sh in the front yard. Upon inspection I found no v iolation.

l18 SIMPSON ST E TAASH & DEBRIS N/A

09/30/15 20152128

09/30/15 MURAAY, DANNY

01/28/16

10/12/15 NO VIOLATION

9-30-15 dp Noticed a fair amount of trash and debris on and around the side porch of this location. Certificate, follow up 10-6-15. 10-6-15 dp Trash removed but there is a pile in the alley for trash I will follow-up to make sure this is remov ed as well on 10-20-15.

410 WILLIAMS ST 10/05/15 02/02/16 TAASH & DEBRIS N/ A

10/05/15 20152139 SUNSHINE VALLEY INVESTMENT TAASH REMOVED

10-5-15 dp Trash in the curblawn, appears to be a mov e-out, Certified follow up 10-10-15. 10-12-14 dp green card back dated 10-8-15 follow up 10-12-15.

10/12/15

10-12-15 dp Dave Kendall had left me a message 10-9-15. I called him this morning and we spoke about their issue. I explained the policy solid waste has regarding "mov e outs". He does not agree with this but had already removed the trash. Close.

604 FAANKLIN ST E TAASH & DEBRIS 10/02/15 20152135

10/02/15 STEVENS,CHARLES

01/30/16

10-2-15 dp Appears to be a mov e-out. As I understand the complaint, the neighbor overheard the items had bed bugs and our trash crews did not remov e this. Letter sent certified follow up 10-10-15.

211 MARKET ST S SIGN VIOLATIONS 10/08/15 02/05/16 10/08/15 20152176 STOLTZ, WILLI AM COMPLETED

10-8-15 dp I noticed an internally lit Lottery sign wa s blinking. I stopped in and met with an associate of this business who was more than happ j to adjust this so it remained static when on. Close.

CITY OF TROY - WARD FOUR VIOLATIONS BY ADDRESS

09/30/2015 TO 10/13/2015

11 72 MC KAIG AVE 10/08/15 20152172

10-8-15 sb Pile of grass in ROW. Certificate, follow up 10-15-15.

TRASH & DEBRIS 10/08/15 02/05/16 YANTIS, ROSEMl\RY

505 PETERS AVE PERMIT VIOLATION 10/07/15 10/07/15 02/04/16 10/09/15 2 0152161 SCHOEWE, J ASON COMPLETED

10-7-15 dp I received a complaint from a neighbor that a deck was being built without a permit. Upon inspection I made contact with the owner, Jason Scjoewe, and explained the issue. The indiv idual buildinbg the deck became quite agitated and attempted to bait me into an arguement. While at the location Jason completed an application and site plan and prov ided payment (double fees) by check which I turned into Mar y . There should be no issues with this but I will keep this open until I hear from engineering. Follow up 10-14-15. 10-9-15 dp Engineering has approv ed this and I have issued the permit close.

509 PETERS AVE PERMIT VIOLATION 10/07/15 10/07 / 15 02/04/16 N/A 20152155 ALEXANDER, RANDY

10-7-15 dp While on a complaint at 505 Peters a v e., I noticed a new deck landing and stairs. Upon checking the s ystem I found no permit had been applied for. Certified letter follow up 11-6-15.

51 DORSET RD S SIGN VIOLATIONS

CITY OF TROY - WARD FIVE VIOLATIONS BY ADDRESS

09/30/2015 TO 10/13/2015

10/07/15 20152152

02/04/16 DW28 MONROE LLC

10-7-15 sb Tel Alan 335-8586 at Nail Xpo. Their "OPEN" sign is blinking. Asked if he could turn it off, he said he can't, he'll hav e to get a new sign. He asked to hav e a few day s to get a new one. I gav e him until 10-14-15.

1431 MAIN ST W SIGN 'l IOLATIONS 10/07 /15 20152157

10/07/15 02 / 04/16 10/09/15 CHURCH OF THE BRETHREN COMPLETED

10-7-15 d p I noticed a temp. landscape Co. sign in the yard at this location. I called and left a message with the church asking that this gets removed. I will follow up 10-9-15. 10-9-15 dp This sign has been remov ed, close.

777 BRANFORD RD TRASH & DEBRIS 10/08/15 10/08/15 02/05/16 WESTBROOK 7 20152166 NGUYEN, "/ ANTU&THUC

10-8-15 dp I noticed what can onl y be sescribed as "construction debris" in the curb lawn apparentl y out for the trash pick up. It has been there a few days, letter sent Certificate, follow up 10-14-15.

1448 COVENT RD BRUSH LETTER 10/02/15 20152137

10/02/15 NAFF, RICHARD

01/30/16 10/09/15 DEBRIS REMOVED

10-2-15 dp Noticed a pile of brush in the front. I checked and we have not sent this addres s any letters in the past that I am aware of. I spoke to the elderly gentleman there and he said he would do what he could. I also emailed Jerry Mullins and askesd that since we hav e not had him on any lists prev iously if we could do a one-time pick up and leave a door hanger. Follow-up 10-9-15. 10-9-15 dp Gone, close.

1381 NORTH RD BRUSH LETTER 10/08/15 10/08 /15 02/05/16 WESTBROOK 4 20152164 BURNS, MONICA L

10-8-15 dp This location has nev er had a brush letter, I will send an initial and follow up 10-14-15.

522 PENNSYLVANIA AVE TRASH & DEBRIS N/A

10/08/15 20152170

10-8-15 sb Wood and trash beside garage. Certificate, follow up 10-14-15.

10/08/15 FINLEY, LISA

02/05/16

1520 SURREY RD TRASH & DEBRIS WESTBROOK 4

10/08/15 20152165

10/08/15 LINE, BRENTEN

02/05/16

10-8-15 dp There has been a pile of brush in the rear yard along the fence ROW along Dorset rd. I gav e the owner some time to remove this and it is still there certificate letter follow up 10-14-15.

CITY OF TROY - WARD SIX VIOLATIONS BY ADDRESS

09/30/2015 TO 10/13/2015

175 CARRIAGE CROSSING WAY TALL WEEDS/GRASS 10/08/15 10/08/15 CARRIAGE CROSSING l 20152163 PLANT, RAYMOND AND GLORIA NO VIOLATION

10-8-15 dp I inspected this complaint and do not find the grass to be t a ll. I am also unsure of just exactly who owns the berm area in question. At this time I foundnd no violation. Close.

1761 MAIN ST W PROPERTY MAINTENANCE TROY TOWNE CENTER

10/07 /15 20152159

10/07 /15 02/04/16 TROY REAL ESTATE VENTURE

10-7-15 dp while on routine inspections I noticed the dumpster enclosure behind Staples is in need of repair and the dumpster is not being kept inside said enclosure. I called and spoke with the Manager Ashle y and she said she will generate a work order and get her GM involv ed. I asked she keep me in the loop. I will monotor this and follow up as I hav e more information.

1833 MAIN ST W SIGN VIOLATIONS N/A

10/08/15 20152175

02/05/16 10/08/15 RAMCO GERSHENSON COMPLETED

10-8-15 dp I noticed an open lit sign was scrolling. I s topped in and spoke with an associate of the store who was more than happy to adjust this sign so it remained static. Cl ose.


10/08/15 20152174

02/05 / 16 10/08/15 RAMCO GERSHENSON COMPLETED

10-8-15 dp I noticed the Open lit sign was scrolling. I stopped in and v isited with an associate and he is happy to reset the sign so it remains static when on. Close.

185 9 MAIN ST W SIGN VIOLATIONS N/A

10/02/15 20152134

10/02/15 01/30/16 RAMCO-GERSHENSON, INC.

10-2-15 dp Noticed an "open" sign blinking. I stopped in and v isited with the manager. He changed it immediately . I will follow up in a week and make sure it stay s solid. Follow up 10-9-15.


10/07/15 20152160

10/07/15 02 / 04/16 RAMCO GERSHENSON COMPLETED

10/09/15

10-7-15 dp Shannon noticed this location had a sign exactly like one downtown that has a small movement of blue d ots. I called and spoke with an on duty Mgr who said she would pass this on to the owner and said she would hav e her contact me. Follow up 10-9-15. 10-9-15 dp The Manager was able to correct this. I stopped in and thanked her for her prompt compliance. Close.

BUSINESSLOANPROGRAMS-QUARTERLYREPORT

Date: October 12, 2015 To: Patrick Titterington, Director of Public Service and Safety From: James Dando, Development Director Copies: Members of Loan Review Committees Re: Status Report for Third Quarter - 2015

Payments Active # Original Outstanding Made This Available Loans Principal Principal Quarter Balance

(see notes) EDRLF 4 $1,048,500 $186,032.47 $20,361.00 $23,688.54

DBR 24 $2,716,586 $1,824,645.26 $19,582.00 $29,278.08

SBD 7 $735,407 $579,925.19 $18,703.00 $169,292.71

Subtotal 35 $4,500,493 $2,590,602.92 $58,646.00 $222,259.33

Previous Loans (paid off): Fund Activity Grand Totals

EDRLF 21 $3,540,363 EDRLF

DBR 15 $573,801 DBR

SBD 5 $307,000 SBD

Total Paid Loans 41 $4,421,164 All Loans

Approved Loans Cancelled by Borrowers Grants to Public Works Projects

Total projects Federal Grants Received From the State of Ohio:

$305,000 1990, CJ's Highmarks Restaurant ED $303,000 1996, Crisafi Marriott Hotels ED $410,000 1996, She1wood Shopping Center ED

$25,656 2000, Downtown Home Repair $400,000 2000, Peak Foods ED $121,000 2000, CoriGraphics ED

$12,500 2001, Downtown Rental Repair $35,000 2001, Downtown Business Repair

$400,000 2003, Downtown Revitalization $13,500 2005, Downtown Business Repair

$500,000 2008, RevWires ED $2,525,656 Total for 11 Grants

25 $4,588,863.00

39 $3,290,387.00

12 $1,042,407.00

76 $8,921,657.00

9 $642,912.00 5 $425,240.00

90 $9,989,809.00

Cash in Hand $222,259.33

Loss on Loans ($21,241.92)

Grand Total $10, 190,826.41

Pending (1) $250,000

$10,440,826

NOTES:

1) The Economic Development Revolving Loan Fund (ED RLF) has larger loans, but usually long terms because it finances only capital assets. This is Troy's oldest loan program and in the past generated the most revenue. All projects must create at least one new job per $25,000 loaned. Due to increasing state/federal restrictions, no ED RLF loan has been taken since 2009.

2) The Downtown Business Building Repair Revolving Loan Fund (DBR) is for real estate assets, only. The DBR usually has longer terms, therefore less revenue. Prevailing Wage rules apply.

3) The Ohio Development Services Agency is in the process of changing CDBG requirements which is requiring the total combination of the ED RLF and the DBR by the end of this year. Sta1ting this year, any DBR-type projects will need to be reviewed in advance by the Ohio CDBG program mangers. The extra CDBG requirements probably will result in many fewer loans being made, as has happened with the original ED RLF program.

4) The combined cash balance of the ED RLF and the DBR is down to $53,000, which should be sufficient for the time being to avoid its recapture by the Ohio CDBG program managers.

5) The Small Business Development Revolving Loan Fund (SBD) is Troy's newest program. It does not have the federal Community Development Block Grant restrictions that affect the ED RLF and DBR loan programs. The SBD typically has smaller loans and shorter terms.

6) Brian & Karen Hammond and David & Melissa Kuo remain in default. Judgments have been obtained.

7) A $250,000 SBD loan to Clopay Building Products has been approved, but not yet disbursed.

8) A $850,000 DBR loan to Troy Community Works has been approved, with $199,900 disbursed.

9) Initial inquiries have been made regarding several other small business loans, but arc not yet firm projects.

Business loan status report as of June 30, 2015 Loan End T,oan Project Name Original Outstanding Date Date Fund Principal Principal

Jun-02 May-12 DBR Hammond Properties $35,000 $33,832.46 May-07 Apr-37 DBR Medallion (Dye Bldg) $380,000 $303,611.90 Mar-10 Feb-35 DBR Westfall (Harbor Trust bldgs) $206,000 $168,195.56 Aug-10 Sep-10 DBR T &M Troy Property $81,216 $64,584.69 Jun-11 Jun-31 DBR FourSonsDevel(l 2 S Market) $41,200 $34,625.53 Sep-11 Nov-36 DBR P&C Ventures (2 E Main) $151,700 $131 ,768.69 Sep-11 Dec-41 DBR Masonic Temple $46,450 $44,639.04

Aug-12 Sep-42 DBR Troy Community Works! $144,300 $144,300.00 Oct-12 May-61 DBR Masonic Temple 2 $25,200 $25,200.00

Mar-13 Mar-33 DBR Boyle (Mojo's) $35,910 $32,522.71 Apr-13 Apr-38 DBR P&C Ventures(lOlWFranklin) $199,305 $184,186.70 Apr-13 Apr-38 DBR F ourSonsDevelopmentShanesy $74,624 $69,019.06 Jun-13 Sep-47 DBR Troy Community Works 2 $30,900 $30,900.00 Oct-13 Nov-23 DBR Markwater (Dave Munay) $22,000 $18,466.77

Mar-14 May-34 DBR P&CVentures (121 WFranklin) $50,000 $44,668.68 Mar-14 May-39 DBR Sturwold (210 E Water) $130,000 $124,976.35 Mar-14 May-24 DBR P&CVentures(roof2 E Main) $37,675 $32,965.10 Aug-15 Sep-45 DBR TroyCommunityWorks 1 EMair $850,000 $199,900.00 Aug-02 Jul-32 DG Baker (BK Photo) $15,450 $15,225.00 Aug-03 Aug-33 DG Boss Jewelers $10,000 $10,000.00 Jun-04 May-24 DG Harris (Acquisition) $71,000 $34,088.01 Jun-04 May-34 DG Hanis (Rehab 9 S Market) $53,000 $39,863.21 Jul-00 Jun-99 DH Carey (Historic Rehab) $10,809 $15,673.05

Aug-00 Jul-99 DH Fox (Historic Rehab) $14,847 $21,432.75 Jan-01 Dec-15 ED Cori Graphics $225,000 $5,264.62 Oct-02 Sep-17 ED Kuo (Bamboo Grill) $200,000 $31,775.74 Apr-03 Mar-23 ED Goodall (Troy Lumber) $212,500 $97,319.66 Oct-06 Sep-16 ED Ty Cobb (Troy Bus. Park) $411,000 $51,672.45

Mar-08 Feb-13 SBD Bamboo Grill $31,000 $27,213.32 Jun-11 Dec-19 SBD Jumpy's Laser Tag $101,500 $49,731.36 Sep-11 Sep-16 SBD Brock Air Products $41,500 $7,460.59 Mar-12 May-17 SBD Bayou Bell(LeDoux's) $30,300 $11,178.58 Sep-13 Nov-18 SBD Smith (Caroline) $50,000 $31,713.70 Jan-14 Feb-34 SBD R&E, LLC (6500lympic) $470,000 $442,384.19

Mar-15 Apr-20 SBD Jay Hanis (9 S Market roof) $11,107 $10,243.45 Downtown Subtotals $2,716,586 $1,824,645 .26 ED RLF Subtotals $1,048,500 $186,032.47 SBD Subtotals $735,407 $579,925.19 GRAND TOTALS $4,500,493 $2,590,602.92

$4,500,493 $2,590,602.92 (Hammond, Kuo, and Bamboo Grill are in default; comi judgments in place, but uncollected.)

High Usage Alert Records Address

24 Hr. usage Shut Off: Date Reconnect: Yes - No - Cause

Cu Ft. Yes- No South Mulberry Street 400 No October 2, 2015 No, B&C to Call

South Dorset Road 400 No October 2, 2015 No, B&C to Call Heather Court 500 Yes October 5, 2015 Yes, Per Customer Request

Patterson Lane East 400 No October 7, 2015 No, Hose Left On, We Shut it Off

1011120 Law Enforcement Activity Report

8/31/2015 TO 9/30/2015

Ordinance Cases Filed

Criminal

City of Troy Planning and Zoning

Piqua Police Department

Troy Police Department

Traffic

Covington Police Department


Tipp City Police Department


West Milton Police Department

State Cases Filed

Criminal

3

8

25

36

11

39

52

100

4

206

Bethel/Sheriff 3

Bradford/Sheriff 5


Dog& Kennel

Huber Heights Police Department

Miami County Health Board

Ohio State Patrol

Personal


Pleasant Hill I Sheriff

Sheriffs Department - Miami County




16

7

30

14

7

83

47

42

120

28

404

10/1/20 Law Enforcement Activity Report

8/31/2015 TO 913012015

Traffic

Bethel/Sheriff

Bradford/Sheriff


Ohio State Patrol


Pleasant Hill I Sheriff

Sheriffs Department - Miami County




Grand Total:

13

4

639

22

2

141

24

59

21

926

1,572

2

September 2015 Report

TROY FIRE DEPARTMENT 1528 North Market Street Troy, OH 45373

Here are the department's statistics for the month of September. The department has been very active with incidents, training, fire prevention education and inspections.

September Incidents

Incidents Troy Concord Staunton Lost Creek

Squad Accident Structure Fire Vehicle Fire Misc Fire HAZ No Fire Total Incidents

308 12 7 0 13 26

366

44 6 0 0 1 3

54

Misc Fire 4%

Vehicle Fire 0%

Structure Fire 2%

Accident 4%

7 1 0 1 2 0

11

2 0 0 0 0 0 2

HAZ No Fire 7%

Squad 83%

Incident Ty~

Mutual Aid Total % of Fire Calls 6 367 0.83

1 20 0.05

0 7 0.02

0 1 0.00

0 16 0.04

0 29 0.07

7 440 1.00

Page 1 of 5

2015 Troy Fire Department Incidents

Total Incident Report Total Incidents

Troy 366 Concord 54 Staunton 11 Lost Creek 2 Mutual Aid 7 Total 440

TotiiJ RespQnse Report EMS Responses Fire Responses

Troy 328 106 Concord 51 19 Staunton 7 7 Lost Creek 2 0 Mutual Aid 6 0 Total 394 132

Total 434 70 14 2 6

526

rage 2 of 5

% of Total 0.83

0.12

0.03

0.00

0.02

1.00

• Troy

• Concord

• Staunton

Lost Creek

• Mutua l Aid

% of Total 0.83

0.13

0.03

0.00

0.01

1.00

2015 Troy Fire Department Responses

Fire Respo nses

Fire Respons"e Report Unit Troy Concord Staunton Lost Creek Mutual Aid Total Engine-1 55 12 4 0 0 71 Engine-2 10 0 2 0 0 12 Engine-3 9 1 0 0 0 10 Tanker-1 0 1 0 0 0 1 Tower-1 1 0 0 0 0 1 Grass-1 5 1 1 0 0 7 Truck-8 26 4 0 0 0 30 Total 106 19 7 0 0 132

-~ ~

Medic Assists Troy Concord Staunton Lost Creek Total

Engine 1 28 9 3 0 40 Truck-8 21 4 0 0 25 Grass-1 1 0 0 0 1 Total 50 13 3 0 66

EMS Responses

EMS Response Report Unit Troy Concord Staunton Lost Creek Other Total Medic-1 155 17 0 0 4 176 Medic-2 80 4 7 2 2 95

Medic-3 93 30 0 0 0 123 Medic-4 0 0 0 0 0 0 Total 328 51 7 2 6 394

Page 3 of 5

Fire I Auto Loss

Fire I Auto Loss -Locale Fire Loss Auto Loss Total Loss Troy $ 185,000.00 $ 185,000.00 Concord $ -Staunton $ 7,200.00 $ 7,200.00 Mutual Aid $ -Total $ 185,000.00 $ 7,200.00 $ 192,200.00

Narrative:

Run #3704, September 10, 2015

A fire of undetermined origin in a loading dock area of a pallet construction company caused $75,000 damage to the structure and $75,000 damage to the contents.

Run #3912, September 24, 2015

A residential fire caused by an (undetermined) electrical source in a bedroom resulted in $30,000 loss to the structure and $5,000 loss to the contents.

Page 4 of 5

The following are the statistics for the Fire Prevention Bureau. We have been very busy in public education, inspections, consultations and responding to emergency incidents. We are currently fully staffed and are working diligently on multiple projects.

September Fire Prevention General Inspections: 48

Re-Inspections: 18

Plan Reviews: 11

Fire Prevention Permits: 4

Fire Investigations: 2

Fire Responses: 3

Ambulance Responses: 1

Public Education Events: 11

Persons in Attendance at PE Events: 351

Car Seats: 1

Short Shift Hours: 0

Page 5 of 5

Council 10 19 15

Documents

minutes of council

meeting of troy city

council chambers

president of council

executive director

vote citizen comments

resolutions date of

troy senior citizens