Costing Proposal for the Town of Midland Documents/OPP Midland... · 2017-02-09 · • Violent Crime Linkage Analysis • VIP Security • Complaint Investigation • Sex Offender

Costing Proposal for the Town of Midland

Presented on: February 08, 2017 Presented by: Linda Davis Inspector Andrew Ferguson

Corporate Services

Traffic Safety and Operational Support

Investigations and Organized Crime

Field Operations

J.V.N. (Vince) Hawkes Commissioner

Fleet, Supply and Weapons Services Bureau

Career Development Bureau

Business Management Bureau

Municipal Policing Bureau

Security Bureau

Field Support Bureau

Highway Safety Division

Communications and Technology Services Bureau

Professional Standards Bureau

Organized Crime Enforcement Bureau

Investigation and Support Bureau

Provincial Operations Intelligence Bureau

Project Support Centre

Chief Firearms Office

Investigation and Enforcement Bureau (AGCO)

West Region

North West Region

Community Safety Services

East Region

Central Region

Aboriginal Policing Bureau

North East Region

Mary Silverthorn

Provincial Commander Rick Barnum

Deputy Commissioner

Provincial Commander

Brad Blair

Deputy Commissioner

Provincial Commander

Gary Couture

Deputy Commissioner

Provincial Commander

Corporate Communications and Strategy Management Bureau

Adjudicator

Office of the Commissioner

Organizational Chart

The OPP is one of the largest deployed police services in North America

• Over 6,000 uniform and 2,400 civilian employees

• Over 1 Million km² of land and water patrolled

• Over 126,000 km of provincial roadways patrolled

• 100,000 km² of waterways

• 5 Provincial Communications Centres

• 13 Forensic Identification Units

• 77 host detachments and 86 satellite offices in 5 regions

• 4,345 vehicles, including ATVs, snowmobiles, boats etc.

• 323 out of 444 Ontario municipalities on a cost recovery basis

221+ thousand hours of specialty services

97.7% of calls received by OPP PCC were answered within the first 12 seconds or less

27 homicides investigated

5.6 + Million police service hours to OPP municipalities

98% of residents felt “very safe/safe” in their community

Annual Report – OPP in Numbers

OPP Service Delivery

General Headquarters

General Headquarters provides administrative, and operational support services to Regions and Detachments in the following areas: • Auto Theft Squad • Aviation Services • Behavioural Sciences • Child Sexual Exploitation • Hate Crimes Unit • Illegal Gaming • Intelligence

• Major Case Management • Surveillance (Electronic & Physical) • Tactics & Rescue (TRU) • Threat Assessment • Violent Crime Linkage Analysis • VIP Security • Complaint Investigation • Sex Offender Registry

Operational Support Services

• Rotary & fixed wing air support • Incident Commanders • Emergency Response Teams • Crisis Negotiators • Tactics & Rescue Units • Underwater Search & Recovery • Canine Units • Forensic Identification Services

Administrative Support Services

• Staffing & Recruitment • Training • Tendering & Purchasing • Freedom of Information • Policy Development & Maintenance • Professional Standards, Ethics & Discipline • Employee & Family Assistance Program

The sharing of a larger number of police resources is an advantage in meeting the overall goal of having safe communities. Examples: Economies of scale, consistency in processes, boundaries are eliminated, infrastructure assistance, etc.…

Regional Headquarters

• The Town of Midland is located in the OPP’s Central Region

• Central Region Headquarters is in Orillia • Chief Superintendent Rose DiMarco is the

Regional Commander

Regional Headquarters provides administrative, coordinating and support services to its detachments in the areas of:

• Criminal Investigation and Identification • Media Services • Community Policing • Traffic & Marine • Financial Management • Communications (Dispatch)

Ongoing Annual Training

• First Aid and CPR certification • Use of Force • Firearms (day and night firearms) • IRD (Immediate Rapid Deployment) • Conducted Energy Weapon (CEW) • Judgement Training • Voluntary Fitness Testing • Review changes in policy and law affecting frontline policing • Review Ministry Directives changes

Adequate and Effective

• The Police Services Act (PSA) sets out the roles and responsibilities of municipalities with respect to the provision of policing services in Ontario and outlines the adequate and effective services that every police service shall meet.

• The OPP provides: – Crime prevention – Law enforcement – Assistance to victims of crime – Public order maintenance – Emergency response

Integrated Service Delivery

Inspector Andrew Ferguson Detachment Commander

Southern Georgian Bay Detachment

Integrated Service Delivery

• Provide policing services to one or more municipalities • Allows sharing of administration, supervisory and other

resources • Officers provide municipal and provincial policing duties Benefits

• Enhanced flexibility in meeting fluctuating demand at a lower cost

• Economies of scale by sharing resources (people & equipment) • Larger number of officers to draw on for major occurrences

and emergencies (more effective response and reduced overtime)

• Coordinated policing strategies for multi-jurisdictional issues

Detachment Commander Inspector (1)

Detachment Manager

Staff Sergeant (1)

“A” Platoon Sergeants (2)

Constables (13)

“B” Platoon Sergeants (2)

Constables (13)

“C” Platoon Sergeants (2)

Constables (13)

“D” Platoon Sergeants (2)

Constables (13)

Detachment Manager

Staff Sergeant (1)

Crime (Supervisor is a

Regional Position)

D/Constables (7) Street Crime (3)

CDAT (2) DV/MH (1) CNCC (3)

Detachment Support

Admin Const (1) CSO (1)

SRO (1) Prop. Vault Const (1)

Court Officers (2) Analyst Const (1)

Court Security (3 F/T) Court Admin (2 F/T)

DAC (6 F/T)

Proposed Detachment Structure

Detachment Response Structure

Current Zone Structure (4 zones)

1. Georgian Bay Twp. 2. Tay Township 3. Tiny Township 4. Penetanguishene

Proposed Zone Structure (5 zones)

1. Georgian Bay Twp 2. Tay Township 3. Tiny Township 4. Penetanguishene 5. Town of Midland

The Town of Midland would become Zone 5

Proposed Zone Structure

Community Policing

• Community Policing is a fundamental principle under which all of our services are delivered. Ontario’s Mobilization and Engagement Model of Community Policing forms part of all business planning.

Community Programs at Southern Georgian Bay Detachment

• North Simcoe Situational Table • Safe and Sober Awareness Committee • OPP KIDS program • SafeGuard Ontario – Break & Enter support program • Community presentations on drugs, internet safety, bullying,

driving, frauds, etc.… • Displays at community events, school fun fairs, home shows, etc.… • Crime Stoppers • OPP Recruitment initiatives • Lock It or Lose It • Vulnerable Person Registry

Standardized Public Reporting Tools

PSB Reports

Records Management System (RMS)

Reports

The Integrated Court

Offences Network

(ICON) Report

Collision Reporting

System (CRS)

Complaints and Optional

Categories Report

Calls For Service Billing

Summary Report

• PSB report was developed for Detachment Commanders in consultation with Police Services Boards to fulfill legislated responsibilities.

• CFS Billing Summary was developed to reflect the billable calls for services (occurrences in same groupings as municipal Annual Billing Statement)

• Addresses the Auditor General recommendation

OPP Contract Policing

• Accountable to Council through the Police Services Board and to the community

• Immediate access to all specialized services to fulfill our policing obligations

• Deliver a wide range of community programs

• 97.7% of respondents felt ‘very safe’ or ‘safe’ in the Southern Georgian Bay Detachment area

• 93.6% of respondents were ‘very satisfied’ or ‘satisfied’ with the quality of police services provided by the Southern Georgian Bay Detachment of the OPP

Most recent Community Satisfaction Survey (2015)

Municipal Policing Bureau Proposal Information

Why a Transition Contract?

1. Legislation 267(14)

2. Historical data required (DAR)

3. Ontario Civilian Police Commission

Transition Contract

During the initial Transition Contract, the Town of Midland will enter into an agreement for a defined number of contractual hours of service as represented by uniform Full Time Equivalent (FTE), and civilian FTEs. After 3+ years, the municipality will transition into the OPP Billing Model.

Transition Contract (3+ years) OPP Billing Model

Base Service Calls for Service

Other Costs

Hours based contract 1,417 hours / FTE / year

Proposed Amalgamated Staffing

Position Midland Police

Service

Southern Georgian Bay OPP

Amalgamated Complement

FTEs billed to

Municipality

Chief 1 0 0 0

Inspector 1 1 1 0.32

Staff Sergeant 1 1 2 1

Sergeant 4 4 8 4

Constables 17 54* 75** (+2 RLD)

21** (+2 RLD)

Total Uniform: 24 60 88 26.32 (+2 RLD)

Detachment Admin. Clerk 1 F/T 3 P/T 4 6 2

Court Security & Administration 4 F/T 2 P/T * 5 5

Total Civilian: 29 F/T 5P/T 64 99 35.32

Uniform & Civilian Salaries and Benefits

Uniform Members $/FTE Positions $ Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151,551 0.32 48,496 Staff Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 2) 126,994 1.00 126,994 Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114,883 4.00 459,532 Constable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97,206 21.00 2,041,326 Uniform Position (Rank to be determined). . . . . . . (Note 2) 97,206 2.00 194,412 Total Uniform Salaries 2,870,760 Overtime. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 3) 155,308 Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . . (Note 1) 3,279 92,861 Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 4) 640 17,280 Uniform Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 5) 777,504 Total Uniform Salaries & Benefits 3,913,714

Detachment Civilian Members (Note 1) Positions $ Court Officer (Court Security). . . . . . . . . . . . . . Full-time 64,780 3.00 194,340 Court Officer (Administration). . . . . . . . . . . . . . . Full-time 64,780 2.00 129,560 Detachment Administrative Clerk . . . . . . . . . . . . . Full-time 63,096 2.00 126,192 Total Detachment Civilian Salaries . . . . . . . . . . . . . . 450,092 Civilian Benefits . . . . . . . . . . . . . . . . . . . . . . . (Note 5) 112,523 Total Civilian Salaries & Benefits 562,615

Support Staff Salaries & Benefits

Support Staff (Salaries and Benefits) Communication Operators . . . . . . . . . . . . . . . . . . . . . 6,020 170,486 Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,535 43,471 Operational Support. . . . . . . . . . . . . . . . . . . . . . . . . . 4,254 120,473 RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . 2,051 58,084 Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 3,398 Office Automation Support . . . . . . . . . . . . . . . . . . . . . 534 15,123 Mobile and Portable Radio Support . . . . . . . . . . . . . . . 178 5,041 Total Support Staff Salaries and Benefits Costs 416,077

$/FTE

• Support Staff rates are a ‘per officer’ rate. These are multiplied by the number of uniform FTEs provided to Midland to determine the cost.

Other Direct Operating Expenditures (ODOE)

Other Direct Operating Expenses

Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . 223 6,315 Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . 758 21,467 RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . 239 6,768 Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,228 34,777 Mobile Radio Equipment Repairs & Maintenance . . . . . . 667 18,889 Mobile Radio Equipment Repairs & Maintenance - Court Officer 667 3,335 Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . 1,454 41,177 Office Automation - Civilian . . . . . . . . . . . . . . . . . . . (Note 6) 1,485 5,940 Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,938 139,844 Detachment Supplies & Equipment . . . . . . . . . . . . . . . . 503 14,245 Accommodation & Cleaning Contract. . . . . . . . . . . . (Note 7) 1,135 - Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . . (Note 8) 1,735 49,135 Uniform & Equipment - Court Officer . . . . . . . . . . . . (Note 9) 741 3,705

Total Other Direct Operating Expenses 345,598

Uniform & Equipment Year-One Adjustment (Note 8/9) (52,285)

OPP Contract Proposal Initial Costs Uniform, Equipment and Vehicle Quantity Unit price Total price

Uniform and equipment - non-commissioned 28 $ 3,598 $ 100,755 Uniform and equipment - court officer 5 $ 2,981 $ 14,905 Firearms (including use of force equipment) - uniform 28 $ 1,113 $ 31,156 Non-firearms use of force equipment costs - court officer - 1 baton 26 & 1 set handcuffs 5 $ 115 $ 573 C8A2 close quarter battle carbine per vehicle 9 $ 2,140 $ 19,260 Taser 14 $ 1,550 $ 21,706 Taser air cartridge operational - four per taser 56 $ 52 $ 2,928 Handcuffs oversized 2 $ 53 $ 105 Handcuffs (hinged) 2 $ 44 $ 88 Chain waist belt 1 $ 52 $ 52 Patrol vehicle 9 $ 32,500 $ 292,500 Mobile radio package opp-2 with repeater includes initial installation 9 $ 13,101 $ 117,909 Portable radio 28 $ 863 $ 24,164 Portable radio - court officer civilian 5 $ 863 $ 4,315 Decatur genesis ii select dual antenna radar moving radar 1 $ 2,967 $ 2,967 Kustom falcon hr stationary handheld radar 1 $ 1,285 $ 1,285 Dräger 7410 glc - alcohol screening device 9 $ 525 $ 4,725 Intoxilyzer 8000c instrument 1 $ 8,000 $ 8,000 Simulator require 2 2 $ 1,200 $ 2,400

Total Uniform, Equipment and Vehicle Costs $ 649,792

Communication Equipment Quantity Unit price Total price

Beat Radio System Installation 1 $ 30,000 $ 30,000

Total Communication Equipment Cost $ 30,000

Proposed OPP Policing Expenses 2017

Total Salaries & Benefits $4,476,329 Support Staff Salaries & Benefits $416,077 Other Direct Operating Expenses $345,598

Estimated Policing Costs $5,238,005 Uniform & Equipment (Year-One Adjustment) ($52,285) One-Time Start Up and Capital Costs $679,792

Total Estimated Cost (Including Initial costs) $5,865,512

(Proposal valid for 6 months from presentation date)

Provision of Facilities

• May 9th, 2016 a site visit was conducted of the Midland PS site at 250 Second Street, Midland, ON.

• Suitability was determined using the current OPP Detachment Facility Guidelines requirements.

• Some renovations are required and would be at the

Town’s expense

• Modifications to be discussed at a future meeting.

Records Information Management (RIM)

• RIM Unit attended Midland PS on May 9th, 2016 and conducted a preliminary assessment to determine workload/resource requirements

• Over 300 cubic feet of records were assessed

• RIM identified six steps of action to be taken in partnership with the municipality; the steps are included as an appendix in the proposal document

• Goal is to identify ownership of each record (OPP or Municipality), then have liability and risk assigned with respect to the retention/storage and destruction of each record

Other Financial Considerations

• Cost of maintaining the Police Services Board

• Any applicable costs associated to the storage of electronic and physical records

• Disposal of Assets

• Severances for municipal employees according to your collective agreements

• Costs to modify the facility

• Pension divestment

Next Steps

• Review proposal and documentation • Question & Answers • Public Consultation

If contract proposal accepted:

• By-law accepting proposal • OCPC brief and hearing re: disbandment • Information Session for amalgamating members • Training • Transition

Next Steps (Cont’d)

If contract proposal rejected:

• Notify OPP via a letter or email

• Process is terminated

• We continue to have a great working relationship with each other

Contact Information

OPP Municipal Policing Bureau (705) 329-6200 Linda Davis (Contract Analyst) (705) 329-6289 Sergeant Gilbert Cadieux (Contract Analyst) (705) 329-6224