Cost Entry by MG for Directions Studio Cypress Creek System
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Cost Entry by MG for Directions Studio
Cypress Creek System
Costing of Finished Goods Purchase Orders
• FGPOs are the orders Directions Studio places to the factories that produce the garments
• Costing of DS FGPOs is done by MG Macao under Company 04
• NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.
Glossary of Training Terms
• The following terms will be used throughout this training program:– Field: A box on the screen into which you enter
information– Value: The information (data) being entered in the
field. Example: Division number, FGPO number– Icon: An image you may click to perform a function
such as select, submit or exit– (Single-)Click: Also “Select.” Hitting the left mouse
button once. This will activate an icon or select a row in a list of values
– Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.
Using the Cypress Creek System
• These are the primary icons you will use:– Search: Located next to entry fields. Clicking this
icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key)
– Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen
– OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen
– Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key)
– Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)
Enter your User ID and
Password here
Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive.
Sign On
Click the check (or hit the Enter key) to proceed
Welcome
Company 04 is already filled in
Select Application
Enter the application number for the menu
or click the correct button in the menu at
left
Enter the application number for the menu
or click the correct button in the menu at
left
Click OK
FGPO Header
Find the PO you want to cost
FGPO Details: Styles
Right-click on a style line
Select “Change Costs”
Cost Sheet Entry: The Cost Sheet
Click into a field to enter or change a
value
Make sure the header information
is correct
Scroll down to continue entering
the cost
The Cost Sheet: Description
• The cost sheet contains entry fields for various parts of the production process:– Exchange Rate– Fabric– Pocketing– Cut and Make– Sewing Trim– Embroidery & PR Finishing Trim– Hanger Charge– Quota #– Ex. Trim Freight– Totals and Variances
Cost Sheet Entry: The Cost Sheet
In this view you can use the “Opt” column to add or
edit lines
The “Opt” values are listed here:
Enter “1” to duplicate a line, “2” to dupe it twice, etc
Cost Sheet Entry: Add Fabric Description
Enter “F” in the last column of the
Allowance line and hit the Enter key
You must enter the fabric description for the Vendor
(consigned) Fabric
Enter Fabric Description
Click on a line and type the description
Click OK to return to the cost sheet
Cost Sheet Entry: The Cost Sheet
To see the cost sheet by section
with column headings, click “Alternate Entry
Mode”
Cost Sheet: View Headings
You may click into the field description
and edit it
Note: When you change the field description text it turns to all CAPITAL LETTERS so anyone who looks at it
can identify the changes.
Cost Sheet: View Headings
At any time you may click this icon
to refresh the calculations
Change the exchange rate if
necessary
At any point you may click the Back
button (F2) to return to the
original entry mode
Cost Sheet: Fabric
Click the double arrow to scroll
down to the next section
You may enter values in the first and second columns.
Update Allowance % only in Allowance rows. Cost/Gmt and Cost/Dz are calculated
by the system
Cost Sheet: Pocketing
Enter the pocketing PX/YD and Utilization/Dozen
Click here at any time to
(re)calculate the Cost Sheet
Cost Sheet: Cut and Make
Enter the Cost per Dozen for only
ONE type of cut and make
Cost Sheet: Sewing Trim
Enter the Cost per UNIT for trims used
Enter the Quantity of the trim used per
DOZEN
Cost Sheet: Embroidery/Finishing
Enter the Cost per UNIT for trims used
Enter the Quantity of the trim used per
DOZEN
Cost Sheet: Total Trim
Click here at any time to
(re)calculate the Cost Sheet
Cost Sheet: Hanger Charge
Enter the Cost per DOZEN for
Hangers
Cost Sheet: Factory Cost
Rounding Var is a system field – do
not enter any value
Click here to (re)calculate the
Cost Sheet
Cost Sheet: Factory Cost
Click “Final” to finalize the cost
sheet and send it to NY for approval
Default Vendor Markups
For your information, the default markups are as follows:
• MG Macao – 10%
Note that you may edit the markups if necessary and approved by your manager.
What Happens Next
• Production in NY must enter below-the-line costs (Freight, Duty, etc) and Approve the cost sheet
• If Production disagrees with the cost, they can Reject the cost sheet, returning it to you for editing
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