Corrigendum no. 4 to EoI cum RFP Final NO.4 dated 21-9-2017 to EoI cum RFP No. C 156/4/1/10/2017-18 Cash Pick up ... as per the Codal provisions and extant instructions.

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WESTERN RAILWAY

(Commercial Department)

CORRIGENDUM NO.4 dated 21-9-2017 to EoI cum RFP No.

C 156/4/1/10/2017-18 Cash Pick up

Sub: Corrigendum to Expression of Interest (EoI) cum Request for Proposal (RFP)

for collection of cash and instruments from stations/sidings and cash offices

of Western Railway.

*******

In reference to EOI cum RFP No. C 156/4/1/10/2017-18 Cash Pick up, the following

paras of EOI cum RFP Notice and Document are modified;

EOI Notice Para I (ii) to be read as below;

ii Other Scheduled Commercial Banks in the list of RBI, which have an arrangement with RBI-PAD or Accredited Banks of Western Railway with functional Deposit Accounts (i.e. State Bank of India, Bank of Baroda, HDFC Bank ltd., IDBI, ICICI) for deposit of Receipts of Western Railway. (Necessary MoU/Agreement with RBI-PAD or an

Accredited Bank of Western Railway, executed prior to Request for Proposal (RFP) opening date & valid for currency of contract should be submitted along with the offer)

EOI Document:

Para VIII (ii) ‘Eligibility Criteria’ to be read as below;

ii Other Scheduled Commercial Banks in the list of RBI, which have an arrangement with

RBI-PAD or Accredited Banks of Western Railway with functional Deposit Accounts

(i.e. State Bank of India, Bank of Baroda, HDFC Babk ltd., IDBI, ICICI) for deposit

of receipts of Western Railway, mapped with recognized Focal Point Banks of Western

Railway (Necessary MoU/Agreement with RBI-PAD or an Accredited Bank of

Western Railway, executed prior to Request for Proposal (RFP) opening date & valid

for currency of contract should be submitted along with the offer.)

Para XI 3 (c) Special Terms and conditions- Cash Pick up Modalities - Frequency to be

read as below;

Sr.No. Daily Average Cash collection Frequency

1. Upto Rs.500/- Once a week (on 1st working day of the

week.)

2. Rs.501 to Rs.2000/- Twice a week (on 1st and last working

day of the week)

3. Above Rs.2000/- Daily ( on all working days)


Para XI 3(c) Special arrangements to be made for collection of Cash/Instruments in case

of;

(ii) Suspension of collection for more than two days in case of Public Holidays or

Bank Strike or Railway Strike.

The above clause is to be considered as withdrawn.

Para XI 3(f) Counting-Para 2: The Bank’s authorized representatives will scrutinize/count

Cash and Instruments for quantity/quality either with the help of machine or manually. The

Bank’s authorized representative will scrutinize/count the entire collection of each

station and verify the same at the station premises itself. If there is any short/excess

remittance, the same will have to be settled on the spot. Disposal of spurious currency

notes will be done as per the extant RBI guidelines. After satisfying themselves the

bank representative will take the possession of cash/instruments and give provisional

acknowledgement on the ‘Pay-in-Slip’ of the nominated agency of the bank on the

spot to the concerned Railway Officials of the Station/Siding which will be followed

by bank’s acknowledgement duly signed and stamped on the Station’s TR Note on

the next working day. The provisional acknowledgement given by Cash Collecting

Agency authorized by the bank will be deemed as acknowledgement given by the Bank.

The liability of the Railway staff shall cease once Cash/Instruments are handed over.

Para XI 3(g) Treasury Remittance Notes- Para 2: The Stations will retain provisionally

acknowledged ‘Pay-in-Slip’ as office copy (as mentioned in para ‘f’ above) in a separate

file and reconcile the same with second foil of acknowledged TR Note at the time of its

receipt on next day. The discrepancies found during this activity, if any, shall be reported

immediately to the concerned Sr.DCMs/DCMs with intimation to the Bank through its

representatives for sorting out the issue. The Station will send the second foil of

acknowledged TR Note to concerned Divisional Cash Office by following usual procedure

as per the Codal provisions and extant instructions. On receipt of the TR Note, Cash Office

concerned shall also follow usual procedure of accounting of station earnings.

Para XI 5 (a) Special Terms and conditions- MIS Reports – The format in the form of

‘Annexure –G’ is attached.

Para XI 8 (a )& (c) Special Terms and conditions- Payment Terms –

(a) ‘Annexure E’ to be read as ‘Annexure F’ (Format attached)

(c) Revised NEFT mandate format ‘Annexure E’ attached.

List of Annexures

B 1 Flow chart for Cash pick –up by Accredited Bank of Western Railway.(Revised

attached)

B 2 Flow chart for Bank not Accredited for deposit of Western Railway receipts. (Revised attached)

E NEFT Mandate Form. (Revised attached)

F Certificate of Day wise Pick up (Cash/Instrument) – (Added)

G MIS Reports – (Added).

Minutes of the Prebid Meeting held on 19-6-2017.

For and on behalf on President of India.


Annexure - E

WESTERN RAILWAY

NEFT MANDATE FORM

I COMMUNICATION ADDRESS/DETAILS OF THE PARTY

i. NAME:________________________

ii. ADDRESS:___________________________________________________________________

iii. STATE: ________________________ PIN: _______________________

iv. PHONE NO. _________________ MOBILE________________FAX NO.________

v. EMAIL ID:_______________________________

II PARTICULARS OF BANK ACCOUNT

i. CITY: _______________________

ii. BANK NAME: _____________________________

iii. BRANCH:_________________

iv. BANK ADDRESS:____________________________________________

v. BANK TELE.NO.:__________________________FAX NO.:__________________________

vi. BANK MICR CODE (9 DIGIT):________________________

vii. BANK IFSC NO.:_____________________________

viii. BANK ACCOUNT NO.___________________ (Please enclose a cancelled blank cheque)

ix. ACCOUNT TYPE: (SAVINGS/CURRENT/CASH CREDIT):________________________

III PARTICULARS FOR GST & INCOME TAX

i. GSTIN for each state_____________________________(where registered)

(Please enclose a hard copy of state wise/business wise GSTIN registration number).

ii. HSN: __________________________

iii. PAN No._____________________________ (Please enclose copy of PAN card)

IV. DECLARATION BY THE PARTY:

I hereby declare that the particulars given in this mandate form are correct and complete. If the

transaction is delayed or not effected at all for reasons of incomplete or incorrect information, the

User Institution i.e. FA&CAO/Western Railway, Mumbai will not be held responsible.

DATE: NAME OF THE FIRM

(SIGNATURE OF THE PARTY WITH STAMP)


Annexure-F

Certificate of Day wise Pick-up (Cash/Instruments)

a) For cash

Date of

Collection

Name of Station TR No. TR Date Amount (cash) Remarks

b) For instruments.

Date of

Collection

Name of Station TR No. TR Date Amount (Inst) Remarks

Signature of CBS/Station in charge


MIS Reports

Annexure-G

MIS Report 1: Daily collection Report (to be submitted by bank on very next day of collection on daily

basis)

a) For cash

Date of

Collection

Name of Station TR No. TR Date Amount (cash) Remarks

b) For instruments.

Date of

Collection

Name of Station TR No. TR Date Amount (Inst) Remarks

Dated signature with seal of

Authorized Representative of Bank

MIS Report 2: Monthly collection Report (to be submitted by bank on every 10th of the following month).

Date of

Collection

Station

Name

TR

No.

TR Date Amount

(cash/

instrument)

Amount

Credited

Date of

Credit

Scroll

No.

Reasons

for less

credit if any

Dated signature with seal of Authorized Representative of Bank

MIS Report 3 : Monthly Rejection Report (to be submitted by bank on every 10th of the following month).

Station Name TR No. TR Date Details of instruments

dishonoured/ rejected

Dated signature with seal of

Authorized Representative of Bank


Minutes of the Pre bid Meeting held on 19-6-2017


Minutes of the Pre bid Meeeting - Page 2


ANNEXURE B1

PROCESS FLOW FOR CASH PICK-UP BY ACCREDITED BANK

LINK BANK BRANCH

MAPPED TO THE

STATION A

STATION A

BANK'S NODAL BRANCH

CREDIT (DAY T)

RBI /CAS-NGP

(W.Rly’s ACCOUNT)

CREDIT (DAY T+1)

W. Rly./ FA&CAO OFFICE

(HQ BOOKS SECTION)

a. Receipt of Cash Book

along with MCR Vouchers & TR

note from Cash Office

b. Reconciliation of TR

note with scrolls & copy of TR

note received from FPB/RBI-

NGP

BANK'S

REPRES

ENTATI

VE

CASH + THREE COPIES OF TR NOTE ( DAY T)

1. PROVISIONAL TR NOTE (DAY T)

2. ONE COPY OF TR NOTE

ACKNOWLEDGED BY LINK

BANK (DAY T+1)

CASH + TWO COPIES OF TR NOTE

(DAY T)

ONE COPY OF TR NOTE

ACKNOWLEDGED (DAY T)

• 1) DAILY TRANSACTION SCROLL (DAY T+1)

• 2) E-SCROLL (DAY T+2)

• 3) HARD COPY CREDIT SCROLL (DAY T+7)

• 4) MONTHLY SUMMARY OF DMS

Sr.DCM OFFICE

• 1) DAILY AND MONTHLY MIS

• 2) GRIEVANCE REDRESSAL

RECOGNISED

FOCAL POINT BANK OF

W. Rly

Station will remit 1 copy of TR note to

respective cash office for accountal in

Chief Cashier’s Cash Book.


ANNEXURE B2

PROCESS FLOW FOR CASH PICK-UP BY BANK NOT ACCREDITED FOR DEPOSIT OF WR RECEIPTS

LINK BANK

BRANCH

MAPPED TO

THE STATION A

STATION A

BANK'S NODAL BRANCH

Credit (Day T)

RBI /CAS-NGP (W Rly’s Account)

Credit (DAY T+2)

W. Rly./ FA&CAO OFFICE

(HQ BOOKS SECTION)

a. Receipt of Cash

Book along with MCR

Vouchers & TR note from

Cash Office

b. Reconciliation of

TR note with scrolls &

copy of TR note received

from FPB/RBI-NGP

BANK'S

REPRES

ENTATI

VE

CASH + THREE COPIES OF TR NOTE ( DAY T)

1. PROVISIONAL TR NOTE (DAY T)

2. ONE COPY OF TR NOTE

ACKNOWLEDGED BY LINK

BANK (DAY T+1)

CASH + TWO COPIES OF TR NOTE

(DAY T)

ONE COPY OF TR NOTE

ACKNOWLEDGED (DAY T)

• 1) DAILY TRANSACTION SCROLL (DAY T+1)

• 2) E-SCROLL (DAY T+2)

• 3) HARD COPY CREDIT SCROLL (DAY T+7)

• 4) MONTHLY SUMMARY OF DMS

Sr.DCM OFFICE

• 1) DAILY AND MONTHLY MIS

• 2) GRIEVANCE REDRESSAL

RECOGNISED FOCAL POINT BANK OF W.Rly

DESIGNATED BANK WITH

FUNCTIONAL DEPOSIT ACCOUNT OF W.Rly

Credit (Day T+1)

Station will remit 1 copy of TR note to

respective cash office for accountal in

Chief Cashier’s Cash Book.

Corrigendum no. 4 to EoI cum RFP Final NO.4 dated 21-9-2017 to EoI cum RFP No. C 156/4/1/10/2017-18 Cash Pick up ... as per the Codal provisions and extant instructions.

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