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PowerPoint 2016 Essentials

Sample

Corporate Training Materials All of our training products are fully customizable and are perfect for one day and half day workshops. You can easily update or insert your own content to make the training more relevant to participants. Our material is completely customizable and is backed up by a 90 day 100% no questions asked money back guarantee!

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TABLE OF CONTENTS Preface .............................................................................................................................................. 4

What is Courseware? ................................................................................................................................ 4

How Do I Customize My Course? .............................................................................................................. 4

Materials Required ................................................................................................................................... 5

Maximizing Your Training Power .............................................................................................................. 6

Icebreakers ........................................................................................................................................ 8

Icebreaker: Friends Indeed ........................................................................................................................ 9

Instructor Guide Sample ................................................................................................................... 10

Sample Module: Create and Manage Presentations .......................................................................... 11

Create a Presentation ............................................................................................................................. 11

Create a New Presentation ................................................................................................................. 11

Create a Presentation Based on a Template....................................................................................... 12

Import Word Document Outlines ....................................................................................................... 15

Module : Review Questions .................................................................................................................... 17

Quick Reference Sheets .................................................................................................................... 18

Hide Slides ............................................................................................................................................. 19

Using the Backstage View .................................................................................................................. 19

Change Slide Layout ............................................................................................................................ 19

Change Slide Background .................................................................................................................. 19

Add Page/Slide Numbers .................................................................................................................... 19

Change Slide Size ................................................................................................................................. 19

Certificate of Completion ................................................................................................................. 21

PowerPoint Sample ............................................................................................................................ 1

Full Course Table of Contents ............................................................................................................. 4

Preface

What is Courseware? Welcome to Corporate Training Materials, a completely new training experience!

Our courseware packages offer you top-quality training materials that are customizable, user-friendly, educational, and fun. We provide your materials, materials for the student, PowerPoint slides, and a take-home reference sheet for the student. You simply need to prepare and train!

Best of all, our courseware packages are created in Microsoft Office and can be opened using any version of Word and PowerPoint. (Most other word processing and presentation programs support these formats, too.) This means that you can customize the content, add your logo, change the color scheme, and easily print and e-mail training materials.

How Do I Customize My Course? Customizing your course is easy. To edit text, just click and type as you would with any document. This is particularly convenient if you want to add customized statistics for your region, special examples for your participants’ industry, or additional information. You can, of course, also use all of your word processor’s other features, including text formatting and editing tools (such as cutting and pasting).

To remove modules, simply select the text and press Delete on your keyboard. Then, navigate to the Table of Contents, right-click, and click Update Field. You may see a dialog box; if so, click “Update entire table” and press OK.

(You will also want to perform this step if you add modules or move them around.)

If you want to change the way text looks, you can format any piece of text any way you want. However, to make it easy, we have used styles so that you can update all the text at once.

If you are using Word 97 to 2003, start by clicking the Format menu followed by Styles and Formatting. In Word 2007 and 2010 under the Home tab, right-click on your chosen style and click Modify. That will then produce the Modify Style options window where you can set your preferred style options.

For example, if we wanted to change our Heading 1 style, used for Module Titles, this is what we would do:

Now, we can change our formatting and it will apply to all the headings in the document.

For more information on making Word work for you, please refer to Word 2007 or 2010 Essentials by Corporate Training Materials.

Materials Required All of our courses use flip chart paper and markers extensively. (If you prefer, you can use a whiteboard or chalkboard instead.)

We recommend that each participant have a copy of the Training Manual, and that you review each module before training to ensure you have any special materials required. Worksheets and handouts are

included within a separate activities folder and can be reproduced and used where indicated. If you would like to save paper, these worksheets are easily transferrable to a flip chart paper format, instead of having individual worksheets.

We recommend these additional materials for all workshops:

• Laptop with projector, for PowerPoint slides

• Quick Reference Sheets for students to take home

• Timer or watch (separate from your laptop)

• Masking tape

• Blank paper

Maximizing Your Training Power We have just one more thing for you before you get started. Our company is built for trainers, by trainers, so we thought we would share some of our tips with you, to help you create an engaging, unforgettable experience for your participants.

• Make it customized. By tailoring each course to your participants, you will find that your results will increase a thousand-fold.

o Use examples, case studies, and stories that are relevant to the group.

o Identify whether your participants are strangers or whether they work together. Tailor your approach appropriately.

o Different people learn in different ways, so use different types of activities to balance it all out. (For example, some people learn by reading, while others learn by talking about it, while still others need a hands-on approach. For more information, we suggest Experiential Learning by David Kolb.)

• Make it fun and interactive. Most people do not enjoy sitting and listening to someone else talk for hours at a time. Make use of the tips in this book and your own experience to keep your participants engaged. Mix up the activities to include individual work, small group work, large group discussions, and mini-lectures.

• Make it relevant. Participants are much more receptive to learning if they understand why they are learning it and how they can apply it in their daily lives. Most importantly, they want to know how it will benefit them and make their lives easier. Take every opportunity to tie what you are teaching back to real life.

• Keep an open mind. Many trainers find that they learn something each time they teach a workshop. If you go into a training session with that attitude, you will find that there can be an

amazing two-way flow of information between the trainer and trainees. Enjoy it, learn from it, and make the most of it in your workshops.

And now, time for the training!

Icebreakers

Each course is provided with a wide range of interactive Icebreakers. The trainer can utilize an Icebreaker to help facilitate the beginning of the course, as it helps “break the ice” with the participants. If the participants are new to each other, an icebreaker is a great way to introduce everyone to each other. If the participants all know each other it can still help loosen up the room and begin the training session on positive note. Below you will see one of the icebreakers that can be utilized from the Icebreakers folder.

Icebreaker: Friends Indeed

Purpose

Have the participants moving around and help to make introductions to each other.

Materials Required

• Name card for each person • Markers

Preparation

Have participants fill out their name card. Then, ask participants to stand in a circle, shoulder to shoulder. They should place their name card at their feet. Then they can take a step back. You as the facilitator should take the place in the center of the circle.

Activity

Explain that there is one less place than people in the group, as you are in the middle and will be participating. You will call out a statement that applies to you, and anyone to whom that statement applies must find another place in the circle.

Examples:

• Friends who have cats at home • Friends who are wearing blue • Friends who don’t like ice cream

The odd person out must stand in the center and make a statement.

The rules:

• You cannot move immediately to your left or right, or back to your place. • Let’s be adults: no kicking, punching, body-checking, etc.

Play a few rounds until everyone has had a chance to move around.

Instructor Guide Sample

On the following pages is a sample module from our Instructor Guide. It provides the instructor with a copy of the material and a Lesson Plans box.

The key benefit for the trainer is the Lesson Plan box. It provides a standardized set of tools to assist the instructor train that particular lesson. The Lesson Plan box gives an estimated time to complete the lesson, any materials that are needed for the lesson, recommended activities, and additional points to assist in delivering the lessons such as Stories to Share and Delivery Tips.

Sample Module: Create and Manage Presentations

This module introduces students to a PowerPoint presentation and the different ways of creating presentations. We look at inserting, modifying, ordering and formatting slides, as well as using handouts and notes. We also look at presentation options, views, and printing procedures.

Create a Presentation

Estimated Time for this Lesson

10 minutes

Topics in this Lesson • Create a new presentation • Create a presentation based on a template • Import Word document outlines

Create a New Presentation A blank presentation allows you to start from scratch.

Topic Objective Create a new blank presentation

Topic Summary When you first open PowerPoint, you can select a Blank Presentation to start. You can also select Blank Presentation from the Backstage view (File tab) when you select the New tab.

Materials Required Any PowerPoint presentation

Recommended Activity Have the participants create a new blank presentation.

Show the participants how to create a blank presentation.

Talent hits a target no one else can hit; Genius hits a target no one else can see.

Arthur Schopenhauer

1. Open PowerPoint, or go to the New screen by selecting the File tab from the Ribbon, and selecting the New tab.

2. From the NEW tab, or if you have just opened PowerPoint 2016, select BLANK PRESENTATION.

3. A blank presentation opens ready for your content.

Create a Presentation Based on a Template There are a number of templates available to help you create different types of presentations.

Topic Objective Search for a template and create a presentation from a template

Topic Summary

Templates provide structure and formatting for your presentation. They are a great way to jump start your presentation creation. You can search through several categories to choose from hundreds of templates on the New screen.

Materials Required Any PowerPoint presentation

Recommended Activity Have the participants search for a template. Have the participants create a blank presentation from a template.

Stories to Share Templates are provided by Microsoft or members of the Microsoft Community.

Show the participants how to search for a template.

1. Open PowerPoint, or go to the NEW screen from the previous procedure. 2. Select a category to browse. Alternatively, you can enter text in the SEARCH field that describes

what kind of template you want to find and press ENTER.

3. Once you select a category or perform a search, additional categories are shown on the right. 4. Templates that match that category are shown.

Show the participants how to create a blank presentation using a template.

1. Open PowerPoint, or go to the NEW screen from the previous procedure. 2. Find the template you want to use. 3. Select the template you want to use.

4. A preview of the template opens. You can find out who provided the template and see a description. It also shows the size of the file.

5. Select CREATE. 6. A presentation opens using that template. Depending on the template, some text may already

be in the presentation to enhance or replace.

Import Word Document Outlines Using an outline from Word simplifies the process of creating a new presentation.

Topic Objective Use a Word document outline to create a presentation

Topic Summary

PowerPoint uses the heading styles from your Word document or outline to create titles for new slides. Import a Word document to jumpstart your presentation by selecting Slides from Outline from the New Slide tool on the Home tab of the Ribbon.

Materials Required • Any PowerPoint presentation • Sample outline (Word document)

Recommended Activity Have the participants import a Word outline to add to a presentation.

Delivery Tips The document must use built-in heading styles in Word or have an outline level applied to the text that will become titles for new slides in the presentation.

Show the participants how to import a Word outline into a presentation.

1. Select the small arrow next to New Slide on the Home tab.

2. Select Slides from Outline. 3. In the insert Outline dialog box, navigate to the file you want to import. Highlight it and select

Insert.

4. Slides are created for each paragraph in the Word document that has the Heading 1 Style applied (or Level 1 in Outline view).

Module : Review Questions 1. You can open a blank presentation when you first open PowerPoint or from the New tab of the

Backstage view.

a) True b) False

The Blank Presentation option is on the New screen, available when you first open PowerPoint or from the Backstage View.

2. What can be used to help organize your presentation?

a) Layouts b) Templates c) Sections d) None of the above

c

Quick Reference Sheets

Below is an example of our Quick reference Sheets. They are used to provide the participants with a quick way to reference the material after the course has been completed. They can be customized by the trainer to provide the material deemed the most important. They are a way the participants can look back and reference the material at a later date.

They are also very useful as a take-away from the workshop when branded. When a participant leaves with a Quick Reference Sheet it provides a great way to promote future business.

New Slides from Word Outline

1. Select the small arrow next to New Slide on the Home tab.

2. Select Slides from Outline.

3. In the Insert Outline dialog box, navigate to the file you want to import. Highlight it and select Insert.

4. Slides are created for each paragraph in the Word document that has the Heading 1 Style applied (or Level 1 in Outline view).

Hide Slides

1. Select the slide you want to hide

2. Select the Slide Show tab from the Ribbon.

3. Select Hide Slide.

4. PowerPoint puts a slash through the slide number to indicate that it will not be shown in the slide show.

5. Select Hide Slide again to unhide the slide.

Using the Backstage View

The Backstage View allows you to create a new presentation, open a presentation, protect and inspect a presentation, print a presentation, and adjust PowerPoint’s settings. Select the File tab to open Backstage View.

Change Slide Layout

1. Select the slide you want to reformat.

2. Select Layout under the Slides section on the Home tab on the ribbon.

Change Slide Background

4. Select the slide you want to format.

5. Select the Design tab from the Ribbon.

6. Select Format Background.

7. The Format Background pane opens on the right side of the window.

8. Check the Hide Background Graphics box to print slides without any background graphics.

9. You can select Reset Background to remove all of your background formatting.

Add Page/Slide Numbers

1. Select the slide, multiple slides, or a section to which to apply the footer. You can select multiple slides by clicking the first slide, and then holding down the Ctrl key while you select the others.

2. Select the Insert tab from the Ribbon.

3. Select Header & Footer.

4. In the Header and Footer dialog box, you can include the slide number (on the right side of the footer) – check the Slide Number box.

Change Slide Size

1. Select the Design tab from the Ribbon.

2. Select Slide Size.

3. Select Standard or Widescreen.

PowerPoint 2016 Essentials

3. Select the new layout.

© Corporate Training Materials

www.corporatetrainingmaterials.com

Certificate of Completion

Every course comes with a Certificate of Completion where the participants can be recognized for completing the course. It provides a record of their attendance and to be recognized for their participation in the workshop.

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PowerPoint Sample

Below you will find the PowerPoint sample. The slides are based on and created from the Instructor Guide. PowerPoint slides are a great tool to use during the facilitation of the material; they help to focus on the important points of information presented during the training.

Full Course Table of Contents

Module One: Getting Started ........................................................................................................... 10

Housekeeping Items................................................................................................................................ 10

The Parking Lot ....................................................................................................................................... 11

Workshop Objectives .............................................................................................................................. 11

Action Plans and Evaluation Forms ........................................................................................................ 12

Module Two: Create and Manage Presentations ............................................................................... 13

Create a Presentation ............................................................................................................................. 13

Create a New Presentation ................................................................................................................. 13

Create a Presentation Based on a Template....................................................................................... 14

Import Word Document Outlines ....................................................................................................... 17

Insert and Format Slides ......................................................................................................................... 19

Insert Specific Slide Layouts ................................................................................................................ 19

Duplicate Existing Slides ...................................................................................................................... 21

Hide and Unhide Slides ....................................................................................................................... 22

Delete Slides ........................................................................................................................................ 23

Apply a Different Slide Layout............................................................................................................. 23

Modify Individual Slide Backgrounds .................................................................................................. 24

Insert Slide Headers, Footers and Page Numbers .............................................................................. 26

Change Presentation Options and Views ................................................................................................ 27

Change Slide Size ................................................................................................................................. 27

Change Presentation Views ................................................................................................................ 29

Set File Properties ............................................................................................................................... 30

Order and Group Slides ........................................................................................................................... 31

Modify Slide Order .............................................................................................................................. 31

Create Sections ................................................................................................................................... 32

Rename Sections ................................................................................................................................. 33

Modify Slides, Handouts and Notes ........................................................................................................ 34

Change the Slide Master Theme or Background ................................................................................ 34

Modify Slide Master Content .............................................................................................................. 36

Create a Slide Layout .......................................................................................................................... 37

Modify a Slide Layout .......................................................................................................................... 38

Modify the Handout Master ............................................................................................................... 39

Modify the Notes Master .................................................................................................................... 40

Configure a Presentation for Printing ..................................................................................................... 41

Print a Presentation ............................................................................................................................ 42

Print Notes Pages ................................................................................................................................ 43

Print Handouts Pages .......................................................................................................................... 44

Print in Color, Grayscale or Black and White ...................................................................................... 45

Module Two: Review Questions .............................................................................................................. 46

Module Three: Insert and Format Text, Shapes and Images ............................................................... 48

Insert and Format Text ........................................................................................................................... 48

Insert Text on a Slide ........................................................................................................................... 48

Format Text ......................................................................................................................................... 50

Create Bulleted and Numbered Lists .................................................................................................. 51

Apply WordArt Styles to Text .............................................................................................................. 53

Format Text in Multiple Columns ....................................................................................................... 55

Insert Hyperlinks ................................................................................................................................. 57

Insert and Format Shapes and Text Boxes .............................................................................................. 58

Insert Shapes ....................................................................................................................................... 58

Insert Text Boxes ................................................................................................................................. 60

Resize Shapes and Text Boxes ............................................................................................................. 60

Format Shapes and Text Boxes ........................................................................................................... 62

Apply Styles to Shapes and Text Boxes ............................................................................................... 64

Replace Shapes ................................................................................................................................... 65

Insert and Format Images....................................................................................................................... 67

Insert Pictures ..................................................................................................................................... 67

Apply a Picture Style ........................................................................................................................... 69

Crop Images ........................................................................................................................................ 71

Order and Group Objects ........................................................................................................................ 75

Order Objects ...................................................................................................................................... 75

Group Objects ..................................................................................................................................... 76

Align Objects ....................................................................................................................................... 77

Display Alignment Tools ...................................................................................................................... 79

Module Three: Review Questions ........................................................................................................... 82

Module Four: Insert Tables, Charts, SmartArt, and Media ................................................................. 84

Insert and Format Tables ........................................................................................................................ 84

Create a Table ..................................................................................................................................... 84

Apply Table Styles ............................................................................................................................... 86

Insert and Delete Table Rows and Columns ....................................................................................... 89

Import a Table ..................................................................................................................................... 91

Insert and Format Charts ........................................................................................................................ 93

Create a Chart ..................................................................................................................................... 93

Change the Chart Type ........................................................................................................................ 95

Changing a Chart Legend .................................................................................................................... 97

Change the Style of a Chart................................................................................................................. 98

Import a Chart ..................................................................................................................................... 99

Insert and Format SmartArt Graphics .................................................................................................. 101

Insert SmartArt.................................................................................................................................. 101

Convert Lists to SmartArt Graphics ................................................................................................... 103

Change the Color of SmartArt Graphics ............................................................................................ 104

Reorder Shapes in SmartArt Graphics .............................................................................................. 106

Add Shape to SmartArt ..................................................................................................................... 107

Insert and Manage Media .................................................................................................................... 108

Insert Audio and Video Clips ............................................................................................................. 108

Adjust Media Window Size ............................................................................................................... 111

Configure Media Playback Options ................................................................................................... 113

Set Media Timing Options ................................................................................................................. 115

Trim Video ......................................................................................................................................... 117

Module Four: Review Questions ........................................................................................................... 119

Module Five: Apply Transitions and Animations.............................................................................. 121

Apply Slide Transitions .......................................................................................................................... 121

Insert Slide Transitions ...................................................................................................................... 121

Set Transition Effect Options ............................................................................................................ 122

Animate Slide Content .......................................................................................................................... 124

Apply Animations to Text .................................................................................................................. 124

Apply Animations to Objects ............................................................................................................ 126

Set Animation Effect Options ............................................................................................................ 127

Set Animation Paths .......................................................................................................................... 128

Set Timing for Transitions and Animations ........................................................................................... 131

Set Transition Duration ..................................................................................................................... 131

Configure Transition Start and Finish Options .................................................................................. 132

Set Animation Timing ........................................................................................................................ 133

Reorder Animations on a Slide.......................................................................................................... 134

Module Five: Review Questions ............................................................................................................ 136

Module Six: View Slideshows and Work with Multiple Presentations .............................................. 138

Configure and Present a Slideshow ...................................................................................................... 138

Preview Your Slide Show ................................................................................................................... 138

Rehearse Slide Show Timing ............................................................................................................. 139

Present a Slide Show using Presenter View ...................................................................................... 141

Configure Slide Show Options ........................................................................................................... 142

Create Custom Slide Shows .............................................................................................................. 144

Merge Content from Multiple Presentations ........................................................................................ 146

Insert Slides from Another Presentation .......................................................................................... 146

Send Presentation for Review ........................................................................................................... 149

Review Comments ............................................................................................................................ 151

Compare Two Presentations ............................................................................................................. 153

Finalize Presentations ........................................................................................................................... 155

Protect a Presentation ...................................................................................................................... 155

Inspect a Presentation for Hidden Properties and Personal Information ........................................ 157

Inspect a Presentation for Accessibility Issues ................................................................................. 159

Inspect a Presentation for Compatibility Issues ............................................................................... 160

Proof a Presentation ......................................................................................................................... 161

Export Presentations to Other Formats ............................................................................................ 163

Module Six: Review Questions .............................................................................................................. 166

Module Seven: Wrapping Up .......................................................................................................... 168

Words from the Wise ............................................................................................................................ 168

Review of Parking Lot ........................................................................................................................... 168

Completion of Action Plans and Evaluations ........................................................................................ 168