Copyright Lisa Spencer and Gayle Burns, 2008. Copyright Lisa Spencer and Gayle Burns, 2008. This work is the intellectual property of the authors. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement th d d t il d ti appears on the reproduced materials and notice is given that the copying is by permission of the authors To disseminate otherwise or to authors. To disseminate otherwise or to republish requires written permission from the authors.
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Copyright Lisa Spencer and Gayle Burns, 2008.Copyright Lisa Spencer and Gayle Burns, 2008. This work is the intellectual property of the authors. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement
th d d t i l d tiappears on the reproduced materials and notice is given that the copying is by permission of the authors To disseminate otherwise or toauthors. To disseminate otherwise or to republish requires written permission from the authors.
Using a Wiki as a Project Management Tool
Lisa Spencer, Director, Support ServicesGayle Burns, Manager, Academic Technologies
Educause Western Regional Conference April 1, 2008 San Francisco, CA
Pros:Documentation about this phase of the project in a central locationa central locationCaptured all of the exchanges between the IT staff, student staff, and temp staff, , p
Cons:Only useful to a few “inside” peopleDid ’ ll f h j d ( iDidn’t capture all of the project data (previous phases captured in other places)
TimelogsTimelogs
• Simple tablesSimple tables• Viewing can be restricted
to the individual and his/her project manager if desired
• We found it particularly p yuseful to track hours worked by student workers
dand temporary contractors
Iterations of the LMS Project
LMS Committee: Jan 2007 – Jan 2008
Iterations of the LMS Project
LMS Committee: Jan 2007 Jan 2008 Project predated me: June 2007I f ll t dInfo collected:• Peoples’ hard drives: Powerpoints,
meeting notes, memos• Phone calls• Face-to-face info gathering techniques
LMS Project Part 1https://oxypedia.oxy.edu/display/LMS/Home
LMS Project Part 1p yp y p y
Pros:Documentation in central locationThink through planning process
Cons:Not comfortable sharing it outside of ITSOnly useful to a few “inside” people
LMS Project Part 2https://oxypedia.oxy.edu/display/LMSRec/ONE+LMS+FOR+OXY
LMS Project Part 2
Pros:“Mirrors” the hard copy recommendationMirrors the hard copy recommendationEasy access (links) to supporting documentsDoesn’t spam email servers
Cons:S l till f ili ith O diSome people still unfamiliar with Oxypedia
LMS Project Part 3https://oxypedia.oxy.edu/display/MOODLE/OXYMoodle+Ho
LMS Project Part 3
me
ProsContinued the thinking process
ConsConsNeeded more structure to be useful
One year in
• We’re the campus technology champions
One year in
We re the campus technology champions, but still find ourselves challenged by adapting to a new tooladapting to a new tool.
• Confusion about how to organize informationinformation. . . .
• At a minimum, information is more easily t d h bl d h d th itcaptured, searchable, and shared then it
was before Oxypedia.
Factors in success?
• A strong desire to collaborate
Factors in success?
A strong desire to collaborate• Peer pressure, in the form of “gentle”
reminders from Oxypedia championsreminders from Oxypedia champions• Critical information lives there!
– Including restaurant reviews and holiday party planning
Lessons learned?
• Assign a project manager/owner
Lessons learned?
Assign a project manager/owner• Provide basic project formats for folks to
choose from if they likechoose from if they like• Always front load the process with the
j t i t l tproject overview template• Encourage the use of labels/tags• Consider the use of viewing restrictions• Encourage email “subscribes”Encourage email subscribes
Take aways
• If you’re considering it – try it!
Take aways
If you re considering it try it!• Allows people to “think” in whatever ways
they are comfortablethey are comfortable• Be patient with yourself and with others—
th i t h i l l i dthere is a technical learning curve and a process learning curve (one size doesn’t fit ll)all)