Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Office 2010 Vol.1 PowerPoint Lecture to Accompany Skills.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 1

Skills for Success with Office 2010 Vol.1

PowerPoint Lecture to Accompany

Skills for Success with Microsoft® Office 2010 Vol. 1

Excel Chapter 2Create Charts



Introduction

• In Skills 1–10, you will:– Open Existing Workbooks & Align Text,

Construct & Copy Formulas, Format Numbers

– Create, Format Column Charts– Create, Format, style Pie Charts, Chart

Sheets– Update Charts, Insert WordArt, Prepare

Chart Sheets for Printing



Introduction

Update Charts, Insert WordArt, Prepare Chart Sheets for Printing

Open Existing Workbooks & Align Text, Construct & Copy Formulas, Format Numbers

Create, format, style Pie Charts, Chart Sheets

Create, Format Column Charts



Skill 1: Open Existing Workbooks and Align Text

Cell E2 textis truncated

Text wrap Format displays text onmultiple lines within a cell.Document theme

A set of design elementsthat provides a unified look for colors, fonts, and graphics can be applied to a workbook

Column is toonarrow todisplay values




Right columnboundary andpointer

AutoFit the column—automaticallychange the column width toaccommodate the longest entry




Wrap Text buttonMiddle Align button

Column titlesformatted

Columns widened




SUM function inranges E3:E10and B11:E11



Skill 2: Construct and Copy Formulas Containing Absolute Cell References

Absolute cell reference A cell reference that remains the same when copied or filled to other cells

Cells referencedin formula

Underlyingformula

Excel uses rules to check for formula errors. When a formula breaks one of the rules, the cell displays an error indicator—a green triangle that indicates a possible error in aformula.

Range finder outlines all of the cells referencedin a formula




Error valueError indicatorA green triangle that indicates a possible error in a formula

Error values are messages that displaywhenever a formula cannot perform the calculations in a formula.

The #DIV/0! Error value displays in a cell whenever the underlyingformula attempts to divide by zero.




Absolute rowreference

Absolute columnreference

Double-click cell F3.Move the insertion point to the end of theformula—to the right of E11—and then press F4 to make the cell reference absolute. Notice that a dollar sign is inserted in front of the column referenceE and that a dollar sign is inserted in front of the row reference 11




Divisor is still $E$11

Relative referencechanged from cellE3 to cell E4



Skill 3: Format Numbers

Comma cell style Commas whereappropriate and same formattingas the Accounting number format but without a dollar sign

Number format A specific way that Excel displays numbers. By default, Excel displays the General format.

General formata number format that does not display commas or trailing zeros to the right of a decimal point




Nonadjacent ranges selected and format applied

Decrease Decimal button

Accounting NumberFormat button

Accounting number format Comma separators where appropriate, fixed dollar sign aligned at the left edge of the cell, two decimal places, a small amount of space at both the right and left edges of the cell to accommodate parentheses for negative numbers




Comma [0] cellstyle applied

Comma cell style adds commas where appropriate and applies the same formatting as the Accounting number format but withouta dollar sign.




Total cell styleformat applied

IncreaseDecimal button

Total cell style applies a single top border, which indicates that calculationswere performed on the numbers above, anda double bottom border, which indicatesthat the calculations are complete.



Skill 4: Create Column Charts

Range A2:D10 selected Column chartuseful for illustratingcomparisons among related numbers

Chart A graphic representation of data used to show comparisons, patterns, and trends

Clusteredcolumn chart

Chart gallery




Category axis

Embeddedcolumn chart

Borders aroundchart data

Chart Tools contextualtabs display

Embedded chart A chart that is placed on the worksheet containing the data.

Category labelNonnumeric text that identifies the categories of data. Here, the worksheet’s row titles are used for the category labels. For column charts, the category axis is thex-axis—the horizontal axis of a chart

Category axis The axis thatdisplays the category labels.

Axis A line bordering the chart plot area used as a frame of reference for measurement.




Data markera column, a bar, an area, a dot, a pie slice, or another symbol that represents asingle data point.

Value axis Axis that displays theworksheet’s numeric data

Data pointA chart valuethat originates in a worksheet cell

LegendA box that identifies the patterns or colors that are assigned to the data series or categories in the chart




Lower rightcorner of chartin cell F36

Data seriesData points related to one another



Skill 5: Format Column Charts

Chart title andaxis titles added

Chart styleA prebuilt chart format that applies an overall visual look to a chart by modifying its graphic effects, colors, and backgrounds.

Chart layoutA prebuilt set of chart elements that can include a title,a legend, or labels

Chart typechanged to3-D Column

Designcontextual tab

3-D, which is short for three-dimensional, refers to an image that appears to have all three spatial dimensions—length, width, and depth




Chart titlechanged

Chart styleapplied




Legend at top

Vertical axistitle deleted

Major verticalgridlines display

Horizontal axis title changed

When you move chart elements such as thelegend, the chart automatically resizes






Skill 6: Create Pie Charts and Chart Sheets

Move Chartdialog box

Pie chart displays the relationship ofparts to a whole

Move Chartbutton

New sheetoption button

New sheet name

Chart sheet A workbook sheet thatcontains only a chart




Chart title added

Chart sheet created

Chart layoutapplied

Category names




FormatData Labelsdialog box Category Name

and Percentageselected

Inside Endselected

On the Layout tab, in the Labels group, click the Data Labels button, and then click More Data Label Options.




Data labelsselected

Series 1 DataLabels selected

Chart Elementsarrow

You can use the Chart Elements list to select any chart element.



Skill 7: Apply 3-D Effects and Rotate PieChart Slices

Selectionhandles surroundpie chart

You can modify chart elements by changing the fill color or texture, or by adding an effect such as a shadow, glow, reflection, orbevel.




Spin box Widthsand Heightsset to 512 pt

Material button

Shape effectsapplied topie chart




Shadowbelow chart

Rotation of Xchanged to 55




Convex beveledoutline

Fill color inchart area

The order in which the data series is plottedis determined by the order of the data onthe worksheet. The pie chart slices can berotated up to 360 degrees.



Skill 8: Explode and Color Pie Slices, and Insert Text Boxes

Move pointer

Utility Taxslice selected

Dotted linesIndicate position of slice as it is moved

ExplodePull out one or moreslices—of a 3-D pie chart to emphasize aspecific slice or slices in a pie chart.




Format Data Pointdialog box

Fill selected

Solid fill optionbutton selected

Color buttonarrowWith the Utility Tax slice still selected,

on the Format tab, in the Current Selection group, click the Format Selection button.




Lines indicateoutline of textbox as it is drawn

Text Box button

On the Layout tab, in the Insert group,click the Text Box button.




Utility Tax datalabel moved

Text box inserted



Skill 9: Update Charts and Insert WordArt

February datamarker updated

Sheet tabs The labels along the lower border of the workbook window that identify each worksheet or chart sheet.

When worksheet values are changed, the chart is automatically updated.




Water datamarker updated

When underlying data is changed, the pie chart percentages and pie slices are automatically recalculated and resized.




Five rows andWordArt inserted




Text effectsapplied toWordArt



Skill 10: Prepare Chart Sheets for Printing

Only the columnchart displaysin preview ofprinted page

When an embedded chart is selected, onlythe chart will print.




WordArt, data,and chart displayon one page

Page 1 of 1

On the Page Layout tab, in the Scale to Fit group, click the Width button arrow, and then click 1 page. Click the Heightbutton arrow, and then click 1 page.




Print tab

Print EntireWorkbook




Next Page button

Print button

1 of 2



Skills for Success

• In Chapter 1, you practiced the following skills:– Open Existing Workbooks, Align Text,

Construct, Copy Formulas, Format Numbers– Create, Format Column Charts– Create, Format Pie Charts, Chart Sheets– Update Charts, Insert WordArt, Prepare Chart

Sheets for Printing



Congratulations

• You have now completed all Skills for Excel Chapter 2



All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic,

mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall

Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Office 2010 Vol.1 PowerPoint Lecture to Accompany Skills.

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formula slide

format column charts

cell reference absolute

cell e4 slide

text cell e2 text

cell e3