Copyright 2007, Paradigm Publishing Inc. POWERPOINT 2007 CHAPTER 2 BACKNEXTEND 2-1 LINKS TO OBJECTIVES Check Spelling Insert, Delete, Find and Replace.

Copyright 2007, Paradigm Publishing Inc.

POWERPOINT 2007

CHAPTER 2

BACK NEXT END

2-1

LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find

and Replace Text• Cut- Copy-Paste• Rearrange text in

Slides/Outline pane• Size and rearrange

placeholders• Insert, Delete, Move

and Copy Slides• Copy slides between

presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary

Microsoft PowerPoint 2007 – Unit 1

MODIFYING A PRESENTATION AND USING HELP

Chapter 2Chapter 2


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Performance Objectives

• Check spelling • Insert and delete text in slides• Find and replace text in slides• Cut, Copy and Paste text in slides• Rearrange text in the Slides/Outline

pane• Size and rearrange placeholders • Insert, delete, move and copy slides • Copy slides between presentations• Duplicate slides• Reuse slides• Preview a presentation• Use the Help feature


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Checking Spelling

ORClick on the Review tab

Click Spelling button

Change or Ignore errors

F7 key

Checker stops at the misspelled word


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Inserting and Deleting TextInserting and Deleting Text

Text can be inserted or deleted in the Slide placeholder

Text can be inserted or deleted in the Outline pane

OR


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Inserting and Deleting Text…/2Inserting and Deleting Text…/2

Selecting Text - Methods

To do this Perform this action

Select text as mouse pointer passes through

Click and drag mouse

Select entire word Double-click word

Select entire paragraphTriple-click anywhere in paragraph

Select entire sentenceCtrl + click anywhere in sentence

Select all text in selected placeholder

Click in the placeholder, then click Edit, Select All or press Ctrl + A


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Finding and Replacing Text

Ctrl + F

Type the text to find

Click the Home tab ,then the Find button

Click Find Next button

ORFind Dialog Box


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Finding and Replacing Text../2

Ctrl + H

Type the text to find

Type thereplacement

text

Click the Home tab, then the Find button

Replace Dialog Box

OR

Click Replace button

orReplace

Allbutton


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Cutting-Copying-Pasting Text in Slides

Cut, Copy and Paste buttons are located in the Clipboard group in

the Home tab

Cut or Ctrl +

X

Copy or Ctrl + C

Paste orCtrl +V

Deletes text to clipboard

Copies text to clipboard

Places clipboard

contents to selected

location in document

Select text first


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Cutting-Copying-Pasting Text in Slides../2

Cut – Used to move selected text to another location or to remove text

Copy – Used to Copy selected text to another location

Paste – Used after Cut or Copy to place selected text in desired

location

Shortcut Menu – Right-click

selected text and use menu

commands


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Hold down the Ctrl key while dragging to copy the text

Rearranging Text in the Outline/Slides Pane

Position mouse pointer on slide

icon or bulletuntil the arrow

turns into a 4-headed arrow

Drag untilhorizontal lineis in desired

location


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Rearranging Text in the Outline/Slides Pane../2

Position mouse on slide icon and hold down left mouse button to select all text on slide

Position mouse on bullet and hold down left mouse button to select only bulleted text


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Click inside placeholder to select it

Size and Rearrange Placeholders on a Slide

Sizing handles: drag handle in

desired direction

Rotation handle rotates placeholder

Drag cornersizing handleto changewidth and height


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Size and Rearrange Placeholders on a Slide../2

Click borderof placeholder

and drag outlineto desiredlocation

Hold down Ctrl key while dragging to

copy the placeholder


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Inserting a Slide

Ctrl + MOR

In Normal view

Click New Slide button in the Slides group in the Home tab

In Slide Sorter viewClick the slide that willprecede the new slide, then click New Slide button

Slide is inserted after the active

slide


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Deleting a Slide

In Normal view

In Slide Sorter view

Select slide(s) in Slide paneand then press the Delete Key or Delete button

Select slide(s) and then press the Delete keyor Delete button


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Moving and Copying a Slide

To Move In Normal view

Click slide, hold mouse down and drag, then drop when a thin horizontal line

displays the desired location

To Copy In Normal view

Hold down Ctrl key while

dragging slide miniature

OR Ctrl + X, position at desired

location, then Ctrl + V

Ctrl + C, position at desired location, then Ctrl + V

OR


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Moving and Copying a Slide../2

To Move In Slide Sorter view

Click slide, hold mouse down and drag, then drop when a

thin vertical line displays the desired location

ORCtrl + X

then Ctrl + V

To Copy In Slide Sorter view

Hold down Ctrl key while

dragging slide miniature

Ctrl + C then Ctrl +

V

OR


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Copying a Slide Between Presentations

Select slide(s), click Copy button

Open target presentation, click Paste button

The copied slide will take on the design theme of the presentation into which it is

copied


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Duplicating Slides

Click the New Slide button

arrow

Click Duplicate Selected

slides

Select slide(s) to duplicate

Hold down Shift key to

select contiguous

slidesHold down Ctrl key to select non-contiguous slides


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Reuse Slides

Reuse Slide(s)

Click reus

e slide

Click the New Slide button

arrow

Browse to folder and

double-click presentation

To retain original formatting, insert a check mark in the Keep Source Formatting check

box


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Inserting Headers and Footers

Click Options button,

then Header

and Footer

Options to Insert Header and Footer in

Slides or Notes and Handouts

Check to insert date and time

Update time automatically

Type Header or Footer

to print on slides and handouts

Click


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Previewing a Presentation

Click the Office button

Point to Print,

then Click Print

Preview


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Previewing a Presentation../2

Print Preview Window


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Previewing a Presentation../3

Change ZoomSpecify print slides or handouts

Click Options button to display more options

Close PreviewPrint

Change Orientation

See Next or Previous

Page


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Using the Help Feature

Click on the Dialog Box Help button to display topics

relating to the dialog box


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Using the Help Feature

Type your topicand press Enter

Click topic to displayinformation

Click the Microsoft Office PowerPoint Help button (located in the upper right hand corner of

the screen)

Press F1

OR


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How do you display the Find dialog box?

Ctrl + F

Click the Home tab, then the Find button

OR

Features Summary


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How do you display the Replace dialog box?

Ctrl + H

Click the Home tab, then the Replace button OR

Click Replace

Features Summary


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How do you check spelling ?

OR

Click Spelling button

F7

Features Summary


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How do you delete a slide ?

Select slide(s) in Slide paneand then press the Delete Key or Delete button

Features Summary


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How do you insert a new slide?

Ctrl + M

OR

Click New Slide button in the Slides group in the Home tab

Features Summary


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How do you Preview a Presentation?

Click the Office button

Point to Print,

then Click Print

Preview

Features Summary


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How do you use the Help Feature?

Click the Microsoft Office PowerPoint Help button (located in the upper right hand corner of

the screen)

Press F1

OR

Features Summary


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Coming Next

FORMATTING SLIDES

Chapter 3Chapter 3

Copyright 2007, Paradigm Publishing Inc. POWERPOINT 2007 CHAPTER 2 BACKNEXTEND 2-1 LINKS TO OBJECTIVES Check Spelling Insert, Delete, Find and Replace.

Documents

copy slides copy slides

text text

text insert

slides cut

text cut copy

slide placeholder text

slidesoutline pane size

placeholders size