Copyright 2007, Information Builders. Slide 1 FOR and the FML Syntax Noreen Redden Information Builders FOCUS Users of New England.

Copyright 2007, Information Builders. Slide 1

FOR and the FML Syntax

Noreen ReddenInformation Builders

FOCUS Users of New England


Financial ReportingAgenda

General Accounting ConceptsWhy FML?Requirements for Parent-Child ReportingFinancial Report PainterPreparing the DataExamplesQuestions


Financial ReportingGeneral Accounting Concepts

Creating specific types of reports (eg. Income Statement, Balance Sheet)

The rows on Financial reports are made up of General Ledger Accounts with measurement values (eg. Actual, Plan, Forecast)

General Ledger contains Account transactions (eg. Debit/Credit entries)

Chart of Accounts is the G/L Account hierarchy



Total of Debits must equal Total of Credits

Transactions for buying a building:

G/L

Account Description Debit Credit

10005 Building 1,000,000

10001 Cash 200,000

20008 Mortgage 800,000



Chart of Accounts

Assets

Current Assets

Cash

Long Term Assets

Building

Liabilities

Long Term Liabilities

Mortgage Payable



The signs of the numbers may be negative for certain types of accounts Revenue Liability Stockholder’s Equity

However, they need to be presented as non-negative numbers on the report


Financial ReportingWhat’s the difference

In Typical Reporting: Report Lines appear in Sort Order Lines Appear Only for values retrieved from File Free Text can only be inserted on Sort Breaks Inter-Row calculations can only be performed at Sort

Breaks (RECAP)


What is Financial Reporting?What’s the difference

In Financial Reporting: Specific Report Lines can be placed anywhere on the

page – regardless of sort sequence Report Lines can appear in report regardless on

whether there is any Amount in the General LedgerFree Text can be inserted on any line of the page Inter-Row calculations can performed simply Complex formatting


Financial ReportingRequirements for Parent-Child Reporting

Graphical representation of the Parent/Child hierarchy

Each element contains a pointer to the next element.


Financial ReportingRequirements for Parent-Child Reporting (cont’d)

Hierarchy Requirements Account Code Account Parent Account Description

Usually requires an additional process to create this structure

New structure is then joined to the data to be reported upon


Financial ReportingMaster File Keywords

REFERENCE=fieldname Where fieldname identifies FIELDNAME within the Master

File that contains the Child value.

PROPERTY=PARENT_OF Marks the fieldname as containing the Parent value of the

field identified in the REFERENCE attribute

PROPERTY=CAPTION Marks the field as containing the Description value of the

field identified in the REFERENCE attribute


Financial ReportingParent-Child Rules

Each parent must be stored as a child

A child may have only one parent

Top level must point to a blank parent

Child and parent fields must have the same format

If you qualify the field names in the references, you MUST use those referenced field names in the request


Financial ReportingHierarchy Examples

Chart of AccountsACCOUNT ACCOUNT PARENT ACCOUNT CAPTION

1000 Profit Before Tax

2000 1000 Gross Margin

2100 2000 Sales Revenue

2200 2100 Retail Sales

2210 2200 Retail – Television

Organization ChartEmployee ID Manager ID Title

001 CEO

002 001 President

003 002 VP Sales

004 003 Dir East Coast Sales

005 003 Dir West Coast Sales

006 004 NE Sales Manager


Financial ReportingThe Painter

Starting a Financial Report In the Report Painter:

Add the fields you want to include in the report, including the field that you intend to designate as your FOR field

The FOR field is the field that contains the Child account value You can include BY and/or Across sort fields Headings, footings,calculated values, and images are usable Select the field that you want to use as the FOR field, and click

the For button on the Report Painter Columns toolbar Report can only contain one FOR field Click the Matrix tab at the bottom of the window The Financial Report Painter's Design matrix opens



Highlight the column, click the For button

then the Matrix tab



This view shows an expanded hierarchyand a section of the report


Financial ReportingChildren/Consolidate Options

You open the tag dialog by right-clicking on a row and selecting row properties


Financial ReportingChildren/Consolidate Options (cont’d)

With Children Shows a total for the groups parent at the start of each

grouping

Get Children Shows the figures for children of that entry. Additional

groups would appear as above.

Consolidate Instructs WebFOCUS to calculate a total for each of the

parent entries or the specific parent.


Financial ReportingAdding Rows Together

You can also create dynamic hierarchies using FML. In this example, we create a report showing totals by the existing hierarchy and a proposed hierarchy.


Financial ReportingRECAP

You open the recap dialog by either right-clicking on a row or clicking on the tool bar


Financial ReportingRECAP (cont’d)You can also create recaps by clicking on a cell, then, while holding down the shift key, you can drag a reference to that cell elsewhere. Note, that by default, a “+” is used. You can change that to whatever you need it to be.


Net Profit ________ ____1000 ____

Gross Margin ____2000 ____1000 ____

Sales Revenue 21002000 ____1000 ____

Retail Sales 21002000 22001000 ____

Retail TV Sales 21002000 22001000 2210

Retail Stereo Sales 21002000 22001000 2220

Mail Order Sales 21002000 23001000 ____

Mail Order TV Sales 21002000 23001000 2310

Mail Order St Sales 21002000 23001000 2320

Operating Expenses ____3000 ____1000 ____

Selling Expenses 31003000 ____1000 ____

Advertising 31003000 31101000 ____

Description Lev 3Lev 2 Lev 4Lev 1 Lev 5 Description ChildParent

Net Profit

Gross Margin

Sales Revenue

Retail Sales

Retail TV Sales

Retail Stereo Sales

Mail Order Sales

Mail Order TV Sales

Mail Order St Sales

Operating Expenses

Selling Expenses

Advertising

1000

2000

2100

2200

2200

2100

2300

2300

1000

3000

3100

1000

2000

2100

2200

2210

2220

2300

2310

2320

3000

3100

3110

Financial ReportingPreparing the data

Source – Level Based Hierarchy Output – Parent/Child


Financial ReportingPreparing the data (cont’d)FILENAME=ACCTLVL, SUFFIX=FOC , $ SEGMENT=ACCTLVL,SEGTYPE=S1, $ FIELDNAME=FOCLIST , ALIAS=E01, USAGE=I5 , $ FIELDNAME=ACCT_LVL1, ALIAS=E02, USAGE=A4, $ FIELDNAME=ACCT_LVL2, ALIAS=E03, USAGE=A4, $ FIELDNAME=ACCT_LVL3, ALIAS=E04, USAGE=A4, $ FIELDNAME=ACCT_LVL4, ALIAS=E05, USAGE=A4, $ FIELDNAME=ACCT_LVL5, ALIAS=E06, USAGE=A4, $ FIELDNAME=ACCT_LVL6, ALIAS=E07, USAGE=A4, $ FIELDNAME=DESCR, ALIAS=E08, USAGE=A44,$

FILENAME=ACCTPC , SUFFIX=FOC , $ SEGMENT=ACCTPC, SEGTYPE=S1, $ FIELDNAME=DESCRIPTION, ALIAS=E01, USAGE=A44, REFERENCE=CHILD_ACCOUNT, PROPERTY=CAPTION,$ FIELDNAME=PARENT_ACCOUNT, ALIAS=E02, USAGE=A4 , REFERENCE=CHILD_ACCOUNT, PROPERTY=PARENT_OF,$ FIELDNAME=CHILD_ACCOUNT, ALIAS=E03, USAGE=A4, $


TABLE FILE filenamePRINT/SUM

FOR hierarchyfld

parentvalue GET/WITH CHILD(REN) (n) ALL AS CAPTION/’text’ LABEL label … hierarchyfld the hierarchy field name or, field name from the host file(JOIN) parentvalue the parent value for which the children are to be retrieved

Financial ReportingSyntax


parentvalue GET/WITH CHILD(REN) (n) ALL AS CAPTION/’text’ LABEL label

GET CHILDREN displays the hierarchy starts with the first child of the parent value does NOT include the parent in the display …

WITH CHILDREN displays the hierarchy starts with the first child of the parent value DOES include the parent in the display

(n) ALL Integer value from 1 to 99 How many levels of the hierarchy to display Warning message if 999 levels are exceeded ALL is a synonym for up to 99 levels Levels of the hierarchy are indented at each level



parentvalue GET/WITH CHILD(REN) (n) ALL AS CAPTION/’text’ LABEL label

CAPTION The caption value to display Taken from the CAPTION field in the Master File Description ‘text’ A text string which will be used for the Row Title Does NOT use the CAPTION field, if used LABEL Regular FML syntax – assigns an explicit row label



PIN REPORTSTO TITLE FULLNAME --- --------- ----- -------- 000000010 000000040 MARKETING EXECUTIVE VALINO, DANIEL 000000020 000000340 INDUSTRIAL MARKETER BELLA, MICHAEL 000000030 000000050 SALES MANAGER CASSANOVA, LOIS 000000040 000000200 MARKETING DIRECTOR ADAMS, RUTH 000000050 000000200 EXECUTIVE MANAGER ADDAMS, PETER 000000060 000000200 MARKETING DIRECTOR PATEL, DORINA 000000070 PRESIDENT SANCHEZ, EVELYN 000000080 000000340 SENIOR SALES EXEC. SO, PAMELA 000000090 000000250 EMPLOYEE COORDINATOR PULASKI, MARIANNE 000000100 000000370 SUPERVISOR OF AP/AR ANDERSON, TIM 000000110 000000160 PRODUCT DISTRIBUTOR RUSSO, ANTHONY 000000120 000000230 CORPORATE CONSULTANT WANG, KATE 000000130 000000340 MANAGER CVEK, MARCUS 000000140 000000350 MANAGER WHITE, VERONICA 000000150 000000120 SENIOR CONSULTANT WHITE, KARL

Financial ReportingExamples

Hierarchy sample data


FILENAME=ORGCHART, SUFFIX=FOC , $ SEGMENT=SEG01, SEGTYPE=S1, $ FIELDNAME=PIN, ALIAS=E01, USAGE=A9, FIELDTYPE=I, $ FIELDNAME=REPORTSTO, ALIAS=E02, USAGE=A9, PROPERTY=PARENT_OF,REFERENCE=PIN,$ FIELDNAME=TITLE, ALIAS=E03, USAGE=A20,$ FIELDNAME=FULLNAME, ALIAS=E04, USAGE=A50, PROPERTY=CAPTION,REFERENCE=PIN,$


Master File Description (Synonym) – USEORG.MAS


JOIN PIN IN USEORG TO PIN IN EMPDATA AS J1

TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN''000000070' ON TABLE SET FORMULTIPLE ONON TABLE NOTOTALON TABLE SET BLANKINDENT ON


COUNT SALARY ----- ------ 000000070 1 $83,000.00



TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN''000000070' OVER'000000080' INDENT 1


COUNT SALARY ----- ------ 000000070 1 $83,000.00 000000080 1 $43,400.00



TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN' '000000070' WITH CHILDREN


COUNT SALARY ----- ------ 000000070 1 $83,000.00 000000200 1 $115,000.00 000000230 1 $80,500.00



TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN' '000000070' GET CHILDREN


COUNT SALARY ----- ------ 000000200 1 $115,000.00 000000230 1 $80,500.00



TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN' '000000070' WITH CHILDREN 2


COUNT SALARY ----- ------ 000000070 1 $83,000.00 000000200 1 $115,000.00 000000040 1 $62,500.00 000000050 1 $54,100.00 000000060 1 $55,500.00 000000160 1 $62,500.00 000000270 1 $42,900.00 000000340 1 $58,800.00 000000230 1 $80,500.00 000000120 1 $49,500.00 000000170 1 $30,800.00 000000300 1 $79,000.00



TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN' '000000070' WITH CHILDREN ALL


COUNT SALARY ----- ------000000070 1 $83,000.00 000000200 1 $115,000.00 000000040 1 $62,500.00 000000010 1 $55,500.00 000000310 1 $52,000.00 000000050 1 $54,100.00 000000030 1 $70,000.00 000000190 1 $39,000.00 000000210 1 $43,600.00 000000330 1 $30,500.00 000000360 1 $43,000.00 000000060 1 $55,500.00 000000320 1 $35,200.00 000000160 1 $62,500.00 000000110 1 $19,300.00 000000350 1 $54,100.00 000000140 1 $62,500.00



TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN' '000000070' WITH CHILDREN ALL ADD


COUNT SALARY ----- ------000000070 37 $1,892,900.00 000000200 26 $1,346,600.00 000000040 3 $170,000.00 000000010 1 $55,500.00 000000310 1 $52,000.00 000000050 6 $280,200.00 000000030 1 $70,000.00 000000190 1 $39,000.00 000000210 1 $43,600.00 000000330 1 $30,500.00 000000360 1 $43,000.00 000000060 2 $90,700.00 000000320 1 $35,200.00 000000160 4 $198,400.00 000000110 1 $19,300.00 000000350 2 $116,600.00 000000140 1 $62,500.00



TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN' '000000070’ ADD


COUNT SALARY ----- ------000000400 37 $1,892,900.00


'000000070' WITH CHILDREN ALL

Financial ReportingExamples COUNT SALARY ----- ------000000070 1 $83,000.00 000000200 1 $115,000.00 000000040 1 $62,500.00 000000010 1 $55,500.00 000000310 1 $52,000.00 000000050 1 $54,100.00 000000030 1 $70,000.00 000000190 1 $39,000.00 000000210 1 $43,600.00 000000330 1 $30,500.00 000000360 1 $43,000.00 000000060 1 $55,500.00 000000320 1 $35,200.00 000000160 1 $62,500.00 000000110 1 $19,300.00 000000350 1 $54,100.00 000000140 1 $62,500.00

COUNT SALARY ----- ------000000400 37 $1,892,900.00

'000000070' ADD



TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN' '000000070' WITH CHILDREN ALL OVER '000000070' ADD ON TABLE SET FORMULTIPLE ON


COUNT SALARY ----- ------ 000000070 1 $83,000.00 000000200 1 $115,000.00 000000040 1 $62,500.00 000000010 1 $55,500.00 000000310 1 $52,000.00 000000050 1 $54,100.00 000000030 1 $70,000.00 000000190 1 $39,000.00... 000000100 1 $32,400.00 000000400 1 $26,400.00 000000400 37 $1,892,900.00



TABLE FILE USEORGCOUNT ENTRIES SUM.SALARYFOR 'USEORG.SEG01.PIN' '000000070' WITH CHILDREN ALL AS CAPTION OVER '000000070' ADD AS ’*TOTAL’ ON TABLE SET FORMULTIPLE ON


COUNT SALARY ----- ------ SANCHEZ, EVELYN 1 $83,000.00 LASTRA, KAREN 1 $115,000.00 ADAMS, RUTH 1 $62,500.00 VALINO, DANIEL 1 $55,500.00 LIEBER, JEFF 1 $52,000.00 ADDAMS, PETER 1 $54,100.00 CASSANOVA, LOIS 1 $70,000.00 MEDINA, MARK 1 $39,000.00... WANG, JOHN 1 $62,500.00 ANDERSON, TIM 1 $32,400.00 LOPEZ, ANNE 1 $26,400.00 *TOTAL 37 $1,892,900.00


SET CNOTATION=EXPLICIT

TABLE FILE GGSALESSUM UNITSACROSS DATECOMPUTE QTRCHG/I8=0; AS 'Quarter Change'FOR REGION'Midwest' LABEL MW OVERRECAP MW(5)=MW(4) - MW(1); OVER'West' LABEL W OVERRECAP W(5)=W(4) - W(1); OVERRECAP COMBTOT/I8=MW + W ; AS 'Total'WHERE DATE GE 19970901END


Date 1997/09/01 1997/10/01 1997/11/01 1997/12/01 Quarter Change ------------------------------------------------------------------------- Midwest 40684 39563 35466 44813 4129 West 35030 41930 37298 37294 2264 Total 75714 81493 72764 82107 6393


Questions

Thanks for Coming

Copyright 2007, Information Builders. Slide 1 FOR and the FML Syntax Noreen Redden Information Builders FOCUS Users of New England.

Documents

financial reporting

typical reporting

gl account hierarchy

complex formatting slide

financial reports

sort breaks recap slide

general ledger accounts

specific report lines