Copyright 2003, Paradigm Publishing Inc. CHAPTER 1 BACK NEXT END 1-1 LINKS TO OBJECTIVES • Worksheet Ele ments • Create, Save, and Print a Worksheet • Enter Data • Edit Data • AutoFormat • Help Feature • Features Summ ary UNIT 1: PREPARING AND UNIT 1: PREPARING AND FORMATTING A WORKSHEET FORMATTING A WORKSHEET Microsoft Excel 2003 - Specialist PREPARING AN EXCEL WORKSHEET
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Copyright 2003, Paradigm Publishing Inc. CHAPTER 1 BACKNEXTEND 1-1 LINKS TO OBJECTIVES Worksheet Elements Create, Save, and Print a Worksheet Create, Save,
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Copyright 2003, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-1
LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
UNIT 1: PREPARING ANDUNIT 1: PREPARING ANDFORMATTING A WORKSHEETFORMATTING A WORKSHEET
Microsoft Excel 2003 - Specialist
PREPARING AN EXCEL WORKSHEET
Copyright 2003, Paradigm Publishing Inc.
CHAPTER1
BACK NEXT END
1-2
LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Performance ObjectivesPerformance Objectives
• Identify the various elements of an Excel worksheet
• Create, save, and print a worksheet• Enter data in a worksheet• Edit data in a worksheet• Apply an AutoFormat to cells in a
worksheet• Use the Help feature
Copyright 2003, Paradigm Publishing Inc.
CHAPTER1
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1-3
LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Opening Microsoft ExcelOpening Microsoft Excel
point toAll Programs
point toMicrosoft
Officeclick Microsoft Office
Excel 2003click Start
Copyright 2003, Paradigm Publishing Inc.
CHAPTER1
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1-4
LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Elements of an Excel WorksheetElements of an Excel Worksheet
- Book1
Title BarMenu BarStandard
ToolbarFormatting
ToolbarName Box
Formula Bar
Status Bar
Vertical Scroll Bar
Horizontal Scroll BarSheet Tabs
Getting Started Task Pane
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CHAPTER1
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Customizing ToolbarsCustomizing Toolbars
Tools, Customize
click to inserta checkmark
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CHAPTER1
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Displaying ToolbarsDisplaying Toolbars
The display of toolbars can be turned on or off.
click thetoolbarname
ORORright-clickanywhere
on a toolbar
click thetoolbarname
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Elements of a Worksheet AreaElements of a Worksheet Area
a document is referred to as a a document is referred to as a workbookworkbook
individual sheets
the area containing the gridlinesthe area containing the gridlinesis called the is called the worksheet areaworksheet area
Name Box Formula Bar
Column Header(lettered)
Row Header(numbered)
Select All ButtonActive Cell
Fill Handle
Cell Pointer Gridlines
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Moving the Insertion PointMoving the Insertion Point
Tab
takes insertion point to next cell
cell reference in Name Box changes
Shift +Tab
takes insertion point to previous cell
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Moving the Insertion Point…/2Moving the Insertion Point…/2
To move the insertion point here PressDown to the next cell Enter
Up to the next cell Shift +Enter
Next cell Tab
Previous cell Shift + Tab
Cell at beginning of row Home
Next cell in the direction of the arrowUp, Down, Left, or Right Arrow key
Last cell in worksheet Ctrl + End
First cell in worksheet Ctrl + Home
Cell in next window (approximately 16-24 rows)
Page Down
Cell in previous window (approximately 16-24 rows)
Page Up
Cell in window to right (approximately 8-11 columns)
Alt + Page Down
Cell in window to left (approximately 8-11 columns)
Alt + Page Up
Copyright 2003, Paradigm Publishing Inc.
CHAPTER1
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1-10
LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Moving the Insertion Point…/3Moving the Insertion Point…/3
Edit, Go To (Ctrl + G)Edit, Go To (Ctrl + G)
type cell reference
click to moveinsertion point
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Moving the Insertion Point…/4Moving the Insertion Point…/4
position mouse pointer ondesired cell and click
use scroll bars
OROR
does not move insertion point
- click to change active cell
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Saving a WorkbookSaving a Workbook
File, Save (Ctrl + S)File, Save (Ctrl + S)
File, Save AsFile, Save As
Save buttonSave button
type a name
click
OROR
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Naming a FileNaming a File
• Up to 255 characters including– drive letter– folder names– spaces
• Excluded special characters includeforward slash (/) question mark (?)
backslash (\) quotation mark (“)
greater than sign (>) colon (:)
less than sign (<) semicolon (;)
asterisk (*) pipe symbol (|)
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Opening a WorkbookOpening a Workbook
File, Open (Ctrl + O)File, Open (Ctrl + O)
Open buttonOpen button
select a file
click
OROR
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Printing a WorkbookPrinting a Workbook
File, Print (Ctrl + P)File, Print (Ctrl + P)
ORORPrint button Print button
click
sends directly to the printer
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Closing a WorkbookClosing a Workbook
File, CloseFile, Close
ORORClose button Close button
located at the right side of the Menu bar (the second Close button from
the top)
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary
Exiting ExcelExiting Excel
File, ExitFile, Exit
ORORClose button Close button
located at the right side of the Title bar (the first Close button from the
top)
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LINKS TO
OBJECTIVES• Worksheet Elements• Create, Save, and Pri
nt a Worksheet• Enter Data• Edit Data• AutoFormat• Help Feature• Features Summary