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COPA Planning
Planning is a key tool available in Profitability Analysis
(COPA), which is widely used to plan for annual forecastfor
Profitability Plans and track the actuals against the planned
figures. Planning in Profitability Analysis allowsto plan Sales,
revenue and profitability data in any selected profitability
segments. The planning data canbe displayed in various ways,
depending on business demands. It is not a standalone component. It
can notonly send data to other applications but it can also receive
planning data from those applications. It is also notlimited by any
specific time frame. The planning can be done more than one fiscal
year at one or on a rollingbasis. The data can also be planned by
posting periods or calendar weeks. It is also possible to create
andstore planning data in different plan versions.
The planning framework is the main working environment for sales
and profit planning. It contains all possiblesettings for building
the planning framework. The planning can be carried out from this
framework screen. MSExcel can be used as a planning screen for
planning data in the SAP system. The planning framework allowsfor
planning with or without MS Excel. The various ways in which manual
planning can be executed are asunder:
Planning without Excel Planning with Excel integrated in SAP
Interface Planning with offline planning in Excel and
uploading data into the SAP system
The first step in COPA planning is the planning framework. It
contains the elements like Planning Level,Planning Package,
Planning Method and parameter set. The configuration transaction
for creation of planningframework is KEPM. The first step is to set
the Operating Concern.
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The next step is to create a planning level. Planning level is
used to determine the level at which the planning isrequired to be
done using the characteristics. In the transaction code KEPM, right
click on Planning Level.
Now enter the planning level and description of the same.
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Now right click on the Planning Level created to add the
characteristics needed for planning
The characteristic values are specified in a planning package.
Right click on the planning leveland click on Create Planning
Package.
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Specify the name and description of the planning package.
Enter the values which can be defaulted.
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The status of the planning package would be in Red. Double click
on the status and change it to the requiredstatus
The next important step is the definition of planning method.
The planning method is a function with which theplanning data can
be
entered and changed. The planning method can be manual or
automatic. The automatic planning allows tocopy and revaluate
actual or planning data for a large number of profitability
segments at once. On the otherhand, the manual planning method
allows you to define the planning screens as per requirement at any
degreeof detail.
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The next step in the planning process is the creation of the
parameter set. It contains all thesettings required for execution
of planning
method. Right click on Enter Planning Data and than click on
Create Parameter Set
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Enter the parameter set name and description
In the next screen, enter the required details like planning
layout, currency etc. and Save it. This would createthe parameter
set.
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There is a checkbox for integration with excel. This check box
must be ticked as Active, ifintegration with excel is required. If
this is
not ticked, the excel integration will not work with COPA
planning framework. The next step is todefine the planning layout.
The planning layout will
determine how the screens will look like when the planning data
is entered and which fieldswould appear on the screen. The planning
layout can be
created/modified using transaction code KE15 or KE16 or through
the parameter set by click onCreate icon.
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Enter the layout description, name and choose the
Characteristics as Header and Lead Columns as required.
Choose the value fields that are needed and save
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Check if the layout meets the requirements. This can be done in
transaction code KE15 or KE16
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Other options for editing are available
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The planning framework is now complete and we can now execute
planning
Planning without Excel Integration
Ensure that Integrated Excel check box is not ticked in the
parameter set in transaction code KEPM
Double click on the parameter SET1. This would open the planning
screen
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Now enter the planned values and save
You can check the posting in KE25 or use the path in the menu
path as under:
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Planning with Integrated Excel
Excel is integrated in the standard SAP planning screen. The
checkbox should be ticked in the transactioncode KEPM
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Now double click on the parameter set to open the excel based
planning screen
Once Macros are enabled, embedded excel screen opens in SAP
Interface
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Once the planned data has been entered, save the planned
data
Planning with Excel Upload
Ensure that the Integrated Excel checkbox is ticked in the
Parameter set. Double click on the same and go toExcel Integrated
planning
screen. Enable the macros. In the planning screen go to Setting
and click on Formatting
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This will generate a file description as shown below
Now click on Save File Description
Now click on Save Excel Layout to save the Excel worksheet in
the SAP System
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Now click on Generic file to enter a generic file name. This
name must consist of a string ofcharacters (upper case), an
asterisk (*), and the file suffix ".TXT" (example: PLAN*.TXT). When
you laterupload Excel files into the SAP System, this generic file
name links the file on your local PC to the filedescription.
After this save the overall planning as shown below:
In the excel planning screen, do file Save as to save the Excel
Planning Layout for future use :
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Example the excel layout is saved as PLAN1 on your Local
computer. Once the file is savedon the local computer, it is not
required to come again to KEPM and execute all the steps
forgenerate of the excel template. Just use the saved excel file,
enter the planned data as TXT andupload the same using transaction
code KE13N
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Save the file in TXT format
Go to KE13N or use the path as below:
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You can check the planned data in KE25.
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