Cooperation between Estonian research libraries: integration and resource sharing issues Cooperation between Estonian research libraries: integration and resource sharing issues Jüri Järs Director Tallinn University of Technology Library Akadeemia tee 7 12611 Tallinn, Estonia Phone: 372 6203564 Fax: 372 6203561 E-mail: [email protected]http://www.lib.ttu.ee/
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Cooperation between Estonian research libraries: integration and resource sharing issues Jüri Järs Director Tallinn University of Technology Library Akadeemia.
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Cooperation between Estonian research libraries: integration and resource sharing issues
Cooperation between Estonian research libraries: integration and resource sharing issues
Topics:
– Preconditions and institutions– Legislation issues– Coordinated collections development– Creating common databases– Joint supply of electronic resources– About other common projects
Cooperation between Estonian research libraries: integration and resource sharing issues
Preconditions:
– the object of cooperation– the will to cooperate– organisers-coordinators– “the rules of the game”
(regulations, agreements, contracts)– executors-implementators– tools and connections for cooperation– the roof under which the cooperation could be
realized
Cooperation between Estonian research libraries: integration and resource sharing issues
Main institutions:
– Estonian Librarians Association, ELA (founded in 1923, reestablished in 1988) committees of bibliography
collections development education and training classification and indexing terminology rare books
section of special libraries working group of distance learning roundtable of the directors of research libraries
Cooperation between Estonian research libraries: integration and resource sharing issues
– Estonian Libraries Network (ELNET) Consortium (founded in 1996)working groups of MARC-cataloguing
analytical description authority files retrospective conversion music, art and cartographic literature periodicals circulation
technical issueselectronic acquisitions digital library
virtual library
Cooperation between Estonian research libraries: integration and resource sharing issues
– Council of Research Libraries (formed in 2002 by the Ministry of Education and Research)
Cooperation between Estonian research libraries: integration and resource sharing issues
About legislation: some milestones
2000 Development plan of Estonian libraries
2001 Organisation of Research & Development Act
2002 Requirements for a research library
Cooperation between Estonian research libraries: integration and resource sharing issues
Requirements for a research library:– the main task (specified in statutes) is to collect, to process, to store
and to make available the information supporting research and development activities
– the destination group is research workers– public access to free of charge basic services– the availability of the system for selecting adequate information and the
conditions for preserving and using it– the collections are developed at least in two subject areas from the
following: natural sciences, technological sciences, medical sciences, agricultural sciences, social sciences, humanities
– the collections are described and classified according to the international standards which are valid in Estonia
– the library carries out research and development activities, publishes reports of its activities, is engaged in acquainting the research and development institutions and researchers, creates bibliographical databases
– the collections are reflected in the common electronic catalogue of Estonian libraries (ESTER)
Cooperation between Estonian research libraries: integration and resource sharing issues
About legislation: some milestones
2000 Development plan of Estonian libraries
2001 Organisation of Research & Development Act
2002 Requirements for a research libraryRules for nominating research libraries
First research libraries nominated
Cooperation between Estonian research libraries: integration and resource sharing issues
Nominated research libraries:
– Tartu University Library (2002)– Tallinn Technical University Library (2002)– Tallinn Pedagogical University Library (2002)– Estonian Agricultural University Library (2004)
Cooperation between Estonian research libraries: integration and resource sharing issues
About legislation: some milestones
2000 Development plan of Estonian libraries
2001 Organisation of Research & Development Act
2002 Requirements for a research libraryRules for nominating research libraries First research libraries nominated
2003 First funding received according to the Act
2004 The regulation about funding principles and common acquisition plan
Cooperation between Estonian research libraries: integration and resource sharing issues
Coordinated collections development: history
1960s Union catalogue of foreign periodicalsCommission of collections at State Libr.
Committee
1970s Union catalogue of foreign books Joint study of collections and their use
1980s Second joint study of collections and their use
1990s Committee of collections development at ELA
1994 Regulations of the Ministry of Culture
Cooperation between Estonian research libraries: integration and resource sharing issues
– common acquisition plan with 57 responsibility areas– three acquisition depth levels specified:
A - as completely as possibleB - selected itemsC - few selected items
– division of tasks between 15 research and special libraries
Cooperation between Estonian research libraries: integration and resource sharing issues
Shortcomings:
– no additional funding for fulfilling the specified tasks– no online information system available for sharing
data about the existing collections and current orders
– the acquisition levels were library-oriented– the classification scheme (57 subject areas) was too
general and complicated to use it in practice
Cooperation between Estonian research libraries: integration and resource sharing issues
RLG Conspectus by goals and activities:
– assessment of available collections– specifying acquisition goals and priorities– coordination of current acquisitions– preservation and withdrawal of collections– strategical planning– guaranteeing necessary funding
Cooperation between Estonian research libraries: integration and resource sharing issues
RLG Conspectus: acquisition depth indicators
0 - out of scope
1 - minimal level
2 - basic information level
3 - study support level
4 - research support level
5 - comprehensive (maximal) level
Cooperation between Estonian research libraries: integration and resource sharing issues
Complete acquisition matrix of research libraries
By UDC and using three acquisition depth levels:– basic information level– study support level– research support level
Cooperation between Estonian research libraries: integration and resource sharing issues
Creating common databases
1974 Database of foreign books (30 libraries)
1980s PC-based not standardized, incompatible solutions
1990 Database of foreign periodicals (20 libraries)
1992 Working group of library automation at ELA
1993 Common principles of library automation Information System of Estonian Libraries
1996 ELNET Consortium
1998 Integrated library system live
Cooperation between Estonian research libraries: integration and resource sharing issues
Integrated library system - “all in one”:
– database of Estonian national bibliography– database of CIP records (books in print)– union catalogue of participating libraries– tool for storing and managing the local data
(acquisitions, patrons, circulations etc) of each member library
– centre for distributing bibliographic records– source for coordinated collections development
Cooperation between Estonian research libraries: integration and resource sharing issues
Shared database (ESTER) contains data about:– books– periodicals– sheet music– maps– sound recordings– articles from Estonian journals– links to selected electronic documents
Cooperation between Estonian research libraries: integration and resource sharing issues
– add their unique data (shared MARC21 9XX fields)– link their item records
Harmonized “rules of the game”: – unified cataloguing rules – Estonian Subject Headings – UDC numbers
Only one bibliographic record for each title to which participating libraries:
Cooperation between Estonian research libraries: integration and resource sharing issues
– information technology– staff training
Advantages: – quality of the unified database– end-user can make searches under one constant
interfaceeither in the catalogue of one libraryor in the union catalogue of ELNET libraries
Economies in expenses:
– man-power
Cooperation between Estonian research libraries: integration and resource sharing issues
Supply of electronic resources
1998 Trials of paid online databases
1999 EBSCO databases jointly purchased by 3 libraries
2000 OSI eIFL project
2001 ELNET Consortium as negotiator and contractor
2002 Central support 64 000 euros
2003 Central support 500 000 euros
2004 Central support 800 000 euros
Cooperation between Estonian research libraries: integration and resource sharing issues
– 5 abstract databases
– 4 other packages (factographical, dictionaries, etc)
Consortium-wide licenses2 – 9 participating libraries depending on databases
EBSCO country-wide licensemore than 100 libraries and institutions have access
a “big deal” may be a very good deal
ELNET Consortium offers access to:
– 8 e-journal packages (more than 10 000 titles)
Cooperation between Estonian research libraries: integration and resource sharing issues
– the negotiations are complicated and there is not enough professional competency in each library
– it is more probable to achieve the optimum solution in price and performance
– the trials of non-subscribed databases are organized centrally
Advantages:
– the same financial resources enable cooperating libraries to buy more because of their bigger critical mass
Cooperation between Estonian research libraries: integration and resource sharing issues
Standardization: joint projects case by case
1991 Estonian Communication Format published
1993 Estonian UDC project started
1996 Creation of Estonian Subject Headings started
1999 Estonian UDC published
1999 Estonian Subject Headings published
1990 Translation and adaptation of the CCF started
Cooperation between Estonian research libraries: integration and resource sharing issues
What do the libraries need?– Estonian National Standard– Translated International Standard– National Library standard– International Standard is acceptable
1999 Permanent working group of standardization
at the National Library
Cooperation between Estonian research libraries: integration and resource sharing issues
Established as Estonian National Standards:– Library performance indicators– International library statistics– Standard of librarian profession
Cooperation between Estonian research libraries: integration and resource sharing issues
Some performance indicators for university libraries:– acquisition expenses per student– library maintenance expenses per student– library staff (FTE) per student– computer-based workplaces per student– percent of students passing through the information
retrieval courses
Cooperation between Estonian research libraries: integration and resource sharing issues
Translated international standards: – ISBN, ISSN, country codes– Dublin Core metadata elements– Library terminology– Transliteration from Cyrillic alphabet
Cooperation between Estonian research libraries: integration and resource sharing issues
Web-based defining dictionary with equivalents in
English, Russian, German, Finnish and French
about 3000 library terms
Cooperation between Estonian research libraries: integration and resource sharing issues
Established as National Library standards: – IFLA ISBDs– Format for bibliographic databases
Cooperation between Estonian research libraries: integration and resource sharing issues
Joint projects of retrospective conversion
Open Estonia FoundationOpen Society Institute Andrew W. Mellon Foundation
Estonian publications - in terminating phase
4 mln volumes in electronic catalogue ESTER
12 mln volumes in collections of participating libraries
Different projects started in 1999 and 2000 thanks to
Cooperation between Estonian research libraries: integration and resource sharing issues
Digitation from microfilms
The aim of the joint project is – to make the content of microfilmed documents
easily available for the end-user in electronic form
2002 special scanner was obtained, tuned up and tested
technology for saving and desrcibing the image files
2003 software for indexing image files web-based solution for open access
2004 15 titles from 1857-1920 of digitized Estonian newspapers available for public use
Cooperation between Estonian research libraries: integration and resource sharing issues
Creating common information portal
2001 – 2002 concept, basic principles and requirements
The goal is to introduce for end-users an information portal which allows:
– secure– single point– multi-protocol
searching against the variety of sources – licensed full-text or citation databases– local digital collections– web sites– search engines– Z39.50 databases– library catalogues
Cooperation between Estonian research libraries: integration and resource sharing issues
– Estonian diacritics– Cyrillic alphabet
2003 MetaFind software was tested and evaluated
The metasearch software must be able to search in
Cooperation between Estonian research libraries: integration and resource sharing issues