Conversion of the LC/NACO Authority File to RDA Adam Schiff University of Washington Libraries OLA 2012 Conference Available at http://faculty.washington.edu/aschif f/ OLA 2012
Conversion of the LC/NACO Authority File to RDA Adam Schiff University of Washington Libraries OLA 2012 Conference Available at
Mar 28, 2015
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OLA 2012
Conversion of the LC/NACO Authority File to RDA
Adam SchiffUniversity of Washington Libraries
OLA 2012 Conference
Available at http://faculty.washington.edu/aschiff/
OLA 2012
Review of Key Changes from AACR2 to RDA
• Abbreviations spelled out; Latin replaced by English• Not all qualifiers for personal names used in AACR2 are
valid in RDA (e.g., terms of honour, terms of address, title of position or office, initials of an academic degree, initials denoting membership in an organization)
• Profession or occupation added in parentheses and capitalized in RDA
• Terms like Jr., Sr., fils, père and numbers (e.g., III) will be recorded as part of the person’s name (no longer added just when needed to break a conflict)
• Conference names include frequency, omit year of convocation, and place added to qualifier even if it is in the name
OLA 2012
Review of Key Changes from AACR2 to RDA
• Selections not used on its own in uniform titles. Works. Selections used instead
• If a single expression of a work involves more than one language, each of the languages is recorded separately in RDA (i.e., separate access points for each expression). Polyglot not used anymore. Ampersand between two languages not used either.
• Koran becomes Qur’an• Old Testament and New Testament spelled out when
used, but no longer interposed between Bible and books of the Bible in authorized access points
OLA 2012
Review of Key Changes from AACR2 to RDA
• Librettos are entered under the name of the author of the libretto
• Treaties are named using the entity named first in documents or reference sources (rather than alphabetical order). Many treaties entered as title under AACR2 (authority 130 field) will be entered under the name of a jurisdiction or corporate body under RDA
Personal Name Headings – DatesAACR2 22.17A
Smith, John, 1924-Smith, John, 1900 Jan. 10-Smith, John, 1836 or 7-1896Smith, John, ca. 1837-1896Smith, John, 1837-ca. 1896Smith, John, ca. 1837-ca.
1896Smith, John, b. 1825
Smith, John, d. 1859
RDA 9.3.2.3, 9.3.3.3, 9.19.1.3
Smith, John, 1924-Smith, John, 1900 January 10- Smith, John, 1836 or 1837-1896Smith, John, approximately 1837-1896 Smith, John, 1837-approximately 1896Smith, John, approximately 1837-
approximately 1896Smith, John, born 1825
LC practice: Smith, John, 1825- Smith, John, died 1859
LC practice: Smith, John, -1859OLA 2012
Personal Name Headings – DatesAACR2 22.17A
Johnson, Carl F., fl. 1893-1940
Joannes, Diaconus, 12th cent.Joannes, Actuarius, 13th/
14th cent.
Lin, Li, jin shi 1152
RDA 9.3.4.3, 9.19.1.3
Johnson, Carl F., flourished 1893-1940LC practice: Johnson, Carl F., active 1893-1940
Joannes, Diaconus, 12th centuryJoannes, Actuarius, 13th/14th century
Lin, Li, jin shi 1152
OLA 2012
Personal Name Headings – QualifiersAACR2 22.19, LCRI 22.19
Johannes (Notary)Thomas (Anglo-Norman poet)Smith, John, Sir
Brown, George, Captain
Brown, George, F.I.P.S.
Brown, George, Rev.Brown, George, Ph. D.
Brown, George, flutist
RDA 9.19.1.1, 9.19.1.2, 9.19.1.6Johannes (Notary)Thomas (Anglo-Norman poet)Smith, John ([Profession or Occupation]) or Smith, John [undifferentiated]
Brown, George (Soldier)or Brown, George [undifferentiated]
Brown, George ([Profession or Occupation])or Brown, George [undifferentiated]
Brown, George (Clergyman)Brown, George ([Profession or Occupation])
or Brown, George [undifferentiated]
Brown, George (Flutist)
Conferences, Congresses, Fairs, Festivals, etc.AACR2 24.7A1, 24.8B1
Comparative Canadian Literature Conference
Symposium on Active Control of Vibration and Noise
Jean Piaget Society. MeetingExpo 86 (Vancouver, B.C.)Festival of Flowers '94 (Itanagar,
India)Vancouver Conference on
Modernism (1981)
Salzburger Festspiele (2008)
Auckland Art Fair (2009)
RDA 11.2.2.11, 11.13.1.8
Annual Comparative Canadian Literature Conference
Biennial Symposium on Active Control of Vibration and Noise
Jean Piaget Society. Annual Meeting
Expo (1986 : Vancouver, B.C.)Festival of Flowers (1994 : Itanagar,
India)Vancouver Conference on Modernism
(1981 : Vancouver, B.C.)
Salzburger Festspiele (2008 : Salzburg, Austria)
Auckland Art Fair (2009 : Auckland, N.Z.)OLA 2012
OLA 2012
Conferences, etc.: Multiple Locations
AACR2 24.7B4
Symposium on Breeding and Machine Harvesting of Rubus and Ribes (1976 : East Malling, England, and Dundee, Scotland)
Conference on the Appalachian Frontier (1985 : James Madison University and Mary Baldwin College)
Danish-Swedish Analysis Seminar (1995 : Copenhagen, Denmark, etc.)
RDA 11.3.2, 11.13.1.8
Symposium on Breeding and Machine Harvesting of Rubus and Ribes (1976 : East Malling, England; Dundee, Scotland)
Conference on the Appalachian Frontier (1985 : James Madison University; Mary Baldwin College)
Danish-Swedish Analysis Seminar (1995 : Copenhagen, Denmark; Lund, Sweden; Paris, France)
Change from AACR2: add all locations to qualifier; separate each by semicolon.
Parts of the BibleAACR2 25.18A
Bible. $p O.T.Bible. $p N.T.Bible. $p O.T. $p EzraBible. $p N.T. $p RevelationBible. $p N.T. $p Corinthians, 1stBible. $p O.T. $p Genesis XI, 26-XX, 18Bible. $p O.T. $p PentateuchBible. $p N.T. $p GospelsBible. $p O.T. $p Apocrypha
RDA 6.23.2.9, 6.30.2.2
Bible. $p Old TestamentBible. $p New TestamentBible. $p EzraBible. $p RevelationBible. $p Corinthians, 1stBible. $p Genesis, XI, 26-XX, 18Bible. $p PentateuchBible. $p GospelsBible. $p Apocrypha
In RDA, individual books and groups of books of the Bible are recorded as a subdivision of Bible, rather than as a subdivision of O.T. or N.T.
OLA 2012
Uniform TitlesAACR2 25.5C1
100 1_ $a Blackstone, Stella. 240 10 $a Bear in a square. $l
French & English245 10 $a Bear in a square =
$b L'ours dans le carré / $c Stella Blackstone ; [illustrations by] Debbie Harter ; [translation by Servane Champion].
246 31 $a Ours dans le carré
RDA 6.11.1.4, 17.10, 24.5.1.3
100 1_ $a Blackstone, Stella, $e author.
245 10 $a Bear in a square = $b L'ours dans le carré / $c Stella Blackstone ; [illustrations by] Debbie Harter ; translation by Servane Champion.
246 31 $a Ours dans le carré700 12 $a Blackstone, Stella. $t
Bear in a square. $l English.700 12 $a Blackstone, Stella. $t
Bear in a square. $l French.Only predominant or first-named expression manifested is required. Second 700 is optional, so it is shown in italics.
Uniform TitlesAACR2 25.5C1
100 0_ $a Euripides. 240 10 $a Bacchae. $l Polyglot245 10 $a Euripidis “Bacchae” :
$b graecus textus, latina et italica e graeco translatio, criticae animadversiones / $c curantibus Cleto Pavanetto, Laetitia Greco Manghisi.
RDA 6.11.1.4, 17.10, 24.5.1.3
100 0_ $a Euripides, $e author.245 10 $a Euripidis “Bacchae” : $b
graecus textus, latina et italica e graeco translatio, criticae animadversiones / $c curantibus Cleto Pavanetto, Laetitia Greco Manghisi.
700 02 $a Euripides. $t Bacchae. $l Greek.
700 02 $a Euripides. $t Bacchae. $l Latin.
700 02 $a Euripides. $t Bacchae. $l Italian.Only predominant or first-named expression manifested is required. Second and
third 700s are optional, so they are shown in italics.
Uniform Titles
AACR2 25.9
100 1_ $a Baldwin, James, $d 1924-1987.
240 10 $a Selections. $f 2004245 10 $a Vintage Baldwin / $c
James Baldwin.260 $a New York : $b
Vintage Books, $c c2004.505 Contents note
RDA 6.2.2.10.3 Alternative, 6.27.3, 17.8/17.10
100 1_ $a Baldwin, James, $d 1924-1987, $e author.
240 10 $a Works. $k Selections. $f 2004
245 10 $a Vintage Baldwin / $c James Baldwin.
260 $a New York : $b Vintage Books, $c [2004], ©2004.
505 Contents note and/or700 12 Analytical access point(s)
Only predominant or first-named work manifested is required. This could be given either in a description (contents note) or as an analytical access point, or both.
OLA 2012
Documentation
• Final Report / PCC Task Group on AACR2 & RDA Acceptable Heading Categories http://www.loc.gov/catdir/pcc/Report of the Task Group on AACR2 & RDA Acceptable Headings-1.docx
• PCC Day One for RDA Authority Records http://www.loc.gov/catdir/pcc/PCC Day One for RDA Authority Records.doc
• PCC Acceptable Headings Implementation Task Group web page http://files.library.northwestern.edu/public/pccahitg/
OLA 2012
PCC Task Group on AACR2 & RDA Acceptable Heading Categories
• Discern three types of headings in the LC/NAF AACR2 headings valid under RDA AACR2 headings in need of change to be valid under
RDA Gray areas, where need for change is uncertain
• For second category, determine if possible to make changes using automated batch processes
• For third category, explain why each type is ambiguous and recommend how to proceed
OLA 2012
PCC Task Group on AACR2 & RDA Acceptable Heading Categories
• AACR2 headings valid under RDA with no change 7,631,000 records (about 95.1% of AACR2 records)
• AACR2 headings in need of mechanical changes to be valid under RDA 172,000 records (about 2.1% of AACR2 records)
• AACR2 headings containing elements not provided for by RDA or that are lacking required elements. Must be reviewed and upgraded before they can be used in RDA. Also includes pre-AACR2 and AACR2-compatible headings• 225,000 records (about 2.8% of AACR2 records)
OLA 2012
Recommended Phases (PCC Acceptable Headings Implementation Task Group)
• Phase 1: add an identifying 667 to authority records whose 1XX fields cannot be used as is under RDA– THIS 1XX FIELD CANNOT BE USED UNDER RDA
UNTIL IT HAS BEEN REVIEWED INDIVIDUALLY– THIS 1XX FIELD CANNOT BE USED UNDER RDA
UNTIL IT HAS BEEN UPDATED
OLA 2012
Recommended Phases (PCC Acceptable Headings Implementation Task Group)
• Phase 2: modify authority records whose access fields (1XX, 4XX, 5XX) are subject to mechanical manipulation. Remove warning field 667 from such records.
Create 046 fields Create 378 fields Convert Dept. Convert date abbreviations Manipulate $c text Replace “arr.”, “acc.”, and
“unacc.” Adjust Selections Adjust Bible Adjust Koran Adjust Violoncello
OLA 2012
Recommended Phases (PCC Acceptable Headings Implementation Task Group)
• Phase 3: convert AACR2 authority records to RDA– Any AACR2 authority record not still marked with
a blocking 667 field will be re-coded as RDA and re-issued
OLA 2012
Alternate Implementation Schemes(PCC Acceptable Headings Implementation Task Group)
• Completion of phases 1-3 would take many months
• Dissatisfaction of original plan because– Some records must be reissued more than once– Nearly all records must be reissued; places
substantial burden on sites maintaining local copies of the LC/NACO AF
OLA 2012
Alternate Implementation Schemes(PCC Acceptable Headings Implementation Task Group)
OLA 2012
Alternate Implementation Schemes(PCC Acceptable Headings Implementation Task Group)
• Task Group is now recommending Alternate Scheme 3, which has two phases:
• Records whose 1XX is not suitable for use under RDA without review (pre-AACR2, AACR2-compatible and certain AACR2 records) and which do not contain any field susceptible to an RDA-related mechanical change are reissued with an identifying 667 field. 046/378 fields are added to these records as appropriate
• Records containing a field susceptible to an RDA-related mechanical change are reissued as close to Day 1 as possible. Records in this group whose 1XX is not suitable for use under RDA without review (pre-AACR2, AACR2-compatible and certain AACR2 records) are labeled with an identifying 667 field. 046/378 fields are added to these records as appropriate.
OLA 2012
Day One for RDA Authority Records
• Point after which all new authority records entering the LC/NACO Authority File must be coded RDA, and all access points on bibliographic records coded “pcc” must be RDA
• PCC libraries can continue to create AACR2 descriptions for a while (there is no RDA Day One for bib records), but all access points must be RDA. AACR2 authority records that have been flagged as not usable under RDA must be evaluated and re-coded to RDA
• March 31, 2013
OLA 2012
Examples of Changes
AACR2 record before conversion
008 890501n| acannaab|
|n aaa 010 $a n 88202651 040 $a DLC $c DLC $d DLC100 1_ $a Smithers, Elaine
Vertz
RDA record after conversion
008 860501n| azannaab |n aaa
010 $a n 88202651 040 $a DLC $b eng $e rda
$c DLC $d DLC100 1_ $a Smithers, Elaine
Vertz
OLA 2012
Examples of Changes
AACR2 record before conversion
008 860501n| acannaab
|n aaa 010 $a n 85325223 040 $a DLC $b eng $c DLC
$d Uk100 1_ $a Smith, Roland, $d
1943 Apr. 11-
RDA record after conversion
008 860501n| azannaab |a aaa
010 $a n 85325223 040 $a DLC $b eng $e rda
$c DLC $d Uk046 $f 19430411100 1_ $a Smith, Roland, |d
1943 April 11-400 1_ $w nnea $a Smith,
Roland, $d 1943 Apr. 11-
OLA 2012
Examples of ChangesAACR2 record before conversion 008 961104n| acannaab |a ana c010 $a no 96057488 $z n 92099552 040 $a IWhN $c IWhN $d DLC110 1_ $a Chicago (Ill.). $b Dept. of
Planning and Development410 1_ $a Chicago (Ill.). $b Dept. of
Planning & Development410 1_ $a Chicago (Ill.). $b Planning
and Development, Dept. of510 1_ $w a $a Chicago (Ill.). $b Dept.
of Planning
RDA record after conversion
008 961104n| azannaab |a ana c010 $a no 96057488 $z n
92099552 040 $a IWhN $b eng $e rda $c IWhN
$d DLC110 1_ $a Chicago (Ill.). $b Department
of Planning and Development410 1_ $a Chicago (Ill.). $b Department
of Planning & Development410 1_ $w nnea $a Chicago (Ill.). $b
Dept. of Planning and Development410 1_ $a Chicago (Ill.). $b Planning
and Development, Department of510 1_ $w a $a Chicago (Ill.). $b
Department of Planning
OLA 2012
Examples of ChangesAACR2 record before conversion 008 800320n| acannaabn |a ana 010 $a n 79139440040 $a DLC $b eng $c DLC $d DLC $d
OCoLC $d DLC130 _0 $a Bible. $p O.T. $p Judges430 _0 $a Bible. $p Judges 430 _0 $a Judges (Book of the Old
Testament) 430 _0 $a Shoftim (Book of the Old
Testament)430 _0 $a Bible. $p Shoftim 430 _0 $a Bible. $p O.T. $p Shoftim430 _0 $a Bible. $p Qudah 430 _0 $a Bible. $p O.T. $p Qudah
RDA record after conversion
008 800320n| azannaabn |a ana 010 $a n 79139440040 $a DLC $b eng $e rda $c DLC $d DLC
$d OCoLC $ d DLC130 _0 $a Bible. $p Judges430 _0 $w nnea $a Bible. $p O.T. $p Judges 430 _0 $a Bible. $p Old Testament. $p Judges 430 _0 $a Judges (Book of the Old Testament) 430 _0 $a Shoftim (Book of the Old
Testament)430 _0 $a Bible. $p Shoftim 430 _0 $a Bible. $p Old Testament. $p
Shoftim430 _0 $a Bible. $p Qudah 430 _0 $a Bible. $p Old Testament. $p Qudah
Examples of ChangesAACR2 record before re-coding
008 020513n| acannaabn |n aaa010 $a n 2002102150 040 $a DLC $b eng $c DLC 100 1_ $a Jackson, Margaret, $c Dr. 670 $a Hughes on data protection in
Australia, 2001: $b t.p. (Dr. Margaret Jackson; prof. of computer law, RMIT Univ.)
AACR2 record after re-coding
008 020513n| acannaabn |n aaa010 $a n 2002102150 040 $a DLC $b eng $c DLC 100 1_ $a Jackson, Margaret, $c Dr. 667 $a THIS HEADING CANNOT BE
USED UNDER RDA UNTIL IT HAS BEEN REVIEWED INDIVIDUALLY.
670 $a Hughes on data protection in Australia, 2001: $b t.p. (Dr. Margaret Jackson; prof. of computer law, RMIT Univ.)
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