Control Plan - Rev 1

8/13/2019 Control Plan - Rev 1

1/25

HL CTQ y KPIs KPI unit Process

Completeness - Customer Master Required Fields are Entered in # Customer Master

Completeness - Sales Orders Required Fields are Entered in # Order Entry

Completeness - Material Master Required Fields are Entered in # Material Master

Timeliness - COE process COE block span # Order Entry

Timeliness - orders backlogged orders entered # Order Entry

Timeliness - Block Span SC Block Span # Order Entry

Accuracy - Sales Orders SO matches PO matches Quote # Order Entry


2/25

Data Entered i Performance report frequency r-person monthly & 1-1 Op Review

VD01 SE16 (KNVP, KNVV) Once a week-Rae Parisi

VA01 SE16 (VBAK, VBAP) Once a week-Rae Parisi

MM01 SE16 (MVKE) Once a week-Rae Parisi

VA02 ZS82 Once a week-Rae Parisi

VA01 RSWEB volume Once a week-Rae Parisi

VA02 ZS82 Once a week-Rae Parisi

VA01 SE16 (VBAK, VBAP) Once a week-Rae Parisi


3/25

What Data to collect SampleHow many Verified, How manyErrors out of the ones verified Created=50, Verified =15, Error=10How many Verified, How many

Errors Created=50, Verified =15, Error=2

How many created, How manyverified, How many Errors Created=50, Verified =15, Error=5

Number of Records for COEblock that are sitting for > 1 day

Block> 1 day = 40, Blocks> 4 days= 5,Blocks > 10 days = 10

Total Backlog of Orders Total Backlog =40

Number of Records for SC blockthat are sitting for > 1 day

Block> 1 day = 40, Blocks> 4 days= 5,Blocks > 10 days = 10

How many Verified, How manyErrors Created=50, Verified =15, Error=0


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Defect Color coding

25% = Red

25% = Red

25% = Red

Blocks 1-4 days = Yellow, Blocks > 4 days = Red

Backlog > 20 is red

Blocks 1-4 days = Yellow, Blocks > 4 days = Red

25% = Red


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Timely-ECR

ECR is routed to correctProduct authorizer # Engineering Change

Completeness-ECR ECR Routed to QA for review # Engineering Change

Completeness-Material Master Required Fields are Entered in # Material Master

Completeness-BOM Accurate BOM's # BOM

Accuracy-Time Dropping Time dropping to Internal Order Hr Time dropping

Customer Fulfilement Materials created on time No MCN workflow


6/25

ata Entered i Performance report frequency r-person

mont y - p

Review

CC01 ECR workflow Audit trail Once a week-Exline Jurek/Schmdt

CC01 ECR workflow Audit trail Once a week-Exline Jurek/Schmdt

MM01 Se16(MARA) Once a week-Exline Jurek/Schmdt

CS01 CS03 Once a week-Exline Jurek/Schmdt

CAT2 CAOR/CAT3 Weekly-Managers Jurek/Schmdt

MM01 Weekly-Exline Jurek/Schmdt


7/25

What Data to collect Sample Data

Total ECR's Created/Total ECR's review/TotalIssues Created=20, Verified =10, Error=5

Total ECR's Created/Total ECR's review/Total

Issues Created=20, Verified =10, Error=2

Total Created/Total Materials reviewed/Materialshaving Issues Created=20, Verified =10, Error=2

Audit 1-2 BOM's per product line. Collect totalBOM's created/Total reviewed/Total Issues Created=20, Verified =10, Error=0

No of records in the report that have 0 hrs or notime data to NPI projects 10Total Materials Requested/Total Materialscreated completely in SAP MCN= 80, SAP created =60


8/25

Defect Color Coding

25%= Red

25%

= Red

25%= Red

25%= Red

Technology manager to define>80% = Green, 60-80 % = Yellow, Below60% = Red


9/25


Inventory Accuracy-Goods Movement No Errors in Goods Movement # Goods Movement

Inventory Accuracy-Transfer Orders No Errors in Transfer Orders # Goods Movement

Timeliness-Customer fulfillment On time Customer delivery Days GIO

Timeliness-Production Order Materials in Correct workcenter # Production Orders

Timeliness-Production Order Production order execution timeliness Days Production orders

Timeliness-Shipping On time Picking days Shipping

Timeliness-Execution Minimum exceptions in MRP # MRP

Accuracy-Cost

Monitor Labor dropped to productionorders hrs Production orders

Accuracy-Production orders Serial number genealogy accuracy # Production Orders

Completeness-Material Required fields are entered in material # Material Master

Completeness-Routings Required fields are entered in Routing # Routings

Completeness-Deliveries Required fields are entered in delivery # Shipping


10/25

ata Entered i Performance report defect definition

Various SAP ZM09 Any Error in goods movement

LT01/SAP LT10 Any Errors in transfer orders

Va01/Co01 ZS70 Any Order where VTW exceeds want date

Co01 Co03 Materials in the wrong workcenter

CO01 ZP06

Any production Order that is running behindschedule

LT01 LT23

any transfer order that is residing for a longtime

Various SAP MD04 Any exception in MRP report

C011 ZP03

Any Confirmation that does not have timedropped in it

ZO05 SM35(Zo06 output) Any error reported in ZO06

MM01 MM03 Any material that is not set up correctly

CA01 CA03 Any Routing that is not set up correctly

VL01n VL06P Any delivery that is not set up correctly


11/25

frequency r-person / m-person monthly & 1-1 Op Review What Data to collect

3 times a week- Jeremy Polanski Teresa & Rei No Of Errors in report

3 times a week- Jeremy Polanski Teresa & Rei

No of Errors in report( Input

parameter for storage type = 9*)

Daily - Magda Skinner Teresa & Rei No of Late Deliveries

Once a week-Cell Leads Teresa & Rei

sampling basis / Total no of orderswith Errors

Twice a week-Cell leads( Mon, Thu) Teresa & Rei

that are late / Number of operationswith W and > 2 days late

Twice a week- Jeremy Polanski Teresa & Rei

Total number of entries/ Totalnumber of entries > 2 days old

Daily- Magda.. Report out once a week Teresa & Rei

Sum of 10,15, 30 exception codesand Total (10,15,30) > 5 days

Once a Week-Cell leads Teresa & Rei

Total no of production orders thathave 0 time dropped

Frank?? Teresa & Rei Total number of errors

Weekly-Planners Teresa & Rei

Total reviewed( sample) and totalerrors

Weekly -ME/MSO Teresa & Rei

Total reviewed( sample) and totalerrors

Weekly- Eric Teresa & Rei No of entries in VL06P


12/25

Sample Data Defect

7 < 5 = Green, 5-10 = Yellow, >10 = Red

Duration< 5 days = 10, Duration > 5

days= 7 Red if more than 20% records are > 10 days

Total = 20, < 2 days = 10, > 3 days =10 Magda to decide color coding

Total reviewed= 40, Errors = 10 25% = Red

Total Late= 40, Late> 2 days = 5 Red if more than 30% records are > 2 days.

Total =20, entries> 2 days old = 2 Red if more than 30% records are > 2 days.

Total = 40, > 5 days =10

Red if > 5 days records is greater than 30%. Elseyellow. If no records> 5 days then green

20 Less than 10 is green, 10-20 = yellow, > 20 = red

30 >10 = Yellow, >20 = RED

reviewed = 10, Errors =2 Errors between 20-30% is yellow, > 30 % is RED

reviewed = 10, Errors =2 Errors between 20-30% is yellow, > 30 % is RED

20 0-5= Green, 5-15 = Yellow, > 15 = red


13/25


Timeliness-Fulfillment Ontime release of PO's Days Purchase Orders

Timeliness-Fulfillment Minimum Exceptions from MRP Days MRP

Timeliness-Fulfillment PO/Vendor timeliness Days Purchase Orders

Timeliness-Fulfillment Ontime release of Nuclear PO's Days Purchase Orders

Completeness-Purchase Orders All Required fields are entered in # Purchase Orders

Completeness-Purchase Orders Synchronization with O2s # Purchase Orders

Completeness-Goods reciept Synchronization with O2s # Goods reciept

Completeness-Purchase Orders Synchronization with SSp5 # Purchase Orders


14/25


mont y -

1 Op Review

MEPO ME57

Daily( 2 weeks)- Garth/Patty, Thenonce a week-Garth Justin Eggart

MD01 ZM25 Daily- Buyers/Patty Justin Eggart

MEPO ZP11 Daily-Julain Mason/Patty Justin Eggart

MEPO ME28

Daily( 2 weeks)- Garth/Maier/Keith,Then once a week Justin Eggart

MEPO MEPO

Daily( 2 weeks) 1PO per buyer :Garth & Patty Justin Eggart

MEPO Verify in O2s

O2s team will notify based on weeklyrecon Justin Eggart

MIGO Verify in O2s

O2s team will notify based on weeklyrecon Justin Eggart

MEPO Verify in SSp5 Raju Sale- Once a week Justin Eggart


15/25

What data to collect Sample Datafor no of PO's > 1 week Late and > 3weeks late)

Total =40, > 1 week = 20, > 3 weeks=10

Collect data count for exceptions 10

and exception 15 Total = 40, > 5 days =10

Total number of late PO's, Total Po'sthat are > 1 day late Total =40, > 1 day =10possible state in Me28 sitting on eachfunction that are > 2 days late. This is Total = 40, > 2 days Late = 20

How many PO's reviewed and howmany have issues

Total Created= 35, Total reviewed =6, Total Issues= 2

NO of PO's that failed to reach O2s 20

No of GR's that failed to reach O2s 7

No of SSp5 failures in SAP 3


16/25

Defectthan 3 weeks late, yellow if >20%Po's are more than 3 weeks latethan 30%. Else yellow. If no records>

5 days then green

RED if > 75% are > 1 day late. Yellowif > 25% PO are > 1 day late

RED if > 50% of PO's are > 2 days,Yellow if > 20% are > 2 days late

RED if > 50% of reviewed haveissues

> 10 failures= RED, any failure lessthan 10 = Yellow




17/25


18/25


19/25

frequency r-person monthly & 1-1 Op Review What Data to Collect

Weekly-Bob Quiggle Leo & Mike Klein No of VF04 entries > 1 day Late

Weekly-Bob Quiggle Leo & Mike Klein

No of Errors in ZF33, No of Errors

reported by GECARS team


addecco) vendors that have notbeen invoice verified

Weekly-Bob Quiggle Leo & Mike Klein No of entries that are not paid


No of invoices in O2s that havefailed to update SAP

Weekly/Monthly-Debbie Hartzel Leo & Mike Klein

Debbie to provide the failures forT&L. IBS, Payroll


NO of invoices that have notposted to accounting

Weekly-BOB quiggle Leo & Mike Klein No of failures

Weekly-BOB quiggle Leo & Mike Klein No Of FailuresWeekly-BOB quiggle Leo & Mike Klein No Of FailuresWeekly-BOB quiggle Leo & Mike Klein Inventory/Sales RatioWeekly-BOB quiggle Leo & Mike Klein WIP/Invetory Ratio


20/25

Sample Data Defect

20

Finance team to decide whats RED,Green,Yellow

ZF33-5, GECARS-6 >10 = RED, 5-10= Yellow

10 > 5= RED

10

Finance to decide whats bad based onterms of payment

10 >10 = RED, 5-10= Yellow

T&L-10, IBS-5, Payroll-5 Finance to decide whats red

5 5-10 = Yellow, > 10 = RED

10 Finance to decide

20 Finance to decide20 >10= Yellow, > 25 = RED

1.76 Finance to decide whats red?0.751 Finance to decide whats red?


21/25


Accuracy-Returns Accurate complaints creation # RMA

Accuracy-Replication R3 and CRM systems in Synch # Sales Orders

Accuracy-Replication R3 and CRM systems in Synch # Sales Orders

Timeliness-Fulfillment On time creation of workorders # Returns

Accuracy-Replication R3 and CRM systems in Synch # Returns

Timeliness-Fulfillment Accurate complaints creation # Returns

Accuracy-Returns Accurate Compliants Closure # Returns


22/25


mont y -

Op Review

CRM CMRD_BUS2000120 Weekly-CSR Teresa Harp

CRM

CMRD_BUS2000120

/ VA03 Weekly-Janna Berggren Stan Mcpartland

CRM

CMRD_BUS2000120/ VA03 Weekly-Janna Berggren Stan Mcpartland

CO01 MD04/Manual Weekly-Janna Berggren Teresa Harp

R/3 Random Checks Weekly-Janna Berggren Stan Mcpartland

CRM S_AE2_89000019 Weekly-Janna Berggren Teresa Harp

CRM CMRD_BUS2000120 Weekly-Janna Berggren Teresa Harp


23/25

What data to collect Sample Data

No of RMA's Reviewed, No of RMA'snot having Complaints with Correct type RMA Reviewed-20, No complaints-5

No of Orders that have failed to

replicate from CRM-> R/3 20No of Orders that have failed toreplicate from R/3-> CRM 10

How many Repair scenario's reviewed

randomly, How many dont have a

timely production order created Reviewed= 20, Non complinaces-5No of Serial numbers in R/3 selected

for random review, No of serialnumbers not in CRM Reviewed= 20, Non complinaces-5Monitor the complaint task activityexecution( Janna to confirm data

metric) Janna?No of complaints that are not closed ontime and correctly 10


24/25

Defect

> 50% errors is RED

>10 = RED

>10 = RED

> 30% of reviewed if are errors thenRED

>10% failures is RED

Janna ?

Janna?


25/25

HL CTQ y KPIs KPI unit Process Data Entered in Performance report defect definition frequency r

Accuracy-Revenue Plan Revenue Missing # Sales Order VA01/VA02 Project Control Summary Plan Revenue Missing Weekly-Parm

Accuracy-Costs Plan Cost Missing # Projects CJ20n Project Control Summary Plan Cost Missing Weekly-ParmAccuracy-Revenue Plan Margin Negative # Projects CJ20n Project Control Summary Plan Margin Negative Weekly-Parm

Accuracy-Reporting Responsible Person Missing # Projects CJ20n Project Control Summary Responsible Person Missing Weekly-Parm

Accuracy-Schedules Basic Start Date Missing # Projects CJ20n Project Control Summary Basic Start Date Missing Weekly-Parm

Accuracy-Schedules Basic Finish Date Missing # Projects CJ20n Project Control Summary Basic Finish Date Missing Weekly-Parm

Accuracy-Reporting WBS not Released (status) # Projects CJ20n Project Control Summary WBS not Released (status) Weekly-Parm

Accuracy-Schedules Actual Start Date Missing # Projects CJ20n Project Control Summary Actual Start Date Missing Weekly-Parm

Accuracy-Schedules Actual Finish Data Missing # Projects CJ20n Project Control Summary Actual Finish Data Missing Weekly-Parm

Accuracy-Projects WBS Not Technically Complete # Projects CJ20n Project Control Summary WBS Not Technically Complete Weekly-Parm

Accuracy-Schedules Project is Past Plan Dates # Projects CJ20n Project Control Summary Project is Past Plan Dates Weekly-Parm

Control Plan - Rev 1

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