page Contractor Performance Assessment Reporting System (CPARS) August 11, 2011 Midwest SBLO Meeting
Jan 15, 2016
page
Contractor Performance
AssessmentReporting System
(CPARS)
August 11, 2011
Midwest SBLO Meeting
page 2
Introduction
Presented by
Ray Suennen
Governmental Contracts
Compliance Coordinator
Integrys Energy Services, Inc
page 3
Introduction
This presentation is focused the use
of the CPARS system which is a
subsystem of the FAPIIS system.
Federal Awardee Performance and
Integrity Information System
page 4
FAPIIS
FAPIIS is a database created to track Contractor performance and conduct
(Is focused on identifying misconduct)
Contract clauses Applies to contracts
FAR 52.209-5 > Simplified Acquisition Threshold
Certification of Responsible Matters
page 5
FAPIIS
What are Responsible Matters?
The Contractor and its Principal/Manager
- Not presently debarred, suspended, or pending
- Not convicted in last 3 years or indicted or charged with fraud, embezzlement, theft, forgery, bribery, tax evasion, violating Federal criminal laws, etc. related to any governmental contract.
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FAPIIS
FAPIIS
Contract clauses Applies to contracts
FAR 52.209-7 > $500,000
Information Regarding Responsible Matters
FAR 52.209-8 “> $500,000
Updating of Information Regarding Responsible Matters
page 7
FAPIIS
FAPISS was effective April 22, 2010
and to be inserted into solicitations
FAR 52.209-7
Information Regarding Responsible Matters (Apr 2010)
Public (limited) assess as of April 15, 2011(and there is limited data posted)
page 8
FAPIIS is an integrated system
that includes;
CCR – Central Contractor Registration
ORCA – Online Registrations and Certifications Application
EPLS – Excluded Party Listing System
FAPIIS
page 9
FAPIIS includes;
PPIRS – Past Performance Information
Retrieval System
CPARS – Contractor Performance
Assessment Reporting
System
FAPIIS
page 10
FAPIIS includes;
ACASS – Architect Engineer Contract
Administration Support
System
CCASS – Construction Contractor
Appraisal Support
System
FAPIIS
page 11
Contractor Performance Assessment Reporting Syst.
CPARS – Government Agency Users
in the electric industry
DoD – Defense Logistics Agency - Energy Division does use CPARS
General Services Administration (GSA) does not yet use CPARS
page 12
Contractor Performance Assessment Reporting Syst.
CPARS – Evaluation Process
Contracting Officer’s Role
- Creates the initial record
- Enters general contract information
- Enters contractor general information
- Enters evaluation ratings & comments
- Initiates email to Contractor
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Contractor Performance Assessment Reporting Syst.
CPARS – Evaluation Process
Contractor’s Role
- Email notices are received
- Have 30 calendar days to respond
- Log onto CPARS system
Failure to respond – Contracting Officer
will close evaluation
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Contractor Performance Assessment Reporting Syst.
CPARS – Evaluation Process
Contractor – needs to review data & identify
- Contract data errors (dates)
- Incorrect answers to questions
(last subcontracting plan submitted)
- Ratings
- Comments
- Recommendation
page 15
Contractor Performance Assessment Reporting Syst.
CPARS – Evaluation Process
Contractor‘s response
- Comments / explanations
- Concurrence
* I concur with this assessment
* I do not concur with this assessment
- Your name & information
- Submittal (maybe final opportunity)
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Contractor Performance Assessment Reporting Syst.
CPARS – Evaluation Process
Contractor comments
- Identify specifically anything that is
not correct
- Provide any corrected information
- If you agree with everything and it is positive, state – I concur with the comments and ratings, which all appear to be positive
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Contractor Performance Assessment Reporting Syst.
CPARS – Evaluation Process
Contractor comments
If there were problems with the performance of the contract
- Vaguely state the issues
- Identify corrective action taken
- Identify processes and system changes to eliminate in the future
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Contractor Performance Assessment Reporting Syst.
CPARS – Evaluation Process
Submittal, review & closure
The Submittal goes to the Contracting Officer
The Contracting Officer can close if there is concurrence
When the assessment is closed a notice will be sent to the contactor
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Contractor Performance Assessment Reporting Syst.
CPARS – Evaluation Process
Government’s review
If Contractor selects –
“I concur with this assessment”,
No review will occur since Contractorhas agreed to Contracting Officer’sassessment (ratings and comments)
The assessment will be closed
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Contractor Performance Assessment Reporting Syst.
CPARS – Evaluation Process
Government’s review
If Contractor does not concur with CO,
- CO provides additional comments
- CO forwards to Reviewing Official
- Reviewing Official (Government personnel) will review and make
comments/determination
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Contractor Performance Assessment Reporting Syst.
CPARS – Frequency
Navy Assessment Criteria
- Minimum of 180 days of performance
- Up to 365 days of performance
- Every 12 months
- When a significant change in performance occurs
page 22
Contractor Performance Assessment Reporting Syst.
CPARS – Frequency
Navy Assessment Criteria
- Generally, no more than 2 a year
- End of base contract
- End of contract extension(s)
- Final
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Contractor Performance Assessment Reporting Syst.
CPARS – Ratings
- Exceptional
- Very Good
- Satisfactory
- Marginal
- Unsatisfactory
Color coding system is no longer used
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Contractor Performance Assessment Reporting Syst.
CPARS – Rating Categories
- Quality of product or service
- Schedule
- Cost control
- Business relations
- Management of key personnel
- Utilization of small business
- Others (can be added)
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Contractor Performance Assessment Reporting Syst.
CPARS – Comments
Narrative comments for each “rating” item
For example –
Quality of product or service:
The contractor met the terms
and conditions of the contract
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Contractor Performance Assessment Reporting Syst.
CPARS – Comments
Recommendation (the last and is an overall comment)
For example –
Given what I know today about the contractor’s ability to execute what they promised in their proposal, I probably would award to them today given that I had a choice
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Contractor Performance Assessment Reporting Syst.
CPARS – Comments
Contractor’s comments:
CPARS states only
“At the option of the contractor”
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Contractor Performance Assessment Reporting Syst.
CPARS – Contractor Contacts
Contractor
Email notices are received by the assigned contact personnel
- Contractor Representative
- Corporate Senior Management Representative
Are set up by the Government
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Contractor Performance Assessment Reporting Syst.
CPARS – Contractor Contacts
Contractor Representative
- May have more than one
- Are contract specific
- Default (if no one is specified)
the person who negotiates the contract (salesman ??)
Has access to respond to the evaluation
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Contractor Performance Assessment Reporting Syst.
CPARS – Contractor Contacts
Corporate Senior Management Representative
- Must submit written request
- Has access to evaluations for all contracts
page 31
Contractor Performance Assessment Reporting Syst.
CPARS – System Users
Registration
Contractor Representatives and Corporate Senior Management Representatives need to contact the CPARS Customer Service Desk to obtain a User ID and temporary
password
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Contractor Performance Assessment Reporting Syst.
CPARS – System Users
Contract Access
Once logged onto the CPARS system, if the contract is not listed, contact the Focal Point
to request access
The Focal Point and contact information is in the email notice of the CPARS
assessment
page 33
Contractor Performance Assessment Reporting Syst.
CPARS – Help & Website
Customer Service Desk
207-438-1690
CPARS system website
https://www.cpars.gov/
as of 6/28/2011
page 34
Contractor Performance Assessment Reporting Syst.
CPARS – Data Review
Past Performance Information
Retrieval System - PPIRS
System website
http://www.ppirs.gov/
page 35
Contractor Performance Assessment Reporting Syst.
PPIRS – Access
To access your company information to review, you will need
- DUNS number
- MPIN number – Marketing Personal ID Number (is on CCR report)
- Password (14+ characters)
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Contractor Performance Assessment Reporting Syst.
PPIRS – Public Access
Websites (but data is limited) –
https://fapiis.ppirs.gov/fapiis/govt/fapiis pubaccessmain.jsp
https://www.fapiis.gov/fapiis/index.jsp
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Contractor Performance Assessment Reporting Syst.
FAPIIS – Public Information
Contractor information
- Posted on or after April 15, 2011
- Except past performance reviews (?)
For information prior to April 15, 2011
- Freedom Of Information Act (FOIA) process applies
page 38
Comments?
Summary