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Contract Farming Cameron Rudolph| January 29, 2014 3 Property & Casualty Continuing Education Credits
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Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

Jul 22, 2018

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Page 1: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

Contract Farming

Cameron Rudolph| January 29, 2014 3 Property & Casualty Continuing Education Credits

Page 2: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

1

Contracts: Tangled Relationships

Presented By:Cameron Rudolph

1

What Is A Contract?

2

Contract Defined

• A legally binding agreement involving two or more people or businesses that sets forth what the parties will or will not do. – Can be oral (with some exceptions) or

written

3

Page 3: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

2

Contract Elements

• Competent parties—usually adults of sound mind or business entities

• Mutual agreement to provide each other some benefit

• A legal purpose• Consideration

– Some form of service, property, money involved

4

Contracts And Risk Management

Risk Transfer By Contract is Significant Portion of ERM

5

Risk Management Defined

• “Risk Management is the practice of protecting an organization from financial harm by identifying, analyzing, and controlling risk at the lowest possible cost.”

6

Page 4: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

3

Risk Transfer

• Designed to shift business risk to other finance mechanisms

• Risk transfer typically takes place in a business contract

• Contracts may INCREASE risk for either party (or both) if not structured properly

7

Risk Finance

Transfer

Contractual

IndemnityAgreement

InsuredsProgram

AdditionalInsured

BusinessPartnersProgram

Retain

Insureds Financial

Resources

FundedUnfunded

8

Ag Contracts

Typically Revolve Around Supply Chain Management

9

Page 5: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

4

Examples of Contracts

• Crops, livestock– Purchase agreements

• Warehousing• Processing• Transportation• Labor• Third Party Logistics (3PL)

10

3PL

Crop

3PL Logistic

Trucker

Buyer

11

Major Areas of Contract Concerns

• Property– Party responsible for loss of property– Types of losses to property– Valuation of property

12

Page 6: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

5

Major Areas of Contract Concerns

• Terms of indemnification for third party injury or damage– Arising out of property– Arising out of operations– Arising out of transport

13

Major Areas of Contract Concerns

• Pollution– On site– In transit– Loading / unloading

14

Indemnification Agreements

15

Page 7: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

6

Indemnification

• The most common form of risk transfer

• One party agrees to assume another’s liability

16

Indemnification

• This shifts normal liability and potential risks from one contractual party to another– Implied indemnity, common law – Express indemnity, written in a contract

17

Indemnification

• Indemnification takes many different forms:– Limited– Intermediate– Broad

18

Page 8: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

7

Indemnification Concerns

• Negotiation of terms based on many factors:– Size of insured– Supply and demand– Sophistication of insured– Involvement of knowledgeable

attorneys and insurance personnel

19

Indemnification Concerns

• Relying on indemnitor’s contractual obligations involve:– Lack of control over other party– Type of insurance and insurance

company used– Compliance with business contract

terms

20

21

Contract Indemnification Issues

• Wording of indemnity agreement– “Clear and unequivocal” wording– Both contract parties understanding of

the intent– Compliance with law– Attorneys fees, court costs, other

costs and damages to a third party

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22

Contract Indemnification Issues

• Verify indemnitor’s ability to comply with indemnity provisions– Insurance programs in effect during

term of contract– Insurance programs to remain in effect

after the term of contract

23

Contract Indemnification Issues

• If required to add as additional insured, no language that could extend coverage beyond the indemnity agreement

• Verify that the insurance policies respond to any specifically required wording and not just typed on a certificate of insurance

Contract Indemnification Issues

• Defense should be addressed specifically in the contract

• The contract should specify insurance to contain contractual liability protection.

• Defense costs for an indemnitee can reduce the indemnitor’s limit of insurance 24

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9

Warehousing

25

26

Property Exposures

• Business Contract• Look to the contract to answer many

questions.– Property owner– Responsibility for loss or damage

• Types of losses• Valuation of property• Geographic area of responsibility

27

WarehousingProperty Of Others

• Insured takes possession, but does not take title

• Bailment terms are critical– Description of goods– Valuation of goods– Must specify inventory handling

procedures– Must define “delivery”

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28

Warehouseman’s Legal Liability

• Where does the obligation lie?– Many court decisions have been

rendered as a result of this question between owner and warehouseman.

29

Warehouseman’s Legal Liability

• The standard of care is imposed upon a warehouseman by Section 7-204 of the Uniform Commercial Code– Most contracts follow this duty of care

30

UCC § 7-204. Duty of Care; Contractual Limitation of

Warehouseman's Liability(1) A warehouseman is liable for damages

for loss of or injury to the goods caused by his failure to exercise such care in regard to them as a reasonably careful man would exercise under like circumstances but unless otherwise agreed he is not liable for damages which could not have been avoided by the exercise of such care.

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31

UCC § 7-204. Duty of Care; Contractual Limitation of

Warehouseman's Liability(2) Damages may be limited by a term in the warehouse receipt or storage agreement limiting the amount of liability in case of loss or damage, and setting forth a specific liability per article or item, or value per unit of weight, beyond which the warehouseman shall not be liable;

32

UCC § 7-204. Duty of Care; Contractual Limitation of

Warehouseman's Liabilityprovided, however, that such liability may on written request of the bailor at the time of signing such storage agreement or within a reasonable time after receipt of the warehouse receipt be increased on part or all of the goods thereunder, in which event increased rates may be charged based on such increased valuation,

33

UCC § 7-204. Duty of Care; Contractual Limitation of

Warehouseman's Liabilitybut that no such increase shall be permitted contrary to a lawful limitation of liability contained in the warehouseman's tariff, if any. No such limitation is effective with respect to the warehouseman's liability for conversion to his own use.

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12

Transporting Products

34

35

Transportation Contract Issues

• Storage, Shipping & Freight Forwarders– Determine F.O.B. point

• Consolidation and Shipping International Freight Forwarders– Determine if C.I.F. is required and if so,

by whom

36

Shipping Parties

• F.O.B. means Free On Board originally derived from Ocean Marine Cargo definitions

• When goods are shipped F.O.B. to the shipper's location the shipper has title of the goods until they are taken to the carrier for delivery

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37

Shipping Parties

• The consignee become the owner as soon as the goods are in the carriers hands

• When goods or merchandise are transported there are usually three parties involved

38

Shipping Parties

• The Shipper– The company sending the goods

• The Carrier– The company transporting the goods.

• The Consignee– The company receiving the goods

39

Shipping Parties

• The owner of the property may be either the shipper or the consignee depending on when and where the loss occurs and on what the terms of the sales contract between the shipper and the consignee are.

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40

Shipping Parties

• In the care of a private carrier, the owner of the goods would be the shipper/carrier.

41

Shipping Parties

• A shipping contract may also be written F.O.B.--Consignee's Location. – In this case the shipper is the effective

owner of the goods until the carrier delivers the goods.

– In the event of loss, the shipper would suffer the loss of goods damaged in transit.

42

Shipping Parties

• The degree of responsibility the carrier bears for loss to property in transit depends largely on the type of carrier doing the transport.

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43

Surface Carriers

• Federal laws recognize three different kinds of surface carriers: common, contract and private

44

Common Carriers

• Hauls the goods of the general public for a fee

• Generally has limitations on obligations to customer

45

Contract Carriers

• Hauls goods on specific contracts negotiated with a select group of customers to haul their particular goods

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46

Contract Carriers

• The contract between shipper and carrier in such cases determines the carrier's liability, which may be reduced to that of the ordinary bailee

• This situation imposes a high degree of responsibility on the shipper to carefully evaluate the terms of the contract

47

Private Carriers

• Private carriers carry goods they own on their own trucks

• A private carrier that transports a shipment of its own goods somewhere and then hauls someone else's goods on the way back becomes a Contract Carrier on the return.

48

Private Carriers

• If that situation applies, the Motor Truck Cargo insurance must cover both owned property as well as the firm's legal liability for the cargo contracted to carry

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49

Waiver Of Shipper's Default

• Accepting for shipment binds the carrier to deliver in same condition as received.

50

Waiver Of Shipper's Default

• Knowledge of following conditions at time of acceptance waives the shipper’s default and imposes legal liability upon carrier.– Inadequately packed goods – special

handling needed.– Improperly marked.– Fragile and easily injured by contact

with other freight.

51

Inland Marine Coverage Issues

• Legal Liability Forms– Remember the issues with Bailment

• Consequential loss or damage– Spoilage may need to be endorsed

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52

Inland Marine Coverage Issues

• Typically ACV– Check contract obligations

• Request RCV or Selling Price• Transportation Business Interruption

– Difficult coverage to find– Expensive– Selling price will help

Farm Labor Contractors

53

Farm Labor Contracting

• 1/5 of workers in agriculture across US– 1/3 of workers in California

• Regulations have grown as this business practice has increased

54

Page 20: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

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Farm Labor Contracting

• Regulated by both state and Federal Law– US Department of Labor – Federal

Code of Regulations Title 29, Chapter 5– Most states require state licensing and

all require conformity with the Federal guidelines

• Grower must verify current license55

Farm Labor Contracting

• FLCs must comply with all laws governing employees

• The grower must also comply with all laws governing employees

56

Farm Labor Contracting

• Should the FLC fail – will the grower ultimately be responsible for– OTJ injuries– OSHA compliance– Farm Migrant Worker– Unpaid wages– Unpaid taxes

57

Page 21: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

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58

Employee

Farm Labor Contractor

Direct Employer Responsibility

FarmerWork Site

Responsibility

State Law

• Definitions of PEO, Farm Labor Contractor vary by state

• Requirements to provide WC insurance vary by state

• Co-employer status fairly consistent

59

60

Borrowed Servant Doctrine

• Three criteria:– Express or implied contract of hire

between employer (PEO) and special employer (client)

– Employee engaged primarily in work for the special employer

– Special employer controls work details• This can be modified by statutory law or

common law decisions and will vary state to state

Page 22: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

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61

Advantages To The Grower

• Gains access to workers in a competitive labor environment

• FLCs can provide loss control services / legal services

62

Advantages To The Grower

• Grower pays on a fee basis for all services selected.– This arrangement can also reduce

workers compensation insurance costs (legitimately – not by fraudulent experience modification reductions).

63

Disadvantages To The Grower

• The grower loses control over required employee-related functions– Filing of proper documents, such as

documentation status, withholding of taxes

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64

Disadvantages To The Grower

– Transmission of documents and money to proper governmental agencies

– Can be held to pay twice (once to FLC – again to federal/state agencies or the employee)

• Employees may not like the FLC and leave FLC / Grower– Less loyalty to FLC is being

demonstrated every year

65

Disadvantages To The Grower

• Has contractually limited right to approve new employees prior to use

• Third party exposure that may not be responded to properly under contract by FLC

Conclusion

• While contracts are a common, necessary and valuable tool in business, contracts must be reviewed for proper insurance placement

66

Page 24: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

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Conclusion

• Many insurance buyers do not understand that their contractual business relationships create insurance gaps

67

Conclusion

• Inform the insurance buyer and work with them and their attorneys to properly identify risk and provide a properly designed insurance program to help protect their assets

68

FLC Contract Review

Reference Section

69

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70

FLC Review Checklist

• Specify which party (or both) has responsibility for assigning job duties and supervision

• If using specialized workers, severance terms and conditions should be agreed upon and set forth

71

FLC Review Checklist

• Collection and payment of withholding taxes and benefits

• Compliance with labor laws, including unemployment

• Record Keeping

72

FLC Review Checklist

• Compliance with licensing, permit, health and safety laws, wage and hour laws, denial of due process

• Both parties clarify as to intent of status of workers under:– State of hire jurisdiction– State of work and – State of injury jurisdiction

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73

FLC Review Checklist

• If using temporary workers, clear termination date with provision to extend

• Confidentiality issues and intellectual property (trade secrets, etc.)– Workers with access made a party to the

confidentiality agreement (should be separate)• Intellectual property theft exposure -

difficult and expensive coverage to find

74

FLC Review Checklist

• Employment practices issues, indemnity agreement specific as to acts involving both contract parties, vendors, customersand other parties as respects user of labor

75

FLC Review Checklist

• Clarify fidelity/bonding arrangements• Party(s) providing:

– Employee benefits– Worker’s compensation– Employment practices liability– and other party’s status on those

policies

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76

FLC Review Checklist

• Labor lease contract needs to clarify indemnification

• Indemnification provisions for sole negligence of either party

• Identify which party has responsibility for compliance with OSHA requirements

77

FLC Review Checklist

• Approval rights of:– Self-insurance program by either party

(in accordance with state law)– Large Deductible plan– RPG or RRG for any coverage line

78

FLC Review Checklist

• What are the written provisions for:– Copies of policies– Certificates of Insurance– Additional insured status– Notification of cancellation/non-renewal– Notification requirements in the event of

loss

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79

FLC Review Checklist

• Warranties and indemnification provisions as to:– Reporting of payroll– Cobra compliance– ERISA compliance– Records, forms, handbooks for workplace

safety, training– EEOC guidelines, state labor law compliance, – Tax withholding and payment to appropriate

governmental agency

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1/8/2014

1

Custom Farming v. Farm ManagementCameron Rudolph

THE ISSUES

• Economic pressure creates need for additional income and better, more profitable use of land

• Important to make a distinction between Custom Farming and Farm Management

• Legal relationships and insurance implications are different

CUSTOM FARMING

• History• Special expertise (examples: planting, cultivating,

harvesting, breeding, feeding, etc.)• Available labor and specialized equipment• Custom farmer farms his/her own land as well• Landowner maintains principal control of the land and

methods of production

Page 30: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

1/8/2014

2

CUSTOM FARMING

• Landowner pays all costs of production, aside from the fee paid to the custom farmer

• Examples: seed, chemicals, materials used in planting, growing and harvesting

• Landowner receives the proceeds from the sale of the crop and any insurance payments or payment from government programs

• Custom farmer receives a flat fee or other negotiated amount

FARM MANAGEMENT

• Contrasted with Custom Farming• Farm Manager has a substantial agricultural

background and provides a vast array of services• Examples: what to plant, when to plant, how to

plant, what types of chemicals to apply, fertilization techniques, etc.

• Provides services to others, but does not actively farm himself/herself

FARM MANAGEMENT

• Involved in all aspects of farm operations• Compensated with the actual receipts derived from

farm operations• Landowner receives a percentage of the receipts or

other negotiated amount• Some are paid a salary and bonus based on

production• Landowners does not make material decisions

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1/8/2014

3

WHY LANDOWNERS HIRE FARM MANAGERS

• Owner lacks the interest in or knowledge of farm operations

• Owner wishes to retire from farming, but keep the land

• Owner does not reside on the farm property• Owner is engaged in another profession• Owner is seeking increased profitability from farm

operations• Owner does not wish to have tenant farmers or

lease the land to others

FARM MANAGEMENT

• Sometimes short-term or limited basis• Farm Manager is paid a consulting fee• Example: farmer is seeking increased yield and hires

a consultant with special expertise in that crop, but only for the current growing season

• Owner retains decision-making• The service is advice, not farm operations

FARM MANAGEMENT AS A PROFESSION

• American Society of Farm Managers and Rural Appraisers (ASFMRA)

• Accredited Farm Manager (AFM) designation• Accredited Agricultural Consultant (AAC) designation

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1/8/2014

4

VARIATIONS IF FARMING AGREEMENTS

• Landowner and Contractor must create an agreement for services

• Agreement will outline the insurance and other risk management issues of each party

• Contract will specify if it’s for farm management or custom farming

COMMON AGREEMENTS

• Custom Farming Agreement– Sets forth the specific operations to be performed– Includes type of services, dates of service, terms of

payment, responsibilities of each party• Farm Management Agreement

– Services to be performed, including purchase of inputs, labor, record keeping, marketing and sale of crop or livestock, maintenance of equipment, etc.

– Creates additional legal duties since Farm Manager is agent for the landowner and has a professional duty

COMMON AGREEMENTS

• Farming Joint Venture Agreement• Farming Partnership Agreement• Custom Feeding Agreement• Lease Agreement

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1/8/2014

5

INSURANCE FOR CUSTOM FARMING

• ISO Farm Liability Coverage Form (FL 00 20)• Carrier proprietary forms• Coverage provided when receipts are relatively small

as an exception to the exclusion for Custom Farming

ISO DEFINITION

"Custom farming" means performance of specific planting, cultivating, harvesting or similar specific "farming" operations by an "insured", at a farm that is not an "insured location", when the performance is for, and under the direction or supervision of, the owner or operator of the farm or the authorized representative of the owner or operator.

But "custom farming" does not mean:

a. Operations conducted at a premises rented to, leased to or controlled by an "insured";

b. Operations for which no compensation in money or goods is received; or

c. A neighborly exchange of services.

ENDORSEMENTS

• FL 04 69 Custom Farming Liability Coverage– Used when receipts exceed $5,000– Requires identification of specific work performed– Estimated annual receipts– Rate per $1,000– Auditable exposure– Can be added to CGL

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1/8/2014

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OTHER CONSIDERATIONS

• Coverage is only provided for BI and PD• No coverage for decreased yield, market price

changes, or other economic losses• Coverage may be available under specific policies• No definition of “farm management”

INSURANCE FOR FARM MANAGEMENT

• Management firm typically provides insurance for the farming operations

• “Master” policy for all landowners to whom services are being provided

• Landowner maintains liability coverage for the ownership of the property

• Insurance requirements are detailed in the contract

INSURANCE FOR FARM MANAGEMENT

• Professional liability exposures– Failure to render sound advice– Failure to perform services– Negligent rendering of services

• Farm Liability Coverage Form contains a professional services exclusion

• Requires a Farm Management E&O Policy

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1/8/2014

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COMMON PROVISIONS

• Exclusion of BI and PD• Exception to the PD exclusion for damage caused in

“normal farming operations”• Exclusion for farm labor contracts and other

employment-related losses• Exclusions for market risk

Page 36: Contract Farming - KAIA Events App... · Contract Farming Cameron Rudolph| January 29, 2014 ... • Mutual agreement to provide each other some benefit • A legal purpose • Consideration

1/9/2014

1

InsightonRealEstateLeasesPresented By:

Cameron Rudolph

1

PartiesInvolvedinLeases

Lessees

Obtaining Building insurance (rental income)

Paying for insurance

Lessors ‐ Building Owners

Lessors ‐ Land Owners

2

RealEstateLeaseCategories

• Gross lease• Less common today

• Lessor pays all costs for property directly, including insurance

• Lessee pays straight monthly lease payments• Lease payments will be set high enough to offset maintenance

and utility expenses

3

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1/9/2014

2

RealEstateLeaseCategories

Net Lease

• Lessor pays all expenses

• Lessee may be required to pay maintenance and utilities directly

• Retailer lessee may pay additional rent based upon a percentage of gross sales

• Lessee pays maintenance and utilities

• Monthly lease payments are reduced4

RealEstateLeaseCategories

Double Net Lease

• Lessor buys building and rental income insurance

• Lessee pays maintenance, utilities and property taxes directly

• Monthly lease payments are reduced5

RealEstateLeaseCategories

Triple Net Lease

Lessor passes several requirements to lessee

Lessee maintains the property

Pays all costs, including utilities, property taxes 

and insurance

Purchased for the benefit of the lessor

6

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1/9/2014

3

LeaseBasics

7

LeaseBasics

• Memorializes terms and conditions

• Identifies the period of time in effect

• Often one year

• Can be decades in length

Written contract

8

LeaseBasics

Lessor to lessee risk transfer

“Pass through” of ordinary costs

Utilities

Maintenance of premises

“Pass through” of extraordinary 

costs

Damage to property

Injury to persons

Negligence or not

9

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LeaseBasics

Lease language

• Often archaic and “boilerplate” wording

• Legal perspective only – not risk driven

Lease review by insurance brokers

• Terms used can be confusing

• Terms used by attorneys often do not match with insurance terms

Clients often do not read the language before signing10

PremisesDescription

Check for identified unit, suite numbers, 

etc.

Affects damage to premises to trigger lease cancellation or abatement of rent

Affects coverage trigger for Additional Insured – Managers Lessors of Premises 11

PropertyConcernsInsurance Solutions

12

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1/9/2014

5

PropertyValuationActual Cash 

Value

RCV

Functional RCV

Reproduction Cost

Blanket (Margin Clause)

13

Lessor’sPropertyInsurance

Check lease language for proper entity(ies)

Include subsidiary property management company

Include TIBs put in by former and current tenant’s

• Lease cancelled due to loss, lessee takes insurance coverage with them to put the TIBs in their new location 14

Lessor’sPropertyInsurance

Check lease for valuation, coinsurance, inflation guard, agreed value

Identify categories of excluded property in the Building insurance

• Revise as needed15

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1/9/2014

6

BuildingDefinition

• Building, meaning the structure defined in the declarations including:• Completed Additions

• Fixtures, including Outdoor Fixtures

• Permanently installed machinery and equipment

16

BuildingDefinition

• Personal Property owned by you used to maintain or service building including:• Fire Extinguishing Equipment

• Outdoor Furniture

• Floor Coverings

• Appliances used for refrigeration, cooking, dishwashing, laundering, HVAC

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PropertyNotCovered

• ALL property policies differ on this

• Standard language removes:• Fences, light standards, walkways

• Pilings, piers, wharves and docks

• Outdoor fences, radio or TV antennas

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PropertyNotCovered• Retaining Walls

• Foundations

• Excavation, grading, backfilling and filling

• Underground pipes, flues, drains

• Pavement, patios or other paved surfaces

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Solutions

• Use CP 14 10 Additional Covered Property endorsement• Describe the categories of property to be included for

coverage

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Lessor’sPropertyInsurance

Perils required by lease

Include ordinance or law

Check the damage or destruction clause as well as the maintenance of 

premises clause

Often transfers responsibility to lessee 

after 6 months (Equipment Breakdown 

coverage)

Additional perils not 

addressed in the lease

Earthquake / Flood

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Lessor’sPropertyInsurance

Check lease language for proper entity(ies)

If a triple‐net lease

• Identify how to name the lessor

• Additional Insured

• Loss Payee

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Lessor’sRentalIncome

12 months coverage never long enough

Include any % of gross sales 

projections (from lessees) in limit

All costs that will revert to lessor when

lease cancels

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Lessee’sPropertyInsurance

Check lease for maximum deductibles

Check for valuation, coinsurance, inflation guard, agreed value

Include TIBs paid for by lessee

• Note that many TIBs are subject to ordinance or law when rebuilding

• Property policy does not provide coverage

• Ordinance or law endorsement is specific to “building” and TIBs are covered as BPP 24

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Lessee’sPropertyInsurance

Perils required by lease

Check the damage or destruction clause as well as the maintenance 

of premises clause

Often assumes responsibility after 6 months (Equipment Breakdown 

coverage)

Additional perils not addressed in the 

lease

Earthquake / Flood

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Tenant’sImprovementsAndBetterments(TIBs)

Permanent property

• Lease should specify at lease termination

Will convert to building owner

• Must be installed at the expense of the insured lessee

Can be covered under the lessee’s BPP property coverage

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Trade(Utility)Fixtures

These items are NOT other types of BPP

Manuscript language to policy

These are NOT covered by TIB language in the policy

Property that can be removed upon lease termination

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Lessee’sBusinessIncome

If insuring lessor’s rental income – add as Additional Insured for BI / EE or write separate 

policy with building

Include Ordinance or Law – Increased Period of Restoration endorsement

Include in Business Income limit

Check cancellation / abatement provisions for obligations to continue to pay rent

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LeaseCancellation/Abatement

Check lease 

language for 

percentage of damage 

or unusable # of days

Leasehold Interest –

TIBs

Landlord’s Loss of Lease 

(company specific form)

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CausesofLoss

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CausesofLoss

Lessor AND lessee should ALWAYS have Equipment Breakdown coverage

Are “perils” specified?

Fire, EC All risk Special form

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CausesofLoss

Lessor should ALWAYS have 

building ordinance coverage

Disclose to lessee NO building 

ordinance coverage for TIBs 32

LiabilityConcernsInsurance Solutions

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Lessor’sLiabilityInsurance

Limits requirements

Often required to be “in addition” to lessee’s liability 

insurance

Lessee required to add lessor as 

additional insured

Review indemnity agreement

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Lessee’sLiabilityInsurance

Limits requirements

Requirements to add lessor as 

additional insured

Lessee’s insurance to be primary and non‐contributory

Review indemnity agreement

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ContractualLiabilityRisk Transfer Typically From Lessor to Lessee

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ContractualRiskTransfer

One party (indemnitor) agrees to protect another party (indemnitee) 

for certain costs in the lease

Defense Expenses

Damages To A Third Party

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RiskTransfer

Indemnified party (lessor) 

transfers risk to 

indemnitor (lessee)

Lessee transfers risk to their insurance program via the 

contractual liability coverage

General Liability

Business Auto

Umbrella / Excess

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RiskTransfer

The lessee always assumes more risk than is transferred to insurance

These defense expenses for lessor will typically reduce the lessee’s occurrence / aggregate limit of insurance

Check lease for required limits, deductibles, retentions

• Lease sometimes place a maximum for a deductible or disallow a retention 39

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IndemnityExample

• Lessee shall assume liability for and shall hold or save harmless the Lessor with respect to damage to or injury to the Lessor, premises and property or persons of Lessor’s other tenants, or anyone else outside of this agreement, if due to an act or neglect of Lessee, or any in his employ or control.

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ExculpatoryClause

Removes all liability from lessor for causing injury, damage, loss of income to lessee as well as to third parties

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ExculpatoryClauseExample

• Lessee hereby agrees that Lessor shall not be liable for injury to Lessee’s business or any loss of income therefrom or for damage to the goods, wares, merchandise or other property of Lessee, ……whether the said damage or injury results from conditions arising out of or upon the Premises or upon other portions of the building of which the Premises are a part, or from other sources or places……

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WaiverofSubrogation

NOT always mutual

Even if mutual – only applies to insured loss

Check the lease language

Review the partial 

uninsured loss

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RemainingExposures

Deductible

Underinsurance / Claims

Self‐Insurance

Non‐Insurance / Uninsured Loss

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Primary,Non‐ContributoryRequirementsThe “Other Insurance” Clause

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Primary,Non‐Contributory

Steps required

Add lessor as additional insured

Lessor’s insurance excess over other valid and collectible insurance

Lessee’s insurance 

primary / no contribution by lessor’s insurance

Lease typically contains requirement that lessee’s insurance is primary

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Summary• Lease review is difficult

• Great service – increased E & O risk

• Do NOT provide legal advice

• Provide guidance for insurance solutions and control of certificates of liability and property insurance from lessees

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LeaseReviewCheckListPoints

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WhattoLookForontheLeaseReview• Parties to be named as insured(s)

• What insurance is required 

• Building / Business Personal Property

• Lessor

• Lessee

• Perils

• Valuation

• Inflation guard

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WhattoLookForontheLeaseReview

• Loss of Rents

• General Liability Limits

• Additional Insured(s)

• Waiver of Subrogation

• Workers’ Compensation

• Business Auto

• Limits

• Covered autos

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WhattoLookForontheLeaseReview• Improvements and Betterments

• Build outs paid by lessor

• Build outs paid by lessee

• When does title transfer to lessor

• Who buys insurance

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WhattoLookForontheLeaseReview• Does the lease contain a cancellation provision and/or

rent abatement clause?• # of days

• % of damage

• If lessee directly pays maintenance, utilities, taxes, insurance or other costs – will revert to property owner when lease cancels

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WhattoLookForontheLeaseReview• Liability requirements

• Types of liability insurance• CGL

• BAP

• WC

• Pollution

• Additional insured requirements

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WhattoLookForontheLeaseReview• Allow or disallow

• SIR / Deductibles

• Captives, RRG, RPG

• Indemnity agreement

• Exculpatory clause

• Waiver of subrogation

• Primary, non-contributory

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