SAP Expertise Consulting Sachin Patil – ([email protected]) Posts tagged ‘Contract accounts Receivables & Payables’ FICA Configuration Step By Step(https://sapscholar.wordpress.co /2013/06/16/fica-configuration-steps-2/) Configuration Steps in ‘SAP FICA’ ************************************* This post will describe you briefly, which basic configuration steps to be followed for SAP FICA module implementation. Other detailed configuration & business transaction related posts would be updated separately in same blog. S tart With Organizational Structure:- 01 Set up Company Codes for Contract Accounts Receivable and Payable IMG Access path Financial Accounting(new) – Contract Accounts Receivable and Payable – Organizational Units- Set Up Company Codes for Contract Accounts Receivable and Payable Transaction Code: SPRO Description: Define the company codes that want to use in Contract Accounts Receivable and Payable. Contract accounts Receivables & Payables | SAP Expertise Consulting https://sapscholar.wordpress.com/tag/contract-accounts-receivables-paya... 1 of 33 3/21/2015 9:58 PM
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IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Basic Functions- ContractAccounts- Data Transfer- Define Sender Structure
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Transaction Code: SPRO
Description: Define the structure for external data.Also create anassignment between the structure of external data andthe transfer program. It is important to assign a transfercategory.
Description: Define the account determination ID for contracts inconnection with a company code and a division. Theaccount determination ID is needed along with thecompany code, the division, the main transaction andthe sub-transaction for determining a G/L account inautomatic account determination.
ConfigurationInstructions
e.g. Define account determination ID 01 along withcompany code 1010 and division 01 for Local customers.
Description: In the following IMG step, Define the accountdetermination ID for contract accounts. The accountdetermination ID is used for determining a G/L accountduring automatic account determination.
ConfigurationInstructions
e.g. Account determination “01” for Local Customer.
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10 Maintain Central Se ings for Posting
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Basic Functions- Postings andDocuments- Basic Se ings- Maintain Central Se ings forPosting
Transaction Code: SPRO
Description: In this activity define whether use certain functions forposting and editing documents. Whether or not requirethese functions depends on which business transactionsfor posting.
ConfigurationInstructions
Find out whether the functions offered are requiredfor company.Select the functions require.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Basic Functions-Postings andDocuments- Basic Se ings- Maintain Document NumberRanges
Transaction Code: FPN1
Description: In this activity, maintain the number ranges that are usedfor posting documents. In the “Maintain documenttypes” activity, assign the number ranges to thedocument types.
ConfigurationInstructions
Analyze the documents posted up until now andestablish how many documents were posted for eachyear and each document type. Then create numberranges accordingly, so that they cover several years.
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Description: In this activity Define posting lock reasons.The lockreasons defined can be assigned at the contract account/business partner level in the master record of thecontract account.
Posting locks in the clearing lock category can also beentered in the line item and prevent the line item frombeing cleared
ConfigurationInstructions
Check the standard lock reasons and change, ifnecessary.
14 Maintain Document Types and Assign Number Ranges
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Basic Functions – Postingsand Documents- Document- Maintain DocumentAssignments- Document Types-Maintain DocumentTypes and Assign Number Ranges
Transaction Code: SPRO
Description: In this activity maintain the document types forbusiness transactions in contract accountsreceivable/payable.Document types differentiatedifferent business transactions. The number rangesassigned to them also control the way documents arestored. During document posting, the systemdetermines the document number from these numberranges.
Configuration Instructions Check and where necessary change these predefineddocument types.
Description: In this IMG activity, define the document type and analternate document type for the document that iscreated during an invoicing reversal.
ConfigurationInstructions
Maintain the document type and the alternate documenttype for the invoicing reversal document.
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18 Document Types for Consumption and Partial Bills
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Basic Functions – Postings andDocuments- Document- Maintain DocumentAssignments- Document Types- Maintain StandardDocument Types for Consumption and Partial Bills
Transaction Code: SPRO
Description: In this IMG activity, Define the document types forconsumption billing and partial billing. When thegenerate joint bills for consumption and partial bills,Maintain the document types for the contractaccounting document for consumption billing, partialbilling, budget billing clearing, clearing, interestcalculation, and cash security deposit interest calculationdocuments, as well as for invoices from SD billingdocuments and other debit entries resulting fromstatistical documents.
ConfigurationInstructions
Maintain the document type for the
Contract accounting document from consumptionbillingContract accounting document from partial billingClearing documentInterest calculation documentDocument for interest on cash security depositBilling document from SD billing documentDebit entry from statistical documents
Description: Define the tax on sales and purchases determinationcode and assign this to the corresponding tax on salesand purchases codes of the component FinancialAccounting. In contrast to the tax on sales andpurchases codes (FI), for the tax on sales and purchasesdetermination codes can define the start of the validity.
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ConfigurationInstructions
Define the tax on sales and purchases determinationcode and assign this to the corresponding tax on salesand purchases codes of the component FinancialAccounting (FI)
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IMG Access path Financial Accounting(new)- Contract Accounts Receivableand Payable – Basic Functions- Postings and Documents-Document -Define Account Assignments for AutomaticPostings- Define CO Account Assignment Keys
Transaction Code: SPRO
Description: In this activity ,define short keys that provide information onaccount assignments for cost accounting (such as the costcentre), in conjunction with the company code
ConfigurationInstructions
Define the account assignment key Cost Center / ProfitCenter.
IMG Access path Financial Accounting(new)- Contract Accounts Receivableand Payable – Basic Functions- Postings and Documents-Document -Define Account Assignments for AutomaticPostings – Store CO Account Determination Key for IS-UContracts
Transaction Code: SPRO
Description: Define the CO account assignment key that is used togetherwith the company code to derive account assignments forcost accounting (like the cost centre).
ConfigurationInstructions
Map the account assignment key with the company code andcost center
Description: In the following section, maintain the payment terms. Therules for determining the due dates are copied as paymentterms from the Financial Accounting (new) (FI)component.Carry out different assignments for incoming andoutgoing payments. Make a calendar assignment which willthen be valid for both incoming and outgoing payments.
ConfigurationInstructions
e.g. Enter Payment term & Name such as “P001” for LocalCustomers.
27 Define Line Layout Variants for Account Balance
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Basic Functions- AccountBalance Display- Define Line Layout Variants forAccount Balance
Transaction Code: SPRO
Description: Define line layout Variant for Account BalanceDisplayDefine totals variants. Specify subsequentvariants for each total variant so as to display variantswhich are well-suited to each other in a hierarchy.Specify both using the a ributes for a variant.
ConfigurationInstructions
Check and, if required, change the standard line layoutvariants.Create line layout variants if necessary.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-SecurityDeposits- Define Number Ranges for Security Deposits
Transaction Code: SPRO
Description: Define Number Ranges for Security Deposits.
ConfigurationInstructions
Enter the number range “From Number” to “ToNumber”.
29 Define General Parameters for Security Deposits
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IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-SecurityDeposits -Define General Parameters for SecurityDeposits
Transaction Code: SPRO
Description: Define a number range that uses internal numberassignment, and a document type with which therequest document is posted when cash securitypayments are made.
ConfigurationInstructions
Assign the number range define in pervious activityAlsoassign the document type
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-SecurityDeposits- Define Status of Noncash Security Deposits
Transaction Code: SPRO
Description: Define Status of Noncash Security Deposits
ConfigurationInstructions
e.g. Define the additional statuses required in the system, such as “10” is for Bank Guarantee / LOC received –Local Customers.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Payments- Processing Incoming and OutgoingPayments- Cash Desk/Cash Journal-Define DocumentType for Payment Category
Transaction Code: FQH2
Description: In this activity, for each company code and paymentcategory define a document type. The document type isused on entry of a payment in the cash desk or onposting of special documents in the cash journal.
ConfigurationInstructions
Assign the document type with the payment category.
IMG Access path Financial Accounting(new)- Contract Accounts Receivableand Payable – Business Transactions- Payments- ProcessingIncoming and Outgoing Payments- Cash Desk/CashJournal-Cash Journal: Specifications for Posting Cash DeskDeposits and Withdrawals
Transaction Code: FQH1
Description: In this activity, define the accounts for withdrawal anddeposit postings per company code, branch, paymentcategory, payment type, and bank clearing account.
ConfigurationInstructions
Make sure that enter the cash desk clearing accounts thatenter here in the activity Define Bank Clearing Accounts forPayment Lots.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Payments- Processing Incoming and OutgoingPayments- Receipt Management-Maintain NumberRanges for Receipt Printing
Transaction Code: FPNRPT
Description: In this activity, check whether the number ranges forreceipt printing has been created correctly in the system.If receipts are printed in receipt management, theprogram requires at least number range 01 to assignreceipt numbers automatically:
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41 Reasons for Repeat Print
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Payments- Processing Incoming and OutgoingPayments- Receipt Management- Define Reasons forRepeat Print
Transaction Code: SPRO
Description: In this activity, define the reasons for repeating thereceipt print. Dependent on these reasons, determinewhich receipt form is to be used for printing. In addition,for each repeat print reason,
ConfigurationInstructions
Assign the application form for duplicate receiptprinting.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Payments- Processing Incoming and OutgoingPayments- Define Default Values for Payment Lot
Transaction Code: SPRO
Description: In this activity define a document type, a clearing reasonand up to three selection types. These specifications areproposed when entering payment lots and used forposting the clearing documents
ConfigurationInstructions
Define document type, clearing reason & selectioncategory such business partner, contract account
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Payments- Processing Incoming and OutgoingPayments- Define Default Values for Check Lot
Transaction Code: FQ1031
Description: In this activity, define a document type, a clearing reasonand up to three selection categories. These entries areproposed as default when creating check lots and usedfor posting clearing documents.
ConfigurationInstructions
Select document type, clearing reason and selectioncategory such business partner, contract account.
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IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Payments- Processing Incoming and OutgoingPayments- Define Clarification Account
Transaction Code: FQZJ
Description: In this activity define an interim account differentiatedby keys.The incoming payment is automatically posted tothis G/L account if the selection specifications in apayment lot are not sufficient.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Payments- Incoming/Outgoing Payment Creation-Define Own Bank Details and User Numbers
Transaction Code: SPRO
Description: In this activity define the key under which store thehouse bank ID, account ID, and (optionally) the usernumbers at the bank and the user names registered atthe bank.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Payments- Incoming/Outgoing Payment Creation-Define Bank User Numbers for Payment Medium
Transaction Code: SPRO
Description: In this activity, define a user number for each set of bankdetails to be used. This is required for the correcttransmission of data media to a bank or processingcentre.
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IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Payments- Incoming/Outgoing Payment Creation-Define Payment Lock Reasons
Transaction Code: SPRO
Description: Use payment lock reasons to prevent contract accountsor individual line items from being paid with thepayment program. Payment lock reasons also give theopportunity to explain why an item has been locked forpayment. Locked items are output in an exception list bythe payment program.
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53 Assign Return Reasons to House Banks
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Returns- Assign Return Reasons to House Banks
Transaction Code: SPRO
Description: Assign Return Reasons to House Banks.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Returns- Define Bank Clearing Account for Returns
Transaction Code: SPRO
Description: Define Bank Clearing Account for Returns.
ConfigurationInstructions
Map the bank clearing account & house bank withcompany code.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions-Returns- Determine Document Type and ClearingReason for Returns
Transaction Code: SPRO
Description: Determine Document Type and Clearing Reason forReturns.
IMG Access path Financial Accounting(new)- Contract AccountsReceivable and Payable – Business Transactions –Transfers- Define Default Value for Transfer Reason
Transaction Code: FQU1
Description: In this activity define the transfer reason to be proposedfor Post a transfer.
IMG Access path Financial Accounting(new) -Contract Accounts Receivableand Payable – Business Transactions – Deferral andInstallment Plans – Define Categories for Installment Plan
Transaction Code: FQ06
Description: In this activity, maintain the categories for the installmentplan. Using the installment plan category, split the installmentplans into different groups. This enables to create levels forgranting installment plans.
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ConfigurationInstructions
Define installment plan category, e.g. “01” is for LocalCustomer with 10 Instalments.
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Deferral and Installment Plans- Define DeactivationReasons for Installment Plan
Transaction Code: SPRO
Description: Define Deactivation Reasons for Installment Plan.
ConfigurationInstructions
Define Deactivation reason with their description.
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Interest Calculation-Item Interest Calculation-DefineReference Interest Rates
Transaction Code: SPRO
Description: In this activity define reference interest rates under akey.Define date-dependent interest values to thereference interest rates defined in the activity Maintainvalues for reference interest rates.
Reference interest rates apply to all clients.
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ConfigurationInstructions
The reference interest rates are used in variousapplication components. Therefore it may be thatreference interest rates have already been maintained atthis point.
67 Define Percentage Rates for Reference Interest Rates
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Interest Calculation-Item Interest Calculation- DefinePercentage Rates for Reference Interest Rates
Transaction Code: SPRO
Description: In this activity maintain the required percentage rates(date-dependent) for the reference interest rate.Thereference interest rates are assigned to the interestcalculation rules in the activity Define interestcalculation rules.
ConfigurationInstructions
Assign the reference interest rates, description & “From– To” range of validity.
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Interest Calculation-Item Interest Calculation- DefineInterest Calculation Rules
Transaction Code: SPRO
Description: Define interest calculation rules.The interest calculationrules defined are assigned to the interest keys in theIMG activity Define Interest Key.
ConfigurationInstructions
Define the rule & their description e.g. “SECINT” forInterest on security deposit.
72 Define Clearing Reasons for Which Interest is not calculated
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Interest Calculation- Item Interest Calculation- DefineClearing Reasons for Which Interest is not Calculated
Transaction Code: SPRO
Description: In this activity, define the clearing reasons for whichinterest calculation is not possible retroactively.
ConfigurationInstructions
Define the code & items.
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73 Assign Withholding Tax Code to Main and Sub-Transactions
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Interest Calculation- Balance Interest Calculation-Assign Withholding Tax Code to Main andSub-Transactions
Transaction Code: SPRO
Description: In this activity assign interest keys, withholding tax codesand country keys to main and sub-transactions. Thismeans that the appropriate main and sub-transaction iswri en in the withholding tax line of every interestdocument. The document can then be easily identifiedfor further processing.
ConfigurationInstructions
Assign interest keys, withholding tax codes and countrykeys to main and sub-transactions.
77 Define Specifications and Default Values for Write-Off
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Write-Offs- Define Specifications and Default Values forWrite-Off
Transaction Code: FQZ02
Description: Define the fixed values document type and clearingreason and the default values check level and charge-offcurrency) that are used when posting a charge-offdocument.
ConfigurationInstructions
The fixed value for the clearing reason is “04” = masscharge-off.
78 Define Specs and Default Values for Mass Write-Offs
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Write-Offs- Define Specs and Default Values for MassWrite-Offs
Transaction Code: FQZ03
Description: Define the fixed values check level and clearing reasonand the default values document type and charge-offcurrency, that are used when posting a charge-offdocument in a mass run.
ConfigurationInstructions
The fixed value for the clearing reason is “14” = masscharge-off.
81 Maintain Alternative Expense and Revenue Account
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Write-Offs- Maintain Alternative Expense and RevenueAccount
Transaction Code: SPRO
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Description: Define alternative revenue and expense accounts tothose defined in posting area 0120 in the activityWrite-Off: Automatic G/L AccountDeterminationDifferentiate these with the following keyfields:
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Dunning- Define Charge Categories for Dunning
Transaction Code: SPRO
Description: In this activity, define the dunning chargecategories.These charge categories are assigned to thecharge schedules in the Configure Charge Schedules forDunning Procedure activity.
ConfigurationInstructions
The charge categories are used in various applicationcomponents. It is possible to maintain existing chargecategories here.
84 Define Document Types for Dunning Charge Categories
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IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Dunning- Define Document Types for Dunning ChargeCategories
Transaction Code: SPRO
Description: In this activity, define a document type for each dunningcharge category. The system then uses the documentcategories defined here to create documents when postthe dunning charges.
85 Configure Charge Schedules for Dunning Procedure
IMG Access path Financial Accounting(new) -Contract AccountsReceivable and Payable – Business Transactions –Dunning- Configure Charge Schedules for DunningProcedure
Transaction Code: SPRO
Description: In this activity, configure the charge schemas fordunning procedures. These charge schemas are thenassigned to the dunning levels in the activity Configuredunning procedure.
Description: In this activity, define dunning activities for dunning open,overdue items.Then assign the activities to the dunning levelsin the activity Configure Dunning Procedure.
ConfigurationInstructions
The function modules required exist in the system.
Description: The system requires a withholding tax indicator to be able todetermine withholding tax. For every indicator stipulate thefollowing:
Taxable portion
Here it is possible to calculate withholding tax with acalculation basis of over 100%. This procedure is sometimesused in Spain.
Withholding tax rate
Percentage to be applied to the withholding tax base amountto calculate the withholding tax amount. In this field alsoenter the German “reunification tax” as a percentage.
Reduced withholding tax rate if a valid exemptioncertificate is in hand
Withholding tax formula
Only select the withholding tax formula field if the taxpercentages are graduated.
Withholding tax indicators must be defined country-specific.
ConfigurationInstructions
Enter Withholding Tax Code & Description.
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Description: In this activity, define the formulae for calculatingwithholding tax, if the tax percentage rate is scaleddependent on the base amount.
ConfigurationInstructions
For each withholding tax country and withholding tax codeneed to enter the amount and the withholding tax rateaccording to which the withholding tax is calculated.